Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

17 August 2016

Draft Annual Report 2015/2016 - Hibiscus and Bays Local Board report

File No.: CP2016/14697

Purpose

1. This report compares actual activities and performance with the intended activities and level of service set out in the Local Board Agreement 2015/2016. The information is prepared as part of the local board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Auckland Council Annual Report 2015/2016 is currently being prepared and progressed through an external audit process. In late September 2016, the audit is expected to be completed and the final report will be approved and released to the public. The Auckland Council Annual Report 2015/2016 will include performance results for each local board.

3. The local board is required to monitor and report on the implementation of the Local Board Agreement for 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the Auckland Council Annual Report 2015/2016.

4. The 2015/2016 local board agreements formed part of the Long-term Plan 2015-2025. The performance measures included in the Long-term Plan 2015-2025 changed significantly from the previous Long-term Plan. This Auckland Council Annual Report 2015/2016 is the first time that we are reporting back externally against these new performance measures.

5. The attached report is proposed for approval by the local board. The report includes the following sections:

- Message from the chairperson

- The year in review

- How we performed

- Financial information.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b) receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c) approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d) delegate to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

Comments

6. The local board is required to monitor and report on the implementation of Local Board Agreement 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) specifies whether any intended changes to the level of service have been achieved; and

iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

7. Each local board must comment on the matters included in the Annual Report under subsection (2) in respect of its local board area and the council must include those comments in the Annual Report.

8. This report focuses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion in the Annual Report 2015/2016. The report contains the following sections:

	Section	Description
a)	Message from the chairperson	Legislative requirement to include commentary from the local board on matters included in the report.
b)	The year in review a. - Financial performance b. - Key achievements c. - Key projects d. - Challenges in our area e. - Looking forward	Snapshot of main areas of interest for the community in the local board area.
c)	How we performed	Legislative requirement to report on performance measure results for each activity, and to provide explanations where targeted levels have not been achieved.
d)	Financial information	Legislative requirement to report on financial performance results compared to LTP budgets, together with explanations about variances.

9. Local board comments on local board matters in the annual report will be included in the Annual Report as part of the message from the chair.

10. The next steps for the draft Annual Report are:

· Audit during August 2016

· Report to the Finance and Performance Committee on 22 September 2016

· Report to the Governing Body for adoption on 29 September 2016

· Release to stock exchanges on 29 September 2016

· Publication on 7 October 2016

· Copies of the Annual Report will be provided to the local board offices, Auckland Council libraries and council service centres.

Consideration

Local board views and implications

11. Local board comments on local board matters in the Annual Report will be included in the Annual Report as part of the message from the chairperson.

Māori impact statement

12. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan over a 12-month period. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Attachments

No.	Title	Page
a View	Draft 2015/2016 Annual Report	65

Signatories

Authors

Jane Koch - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

17 August 2016

Bays Community Centre and St Anne’s Hall funding agreement and licence to occupy and manage

File No.: CP2016/11743

Purpose

1. To approve the funding agreement and licence to occupy and manage the community operated centre within the Hibiscus and Bays Local Board area.

Executive summary

2. Local boards have a role in determining the term of funding agreements for groups who operate local community centres, houses and hubs.

3. The current funding agreement for Bay’s Community Centre and St Anne’s Hall expires on 30 June 2016 and this report seeks a decision from the local board on future funding, the term of the agreement and approval of the licence.

4. There are three options for the term of funding agreements and licences to occupy and manage, which are:

· continuation of an annual agreement

· a three year term

· a five year term.

5. Staff have developed a criteria to help assess the appropriate term for community operated centres, houses and hubs. Where a group has demonstrated good stewardship of funding previously, has established a stable practice and is performing well, staff recommend that the local board consider a three or five year term. This will enable community groups to plan for the future and maximise the benefits of secure tenure and income.

6. A three year term is recommended for the East Coast Bays Community Project. The operating group is a stable, experienced organisation. The group provides audited annual reports, delivered expected outcomes, reported on time and to the expected standard.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve a three year funding agreement with East Coast Bays Community Project for years 2016-2019, terminating on 30 June 2019, towards the operation and activation of Bays Community Centre and St Anne’s Hall

b) approve funding for East Coast Bays Community Project of $36,633 per annum, to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed

c) approve a Licence to Occupy and Manage East Coast Bays Community Centre at R 11 Inverness Road (off 2 Glen Road), Browns Bay, being Part of Lot 1, DP 79149, Lot 9-15, 40, 44-45, BLK 11 DP 10801; and St Anne’s Hall at the corner of Glencoe Road and Beach Road, Browns Bay, being Pt Lot 8 DP 39141, Pt Lot 7 DP 39141, Pt Lot 9 DP 39141, Pt Lot 5 DP 39141, Pt Lot 10 DP 39141, Pt Lot 15 Blk V DP 10801, PT Lot 8 DP 39141:

i) Term – 3 years commencing 1 July 2016;

ii) Rent - $1.00 plus GST per term if requested;

Comments

7. Community facilities are an important part of realising the vision for Auckland to become the world’s most liveable city. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can connect, socialise, learn and participate in a wide range of social, cultural, art and recreational activities. These activities foster improved lifestyles and a sense of belonging and pride among residents.

8. Local boards exercise oversight of community centres, houses and hubs. Where the facilities are operated by community organisations, local boards approve the funding, licence to occupy and the term of these arrangements.

9. Staff have developed a simple criterion for guiding decision making regarding the term of these agreements.

(a) One year term:

A one year term is recommended in a variety of situations such as where a new committee has been recently established or the current governance structure is unstable, a group maybe underperforming or if there are changes in location, buildings or licence terms which need to be worked through by the group in the short term. It could also be where an established organisation is going through significant change in asset portfolio.

(b) Three year term:

An experienced organisation delivering stable operations or an established organisation with significant change in the membership/governance.

A multi-service organisation delivering high service outcomes.

10. At the end of the approved term staff will assess each centre, house and hub against the established criteria and make recommendations to the local board.

Allocating funding for FY 2016-17 and beyond

11. Staff recommendations and comments are outlined in the table below:

Recommended funding for community houses and hubs

Community Group

Term of grant (from 1 July 2016)

Total to be allocated

Purpose of funding

Comment

East Coast Bays Community Project.

Three years

$36,633.00 to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed

To deliver the proposed work programme at the Bays Community Centre and St Anne’s Hall.

East Coast Bays Community Project has had a stable relationship with the local board for many years.

Over the past year, the committee has taken up a mentoring opportunity and sourced new members for its committee.

The committee appears to be seeking committee members with skills and expertise to support good governance.

East Coast Bays Community Project has been managing St Anne’s Hall on behalf of Auckland Council Venue Hire team and activated this space for the past few years. The St Anne’s Hall is recommended to be included in the licence to occupy and manage.

Terms and conditions of grants, and ongoing monitoring

12. Staff will continue to monitor, assess and report progress and performance to the Hibiscus and Bays Local Board on a regular basis during the term of the grant.

Consideration

Local board views and implications

13. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

Māori impact statement

14. Bays Community Centre endeavours to improve well-being among Māori within the work programmes it delivers. Staff continue to support and build capability to enhance outcomes for Māori.

Implementation

15. Following decision making, staff will finalise the agreement with the operating group.

Attachments

There are no attachments for this report.

Signatories

Authors

Jennice Stringer - Senior Administrator

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

17 August 2016

Community lease with Auckland Citizens Advice Bureaux Incorporated

File No.: CP2016/14865

Purpose

1. To seek approval to grant a community lease for multi-premises to Auckland Citizens Advice Bureaux Incorporated. Premises are located in nineteen local board areas as follows:

· Albert-Eden

· Devonport-Takapuna

· Henderson-Massey

· Hibiscus and Bays

· Howick

· Kaipātiki

· Māngere-Ōtāhuhu

· Manurewa

· Maungakiekie-Tāmaki

· Orākei

· Ōtara-Papatoetoe

· Papakura

· Puketāpapa

· Rodney

· Upper Harbour

· Waiheke

· Waitākere Ranges

· Waitematā

· Whau

Executive summary

2. Auckland Council and Auckland Citizens Advice Bureaux Incorporated have negotiated a revised Strategic Relationship Agreement (Attachment A) and a new Funding Agreement which was approved by the Regional Strategy and Policy Committee on 7 April 2016.

3. This provides an opportunity for the existing thirty two occupation agreements, inherited from legacy councils, to be surrendered and replaced with a multi-premises lease. The initial term of the lease would be for two years with two rights of renewal each being for a three year period.

4. The change to a multi-premises lease has been discussed with the Auckland Citizens Advice Bureaux Incorporated who have welcomed the initiative as it would simplify their administration and enhance budgeting.

5. There have been meetings with most local boards with Auckland Citizens Advice Bureaux Incorporated premises who were overall supportive of the multi-premises lease.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Auckland Citizens Advice Bureaux Incorporated, within the respective local board area as specified in the Schedule of Auckland Citizens Advice Bureaux Incorporated Sites (Attachment B).

b) Approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Auckland Citizens Advice Bureaux Incorporated Sites (Attachment B) subject to the following terms and conditions:

i) The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii) Rent will be $1.00 plus GST per annum.

Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

iii) That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m² of space occupied.

iv) Provision is provided to allow for the addition and removal of premises during the term of the lease.

v) Provision to allow Libraries, where the space occupied by the Auckland Citizens Advice Bureaux Incorporated is required for library purposes, to relocate the Auckland Citizens Advice Bureaux Incorporated to another area within the same building upon six months’ notice.

vi) The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Auckland Citizens Advice Bureaux Incorporated and each local board.

vii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

The Bureaux Background

6. On 20 September 2012 the Auckland Citizens Advice Bureaux Incorporated (the Bureaux) was incorporated under the Incorporated Societies Act 1908. The aim of the Bureaux is to:

· Ensure that individuals do not suffer through ignorance of their rights and responsibilities

· Assist those who are unable to express their needs effectively

· To exert a responsible influence on the development of social policies and services, both locally and nationally.

7. Currently, the Bureaux and its associated societies occupy thirty-two premises provided by council throughout Auckland. All these have varying agreements in respect of the terms and conditions:

· Thirty are council-owned premises with various occupation arrangements in place

· Two are commercially owned and leased to council.

8. A review of the occupation agreements with the Bureaux identified benefits that would accrue if these agreements were brought together as one lease with consistent terms and conditions, aligned with the Strategic Relationship Agreement (SRA) and Funding Agreement (FA) and Long-term Plan funding rounds.

9. Under the SRA, the Bureaux have agreed to meet local community objectives by providing communities with high quality information, advice, referral and client advocacy services that:

· Are accessible and responsive to the needs of our diverse communities

· Inform and empower people

· Encourage people to be actively involved in shaping their communities and the city

· Contribute to the development of regional social policy

· Collaborate with Auckland Council on the development of the strategic direction for the provision of the Citizens Advice Bureau services.

10. Relationships between local boards and local Bureaux are at different stages of development. The SRA supports development of successful long-term local board-Bureaux relationships by increasing information sharing between the local board and Bureaux through quarterly and annual reports on service usage and emerging local issues.

Premises Background

11. The Bureaux and its associated societies have agreed to surrender existing occupation contracts and to enter into a regional multi-premises lease identifying the separate sites occupied by the Bureaux.

12. Attachment B lists the Bureaux premise(s) for inclusion in this local board area. Attachment C Regional Bureaux Sites shows all the Bureaux locations across the region.

13. Two sites listed below are owned by the Crown and held in trust by council as noted in the table below. These leases will require a clause to recognise that the properties may in the future be required for Treaty of Waitangi settlement purposes. These sites are:

Local Board Area	Building Name	Location
Maungakiekie-Tāmaki	CAB Office	100 Line Rd Glen Innes
Kaipātiki	Library building	5 Ernie Mays St Northcote

14. Three sites are unclassified local purpose reserves. These sites can be leased pursuant to section 61 (2A) of the Reserves Act 1977 without the need to classify or advertise. The details of each will be placed on a schedule of sites to be classified subsequently. The sites are:

Local Board Area	Building Name	Location
Maungakiekie-Tāmaki	CAB Office Plunket Rooms	100 Line Rd Glen Innes
Waiheke	CAB office building	141 Ocean View Rd Oneroa
Whau	New Lynn Library Building	3 Memorial Drive

Options

15. This report proposes that all council managed premises for the Bureaux be granted under a multi-premises community lease providing the thirty two sites with a common lease document with standard terms and conditions. A multi-premises lease will enable more efficient, consistent and streamlined lease management. Importantly it will provide the Bureaux with the following:

· Accommodation with a defined lease period

· Known costs to further assist their budget planning and financial controls

· Reduce both the Bureaux and council’s administrative costs thereby assisting the former to focus on their primary outcomes.

16. The regional premises meet the current service delivery needs of the Bureaux. No asset delivery study has been undertaken, but will be as part of the work programme in the SRA between council and the Bureaux. The proposed lease accommodates this future asset study by allowing for more streamlined addition and removal of premises to meet both the changing accommodation and business needs of the Bureaux.

17. Some sites are currently under consideration by local boards regarding configuration of current space or relocation to other premises. These are Panmure, Sylvia Park, Glen Innes, (Maungakiekie-Tāmaki Local Board) and Glen Eden (Waitākere Ranges Local Board).

18. The proposed multi-premises lease will allow for a more flexible optimisation of the network while retaining local boards delegated authority.

19. This proposal was developed in consultation with the Arts Community and Events Department, Legal Services, and Corporate Finance and Property and in close working relationship with the Bureaux.

20. The local board can alternatively choose not to adopt the proposed recommendation, where its respective Bureaux will be omitted from the multi-premises agreement and managed as individual leases. The multi-premises agreement can still be entered into by supporting local boards and progressed without the participation of all, though this would significantly reduce the efficiencies to be gained by the approach.

Consideration

Local board views and implications

21. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

22. Local board budgets will be affected by the proposed change to rental and operational fees. However, the change is related to asset-based service budgets and does not need to be topped up by individual Locally Driven Initiatives funding for local boards showing a negative effect. Conversely, local boards receiving more revenue will not have ability to spend the additional funds showing in their accounts. Budgets will be adjusted at the first review in August to manage this.

23. A portfolio meeting has been held with most local boards and they were presented with the proposal for a multi-premises community lease. General acceptance of the approach for a multi-premises lease was indicated and no concerns were raised.

24. There are no local board risks identified for the proposal as it allows for a more networked and flexible management of the premises while retaining local boards delegated authority.

25. The SRA supports the achievement of the following 2014-2017 Local Board Plan priorities:

· Safe and supported communities

Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

27. Support for Māori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects. Additionally it seeks to improve access to facilities for Māori living in the local board area.

Implementation

28. The multi-premises community lease will outline consistent terms and conditions for each of the Bureaux

29. There are no significant cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Strategic Relationship Agreement	87
b View	Bureaux Sites	105
c View	Regional Bureaux Sites	107

Signatories

Authors

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

17 August 2016

Auckland Transport Update to Hibiscus and Bays Local Board for August 2016

File No.: CP2016/16566

Purpose

1. To provide updates to the Hibiscus and Bays Local Board on the current status of its Local Board Transport Capital Fund projects, respond to resolutions made by the local board and issues raised by elected members, and provide information on matters of specific application and interest to the Hibiscus and Bays Local Board.

Executive summary

2. This report provides information on:

· Penlink;

· New bus and train zones;

· Auckland Transport’s Quarterly Report;

· Regional non-signalised intersection safety campaign;

· A video encouraging young Maori drivers to get their licence;

· City Rail Link work at Britomart

· Consultations on regulatory processes;

· The local board’s transport capital fund; and

· Issues raised by elected members.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) note the Auckland Transport Update to the Hibiscus and Bays Local Board for August 2016.

Comments

Penlink

3. Auckland Transport (AT) has now completed the route designation and has all the necessary resource consents to progress the Penlink project, a 7km long road that will link the Whangaparaoa Peninsula to State Highway 1 at Redvale.

4. The road will help boost the roading capacity of the Whangaparaoa, Orewa, Silverdale and Wainui areas, where there is a growing population and employment, unlocking economic advantages and providing transport options for Whangaparaoa Peninsula, which currently only has one road in and out.

5. An agreement has been reached in the Environment Court with Green and McCahill Holdings Limited and Weiti Development LP which requires development of a staging plan in consultation with affected parties prior to construction.

6. Penlink is expected to attract 16,600 vehicles per day and will use a toll system similar to the Northern Gateway. The four-lane toll road, which includes facilities for cyclists and pedestrians, will result in a journey 12-18 minutes faster for drivers who use the new road and a subsequent reduction in journey time of five minutes for drivers who continue to use the current road.

7. Funding for the project, which is one of a suite of Silverdale transport improvements, has not been included in the 2015 - 2025 Regional Land Transport Plan, however this plan will be reviewed in 2018.

8. Further information on Penlink is available on AT’s website: https://at.govt.nz/projects-roadworks/penlink/.

New bus and train zones

9. AT is introducing a new zone-based public transport system to make fares simpler. The new, Simpler Fares system for all bus and train services, excluding SkyBus, begins on 14 August 2016 and will be a significant change to bus and train fares in Auckland, making it much easier for passengers to work out their fares before travelling.

10. The new zone map has 13 zones and fares will be calculated according to the number of zones travelled through for the entire journey. Colour coded zones together with a new fare table make it simpler to work out cash or AT HOP fares no matter which buses or trains people travel on, by adding up the number of zones being travelled through and using the fare table to work out the fare.

11. With an AT HOP card it will be even simpler for bus and train journeys, with a single fare being charged for each journey, even if passengers take several buses or trains to reach their destination. This will become increasingly important as AT rolls out the New Network for public transport over the next two years, beginning with south Auckland later this year. The New Network will be much easier to understand and use, with better and more frequent connections, and the new fare system will help customers make the most of it.

12. An AT HOP card will facilitate payment for one entire journey from A to B, instead of passengers paying for each bus or train separately. They will tag on and off each bus and train as they do now, but will be charged a single fare at the end of the journey. During a journey passengers can use up to five buses or trains within four hours, with up to 30 minutes transfer time between each trip.

13. A new AT HOP child weekend fare is also being introduced, to make weekend family outings by public transport more affordable, along with changes to the AT HOP day pass and three new ferry monthly passes. A child paying with an AT HOP card that has a child concession applied will be able to travel anywhere in Auckland, making up to five bus or train trips over a four hour period, with up to 30 minutes transfer time between each trip allowed, and pay a one-zone fare regardless of how many zones they cross.

14. A new AT HOP day pass costing $18 will also provide unlimited travel until midnight on the day it is first used on all buses and trains plus inner harbour ferry services (except SkyBus services). The inner-harbour ferries are Devonport, Stanley Bay, Bayswater, Northcote Pt and Birkenhead services.

15.
The following fare table for buses and trains will apply:

	Adult ATHOP Fare	Child and Accessible AT Hop fare*	Tertiary AT HOP Fare*
CityLink	$0.50	$0.30	$0.40
1 Zone	$1.80	$0.99	$1.28
2 Zone	$3.10	$1.73	$2.31
3 Zone	$4.90	$2.72	$3.59
4 Zone	$6.00	$3.46	$4.52
5 Zone	$7.50	$4.45	$5.80
6 Zone	$8.80	$5.10	$6.70
7 Zone	$10.10	$5.60	$7.50
8 Zone	$11.20	$6.00	$8.20

*Child, Accessible and Tertiary AT HOP fares only apply when paying with an AT HOP card with the relevant concession applied.

LE AT

Visit AT’s website for more information on Simpler Fares, including a map showing the new fare zones:

https://at.govt.nz/bus-train-ferry/service-announcements/simpler-fares-from-sunday-14-august/#ZoneMap.

Auckland Transport’s Quarterly Report

16. Local boards have been telling AT that its quarterly reports are too long and contain too much regional material so it has been decided to trial the provision of the quarterly report material in a different way. Instead of a separate report, the relevant material will be included as an attachment in each local board’s monthly report.

17. Information about the work various AT groups have carried out will be made available as attachments to the monthly reports, with Transport Control Committee resolutions provided on a monthly basis so that this material is more timely and relevant. The local board advocacy initiatives will be reported on in October and March each year.

18. These changes should help smooth out the information flow to local boards and ensure the material being reported on is as timely as possible.

19. In addition to this material, AT will circulate the quarterly report prepared for the governing body by email to local board chairs and transport portfolio leads. This report covers major regional projects, public transport patronage figures, road maintenance activity and financial performance. If requested, it can also be included in local board agendas.

20. The following attachments are being made available with this month’s report:

· Attachment A – Report from AT departments on activities in the Hibiscus and Bays Local Board area over the past quarter;

· Attachment B – Report on Travelwise Schools activities;

· Attachment C – Decisions of the Traffic Control Committee.

Regional Non-Signalised Intersection Safety Campaign

21. AT conducted a regional non-signalised intersection safety campaign during June and July 2016 via local press, cinema advertising, mobile and temporary billboards, radio and digital media.

22. The primary campaign element was a video, with the key messages to remember to look both ways and to stop and/or give way at non-signalised intersections. The campaign was targeted at people aged between 18 to 60 years, with a focus on Auckland’s rural north and south and specifically the areas of Clevedon, Whitford and Pukekohe.

23. Intersection crashes are a high strategic priority identified in the NZ Transport Agency’s Safer Journeys strategy. During 2010 and 2014 there were 1,015 intersection crashes in Auckland, as a result of which there were 55 deaths and 737 serious injuries, with a further 223 minor injuries recorded. The two main crash causes were failure to give way or stop (21.4%) and poor observation (20%).

24. Red light running has also been identified as a significant road safety issue in Auckland. Of the 200 crashes at Auckland intersections resulting in death or serious injury during 2015, 59 were related to red light running.

25. As part of the commitment to increase safety at intersections and help reduce the number of crashes, AT and the NZ Police partnered in a two-week road safety operation targeting red light running at four high-risk intersections on the North Shore during May 2016.

26. Some 400 warnings/infringements were issued during the two week period and the campaign attracted positive public and social media feedback and television coverage on TV1’s Breakfast show.

Video Encourages Young Maori Drivers to get a Licence

27. Getting a driver’s licence can open up a world of opportunities for Maori youth and AT has launched a new video encouraging Maori drivers to ‘Get Licenced, Get Legit’.

28. Maori have one of the highest rates of road deaths in the Auckland region, and this is particularly high among 16 to 24-year-olds. Having a restricted or full driver’s licence has been linked to reducing the chance of being involved in a crash.

29. The campaign, in both English and Te Reo, was released to coincide with Maori Language week in July 2016 and encourages Maori youth, with the support of their whanau and the community, to get their licence and ‘Get Legit’.

30. AT’s Maori Policy and Engagement staff believe that having a driver’s licence is transformational for young Maori, helping them get into jobs and giving them the freedom to get into sports and activities such as waka ama.

31. YouTube videos about the campaign in English, Maori and in both English and Maori are available at:

· https://www.youtube.com/watch?v=x7ZQkohFC1I&feature=youtu.be

· https://www.youtube.com/watch?v=XQboJSF60Oc&feature=youtu.be

· https://www.youtube.com/watch?v=5XlZA-wwkiA.

City Rail Link work to start at Britomart

32. After years of planning, the first phase of work has begun at Britomart transport centre in the Auckland CBD on the City rail Link (CRL) with the closure of the Commerce Street entrance for six months. The station will stay open and will be accessible from Tyler, Galway and Lower Queen Streets, as well as the eastern entrance at Takutai Square.

33. A new entrance facility will be built in Commerce Street to replicate the facilities in the historic Chief Post Office building, which will be closed early next year to allow the CRL tunnels to be built beneath. Construction with therefore be visible on two fronts, Britomart and Albert Street, but the station will continue to function throughout the work.

34. Hoardings will be in place throughout construction with wayfinding and signage to guide commuters to the nearest entrance/exit. During this phase, bus shelters and the drop off/pickup area will be removed with alternative drop off and mobility parking on Galway Street. Two delivery and service vehicle spaces will also be available on Tyler Street.

35. The temporary station entrance will be completed in early 2017 and will house the ticketing office, and retail units, and will function as the main entrance to the station. Phase two will begin once the temporary station entrance is complete and is expected to finish in 2020.

36. The artist’s impressions below show one of the outside entrances and an internal view of the new station.

Consultations

37. Documentation explaining a proposal to install shelters at the existing bus stops on Millwater Parkway, Silverdale, adjacent to Central Boulevard, was sent to the local board's TPLs on 27 June 2016. No objections to the proposal were received from the local board.

38. Documentation relating to the proposed installation of angle parking and parking restrictions on Millwater Parkway, Millwater, between the Bankside Road/Longmore Lane intersection and The Settlement, was forwarded to members on 24 June 2016. No objections were received from the local board.

39. Documentation explaining a proposal to install a No U-Turn sign at the intersection of East Coast Road/Hibiscus Coast Highway/Brian Smith Drive, Silverdale, to improve safety in the area, was sent to members on 30 June 2016. Member Fitzgerald advised that she had absolutely no objection to the proposal. No other objections were received from the local board.

40. Documentation describing a proposal to install No Stopping at all Times (NSAAT) restrictions on the slip road at 653 Beach Road, Rothesay Bay, which is very narrow and where parked cars are causing visibility and accessibility issues for both drivers and residents, was sent to members on 5 July 2016. No objections to the proposal were received from members.

41. Documentation describing a proposal to install NSAAT restrictions outside the properties at 178, 180 and 182 Beach Road, Campbells Bay where, because of vehicles parked on the bend, motorists have been seen travelling on the wrong side of the road increasing the possibility of head-on collisions, was sent to members on 11 July 2016. No objections were received from the local board.

42. Documentation explaining a proposal to install NSAAT restrictions on River Road, Red Beach, to improve accessibility and congestion in the area, was forwarded to the local board's TPLs on 7 July 2016. No objections to the proposal were received from the local board.

43. Documentation describing a proposal to install NSAAT restrictions on Maire Road, Orewa, to improve visibility and accessibility, was sent to the local board's TPLs on 7 July 2016. No objections to the proposal were received from the local board.

44. A proposal to install NSAAT restrictions on John Downs Drive, Browns Bay, to ease congestion and improve visibility in the vicinity of its intersection with East Coast Road, was forwarded to members on 20 July 2016 with a request for comment no later than 1 August 2016.

45. Documentation describing a proposal to install NSAAT restrictions along the south side of Bonair Crescent, Silverdale, and near the Kingsway school carpark exit, was forwarded to members on 25 July 2016 with a request for responses no later than 12 August 2016. The NSAAT restrictions will provide better accessibility and improve visibility along the road, reducing congestion, improving the inter-visibility between drivers and removing the likelihood of head-on collisions.

Update on the Hibiscus and Bays Local Board’s Transport Capital Fund Projects

46. The following table summarises the Hibiscus and Bays Local Board’s Transport Capital Fund (LBTCF) activities as at 4 July 2016:

47. Construction of the following LBTCF projects nominated by the Hibiscus and Bays Local Board has now been completed:

· East Coast Road - footpath guardrail in the vicinity of Spencer Road (Project 094);

· Safety improvements on Awaruku Road, Torbay (Project 096);

· Duck Creek Road, Stillwater – new footpath (Project 097);

· Titan Place to Silverdale Township, Silverdale – new footpath (Project 098);

· 504 Beach Road, Murrays Bay – footpath upgrade (Project 099);

· 201-246 Centreway Road, Orewa – new footpath (Project 100);

· Grand Drive to Tauranga Place, Orewa – new walkway and footpath (Project 101);

· Car parking along the southern side of Duck Creek Road adjacent to Stillwater Reserve, Stillwater (Project 209);

· St John’s School, Mairangi Bay – new footpath (Project 229);

· Construction of a 280m long footpath on the southern side of Whangaparaoa Road from 601 Whangaparaoa Road to Cedar Terrace (Project 232);

· Provision of a safe crossing point on Tavern Road, Silverdale (Project 240);

· Provision of lighting on Western Reserve, Orewa (Project 346);

· Provision of parallel car parks at 8 Galbraith Green, Silverdale (Project 383);

· Glenvar Road, Torbay - relocation of edge line (Project 385);

· Okura River Road bus stop hardstand area (Project 395);

· Provision of a connecting footpath from the existing path on Waiwera Place, Waiwera, to the footpath in the beach front reserve, plus shrub trimming / clearance and minor changes to the park fence (Project 409);

· Installation of two speed advisory signs on Hibiscus Coast Highway, Orewa, to the north and to the south of the CBD (Project 444).

48. Mosaics and art poles have been installed on the Mairangi Bay Art Walk (Project 091) and asphalt surfacing of the slip lane at 2 – 16 Hastings Road completed.

49. Completion of Project 445, a 3m wide concrete shared path over a section of Orewa Recreation Reserve and Orewa Domain was to have been completed before the end of July 2016, subject to favourable weather conditions.

50. The following photographs showing progress on the shared path were taken during July 2016:

51. At its meeting on 20 July 2016 the local board resolved to allocate a further $159,000 of its LBTCF to Project 411, Torbay Revitalisation, noting that up to $45,000 of this is for work to be carried out on private land which will be reimbursed by the Torbay Business Improvement District to the local board’s transport capital fund, and that a 10% construction contingency has been included which will be returned to the fund if not required.

52. It is anticipated that construction will begin on 5 September 2016, to allow the work to be completed during finer weather over an anticipated sixty day construction timeframe.

Issues Update

53. The following Issues Update comprises issues raised by elected members and local board services staff to 26 July 2016:

	Location	Issue	Status
1	Clyde/Anzac Road intersection, Browns Bay	Request for improvements to pedestrian safety at the intersection of Clyde/Anzac Road, Browns Bay.	On 28 June 2016 Member Parfitt requested improvements to pedestrian safety at the roundabout on Clyde Road, Browns Bay, a popular crossing point where there should therefore be pedestrian refuges on all four approaches, following a query from Cr Wood. On 25 July 2016 Cr Wood, Member Parfitt and the local board's transport portfolio leads (TPLs) were advised that the pedestrian refuge was removed during a recent upgrade of the road and that further road improvement work is expected over the next few months. The pedestrian refuge is therefore expected to be reinstated by the end of October 2016.
2	East Coast Road, Torbay	Request for additional road markings on East Coast, Torbay.	At a Hibiscus and Bays Local Board TPL meeting on 23 June 2016, Member Parfitt requested that the word SLOW be added to the red textured road marking recently installed on East Coast Road close to its intersection with Glenvar Road, Torbay. The local board's TPLs and Member Parfitt were advised on 19 July 2016 that the engineers consider it would be more appropriate to mark a '50' on the red textured surface to highlight the 50km/h speed zone, the markings being intended to discourage drivers from increasing speed prematurely in the northbound direction and to highlight the transition to a lower speed zone in the southbound direction. Comments from Member Parfitt and the TPLs suggesting that this decision was inconsistent with existing signage in the area and urging the use of the word SLOW rather than the '50' km/h speed indicator were forwarded to the engineer for further consideration. Members were further advised that, at this particular location, the word SLOW will not clearly define the transition from the higher speed zone into the 50km/h zone and would therefore be inappropriate. The word has different meanings to different drivers, with drivers travelling south along East Coast Road from the 80km/h zone into the 50km/h speed zone and still travelling at 70km/h at this location perhaps considering a reduction in their speed to 60km/h quite sufficient. Use of the ‘50’ road marking will however be a reminder of the speed zone they are entering. Use of the word SLOW is more appropriate within a defined speed zone, with drivers within an urban 50km/h speed zone for instance who see the red textured coating and the word SLOW outside a school, taking more note of their surroundings and being aware that there are reasons for reducing their speed even further.
3	Whangaparaoa Town Centre Parking	Request for update on 2014 Whangaparaoa Town Centre Parking study.	Member Fitzgerald requested an update on changes to parking for Whangaparaoa Town Centre, consulted in 2014. The study included all three parking areas - Main Street, Wade River Road and Whangaparaoa Road. Subsequent to the study, members were advised that the proposal was being reviewed after consideration of the feedback received to ensure that the most appropriate time restrictions were installed. On 12 July 2016 the local board's TPLs were advised that the changes proposed after consultation with the Plaza and Library management in 2014 were for some of the P15 restrictions to be changed to P30; the removal of some P5 restrictions which had never been formally resolved; extending the loading zone from P5 to P15; and the introduction of P180 mobility parking. Member Fitzgerald proposed the introduction of parking zones as an alternative measure, as had been introduced in Orewa; however, the Plaza management was not in favour of this. Consultation on this suggestion was therefore not extensive and, because the bulk of the restrictions covered by the proposal were already in place, no further action was taken at that point. AT staff do not believe there is an occupancy issue in the area. There is substantial parking available in the two off-street AT car parks, Main Street side and central road parking, and the private parking areas belonging to the plaza (P90 restricted). There is also additional parking available behind, in front of and underneath The Warehouse, with significant amounts of unrestricted parking in the surrounding streets. AT will however continue to monitor the area and if any parking availability issues are identified, will consult directly affected stakeholders on possible solutions.
4	Whangaparaoa Road, Whangaparaoa	Parked cars causing visibility issues on Whangaparaoa Road, Whangaparaoa.	Cr Wayne Walker forwarded a complaint from a resident on 30 June 2016 about cars being parked on Whangaparaoa Road near the Peninsula Club Retirement Village, in the vicinity of 141 Whangaparaoa Road, creating visibility issues for both pedestrians crossing the road and for passing traffic, asking that the necessary action be taken to ensure that this practice is stopped. Note: Legal issues being investigated.
5	685 Beach Road, Rothesay Bay	Traffic concerns about new development at 685 Beach Road, Rothesay Bay.	On 11 July 2016 Member Parfitt forwarded concerns relating to the effects of the new Rothesay 685 development at 685 Beach Road, Rothesay Bay, where there will be an increase in traffic and therefore a need to ensure the service lane entranceway is safe for pedestrians, the pedestrian crossing elevated or otherwise made safer for crossing during peak times before and after school, and sun strike on this east-west section of Beach Road addressed. Referred to Network Operations and Safety.
6	Whangaparaoa Road, Whangaparaoa	Update on work to modify the entrance to the new New World on Whangaparaoa Road, Whangaparaoa.	At the Hibiscus and Bays Local Board meeting on 20 July 2016 Member Sayers requested an update on work to modify the entrance to the new New World on Whangaparaoa Road, Whangaparaoa, to resolve the congestion resulting from vehicles turning left off Whangaparaoa Road into the supermarket car park. On 25 July 2016 local board members were advised that the works to the entranceway have been completed but that no video monitoring has yet been undertaken because of the school holidays. The monitoring should take place over the next 2 – 3 weeks (depending on the weather) and the results will be available shortly after. A range of factors will be observed, including total movements, queuing, illegal manoeuvres, U-turns and pedestrian counts.
7	17 William Bayes Place, Red Beach	Request for footpath repairs outside 17 William Bayes Place, Red Beach.	On 25 July 2016 Member Parfitt was alerted to problems in the older section of William Bayes Place, Red Beach, close to the property at 17 William Bayes Place, where there are trip hazards that need attention, and asked that these be inspected and repaired as soon as possible. Referred to Road Corridor Maintenance.
8	Glenvar Road, Torbay	Request for the installation of traffic calming measures on Glenvar Road, Torbay.	At the Hibiscus and Bays Local Board meeting on 20 July 2016 the local board was presented with a petition by residents of Glenvar Road, Torbay, who live between the roundabout at its intersection with County Road and its intersection with Beach Road, requesting the installation of traffic calming measures to prevent further accidents, particularly in the vicinity of 3 and 5 Glenvar Road. Referred to Network Operations and Safety.

Consideration

Local board views and implications

54. This report is for the local board’s information.

Māori impact statement

55. No specific issues with regard to the Māori Impact Statement are triggered by this report.

Implementation

56. There are no implementation issues.

Attachments

No.	Title	Page
a View	Report from AT departments on activities in the Hibiscus and Bays Local Board area April-June 2016	123
b View	Report on Travelwise Schools activities	137
c View	Decisions of the Traffic Control Committee	139

Signatories

Authors	Ellen Barrett Elected Member Relationship Manager North
Authorisers	Jonathan Anyon Elected Member Relationship Team Manager

Hibiscus and Bays Local Board

17 August 2016

Maori Language Policy

File No.: CP2016/16665

Purpose

1. This report seeks your informal feedback on the attached Māori Language Policy, Implementation Plan and Guidelines. Full background and rationale is contained in the attached discussion document.

Executive summary

2. The purpose of the Māori Language Policy is to direct and guide the actions of Auckland Council in relation to the celebration, integration and protection of the Māori language in council business. The Policy provides a practical means for council to fulfil its commitments and obligations to Māori and articulates that council will work to ensure its policies and actions consider:

· the recognition and protection of Māori rights and interests within Tāmaki Makaurau

· how to address and contribute to the needs and aspirations of Māori.

3. The Māori Language Policy contains principals and conventions to ensure that anyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in either Māori or English. The Māori Language Policy also encourages the use of Māori language in the community.

4. Importantly, the Māori Language Policy and related implementation plan will inform Auckland Council group protocols and policies on:

· signage and interpretation

· dual-language naming

· road naming

· Communications

· Meetings and hearings

· Community engagement.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) provide the following feedback on the draft Māori Language Policy and the draft Māori Language Implementation Plan and Māori Language Guidelines to inform the recommended approach to be presented and considered by the Regional Strategy and Policy Committee at its September 2016 meeting:

Comments

Drivers for the development of the policy

5. The key strategic driver for Auckland Council’s role in the protection and revitalisation of te reo Māori is contained within the Auckland Plan with its bi-lingual vision for the city Te Pai me te Whai Rawa o Tāmaki The World’s Most Livable City.

6. The key Auckland Plan outcome relevant to council and its role in relation to the revitalisation of Te Reo Māori is “A Māori identity that is Auckland’s point of difference in the world”. Without the Māori language, the Māori identity ceases to exist.

7. The emerging strategy - Ngā Reo o Tāmaki Makaurau: Auckland Languages Strategy - being led by COMET Auckland - is also relevant to this work. This proposal for a strategic action plan prepared by COMET with a Languages working group has been received by Auckland Council (May 2015). The council acknowledged the value of developing an Auckland Languages Strategy and requested staff to work with COMET and identify actions that could come out of the strategy. One of the Auckland Languages strategy’s goals is: Te Reo Māori is strengthened and widely used.

8. The recently reviewed Māori language Act 2016 introduces Central Government’s, Te Rautaki Reo Māori, Māori Language Strategy 2014, a national response to a deep concern for the health and vitality of the Māori language. The Treaty Audit 2015 recommended the Te Reo Māori Framework and Māori Place names policy be finalised.

9. Overall, there is strong justification strategically, nationally and internationally for the council taking a position to positively contribute to the celebration, protection, integration and revitalisation of the Māori language.

10. The draft Māori Language Policy (draft policy) and the draft Māori Language Implementation Plan 2016 – 2019 (draft plan) sets out to direct and guide the actions of the council family in relation to Māori language celebration, protection, integration and revitalisation so that councils’ actions are effective, efficient and coordinated.

Background on the development of the policy

11. In 2014 Te Waka Angamua subject matter experts developed a first draft policy and implementation plan.

12. In 2015 - 2016 financial year further work was undertaken and the policy principles and conventions were socialised with a mana whenua reference group comprised of Māori knowledge experts, a Rōpū Pūkenga. The principles for celebrating original Māori place names in dual language naming was affirmed with this reference group. The conventions for signage were aligned to the conventions developed by the Tāmaki Collective for the Tūpuna Maunga Authority.

13. In March 2016 the draft policy and draft plan were socialised within the wider council family including Local Board Services, Democracy Services, Independent Māori Statutory Board, Council Controlled Organisations Auckland Transport, Panuku Development , Auckland Tourism, Events and Economic Development (ATEED) and COMET, Auckland Libraries, Arts Community Events, Customer Services and Workplace Strategy. By and large there was wide support and buy in for the policy principles, conventions and framework. The feedback on the proposed actions and targets in the implementation plan included concerns raised by Parks Sport and Recreation around potential budget implications and ability to commit. Communications and Engagement staff provided significant input and feedback in to the draft guidelines document. No feedback was received from Local Board Services, Democracy Services Auckland Transport, ATEED and Arts Culture Events.

14. Feedback on the discussion document and draft policy is being sought from Mana Whenua chairs, Mataāwaka, Rōpu Pūkenga and local boards.

15. This feedback will be incorporated into the final policy report which will be presented at the September 2016 Regional Strategy and Policy Committee meeting together with a draft implementation plan. It is anticipated the implementation plan will need to be further refined and the Regional Strategy and Policy Committee be asked to endorse the implementation plan in principle.

Consideration

Local board views and implications

16. The policy and related implementation plan has implications on local boards regarding:

· signage and interpretation

· dual-language naming

· road naming

· Local board communications

· Local board meetings and hearings

· Local board community engagement.

17. This report seeks local board views on the draft policy and draft implementation plan and guidelines. This feedback will be incorporated into the final documents and presented to the Regional Strategy and Policy Committee in September for approval.

Māori impact statement

18. Mana whenua recognised by their iwi for their leadership in cultural knowledge have been engaged in the development of the policy principles. They are Hauauru Rawiri (Marutūahu/Ngāti Paoa), Dame Nganeko Minhinnick (Waiohua, Ngāti Te Ata), Haahi Walker (Ngāti Whātua/ Ngāti Whātua o Kaipara), Rahui Papa (Waikato, Te Whakakitenga o Waikato)

19. The principles and conventions are consistent with those developed by the Tāmaki Collective (comprised of 13 mana whenua) for the Tūpuna Māunga Authority

20. It is expected that this policy and implementation plan will give expression to council’s contribution towards celebrating, protecting, integrating and revitalizing Te Reo Māori in Tāmaki Makaurau as part of Auckland’s unique identity.

Implementation

21. The attached implementation plan details the outcomes sought and potential action areas available to council.

Attachments

No.	Title	Page
a View	Maori Language Policy	157
b View	Maori Language Policy Te Reo	165
c View	Discussion Document	173
d View	Maori Language Guidelines 2016	181
e View	Implementation Plan	189

Signatories

Authors	Rama Ormsby, Paewhakatere-Iho Kawe Tikanga
Authorisers	Johnnie Freeland, Paearahi Matua

Hibiscus and Bays Local Board

17 August 2016

Road Name Approval Report for Highgate Business Park subdivision at 8 Waterloo Road, Silverdale

File No.: CP2016/15830

Purpose

1. To approve six new road names for jointly owned access ways in the Highgate Business Park subdivision at 8 Waterloo Road, Silverdale.

Executive Summary

2. A condition of the subdivision consent required the applicant to suggest to council names for the jointly owned access ways within the subdivision.

3. The applicant wishes to name the jointly owned access ways McArthur Close, Agnes Court, Henry Lloyd Place, Alexander French Close, Lords Way and McLeods Way.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) Approve the new road names McArthur Close, Agnes Court, Henry Lloyd Place, Alexander French Close, Lords Way and McLeods Way for the Highgate Business Park subdivision at 8 Waterloo Road, Silverdale, Council reference R62751, in accordance with Section 319(1)(j) of the Local Government Act 1974.

Comments

4. The applicant is Highgate Business Park, the site address 8 Waterloo Road, Silverdale, and the council reference is R62751.

5. The development is principally a commercial and business park which will also comprise a town centre retail zone. The larger site will initially deliver 107 residential lots with more to come in the coming years.

6. This report relates to a part which will be constructed as a Special Housing Area.

7. The applicant has consulted with the Silverdale Historical Society to find relevant names for the project to link it to its distant past. .

8. A page is attached which details the applicant’s reasoning and historical bearing of the chosen names.

9. The Land Information Database has been examined to check for duplications. It was found that mostly the names were unique and appropriate. There is a McArthur Avenue in St Heliers and several McLeod Streets and Roads in Helensville, South Head and Te Atatu. It is thought that McArthur Close is remote enough from McArthur Avenue in St Heliers, and James McLeod Way is different enough from McLeod Road and Street to avoid confusion.

10. In regard to the alternative names, Frith Place, Mossy Place, Frank Mappin Place and Bayes Lane, there is a Mappin Place in Chatswood, and a William Bayes Place in Red Beach. With the proposed addition of the Christian names it is considered that the alternative names are appropriate.

11. Consultation with all of the local Iwi has been undertaken in the road naming process. The only responses received were from iwi who indicated the area was outside their rohe and deferred to others, who have not made contact.

12. The proposed road names are deemed to meet the council’s road naming guidelines.

Consideration

Local Board Views and Implications

13. A decision is sought from the Hibiscus and Bays Local Board to approve the new road names.

Maori Impact Statement

14. The applicant has written to all iwi who have an interest in the area and the only responses received were from iwi who indicated the area was outside their rohe and deferred to others, who have not made contact.

Implementation Issues

15. The Land Information New Zealand database confirms that the names are appropriate and acceptable.

16. If and when the names are approved the developer will be advised and they are responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a View	Highgate Road Naming rationale	205
b View	Highgate No 2 Scheme Plan	207
c View	Highgate No 2 Locality Map	209

Signatories

Authors

Frank Lovering – Land Surveyor, Northern Resource Consenting

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Authors	Richard Court, ATEED Manager Operational Strategy and Planning
Authorisers	Paul Robinson, ATEED Local Economic Growth Manager

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager