I hereby give notice that an ordinary meeting of the Ethnic Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 3
August 2016
6.00pm
Boardroom
Auckland Town Hall
Ground Floor
301-305 Queen Street
Auckland
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Ethnic Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Dave Tomu
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Deputy Chairperson
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Anita Keestra
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Members
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Asoka Basnayake
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Naoe Hashimoto
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Yee Yang 'Square' Lee
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Angela Lim
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Mabel Msopero
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Pratima Nand
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Wong Liu Shueng
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Christian Dee Yao
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Liaison Councillor
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Councillor Denise Krum
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(Quorum 5 members)
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Bree Kurtovich
Democracy Advisor
27 July 2016
Contact Telephone: 021 710 159
Email: bree.kurtovich@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
Review
The form and functioning of the Panel may be reviewed prior
to or after, the end of the Panel term in September 2016.
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Ethnic Peoples
Advisory Panel
03 August 2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Auckland Council's work in supporting positive refugee
resettlement 7
6 Information items 9
7 Ethnic Peoples Advisory Panel work programme update - August
2016 11
8 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Ethnic Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 22 June 2016, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Ethnic Peoples
Advisory Panel
03 August 2016
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Auckland
Council's work in supporting positive refugee resettlement
File No.: CP2016/06222
Purpose
1. To update the Ethnic Peoples’
Advisory Panel about council’s work relating to refugee resettlement in
Auckland, including further available options.
Executive
Summary
2. At its meeting, the Ethnic
Peoples Advisory Panel resolved (Resolution number ETH/2016/16):
That the Ethnic Peoples Advisory Panel:
b) request that Bernard Te Paa,
Abigael Vogt and Austin Kim compile specific information about council’s work
relating to refugee resettlement in Auckland that is already in progress,
investigate any further available options, and report this information back to
this panel.
3. Auckland Council is involved in
a variety of mechanisms and processes that support the achievement of positive
settlement outcomes for refugees in Auckland. Council delivers a range of
services that support successful refugee settlement. It also participates in
sector initiatives and has internal refugee and former refugee focussed
initiatives within Auckland Council.
4. The Arts, Community and Events
department of Auckland Council, formerly known as CDAC participates in several
refugee sector initiatives including the National Resettlement Strategy
(participating in the external reference group), funding and supporting the
delivery of World Refugee Day activities, the ‘Refugee Summit’ and the Refugee
Sector Working Group as well as more broadly focussed programme delivery
activities such as New Kiwi Women Writers.
5. The Auckland Refugee Sector
Steering Group was created as a follow-up to the Refugee Summit held in October
2014. Participating agencies include the Auckland Refugee Community Coalition
(ARCC), Auckland Regional Migrants Services (ARMS), New Zealand Red Cross,
Auckland District Health Board (ADHB), Auckland Regional Public Health Services
(ARPHS) and Auckland Council. The purpose of the steering group is to develop a
knowledge profile of refugee communities across Auckland, as a response to the
outcomes of the Refugee Summit. Arts, Community and Events staff hold
responsibility for Auckland Council input into this steering group.
6. Auckland Libraries delivers
services to Aucklanders of refugee background as well as participating in wider
settlement and sector initiatives. These services support positive settlement
outcomes for refugees in Auckland. Auckland Libraries works from a basis of
three universal access principles – universal appeal, understandability and
access. All of Auckland Libraries services are developed and delivered within
this context.
7. Auckland Libraries have
developed and launched a new approach to managing and delivering community
language collections; these are responsive to community demographics and usage
as well as individual library capacity to deliver effectively to diverse
communities and speakers of languages other than English. Alongside the
delivery of community language collections a variety of community language
programming is offered such as language specific storytimes e.g. Tamil
storytimes and bi-lingual programming.
8. There are regular activities
offered with a focus on delivering library services to Aucklanders of refugee
background and refugees. These include the relationship between Mangere based
libraries and the Mangere Resettlement Centre, community language storytimes,
Study Care, a community-led and library supported programme for Burmese refugee
children. Other activities include targeted events such as ‘Take a walk in
their shoes: the refugee experience’. This event, held on April 29, 2016 was
delivered with engagement and support from WISE Collective, Scribble, and a
number of refugee support and service agencies. ‘Take a walk in their shoes:
the refugee experience’ was delivered at the Central City Library concourse. It
was very well attended and was open to all; with food stalls, interactive
activities and a children’s activity zone. The event had music, poetry and an
information zone with a focus on story telling.
9. Useful links and information
with a focus on refugees and relevant support agencies is made available in an
intranet page to support staff in delivering inclusive and excellent customer
service to refugees and those of refugee background. The intranet material
provides information about service providers and community organisations and
how to access further information when working with a customer who is a refugee
or of refugee background. World Refugee Day is always acknowledged with a
Libraries and Information intranet story to build awareness and understanding.
10. Auckland Libraries is redeveloping
its website and is working towards increasing the representation of community
languages on the site. It has developed a language support and translation
approach and accesses Language Line for interpreting assistance.
11. Auckland Libraries regularly
participated in the Regional Settlement Steering Group prior to changes at
Ministry of Business Innovation and Enterprise and within the wider settlement
sector.
12. The organisation also focuses on
ethnic diversity and inclusion within the Community Policy unit taking a
thought leadership approach.
13. The newly launched, three year,
Auckland Council-wide organisational strategy includes a specific initiative
focussed on diversity and inclusion.
14. There are also a significant
number of refugees that apply for, and are granted, citizenship and therefore
attend their local citizenship ceremonies.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the update about
council’s work relating to refugee resettlement in Auckland.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Abigael Vogt – Practice Manager
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
03 August 2016
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Information items
File No.: CP2016/15628
Purpose
1. The chair will give a verbal
update on any items of interest, and will invite members to give brief updates
on matters of relevant significance to the panel’s work.
2. Bernard Te Paa, Lead Officer
Support will update the panel on any issues that will be of interest to the
Panel.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the updates from the
chair and panel members.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Bree Kurtovich - Democracy Advisor
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
03 August 2016
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Ethnic Peoples Advisory Panel work programme update -
August 2016
File No.: CP2016/16097
Purpose
1. To receive a summary report on
the Ethnic Peoples Advisory Panel’s work programme.
Executive
summary
2. In December 2013, the Governing
Body resolved to continue the Ethnic Peoples Advisory Panel in the 2013-2016
council term to provide strategic advice on issues of significance to ethnic
communities, and to advise council on how to communicate and engage effectively
with those communities. This resolution followed a legislative three-year term
of the Ethnic Peoples Advisory Panel between 2011 and 2013.
3. The Ethnic Peoples Advisory
Panel provides advice to council to ensure that the views and
needs of ethnic communities in Auckland are incorporated in council’s
decision-making, by:
a. reviewing and commenting on the
content of council’s strategies, policies, plans, bylaws and projects
b. advising the council on ways to
communicate and engage effectively with their communities
c. bringing to the attention of the
council any matters that they consider to be of particular importance for or
concern to ethnic communities.
4. On 7 August 2014, the Regional
Strategy and Policy approved the work programme of the Ethnic Peoples Advisory
Panel with four focus areas which included:
· engagement with diverse communities
· community policies
· community development
· children and young persons.
5. The Ethnic Peoples Advisory
Panel has been instrumental in advising council on more bespoke and proactive
approach to ethnic communities in Auckland. Since its establishment, the Ethnic
Peoples Advisory Panel has advised on more than 30 council items including the
Significance and Engagement Policy, Arts and culture strategic action plan,
Long-term Plan 2015-2025 and 2016 Local Government Elections.
6. It has both
assisted the various presenters to have a better understanding of the
aspirations and major challenges faced by ethnic people as well as influencing
actions that would lead to better outcomes for them.
7. The Ethnic Peoples Advisory
Panel have presented to a few public fora. The panel chair presented at the
Diversity Forum 2015 and highlighted panel’s views and advice to council on
race relations. On 30 April 2016, the Panel partnered with AUT University and
the Federation of Multicultural Councils to organise an Ethnic Engagement
Forum. The Forum was focused on Ethnic
communities’ engagement with Māori and the Treaty of Waitangi, and the way ethnic
communities are represented in the mainstream and ethnic media.
8. An independent review of six
demographic advisory panels is currently under way in readiness for the 2016-2019 council term. The purpose of the review is to assess
the current form and function of advisory panels, and identify areas for
improvement. The Ethnic Peoples Advisory Panel has participated in the
consultation process of the review.
9. The panel’s last meeting is
scheduled on 3 August before the Panel’s term ends in 9 September 2016, one
month prior to the 2016 Local Government Elections.
10. The chairperson
of the Ethnic Peoples Advisory Panel has an opportunity to present to the Governing
Body meeting on 25 August 2016 to highlight panel’s achievements over the past
two years.
11. An end of term
function is scheduled for all demographic advisory panels on Friday 16
September 2016. The Principal Advisor Panels will discuss further information
at the meeting.
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Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive the Ethnic Peoples
Advisory Panel work programme update for August 2016.
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Attachments
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No.
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Title
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Page
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aView
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Ethnic Peoples Advisory Panel: Advice and Feedback
Schedule August 2016
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13
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bView
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Ethnic Peoples Advisory Panel work programme
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17
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Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authoriser
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Bernard Te Paa - Pae Urungi Tuhono - Manager Maori
Outcomes
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Ethnic Peoples
Advisory Panel
03 August 2016
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Ethnic Peoples
Advisory Panel
03 August 2016
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