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Franklin Local
Board
23 August 2016
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1 Welcome
The chairperson
opened the meeting and welcomed everyone present.
2 Apologies
3 Declaration of Interest
There were no
declarations of interest.
4 Confirmation of Minutes
5 Leave of Absence
There were no leaves
of absence.
6 Acknowledgements
7 Petitions
There were no
petitions.
8 Deputations
There were no deputations.
9 Public Forum
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9.1
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Public
Forum – Karaka Sports Park Trust - Roger Wark
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Roger Wark
and Wayne Kidd of the Karaka Sports Park Trust attended
to address the meeting regarding Franklin Sport and Active Recreation
Facilities Plan, the donation of the lights at the sports park and the
development of the sports park as a multisport facility.
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Resolution
number FR/2016/145
MOVED
by Member A Cole, seconded by Chairperson A Baker:
That the Franklin Local Board thanks Roger Wark and Wayne Kidd, representatives of the
Karaka Sports Park Trust, for their attendance.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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13
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Draft Annual Report 2015/2016 - Franklin Local Board report
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Resolution number FR/2016/147
MOVED
by Chairperson A Baker, seconded by Member BS Crompton:
a) That the Franklin Local
Board notes the monitoring and reporting requirements
set out in the Local Government (Auckland Council)
Act 2009 and the draft local board information proposed for the Auckland
Council Annual Report 2015/2016.
b) That
the Franklin Local Board receives the draft
local board report to be included in the Auckland Council Annual Report
2015/2016.
c) That
the Franklin Local Board approves the message
from the chairperson, which provides the local board’s comments on local
board matters in the Annual Report 2015/2016.
d) That
the Franklin Local Board gives authority to
the chairperson and deputy chairperson to make minor amendments before submitting for final publication.
CARRIED
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Amendment
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MOVED by Member LM Murphy, seconded by Member AM Fulljames:
Moved an
amendment to the original recommendation as follows:
That the
council officers who contributed to the report and contributed to the
failures identified in the report present to the board within one month an
action plan to remedy these failures.
The amendment was put and declared
LOST by 3
vote to 4
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15
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Franklin Local Board Community Facilities Renewals Work Programme
2016/2017
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Resolution number FR/2016/149
MOVED
by Chairperson A Baker, seconded by Member BS Crompton:
a) That the Franklin
Local Board approves the 2016/2017 work programme for Franklin
Local Board Parks, Sports and Recreation Renewals
b) That the Franklin
Local Board notes that the 2016/2017 funding envelope is indicative to
deliver this programme of work and any budget variances (within scope) will
be managed within the total region-wide renewals funding envelope.
c)
That any proposed changes to the community
facilities renewals work programme adopted in resolution (a) above be
reported to the Franklin Local Board for approval
CARRIED
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16
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Te Puru Community Charitable Trust - Performance Objectives for
2016/2017
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Resolution number FR/2016/150
MOVED
by Member BS Crompton, seconded by Member M Bell:
a)
That the Franklin Local Board approves
performance objectives and associated delivery requirements in Attachment A
of the report entitled ‘Te Puru Community
Charitable Trust - Performance Objectives for 2016/2017’ with the following adjustments for
inclusion in the funding agreement with the Te Puru Community Charitable
Trust 2016/2017:
·
Ensure Schedule 1 and Schedule 2 are stand-alone by
stipulating reporting criteria and processes;
·
Remove the word “informal” from the measures section in Schedule
1.
b)
That the Franklin Local Board endorses a review of the facility outcomes the council is seeking
at the Te Puru Community Centre, and the most efficient and sustainable model
of delivery to achieve them.
CARRIED
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Schedule 1 and schedule 2 of the report ‘Te Puru Community
Charitable Trust - Performance Objectives for 2016/2017’ were tabled.
A copy of the tabled documents
has been placed on the official minutes and is available on the council website
as a minutes attachment.
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Attachments
a Schedule 1 (Payment Release
Terms) and Schedule 2 (Sport and Recreation Outcomes and Performance
Objectives) of the report 'Te Puru Community Charitable Trust - Performance
Objectives for 2016/2017'
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17
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Karaka Sport Park Trust lights
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Resolution
number FR/2016/152
MOVED by Member A Cole, seconded by Member M
Bell:
That the Franklin Local
Board accepts the gifting of the eight sportsfield lights from the Karaka
Sports Park Trust which are sited on the Karaka Recreation Reserve at
no cost to council and noting that there is no additional operational
funding required.
CARRIED
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18
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Franklin Sport and Active Recreation Facilities Plan
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Resolution number FR/2016/153
MOVED
by Member A Cole, seconded by Member MA Kay:
a) That
the Franklin Local Board adopts the Franklin
Sport and Active Recreation Facilities Plan to guide the provision of sports
facilities and sharing of resources across the local board area.
b) That
the Franklin Local Board notes implementation
of the Franklin Sport and Active Recreation
Facilities Plan is underway with funding of
$84,738.98 allocated from the local board’s locally driven initiatives budget
for 2015/2016, to construct five new toilets at Pukekohe Netball Centre.
c) That
the Franklin Local Board considers the
Franklin Sport and Active Recreation Facilities Plan prior to allocating
grant funds to community groups and prior to developing further facilities.
d) That the Franklin
Local Board reviews the list of projects identified
in the Franklin Sport and Active Recreation
Facilities Plan and their priority, in
2020/2021, to ensure they reflect the outcomes that are important for
Franklin Local Board.
e)
That the Franklin Local Board notes that
the Franklin Sport and Active Recreation Facilities Plan identifies community
priorities for facilities and can be used as a tool for sporting bodies and
clubs to apply for funding to external funding organisations.
CARRIED
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23 Consideration
of Extraordinary Items
There
was no consideration of extraordinary items.
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24 Procedural
motion to exclude the public
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Resolution
number FR/2016/158
MOVED by Chairperson A Baker, seconded by Member BS
Crompton:
That the
Franklin Local Board excludes the public from the following
part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
of open space land - Patumahoe
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report identifies land the council seeks to acquire for open space..
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report identifies land the council seeks to acquire for open space..
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 Urgent
Decision of the Franklin Local Board: Allocation of 2016/2017 Community
Response Fund
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains commercially sensitive information.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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11.04am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.28am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Acquisition of open space land - Patumahoe
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That the Franklin Local Board confirms
that there be no restatement of this confidential report, attachments or
resolutions for the acquisition of land for public open space in Patumahoe
until settlement of the purchase, and only then is the resolution to be
restated.
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C2
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Urgent Decision of the Franklin Local Board: Allocation of
2016/2017 Community Response Fund
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That the Franklin Local Board
confirms that there be no restatement of this confidential report,
attachments or resolutions for the for the allocation of the 2016/2017 Community
Response Fund until such time as a final announcement is made.
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25
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Community Facilities Maintenance
Contracts 2017
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Resolution number FR/2016/159
MOVED
by Chairperson A Baker, seconded by Member A Cole:
That the Franklin Local Board delegates
authority to the Chair and Deputy Chair to provide the local board’s feedback
on the proposed service specifications, local outcomes and the overall
structure for new Community Facilities maintenance contracts by 23 September
2016.
CARRIED
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26
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Urgent Decision of the Franklin Local
Board: Allocation of 2016/2017 Community Response Fund - distribution of
additional copies of the Weed Management brochure to rural residents of
Franklin
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Resolution number FR/2016/160
MOVED
by Member MA Kay, seconded by Member A Cole:
a) That the Franklin
Local Board notes the following urgent decision:
Allocation of 2016/2017 Community Response Fund
- distribution of additional copies of the Weed Management brochure to rural
residents of Franklin
b) That the Franklin Local
Board allocates up to $1,300 from the 2016/2017 Community Response Fund for
the printing 2,000 additional Weed Management brochures (giving a total of
8,000 extra) and the distribution of the brochures to all properties in
Franklin with a rural delivery address and holders of post office boxes.
c) That
the Franklin Local Board transfers up to $1,300 from the Franklin Local Board
2016/2017 Community Response Fund to the local environment and local
development budget and the respective 2016/2017 work programme, to enable
implementation and reporting, for the cost of printing 2,000 additional weed
management brochures (giving a total of 8,000 extra) and the distribution to
all properties in Franklin with a rural delivery address and holders of post
office boxes.
CARRIED
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11.31am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Franklin Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
