Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 25 August 2016 at 9:35am.

 

present

 

Deputy Mayor

Cr Penny Hulse

 

Councillors

Cr Cameron Brewer

 

 

Cr Dr Cathy Casey

 

 

Cr Ross Clow

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

Until 11.05am, Item 12

 

Cr Alf Filipaina

 

 

Cr Denise Krum

 

 

Cr Mike Lee

From 9.55am, Item 7.1

 

Cr Calum Penrose

From 9.38am, Item 5.1

 

Cr Dick Quax

From 9.45am, Item 5.1

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 10.12am, Item 11

 

Cr Wayne Walker

From 11.20am, Item 12

 

Cr John Watson

 

 

Cr Penny Webster

 

 

ABSENT

 

 

Mayor Len Brown

 

 

 

Cr Anae Arthur Anae

 

 

 

Cr Bill Cashmore

 

 

 

Cr Christine Fletcher

 

 

 

Cr George Wood, CNZM

 

 

 

IN ATTENDANCE

 

 

 

Aiolupotea Sina Aiolupotea-aino, Chair Pacific Peoples Advisory Panel

 

Colleen Brown, Member Disability Advisory Panel

 

David Rankin, Director Strategy and Engagement, Panuku

 

Samuelu Sefuiva, Member Pacific Peoples Advisory Panel

 

Gary Smith, Chief Executive Selwyn Foundation

 

Dave Tomu, Chair Ethnic Peoples Advisory Panel

Governing Body

25 August 2016

 

 

In the absence of His Worship the Mayor, Deputy Mayor PA Hulse presided.

 

1          Affirmation

 

            There was no affirmation.

 

2          Apologies

 

Resolution number GB/2016/206

MOVED by Deputy Mayor PA Hulse, seconded by Cr AM Filipaina:  

That the Governing Body:

a)         accept the apologies from Mayor LCM Brown, Cr W Cashmore, Cr CE Fletcher and Cr GS Wood for absence and from Cr CM Penrose and Cr D Quax for lateness and Cr C Darby for early departure.

CARRIED

Note:   Apologies were subsequently received from Cr AJ Anae for absence and from Cr ME Lee for lateness.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number GB/2016/207

MOVED by Deputy Mayor PA Hulse, seconded by Cr R Clow:  

That the Governing Body:

a)         confirm the ordinary minutes of its meetings, held on Thursday 28 July 2016 and Wednesday, 10 August 2016, as true and correct records.

CARRIED

 

 

5          Acknowledgements and Achievements

 

5.1

Achievements

 

Cr CM Penrose entered the meeting at 9.38 am.

Cr D Quax entered the meeting at 9.45 am.

 

A document noting the Auckland Council Group’s achievements was distributed. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Acknowledgements

 

The Deputy Mayor acknowledged the passing of Ganges Singh, Bruce Dale, Dr Ngāpō Wehi, Peter Gossage and Teina Terei and a moment of silence was observed.

The text of the acknowledgements has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Attachments

a     25 August 2016 - Governing Body - Item 5.1 Acknowledgements

b     25 August 2016 - Governing Body - Item 5.1 - Auckland Council Group achievements August 2016

 

 

6          Petitions

 

There were no petitions.

 

 

7          Public Input

 

7.1

Public Input - Penny Bright - Auckland Council's membership of the NZ Property Council; information about the public subsidies provided to private passenger transport operators, and illegal signage on public land

 

Supporting information was tabled.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Cr ME Lee entered the meeting at 9.55 am.

 

Resolution number GB/2016/208

MOVED by Deputy Mayor PA Hulse, seconded by Cr C Casey:  

That the Governing Body:

a)         receive the presentation regarding Auckland Council's membership of the NZ Property Council; information about the public subsidies provided to private passenger transport operators, and illegal signage on public land and thank Penny Bright for her attendance.

CARRIED

 

Attachments

a     25 August 2016 - Governing Body - Item 7.1 - Public Input - Penny Bright tabled supporting information

 

 

8          Local Board Input

 

There was no local board input.

 

 

9          Extraordinary Business

 

There was no extraordinary business.

 

 

10        Notices of Motion

 

There were no notices of motion.


 

 

11

Housing for Older People: Partnership for the management and operation of the Housing for Older people service and adoption of the High Level Project Plan

 

David Rankin, Director Strategy and Engagement, Panuku and Gary Smith, Chief Executive Selwyn Foundation were present for this item.

 

Note:   The words: “and through intensification, seek opportunities to assist in the growth of social housing;”  were incorporated into clause h) ii) below, with the agreement of the meeting.

 

Resolution number GB/2016/209

MOVED by Deputy Mayor PA Hulse, seconded by Cr C Darby:  

That the Governing Body:

a)      approve Auckland Council entering into an agreement to register a limited partnership between Auckland Council and Selwyn (Joint Venture) for the leasing, management and operation of properties owned by Auckland Council for the purposes of housing of older people, currently being those properties listed in Attachment C to the agenda report (Housing for Older People Portfolio) in accordance with the Housing for Older People Partnering Policy.

b)      agree, further to the Consultation Document adopted by the Governing Body on 25 May 2016 and the further approval on 28 July 2016, to:

i)       Auckland Council entering into a lease and management agreement in respect of the Housing for Older People Portfolio with the Joint Venture for an initial term of 25 years plus three rights of renewal of 25 years each (Lease and Management Agreement); 

ii)      the Joint Venture reinvesting any operating surpluses that may arise back into the elderly/social housing portfolio managed by the Joint Venture; and

iii)     an initial transition period for the staged transition of Auckland Council’s management and operation of the Housing for Older People Portfolio to the Joint Venture.

c)      agree to make appropriate financial provision in the 2017/2018 Annual Plan and the 2018-2028 Long-term Plan for the:

i)       entering into a funding agreement for the transfer of budgeted capital renewal funding to the Joint Venture for the period up to the financial year 2024/2025 (Funding Agreement); and

ii)      the establishment of a $20 million development funding facility to be administered by Development Auckland Limited (Panuku) to support development of both the Housing for Older People Portfolio, the potential development sites at 21-33 Henderson Valley Road and 81A Godley Road and any additional Housing for Older People development sites, until proceeds can be realised to enable the repayment of the facility and any associated interest.

d)      delegate authority to Auckland Council’s Chief Executive to execute the following documentation on behalf of Auckland Council:

i)       the Joint Venture Agreement;

ii)      the Management Agreement;

iii)     the Lease;

iv)     the Funding Agreement; and

v)      all ancillary documentation necessary to give effect to the proposed relationship between Auckland Council, The Selwyn Foundation and the Joint Venture.

e)      delegate authority to Auckland Council’s Chief Executive to, during the initial transition period, appoint Auckland Council and/or Development Auckland Limited (Panuku) staff as interim directors of the Joint Venture, and to commence the process to appoint two independent directors of the Joint Venture in accordance with Auckland Council’s policy

f)       delegate authority to Development Auckland Limited (Panuku) to act on behalf of Auckland Council in all respects in relation to the Management Agreement and the Lease.

g)      endorse:

i)       the Housing for Older People High Level Project Plan (Attachment E of the agenda report).

ii)      Development Auckland Limited (Panuku) as Auckland Council’s lead agency for any development opportunities of the Housing for Older People Portfolio.

h)      grant authority to Development Auckland Limited (Panuku), for the purposes of better meeting the needs of older people, to dispose of parts of the Housing for Older People Portfolio (for the avoidance of doubt, being the properties listed at Attachment C to the agenda report and including any properties added to the Housing for Older People Portfolio in the future), consistent with achieving the aims set out in the Housing for Older People High Level Project Plan, subject to:

i)       the satisfactory conclusion of any required statutory processes;

ii)      maintaining at least 1452 units in the Housing for Older People Portfolio (acknowledging that there may be periods where this figure may temporarily fall due to periods of development) and through intensification, seek opportunities to assist in the growth of social housing; and

iii)     the ring fencing of funds that are the output of any development activity and/or realisation of property, for Development Auckland Limited (Panuku) to reinvest into the Housing for Older People Portfolio including any new acquisitions to be added to this portfolio.

CARRIED

 

 

 

12

Achievements of the Disability Advisory Panel, Ethnic Peoples Advisory Panel and Pacific Peoples Advisory Panel in the 2013-2016 term

 

Colleen Brown, Member Disability Advisory Panel; Dave Tomu, Chair Ethnic Peoples Advisory Panel and Aiolupotea Sina Aiolupotea-aino, Chair, and Samuelu Sefuiva , Member,  Pacific Peoples Advisory Panel, addressed the meeting regarding the panels’ achievements.

 

Cr DA Krum returned to the meeting at 10.44 am.

Cr SL Stewart left the meeting at 10.54 am.

Cr SL Stewart returned to the meeting at 11.00 am.

Cr C Darby left the meeting at 11.05 am.

Cr WD Walker entered the meeting at 11.20 am.

 

Resolution number GB/2016/210

MOVED by Cr AM Filipaina, seconded by Cr C Casey:  

That the Governing Body:

a)         note the achievements of the Disability Advisory Panel, Ethnic Peoples Advisory Panel and Pacific Peoples Advisory Panel over the 2013-2016 term and thank them for their contribution.

b)        thank Colleen Brown, Member Disability Advisory Panel; Dave Tomu, Chair Ethnic Peoples Advisory Panel and Aiolupotea Sina Aiolupotea-aino, Chair, and Samuelu Sefuiva , Member,  Pacific Peoples Advisory Panel, for their attendance.

CARRIED

 

 

 

13

WWI Centenary Memorial, Auckland Domain: Project Update and Funding Proposal

 

This item was deferred to the 29 September 2016 Governing Body meeting.

  

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

11.23 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................