Hibiscus and Bays Facilities and Reserves Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Facilities and Reserves Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Wednesday, 24 August 2016 at 12.36pm.

 

present

 

Chairperson

Janet Fitzgerald, JP

 

 

 

Deputy Chairperson

Gaye Harding-Kirikiri

 

 

 

Members

David Cooper

 

 

 

 

Lisa Whyte

 

 

 

 

ABSENT

 

Member

Julia Parfitt

 

 

 

 


Hibiscus and Bays Facilities and Reserves Committee

24 August 2016

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

 

Resolution number HIB/2016/25

MOVED by Deputy Chairperson GA Harding-Kirikiri, seconded by Chairperson J Fitzgerald:  

That the Hibiscus and Bays Facilities and Reserves Committee:

a)         accept the apology from Member JG Parfitt for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HIB/2016/26

MOVED by Chairperson J Fitzgerald, seconded by Deputy Chairperson GA Harding-Kirikiri:   

That the Hibiscus and Bays Facilities and Reserves Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 27 July 2016, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Silverdale War Memorial Reserve Management Committee

 

The Chairperson outlined the process to be followed under deputations.

Chris Carter, Silverdale Rugby Club and Bill Earwaker, Hibiscus Coast Rotary were in attendance to make a presentation to the committee.

A copy of the tabled presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number HIB/2016/27

MOVED by Member LM Whyte, seconded by Chairperson J Fitzgerald:  

That the Hibiscus and Bays Facilities and Reserves Committee:

a)      Thank the representatives of the Silverdale War Memorial Committee for their presentation.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Renewal and variation of community lease and new community licence to occupy to East Coast Bays Community Creche Incorporated, 5 Inverness Road, Browns Bay

 

Donna Cooper, Community Lease Advisor and Karen Walby, Community Lease Advisor were in attendance for this item.

 

Resolution number HIB/2016/28

MOVED by Chairperson J Fitzgerald, seconded by Member DR Cooper:  

That the Hibiscus and Bays Facilities and Reserves Committee:

a)      grant a renewal and variation of community lease to East Coast Bays Community Creche Incorporated subject to the following terms and conditions:

i)       Term:  10 years commencing 1 December 2015 subject to an early termination clause allowing council to give the lessee 12 months notice to vacate the premises should, in the public interest, the premises or any part of them be required for any other purpose;

ii)      Rent:  $1.00 plus GST per annum;

iii)     Variation to include a lease area site plan (Attachment A);

iv)     Variation to include Lot 10 Block ll on Deposited Plan 10801 as part of the legal description of the location of the community creche

b)      approve all other terms and conditions as contained in the existing community lease commencing 1 December 2005 excluding this right of renewal

c)      grant a licence to occupy to East Coast Bays Community Creche Incorporated for one car space on Browns Bay Village Green (Attachment B) subject to the following terms and conditions:

i)       Term:  10 years commencing 1 December 2015 subject to an early termination clause allowing council to give the lessee 12 months notice to vacate the premises should, in the public interest, the premises or any part of them be required for any other purpose;

ii)      Rent:  $1.00 plus GST per annum;

iii)     All vehicles using the allocated car space must reverse in.

 

CARRIED

  

 

13        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

1.12 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

In accordance with Clause 3.19.2 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Hibiscus and Bays Facilities and Reserves Committee, held on Wednesday, 24 August  2016 prior to the next Auckland Council election.

__________________________________­­______

Janet Fitzgerald, Chairperson

 

________________________________________

Lesley Jenkins Relationship Manager

(delegate of the chief executive)