|
Finance and
Performance Committee
09 August 2016
|
|
1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
Cr JG Walker entered the meeting at
11.08am.
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
|
6.1
|
Local Board Input - Andrew Baker - Franklin Local Board - 27 and
37 Tobin Street, Pukekohe
|
|
|
Cr D Quax entered the meeting at 11.11am.
Cr J Watson entered the meeting at 11.12am.
|
|
|
|
|
|
Resolution number FIN/2016/120
MOVED
by Chairperson MP Webster, seconded by Cr C Casey:
That the Finance and
Performance Committee:
a) receive the verbal presentation
opposing the proposed disposal of 27 and 37 Tobin Street, Pukekohe and thank
Andrew Baker for his attendance.
CARRIED
|
|
|
|
|
6.2
|
Local Board Input - Joseph Bergin - Devonport-Takapuna Local Board
- 2 Forrest Hill Road, Forrest Hill
|
|
|
Cr DA Krum entered the meeting at 11.16am.
Deputy Mayor PA Hulse entered the meeting at 11.22am.
|
|
|
|
|
|
Resolution number FIN/2016/121
MOVED
by Chairperson MP Webster, seconded by Cr C Casey:
That the Finance and
Performance Committee:
a) receive the presentation
regarding the proposed disposal of 2 Forrest Hill Road, Forrest Hill and
thank Joseph Bergin for his attendance.
CARRIED
|
|
|
|
|
6.3
|
Local Board Input - Vanessa Neeson - Henderson-Massey Local Board
- Release of Hillary Commission Funding
|
|
|
Vanessa Neeson,
Henderson-Massey Local Board Chairperson spoke at Item 11 - Release
of Hillary Commission Funding and Item C2 - Badminton Waitakere - Request to Restructure Community
Loan
|
7 Extraordinary Business
The Group Chief
Financial Officer notified the Committee that, following a request from Cr C
Darby, she would be providing a verbal update on council’s Diversified
Financial Assets Portfolio under Item 17.
8 Notices of Motion
There were no
notices of motion.
|
9
|
Disposals Recommendation Report
|
|
|
Mayor LCM Brown entered the
meeting at 11.38am.
|
|
|
Note: the motion was put in
parts.
|
|
|
Resolution number FIN/2016/122
MOVED
by Cr CM Penrose, seconded by Cr W Cashmore:
That the Finance and
Performance Committee:
a) reject
the disposal of the land at:
i) 27
Tobin Street, Pukekohe comprised of an estate in fee simple more or less
being Lot 1 DP 134911 comprising approximately 363m2 contained in
certificate of title NA79C/588;
CARRIED
|
|
|
|
|
|
Resolution number FIN/2016/123
MOVED
by Cr CM Penrose, seconded by Cr W Cashmore:
That the Finance and
Performance Committee:
a) reject
the disposal of the land at:
ii) 37 Tobin
Street, Pukekohe comprised of an estate in fee simple more or less being Lot
1 DP 117297 comprising
approximately 615m2 contained in certificate of title NA66C/942;
CARRIED
|
|
|
|
|
|
Resolution number FIN/2016/124
MOVED by Cr C Darby, seconded by Cr J Watson:
That the Finance and
Performance Committee:
a) reject
the disposal of the land at:
iii) 2 Forrest Hill Road, Forrest Hill, being an estate
in fee simple comprising approximately 650m2 more or less being Section 1 SO Plan 484419 contained
in computer freehold register 701352.
The motion
was put to the vote by a show of hands and was declared CARRIED by 9
votes to 7.
CARRIED
|
|
|
|
|
|
Resolution number FIN/2016/125
MOVED
by Cr CM Penrose, seconded by Cr W Cashmore:
That the Finance and
Performance Committee:
a)
approve, subject to the satisfactory
conclusion of any required statutory processes, the disposal of the land at:
iv) 16A Glynnbrooke Street, Te Atatu South comprised of an estate in fee simple more or less being Lot 49 DP
64924 comprising approximately 1,280m2 contained in certificate of
title NA70A/286; and
v) part of 270 Flanagan Road, Drury comprised
of an estate in fee simple more or less being Section
2 SO 66840 comprising approximately 506m2
(subject to survey) contained in certificate of title NA95C/66;
b)
agree that final terms and conditions
be approved under the appropriate delegations.
CARRIED
|
|
10
|
Closure of walkway and disposal of land at Hooper Avenue, Pukekohe
|
|
|
|
|
|
Resolution number FIN/2016/126
MOVED
by Cr W Cashmore, seconded by Cr CM Penrose:
That the Finance and
Performance Committee:
a) approve,
subject to the satisfactory conclusion of any required statutory processes,
the disposal of part of the walkway land at Hooper Avenue, Pukekohe being Lot
1 DP 113049 comprising 88 m² more or less, to the adjoining owners.
b) approve,
subject to the satisfactory conclusion of the road stopping process, the
disposal of part of the walkway land at Hooper Avenue, Pukekohe, being Section 1 SO Plan 483032,
comprising 65 m² more or less, to the adjoining owners.
c) agree
that final terms and conditions be approved under the appropriate
delegations.
CARRIED
|
|
|
|
|
11
|
Release of Hillary Commission Funding
|
|
|
Vanessa Neeson, Henderson-Massey Local Board Chairperson spoke
to this item.
|
|
|
Cr GS Wood left the meeting at 12.13pm.
|
|
|
|
|
|
Resolution number FIN/2016/127
MOVED
by Deputy Chairperson R Clow, seconded by Cr LA Cooper:
That the Finance and
Performance Committee:
a) agree
to the release of the residual $2.7m Hillary Commission Community Sport funds
from the special reserve account towards the implementation of the Sport and
Recreation Community Access Scheme addressing the identified need in the
legacy Waitakere and Auckland City Council areas and to consider the needs of
the Ward boundaries at the time.
CARRIED
|
|
12
|
Auckland Council Performance Report for the period 1 July 2015 to
30 June 2016
|
|
|
Cr GS Wood
returned to the meeting at 12.18pm.
|
|
|
A PowerPoint presentation
was provided. A copy has been attached to the official minutes and is
available on the Auckland Council website as a minutes attachment.
|
|
|
Member DE Taipari left the meeting at 1.06pm.
Member DE Taipari returned
to the meeting at 1.17pm.
|
|
|
|
|
|
Resolution number FIN/2016/128
MOVED
by Chairperson MP Webster, seconded by Cr GS Wood:
That the Finance and
Performance Committee:
a) receive
the Auckland Council Performance report for the period 1 July 2015 to 30 June
2016.
CARRIED
|
|
|
Note: Pursuant
to Standing Order 1.8.3, Member DE Taipari requested his dissenting vote be
recorded.
|
|
|
|
|
|
Attachments
a 9 August 2016, Finance and
Performance Committee, Item 12, Auckland Council Performance Report for the
period 1 July 2015 to 30 June 2016
|
Mayor LCM Brown left the meeting at 1.27pm.
The meeting adjourned at 1.27pm.
The meeting reconvened at 1.57pm.
Deputy Mayor PA Hulse and Cr LA Cooper were
not present.
Cr WD Walker entered the meeting at 1.57pm.
|
13
|
Budget Update
|
|
|
Kay McIntyre, Kaipatiki Local Board Chairperson was in
attendance for this item.
|
|
|
|
|
|
Resolution number FIN/2016/129
MOVED
by Cr C Darby, seconded by Cr J Watson:
That the Finance and
Performance Committee:
a)
agree to delegate to the Chair of the Finance and Performance
Committee and the Group Chief Financial Officer the authority to approve
budget adjustments resulting from the year-end deferral process, provided
that such adjustments do not adversely affect the overall budget for
2016/2017 and the outer years.
b)
approve a grant of up to $495,000 in 2016/2017 to Puhoi
Volunteer Rural Fire Force to complete the construction of its fire station,
noting that any additional funds raised will reduce the council’s contribution
and that up to $100,000 underwrite is committed by Auckland Rural Fire.
c)
approve an additional operational expenditure budget of $15,000
in 2016/2017 and $45,000 per annum thereafter, to enable the ongoing
operation of the re-purposed Marlborough Park Hall as a youth facility in the
Kaipātiki Local Board area.
CARRIED
|
|
|
|
|
14
|
Te Toa Takitini - year-end Māori responsiveness portfolio
report
|
|
|
Cr LA Cooper returned to the meeting at 2.01pm.
Deputy Mayor PA Hulse returned to the meeting at 2.03pm.
|
|
|
|
|
|
Resolution number FIN/2016/130
MOVED
by Chairperson MP Webster, seconded by Member DE Taipari:
That the Finance and
Performance Committee:
a) receive the Te Toa
Takitini – year-end Māori responsiveness portfolio report.
b) approve the 2016 /2017
Treaty Audit response programme.
c) approve the 2016 /2017
Te Toa Takitini Māori responsiveness portfolio.
CARRIED
|
|
|
|
17 Consideration
of Extraordinary Items
|
17.1
|
Update on Diversified
Financial Assets Portfolio
|
|
|
The Chief
Financial Officer updated the Committee on the Diversified Financial Assets
Portfolio.
Supporting
information was tabled and is attached to the official minutes and is
available on the Auckland Council website as a minutes attachment.
|
|
|
The Committee
requested the Chief Executive to undertake a review of the Responsible
Investment Policy and report to the incoming Council.
|
|
|
Attachments
a 9
August 2016, Finance and Performance Committee, Item 17.1, Update on
Diversified Financial Assets Portfolio - Auckland Council Responsible
Investment Policy
b 9
August 2016, Finance and Performance Committee, Item 17.1, Update on
Diversified Financial Assets Portfolio - Environmental, Social and Governance
(ESG) Investment
|
|
18 Procedural
motion to exclude the public
|
|
Resolution
number FIN/2016/133
MOVED by Chairperson MP Webster, seconded by Member
DE Taipari:
That the
Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 AMETI
Project Stage 2A Property transaction
|
Reason
for passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information concerning an ongoing
negotiation between Auckland Transport and other stakeholders.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
C2 Badminton
Waitakere - Request to Restructure Community Loan
|
Reason
for passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains information about private individuals and
their dealings with Badminton Waitakere.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
|
2.51pm The
public was excluded.
3.15pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
AMETI Project Stage 2A Property transaction
|
|
|
Resolution number FIN/2016/134
MOVED
by Chairperson MP Webster, seconded by Cr DA Krum:
That the Finance and
Performance Committee:
f) agree
that the decisions, report and attachments will remain confidential until the
Chief Executive confirms that the obligation of confidentiality no
longer applies.
|
|
C2
|
Badminton Waitakere - Request to Restructure Community Loan
|
|
|
Resolution
number FIN/2016/135
MOVED by Cr LA Cooper, seconded by Deputy
Chairperson R Clow:
That the Finance
and Performance Committee:
a) approve
a guarantee of up to $525,000 in favour of the ASB Bank Ltd, to enable Waitakere Badminton Association Inc., trading as Badminton
Waitakere to consolidate and re-finance the Auckland Council loan
($207,098), and private loans ($316,572) into one loan with ASB Bank Ltd.
b) require
Badminton Waitakere to enter into a Guarantee Side Deed with Council
recording the terms and conditions under which Auckland Council will enter
into the loan guarantee arrangement with the ASB Bank Ltd.
c) authorise
the Group Chief Financial Officer (or delegate) to approve:
i) the final
terms and conditions of the bank guarantee facility between Council and ASB
Bank,
ii) the final
terms and conditions of the Guarantee Side Deed,
iii) the
final terms and conditions of any other agreement, existing or new, necessary
to effect this transaction.
d) agree that the decisions be restated in the open minutes
and that there be no restatement of the confidential report or attachments.
|
3.15pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
