I hereby give notice that an ordinary meeting of the Howick Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 8
August 2016
6.00pm
Howick Local
Board Meeting Room
Pakuranga Library Complex
7 Aylesbury Street
Pakuranga
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Howick Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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David Collings
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Deputy Chairperson
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Adele White
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Members
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Garry Boles
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Katrina Bungard
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Jim Donald
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Lucy Schwaner
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John Spiller
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Steve Udy
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Bob Wichman
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(Quorum 5 members)
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Lynda Pearson
Local Board Democracy Advisor
29 July 2016
Contact Telephone: (09) 572 0151
Email: lynda.pearson@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Howick Local
Board
08 August 2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Chair's Report 7
13 Councillor's Update 9
14 Auckland Transport Update - August 2016 11
15 Divestment recommendation report 61
16 New Road Name Approval for the residential subdivision by Ji
Xiang Garden Developments Limited at 460 and 472 Ormiston Road, Flat Bush 67
17 New Road Name Approval for a Road Created by way of
Subdivision at 178 Point View Drive, East Tamaki Heights 73
18 Howick Local Board Community Facilities Renewals Work
Programme 2016/2017 77
19 Former Greenmount Landfill - Proposed Park Development 81
20 Local Board Delegations - Landowner Approval 107
21 Performance Report for the Howick Local Board for the fourth
quarter ending 30 June 2016 113
22 Draft Annual Report 2015/2016 - Howick Local Board report 161
23 Community lease with Auckland Citizens Advice Bureaux
Incorporated 175
24 Howick Local Board Dog Access Review Hearings 207
25 Workshop Notes 209
26 Governance Forward Work Calendar 215
27 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
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That the Howick Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 11 July 2016, as a true and correct
record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Howick Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the meeting,
at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Howick Local
Board
08 August 2016
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Chair's
Report
File No.:
CP2016/14347
Purpose
1. To provide an
opportunity for the Chair to update the meeting on projects and issues which
the Board has been involved with since the last meeting.
Executive
Summary
2. An opportunity
for the Chair to update the meeting on projects, issues, events, and progress
the board has made since the last meeting.
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Recommendation/s
That the Howick Local Board:
a) Receives the
Chair’s verbal report.
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Attachments
There are no
attachments for this report.
Signatories
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Authors
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Lynda Pearson - Local Board Democracy Advisor
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Authorisers
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Sue O'Gorman - Relationship Manager
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Howick Local
Board
08 August 2016
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Councillor's Update
File No.:
CP2016/14348
Purpose
1. An opportunity
for the Ward Councillors to update the Board on regional matters of interest.
Executive
Summary
2. A period of
time (10 minutes) has been set aside for the Ward Councillors to update the
Board on regional matters.
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Recommendation/s
That the Howick Local Board:
a) Receives the
verbal report.
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Attachments
There are no
attachments for this report.
Signatories
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Authors
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Lynda Pearson - Local Board Democracy Advisor
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Authorisers
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Sue O'Gorman - Relationship Manager
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Howick Local
Board
08 August 2016
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Auckland Transport Update - August 2016
File No.: CP2016/16229
Purpose
1. Providing an
update on transport matters for the information of the Howick Local Board and a
register of transport issues in the Howick Local Board area currently being
addressed by Auckland Transport’s Elected Member Relationship Manager (South).
Executive
summary
2. This
report covers matters of specific application and interest to the Howick Local
Board and its community; matters of general interest relating to Auckland
Transport activities or the transport sector; and Auckland Transport media
releases for the information of the Board and community.
3. In particular, this report provides information on:
· the Howick
Local Board’s transport capital fund
· New Half
Moon Bay ferry pier update
· Half Moon
Bay vehicular ferry works
· Response to
Howick Local Board June 2016 resolution.
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Recommendation/s
That the Howick Local Board:
a) receives the
report entitled ‘Auckland Transport Update – August 2016’ and the attached
issues register from Auckland Transport’s Elected Member Relationship Manager
(South).
b) approves
construction of an approximately 120m pedestrian walkway between #61 and #68A
The Parade, Bucklands Beach (as shown on the plan at Attachment A) to be
funded from Auckland Council’s
Community Facilities Department’s Greenway and Walkway Development budget, based on the rough estimate of cost of $57,000.
c) supports the
uplifting of the reserve classification on that piece of land comprising Lot
2 DP 96205 (being an approximately 540m2 of land formerly the old
Sea Scout area) to be acquired for the purposes under s114 of the Public
Works Act (1981) and vested as road for the land-based portion of the Half
Moon Bay ferry pier project, as detailed in the memorandum at Attachment B.
d) supports the
construction of new path along the edge of Compass Point Reserve (Lot 4 DP
96205) in line with its amenity purpose and in support of the Half Moon Bay
ferry pier project, as detailed in the memorandum at Attachment B.
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Discussion
Howick Items
A1. Local board transport capital fund
(LBTCF)
4. The Howick Local Board’s funding allocation under the LBTCF is
$871,903 per annum.
5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm
estimate of cost):
Table 1:
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ID#
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Project
Description
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Progress/Current Status
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009
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Walkway and
amenity improvements at Half Moon Bay (HMB) Marina
· Updated FEC of $477,000
· $27,000 already received from 2011/12
Local Board Discretionary budget
· Remaining budget of $450,000 approved
from LBTCF
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· On 8-Jun-15, the Board approved the project
for construction based on a FEC estimate of $422,000, of which $395,000 would
come from the LBTCF.
· On 16-Nov-15, the Board approved the
increased allocation of $450,000 from the LBTCF.
· Construction began at the start of
Apr-16. The contractor expects that all works except the handrails and
roadmarking (weather dependent) will be completed by 1-Jul-16.
· Work still to be completed is the
installation of handrails on the viewing platform, concrete sealing, a
doorstop at Gate 2 and a temporary fence to protect grassed areas.
· Outstanding work is expected to be
completed by the end of Jul-16.
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155
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Burswood
Business Area enhancements
· Updated firm estimate of $411,770
· $104,000 received from Council’s Business
Area Planning Unit
· $307,770 balance required from LBTCF
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· On 10-Nov-14, the Board approved the
project for construction.
· Following project tender, on 16-Nov-15,
the Board approved an increased allocation of $307,770 from the LBTCF.
· Construction is now complete, including
the previously outstanding bins and seats.
· Final costs still to be reported but
forecasted to be slightly over budget.
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217
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Pigeon Mountain
Road metering signals
· FEC estimate of $418,000
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· On 20-Apr-15, the Board resolved that AT
should proceed to complete detailed design and costing.
· On 12-Oct-15, the Board approved
construction based on the firm estimate of $418,000.
· Construction on the project began near
the end of May-16 but is running slightly behind schedule due to a very wet
July which has delayed Vector with the power connection. The project is
awaiting a completion date for Vector to enable commissioning to be
finalised.
· A VMS board will be installed announcing
the date the metering signals will become operational. This should be around
mid-August (weather dependent).
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272
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Bucklands Beach
walkway improvements
· ROCs for various sections (as per July
2015 concept plans)
o A-B = $134,000
o B-C = $496,000
o C-D = $57,000
o D-E = $104,000
o E-F = $803,000 or $97,000*
o F-G = $324,000 or $115,000*
o G-H = $97,000
o H-I = $224,000
o I-J = $152,000
o J-K = $93,000
· Total ROC = either $2,484,000 or
$1,569,000 with *alternate options
· Cost expended to date from LBTCF - $16,313
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· On 14-Jul-14, the Board approved a Little
Bucklands Beach walkway project to progress to detailed design and costing
stage.
· On 8-Jun-15, the Board resolved to expand
the scope of the project to include pedestrian improvements along the length
of The Parade.
· On 13-Jul-15, concept plans showing the
length of The Parade, itemising proposed pedestrian improvements in various
sections and ROCs for each section were presented to the Board.
· The Board resolved to consult with the
public and key stakeholders on the strategic vision for the proposed walkway
improvements.
· A public meeting was held on 16-May-16
and public consultation closed on 30-May-16. The results of consultation
were presented at a Board workshop in Jun-16.
· The Board has announced that it will
proceed with providing a pathway between sections C-D as outlined in the plan
at Attachment A.
· As insufficient funds remain within the
LBTCF to achieve this project, at the workshop it was agreed that the project
be funded utilising Council’s Community Facilities Department’s Greenway and
Walkway Development budget.
· A recommendation approving construction
of this project and associated funding is provided for the Board’s
consideration
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396
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Half Moon Bay
(HMB) new pier project
· Up to $2.5m originally allocated towards the initial
project cost of $4.3m
· Revised project cost of $5.9m
· LBTCF contribution $2.1m in total
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· On 13-Oct-14, the Board allocated up to
$2.5m towards a new $4.3m ferry facility at HMB.
· The project scope was further developed
to include landside bus infrastructure enhance-ments as well in-scope enhancements
to the ferry pier. The revised total budget for the project is $5.9m.
· On 13-Jun-16 the total LBTCF contribution
of $2.1m required towards the increased project budget of $5.9m was noted by
Board resolution.
· A progress update is included at item A2
below.
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6. The Howick Local Board’s transport capital fund to date is
summarised below:
Howick Local Board transport capital fund summary:
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Total funding
available ($871,903 p.a. across 5 FYs – 2012/13 to 2016/17)
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$4,359,515
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Actual costs
reported for completed projects (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters;
Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road
streetscape improvements; The Parade footpath; Highland Park Adshel double bus
shelter; Point View Drive footpath; East Tamaki streetlighting upgrade;
Chapel Road pedestrian signals)
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-1,057,560
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Firm estimates for projects given construction approval (Pigeon Mountain Road metering signals;
HMB walkway/amenity improvements; Burswood Business Area enhancements)
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-1,175,770
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LBTCF funding towards Half Moon Bay ferry pier project
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-2,100,000
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Costs expended to date on Bucklands Beach walkway improvements
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-16,313
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Remaining funding available
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$9,872
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A2. New Half
Moon Bay ferry pier update
7. Auckland
Transport awarded the project contract to Downer Construction and piling work
began from 20 June 2016.
8. Detailed design for the landside works is progressing towards
draft final completion in August.
9. The
Board’s support for a required land designation change at Half Moon Bay to
progress the landside works is detailed in the memorandum at Attachment B. The
Board’s support for the construction of a footpath along the edge of Compass
Point Reserve is also sought, and draft resolutions for both are provided for
the Board’s consideration
10. Illustrative
panels have been identified for inclusion as artwork/cultural reflectance
opportunities.
11. Mana Whenua engagement continues with regard to other cultural
narrative opportunities.
12. The overall project is progressing with completion now scheduled
for December 2016.
13. The remaining high level programme for Half Moon Bay is:
· Relocation
of eight swing moorings – by end August 2016
· Negotiate/award landside physical works package (Separable portion
1) – August 2016 for completion December 2016
· Relocation of ferry service – to be confirmed.
A3. Half Moon
Bay vehicular ferry improvement works
14. Auckland
Transport has recently begun some improvement works at the Half Moon Bay
vehicular ferry site. Construction works started on 25 July and are expected
to last approximately 6 to 8 weeks (weather dependent).
15. Works
are primarily to construct a 5 metre wide, approximately 30 metre long,
reinforced concrete extension to the eastern vehicular ramp, including
retaining walls and footings. In total, this will utilise approximately 135
cubic metres of hardfill as ramp fill.
16. In
addition to these works, there will also be the installation of additional
piles and fenders to improve safety and to allow vessels to berth in parallel
to the existing dolphin structure. This will remove the current operation of
berthing on an angle which (amongst other things) creates unnecessary marine
congestion adjacent to the public ramp. Minor landside works include such
items as line marking, fence replacement and other minor works as needed to aid
both Sealink operations and passenger safety.
17. The
extension of the eastern ramp will enable parallel berthing of Sealink vessels
adjacent to the wharf structure in most tidal conditions, which will help to
eliminate a long-term safety issue of vessels skew-berthing adjacent to the
recreational boat ramp and existing passenger ferry wharf. There have been a
significant number of new-misses over the years and while the passenger ferry
will be moving, the skew-berthing issue still poses risks even with the dolphin
piles.
18. Hours
of work will (under normal circumstances) be no earlier than 0700 hours and no
later than 1700 hours Monday to Friday; and permitted construction noise levels
are proposed to be less than those permitted by the local District Plan. No
weekend end work is envisaged at this point unless weather affects the
programme. However there will be no Sunday works permitted.
19. Works have been timed and programmed in consultation with
Sealink.
A4. Response
to Howick Local Board June 2016 resolution
20. At
its 13 June business meeting, under item 14 “Auckland Transport Update – May
2016”, the Howick Local Board passed the following resolution:
Resolution number HW/2016/247
That the Howick Local Board:
a) Requests that Auckland Transport and Parks officers to meet
with Parks portfolio to discuss the proposed walkway through the park on
Minerva Terrace.
21. During
consultation on the proposal, Auckland Transport received mixed feedback from
the community and the Board. Exploration of other options such as building a
footpath around the edge of the reserve would involve removing or at the very
least working under the dripline of trees, and given the timeframe and the
required redesigns and consents needed, the project would effectively be held
back from this year’s construction schedule.
22. As
a result, Auckland Transport has redesigned the proposal to involve only ‘No
Stopping At All Times’ (NSAAT) parking restrictions on Minerva Terrace, near
Paparoa Road, adjacent to the existing crossing point (as shown on the plan at
Attachment C). These restrictions are necessary to provide adequate
inter-visibility between pedestrians and drivers at the existing crossing
point. The redesigned proposal will now proceed to the next stage of detailed
planning, while the previously proposed footpath, pram crossing and NSAAT
parking restrictions on Cook Street will not go ahead at this stage.
23. With
the proposal now redesigned so as not to provide a footpath through Stevenson
Reserve at this stage, Auckland Transport respectfully suggests that the
requested meeting with the Parks portfolio is no longer necessary.
General Information Items
B1. Changes to Quarterly
Reports to local boards
24. Local
boards have been telling Auckland Transport that its regular Quarterly Reports
are too long and contain too much regional material. Auckland Transport has
therefore decided to trial supplying the material from the Quarterly Report in
a different way. The changes detailed below should help to smooth out the
information flow to local boards and ensure the material being reported on is
presented in as timely a fashion as is practical
25. Instead
of a separate quarterly report, the relevant material will be incorporated as
an attachment to the local board’s monthly report as follows:
· Information about the activities undertaken by different Auckland
Transport departments in the local board area and regionally will be available
as an attachment to the monthly report every third month, as will the report on
Travelwise School activities
· Transport Control Committee (TCC) resolutions will be supplied on a
monthly basis as this will make this material much more timely and relevant
· Local board advocacy initiatives will be reported bi-annually, in
October and March each year.
26. In
addition to this material, Auckland Transport will circulate the Quarterly
Report as prepared for the Governing Body by email to local board chairpersons
and transport portfolio leads. This report can be included on local board
agendas if requested by the local board chairperson and will cover major
regional projects, public transport patronage figures, road maintenance
activity and financial performance.
27. The following are attached to this monthly report:
· Attachment D – report from Auckland Transport departments on their
activities in the Howick Local Board area and regionally over the past quarter
· Attachment E – report on Travelwise Schools activities in the Howick
Local Board area
· Attachment F – the TCC report on traffic controls approved in the
Howick Local Board area (which going forward will be a regular monthly
attachment).
B2. Learner
licensing workshops
28. As
part of its young driver programme for the 2016/17 financial year, Auckland
Transport will be running free two-day learner licence workshops for 16-24 year
olds at three different venues in the Auckland region each month (excluding
December-February). Those three venues are Manukau, Three Kings and
Henderson. A flyer for the Manukau venue is included at Attachment G.
29. The
purpose of these workshops are to help prepare young people in the community
for their learner licence test through various activities and workbooks that
Auckland Transport’s Community Transport team have created.
30. RSVPs to
the workshops can be made online at: www.at.govt.nz/youngdrivers
31. Auckland
Transport is running these monthly workshops in response to a request from
Police for a programme of delivery scheduled in advance to respond to referrals
from officers of young unlicensed drivers in areas where evidence has
demonstrated a need. So far there has been a good response to the courses offered.
32. Being
situated near a bus stop and train station, Auckland Transport hopes that
residents from the south can travel to the Manukau venue via either bus or
train (given it is a learner course and they will be unable to drive).
33. Auckland
Transport is also looking at some specific targeted courses for the South.
Again, this will be determined by evidence from Police and also looking at the
areas where people live who register for the workshops at Manukau.
B3.
Public Transport Patronage
34. The summary patronage performance for June 2016 is presented
below:
35. For
the 12-months to June, Auckland public transport patronage totalled 82.9
million passenger trips, an increase of +4.6% on the previous year. June
monthly patronage was 7.0 million, an increase of +3.2% on June 2015. June
normalised adjustment was ~ 3.1% accounting for special event patronage, with
the same number of business days and weekend days/public holiday.
36. Bus
services totalled 60.2 million passenger trips for the 12-months to June, an
increase of +0.7% on the previous year. Patronage for June was 5.1 million, a
decrease of -0.8% on June 2015. June normalised adjustment was ~ -0.4%
accounting for special event patronage, with the same number of business days
and weekend days/public holiday.
37. Bus
patronage has grown by a modest +0.7% which is contrary to the general downward
trends experienced across New Zealand where Auckland is only one of two systems
(18 in total) that have experienced growth. The comparison found, after
allowing for population changes, the total New Zealand boardings /capita in
2015 declined by 3.2%. This may be compared with increases in 2013 (+1.0%) and
in 2014 (+0.4%). The main reasons cited for the 3.2% decline include a real
reduction in fuel prices impacting boardings by (-1.5%) and car ownership
increase as a result of real price reduction in cars of (-0.8% reduction in
boardings). Specifically in Auckland, fare elasticity on a single service
resulted in (-1.1%) reduction in boardings. In addition there were some unique
events affecting Auckland, including disruptions as a result of CRL works and a
bus strike earlier in the financial year.
38. Train
services totalled 16.8 million passenger trips for the 12-months to June, an
increase of +20.6% on the previous year. Patronage for June was 1.5 million,
an increase of +17.3% on June 2015. June normalised adjustment was ~ 15.5%
accounting for special event patronage, with the same number of business days
and weekend days/public holiday. Rail patronage during FY16 has continued to
grow in line with extra capacity provided by way of a homogenous EMU fleet,
improving passenger comfort, punctuality and reliability. An increase in western
line peak frequency in May 2016 with timetable improvements in February 2017
should see continued growth in this mode.
39. Ferry
services totalled 5.9 million passenger trips for the 12-months to June, an
increase of +6.2% on the previous year. Patronage for June was 0.41 million,
an increase of +9.6% on June 2015. June normalised adjustment was ~ 9.6%
accounting for special event patronage, with the same number of business days
and weekend days/public holiday. Ferry patronage growth of +6.2% has been
strong, with Gulf Harbour, Hobsonville and Pine Harbour showing strong growth
in line with increased residential development in these areas.
40. Rapid
and Frequent services totalled 31.0 million passenger trips for the 12-months
to June, an increase of +9.9% on the previous year. Patronage for June was 2.7
million, an increase of +7.3% on June 2015.
Media Items
C1. SuperGold switch
to AT HOP
41. Since
1 July, senior citizens using Auckland’s public transport have needed to use
their AT HOP cards but Auckland Transport has requested its operators to show
understanding for those customers yet to complete the switch from SuperGold to
AT HOP cards.
42. Auckland
Transport estimates 90,000 SuperGold cardholders are regular users of public
transport in Auckland and as of 30 June, there was a total of 75,719 AT HOP
cards with SuperGold concessions now loaded. There are also an additional
~17,000 AT HOP cards in the process of having the SuperGold concessions loaded,
which will increase the overall uptake further.
43. Auckland
Transport acknowledges the switch has been a big change for some and thanks
Auckland’s senior citizens for responding quickly and positively to the
campaign and making the switch.
44. Auckland
Transport is working with its operators and asking them to use common sense and
show a little understanding over the coming days to allow people to complete
the process and accommodate any last minute switches.
45. Seniors
will continue to enjoy the same benefits as they have in the lead up to the switch,
which make public transport a popular option for the city’s SuperGold
cardholders.
46. In
the last week of June, approximately 75% of SuperGold public transport trips
were taken using an AT HOP card loaded with the SuperGold concession, which
represents a 25% increase over the previous 12 weeks.
47. Following
a 2015 Ministry of Transport review of the SuperGold card public transport
scheme, SuperGold cardholders are required to use smartcards as smartcard
technology become available, such as the AT HOP card in Auckland.
C2. One year –
almost three million extra trips
48. It
has been a great year for rail with Auckland’s trains having travelled the
equivalent of five trips to the moon and back.
49. Auckland’s
trains are now operating 158,000 services a year. Aucklanders have travelled
3.8 million kilometres and added a staggering 2.9 million passenger trips in
the year, at an annual increase of 20%. When Britomart opened in July 2003
there were just three million passenger trips for the year.
50. The
busiest time on the trains is between 7:30 and 8:00am on weekday mornings.
Britomart is the busiest station and the morning peak sees 6,500 passengers
using the station an hour.
51. Punctuality
for services has improved quite dramatically from 82 to 96% over the last
year. This time last year saw challenges with many of the old diesel trains
and the level of service wasn’t good enough. Now that electric trains run on
most of the network, punctuality is much better.
52. The
City Rail Loop now being constructed will be the next big thing to make a huge
difference in terms of how Aucklanders move around and live their lives. There
are also station improvements underway at Otahuhu and Pukekohe and a new
station is being built at Parnell.
53. For more on Auckland’s rail services: https://at.govt.nz/bus-train-ferry/train-services/
C3. New bus and
train zones introduced in August
54. Auckland
Transport is introducing a new zone-based public transport system to make fares
simpler. The new Simpler Fares system for all bus and train services starts on
14 August 2016 (excluding SkyBus).
55. The
new zone map has 13 zones, and fares will be calculated according to the number
of zones travelled through for the entire journey.
56. This
is a significant change to bus and train fares in Auckland and it will be much
easier for people to work out their fare before they travel.
57. Colour-coded
zones along with a new fare table make it simpler to work out cash or AT HOP
fares no matter which buses or trains travellers take. Passengers can simply
add up the number of zones they are traveling through and use the fare table to
work out their fare.
58. With
an AT HOP card it’s even simpler for bus and train journeys, with a single fare
being charged for each journey, even if passengers take several buses or trains
to get to their destination. This will become increasingly important as
Auckland Transport rolls out the New Network for public transport over the next
two years, beginning with south Auckland later this year.
59. The
New Network aims to be much simpler and easier to understand and use. It will
be better connected and generally more frequent, and the new fare system will
help customers to make the most of it.
60. With
an AT HOP card, travellers will pay for one entire journey from A to B, instead
of paying for each bus or train separately. Passengers should continue to tag
on and off each bus and train as they do now, and at the end of their journey they
will be charged a single fare.
61. During
a journey passengers can use up to five buses or trains within four hours, with
up to 30 minutes transfer time between each trip.
62. The
new system means passengers can take the fastest or most convenient option
without paying more for doing so by using an AT HOP card. For example, if
travelling from Howick to the city centre, it may be quicker to take a bus to
Panmure and a train for the rest of the journey, rather than staying on the bus
for the whole trip.
63. A
new AT HOP child weekend fare is also being introduced, to make weekend family
outings more affordable by public transport, along with changes to the AT HOP
day pass and three new ferry monthly passes.
64. A
child paying with an AT HOP card, with a child concession applied, can travel
anywhere in Auckland, making up to 5 bus or train trips over a 4 hour period
with up to 30 minutes transfer time between each trip and pay a one-zone fare
regardless of how many zones they cross.
65. A
new AT HOP day pass costing $18 provides unlimited travel until midnight on the
day it is first used on all buses and trains plus inner harbour ferry services
(except SkyBus services). Inner-harbour ferries are Devonport, Stanley Bay,
Bayswater, Northcote Point and Birkenhead services. SkyBus services are
excluded from the new system.
66. For further
information on the fare zones and fares go to www.at.govt.nz/simplerfares
C4. City Rail Link
work to start at Britomart
67. Commuters
using Britomart Transport Centre will have noticed a few changes from 24 July
as the City Rail Link took another step forward.
68. After
years of planning, the first phase of work began at Britomart that week with
the closure of the Commerce Street entrance for six months. The station stays
open and is accessible from Tyler, Galway and Lower Queen Street, as well as
the eastern entrance at Takutai Square.
69. A
new entrance facility will be built in Commerce Street to replicate the
facilities in the historic Chief Post Office (CPO) building which will be
closed early next year to allow the CRL tunnels to be built beneath.
70. Hoardings
will be in place throughout construction with way-finding signage to guide
commuters to the nearest entrance/exit. During this phase, bus shelters and
the drop off/pickup area will be removed with alternative drop off and mobility
parking on Galway Street. Two delivery and service vehicle spaces will also be
available on Tyler Street.
71. The
temporary station entrance will be completed in early 2017 and will house the
ticketing office, retail units and will function as the main entrance to the
station. Phase two will begin once the temporary station entrance is complete
and is expected to finish in 2020.
72. For more
information on the Britomart construction work visit: www.AT.govt.nz/thebuildison
Issues Register
73. The regular monthly issues register is Attachment H to this report.
Consideration
Local Board Views
74. The Howick Local Board’s views will be incorporated during
consultation on any proposed schemes.
Implementation Issues
75. All proposed schemes are
subject to prioritisation, funding and consultation.
Attachments
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No.
|
Title
|
Page
|
|
aView
|
Proposed pathway between sections C - D on The Parade,
Bucklands Beach
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21
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bView
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Memo - Half Moon Bay Ferry Pier Project - Vesting of
Land
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23
|
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cView
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Plan of redesigned proposal to install 'No Stopping At
All Times' (NSAAT) parking restrictions on Minerva Terrace, Howick
|
35
|
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dView
|
Auckland Transport activities in the Howick Local
Board area and regionally for the April-June 2016 quarter
|
37
|
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eView
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Travelwise Schools activities in the Howick Local
Board area for the April-June 2016 quarter
|
51
|
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fView
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Traffic Control Committee report on traffic controls
approved in the Howick Local Board area for the April-June 2016 quarter
|
53
|
|
gView
|
2016/17 Learner Driver Licence Workshops - Manukau
venue
|
55
|
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hView
|
Issues Register - Howick Local Board - August 2016
|
57
|
Signatories
|
Author
|
Jenni Wild – Elected Member Relationship
Manager (South); Auckland Transport
|
|
Authoriser
|
Jonathan Anyon – Manager Elected Member Relationship
Unit, Auckland Transport
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local Board
08 August 2016
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|
|
Howick Local
Board
08 August 2016
|
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|
Howick Local
Board
08 August 2016
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|
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Howick Local
Board
08 August 2016
|
|
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Howick Local
Board
08 August 2016
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|
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Howick Local Board
08 August 2016
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|
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Howick Local Board
08 August 2016
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|
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Howick Local
Board
08 August 2016
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Howick Local
Board
08 August 2016
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Howick Local Board
08 August 2016
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Howick Local Board
08 August 2016
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Howick Local Board
08 August 2016
|
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Divestment recommendation report
File No.: CP2016/14642
Error! Hyperlink reference not valid.
Purpose
1. This report
seeks the Howick Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend the divestment of
the council owned property at 201 Murphys Road, Flat Bush to the Finance and
Performance Committee.
Executive
Summary
2. 201 Murphys
Road, Flat Bush is a residential property with a vacant, residential dwelling.
It was acquired in 2011 for roading purposes. The roading works have now been
completed.
3. The
rationalisation process for this property commenced in December 2015.
Consultation has been undertaken with council and its CCOs, iwi authorities and
the Howick Local Board. No alternative service uses have been identified for
this site. As such, Panuku recommends it be divested.
4. A
resolution approving the divestment of this site is required from the governing
body before the proposed transfer can be progressed.
|
Recommendation/s
That the Howick Local Board:
a) endorse Panuku
Development Auckland’s recommendation to the Finance and Performance
Committee to dispose of 201 Murphys Road, Flat Bush comprised
of an estate in fee simple comprising approximately 1,386m2 more
or less being Section 14 SO 465808 contained in computer freehold register
653180.
|
Comments
5. Panuku and the
Corporate Finance and Property team work jointly on a comprehensive review of
council’s property portfolio. One of the outcomes of the review process is to
identify properties in the council portfolio that are potentially surplus to
requirements and that may be suitable to sell.
6. Once a property has been identified as potentially surplus, Panuku
engages with council and its CCO’s through an expression of interest process,
to establish whether the property must be retained for a strategic purpose or
is required for a future funded project. Once a
property has been internally cleared of any service requirements, Panuku then consults with local boards, mana
whenua and ward councillors. All sale recommendations must be approved by the Panuku Board before a final recommendation
is made to the Auckland Council governing body.
Property
information
7. 201 Murphys
Road, Flat Bush is a 1,368m2 residential property with a vacant
dwelling located on it. This property is currently vacant as the dwelling is
considered to be in an un-tenantable condition. The Proposed Auckland Unitary
Plan zoning of this property is Neighbourhood Centre. It has a 2014 capital
value of $1,000,000.
8. This property
was acquired by Auckland Transport in 2011 for the Murphys Road/Flatbush School
Road intersection upgrade. In 2014, an area of 632m² of the original site
acquired was vested as road, pursuant to section 114 of the Public Works Act
1981.
9. Following
completion of the roading works for which this property was acquired, Auckland
Transport reviewed this site in 2015 and declared it surplus to its
infrastructure and roading requirements. The property was subsequently
transferred to Panuku for rationalisation.
Internal
consultation
10. The
rationalisation process for 201 Murphys Road commenced in December 2015. No
expressions of interest were received during the internal consultation
process.
Consideration
Local
Board views and implications
11. Panuku attended
a workshop with the Howick Local Board in April 2016 regarding 201 Murphys
Road. The Howick Local Board indicated support for the proposed divestment of
this property, but requested an update on the Flat Bush Neighbourhood Centre
work from the Development Programme Office on whether this property is required
before formalising its view on 201 Murphys Road, Flat Bush. The Development
Programme Office has confirmed that it does not require this site to be
retained.
12. This report provides the Howick
Local Board with an opportunity to formalise its views.
Māori
impact statement
13. 10
mana whenua iwi authorities were contacted regarding the potential sale of 201
Murphys Road, Flat Bush. The following feedback was received.
a) Te
Kawerau a Maki
No feedback was received
for this site.
b) Ngāi
Tai ki Tamaki
Ngāi Tai ki
Tāmaki has drawn attention to their recent settlement and signalled an
increased interest in council owned property that may come available for sale
in their rohe.
c) Ngāti
Tamaoho
No feedback was received
for this site.
d) Te
ākitai - Waiohua
No feedback was received
for this site.
e) Ngāti
Te Ata - Waiohua
No site specific
feedback received for this site; however Ngāti Te Ata has expressed
general cultural interest across Tāmaki Makaurau, has potential commercial
interest in any council owned land that comes available for sale in their rohe
and notes specific association with the south western area of Auckland,
focusing around Manukau and the western coastline.
f) Ngāti
Paoa
Ngāti Paoa has reinforced their desire to be kept in the loop for
property disposals.
g) Ngaati Whanaunga
No feedback
was received for this site.
h) Ngāti Maru
No feedback was received for this site.
i) Ngāti Tamatera
No feedback was received for this site.
j) Te Patukirikiri
No feedback was received for this site.
Implementation
14. As no alternative service uses
have been identified for this site, Panuku recommends that it be divested. A
resolution approving the divestment of 201 Murphys Road is required from the
governing body before the proposed divestment can be progressed.
15. 201 Murphys Road is exempt from
the offer back obligations to the former owners as set out in section 40 of the
Public Works Act 1981.
16. 201 Murphys Road is not one of
council’s strategic assets to which the Significance Policy applies.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Images of 201 Murphys Road, Flat Bush
|
65
|
Signatories
|
Authors
|
Letitia McColl - Team Leader Portfolio Review, Portfolio
Strategy, Panuku Development Auckland
|
|
Authorisers
|
Marian Webb - Manager Portfoilio Strategy, Panuku
Development Auckland
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local Board
08 August 2016
|
|
New Road Name Approval for the residential subdivision
by Ji Xiang Garden Developments Limited at 460 and 472 Ormiston Road, Flat Bush
File No.: CP2016/14658
Purpose
1. The purpose of
this report is to seek approval from the Howick Local Board, for five new road
names and one road extension (Argento Avenue) created by way of subdivision at
460 and 472 Ormiston Road, Flat Bush.
Executive
summary
2. Auckland
Council has road naming guidelines that set out the requirements and criteria
of the Council for proposed road names. These requirements and criteria have
been applied in this situation to ensure consistency of road naming for the
Auckland Council.
3. Following
assessment against the road naming criteria, the road names ‘Kilcooley Road’
(Road 2), ‘Wallen Road’ (Road 3), ‘Drover Close’ (Road 4), ‘Tims Cresent’ (Road
5), and ‘Fricker Way’ (Lot 203 – the Jointly Owned Access Lot) (the applicant’s
preferred road names), and as well as, ‘Adina Street’, ‘Rory Road’, ‘Lennon
Way’, ‘Tim Street’, ‘Han Road’, ‘Tague Street’ and ‘Faris Road’, (being
alternate names suggested by the applicant) were determined to meet the road
naming policy criteria. Local iwi groups were consulted and Ngati Tamaoho
responded with ‘Ngati Tamaoho will support names put forward from resident
iwi’. No other responses were received.
4. The names
‘Kilcooley Road’ (Road 2), ‘Wallen Road’ (Road 3), ‘Drover Close’ (Road 4),
‘Tims Crescent’ (Road 5), and ‘Fricker Way’ (Lot 203), proposed by the
applicant and the alternative names, ‘Adina Street’, ‘Rory Road’, ‘Lennon Way’,
‘Tim Street’, ‘Han Road’, ‘Tague Street’ and ‘Faris Road’ are considered for
approval by the Howick Local Board.
|
Recommendation/s
That the Howick
Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974,
considers for approval, the road names ‘Argento Avenue’ (Road 1
extension), ‘Kilcooley Road’ (Road 2), ‘Wallen
Road’ (Road 3), ‘Drover Close’ (Road 4), ‘Tims Crescent’
(Road 5), and ‘Fricker Way’ (Lot 203), proposed by the applicant for
the new roads created by way of subdivision at 460 and 472 Ormiston Road,
Flat Bush while noting that ‘Adina Street’, ‘Rory Road’, ‘Lennon
Way’ ‘Tim Street’, ‘Han Road’, ‘Tague Street’ and ‘Faris
Road’, also meet the road naming criteria.
|
Comments
5. The Auckland Council Road Naming Guidelines allow that where a new road needs to
be named as a result of a subdivision or development, the subdivider/developer
shall be given the opportunity of suggesting their preferred new road name for
Council’s approval.
6. The residential subdivision will be serviced by an extension to the
existing road (Argento Avenue) into the proposed development. The applicant
seeks to name four of the new roads and one common access lot (Lot 203), and
the extension of Argento Avenue.
The applicant has proposed the following
names for consideration for the road created as part of the development at 460
and 472 Ormiston Road, Flat Bush.
|
Road
1
|
|
Preference
|
Proposed
New Road Name
|
Meaning
|
|
Preferred
Name
|
Argento
Avenue
|
An extension
of an existing road, and will be completed as part of works. No new name
required.
|
|
Road
2
|
|
Preference
|
Proposed
New Road Name
|
Meaning
|
|
Preferred
Name
|
Kilcooley
Road
|
One of the
original owners of the area (Fencible Thomas Sutcliffe) came from Kilcooley,
Ireland.
|
|
Road
3
|
|
Preference
|
Proposed
New Road Name
|
Meaning
|
|
Preferred
Name
|
Wallen Road
|
Bill Wallen
was one of the original settlers of the area.
|
|
Road
4
|
|
Preference
|
Proposed
New Road Name
|
Meaning
|
|
Preferred
Name
|
Drover Close
|
Bill Wallen
was a drover who took cattle to and from the Whitford Saleyards.
|
|
Road
5
|
|
Preference
|
Proposed
New Road Name
|
Meaning
|
|
Preferred
Name
|
Tims
Crescent
|
Mr Tims had
an early landholding. It is noted that there is a Timmer Road, Flat Bush
|
|
Lot
203 (the JOAL)
|
|
Preference
|
Proposed
New Road Name
|
Meaning
|
|
Preferred
Name
|
Fricker Way
|
Mr Fricker
had an early landholding.
|
|
Alternatives
|
|
Preference
|
Proposed
New Road Name
|
Meaning
|
|
First
Alternative
|
Poole Street
|
Dr Poole
lived near the site, noted there are Pool Road in Wellsford and Pooley Street
in Pakuranga
|
|
Second
Alternative
|
Sir William
Manchester Road
|
World famous
plastic surgeon lived nearby, noted that there is a Manchester Drive, Flat
Bush and a Sir William Avenue, East Tamaki.
|
|
Third
Alternative
|
William
Fairburn Street
|
A Church
missionary who looked after the land of the area, noted there is a Fairburn
Road in Otahuhu.
|
|
Fourth
Alternative
|
Adina Street
|
No relevance
to the site, but not duplicated in the region
|
|
Fifth
Alternative
|
Rory Road
|
No relevance
to the site, but not duplicated in the region
|
|
Sixth
Alternative
|
Lennon Way
|
No relevance
to the site, but not duplicated in the region
|
|
Seventh
Alternative
|
Tim Street
|
No relevance
to the site, but not specifically duplicated in the region, but noted that
there is a Timmer Road, Flat Bush
|
|
Eighth
Alternative
|
Han Road
|
No relevance
to the site, but not specifically duplicated in the region, but noted that
there is a Hanan Place, Weymouth.
|
|
Ninth
Alternative
|
Tague Street
|
No relevance
to the site, but not duplicated in the region
|
|
Tenth
Alternative
|
Faris Road
|
No relevance
to the site, but not duplicated in the region
|
Figure One: Location and Layout of new
Roads
Decision Making
7. The
Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022),
allocated the responsibility for the naming of new roads, pursuant to section
319(1)(j) of the Local Government Act 1974, to Local Boards.
Assessment
8. The
applicant’s proposed road names have been assessed against the criteria set out
in the Auckland Council road naming guidelines;
9. Of
the ten road names proposed by the applicant:
· ‘William
Fairburn Street’ is too similar to the existing ‘Fariburn Road’.
· ‘Sir William
Manchester Road is too similar to the existing ‘Manchester Drive’ and ‘Sir
William Avenue’
· ‘Poole
Street’ is too similar to ‘Pooley Street’
The remaining road names are considered to be consistent with road
naming guidelines.
10. The
proposed suffixes of Road, Close, Crescent, Way and Street are appropriate as
they reflect the physical characteristic of the proposed roads.
11. As
the applicant’s preferred names ‘Kilcooley Road’, ‘Wallen Road’, ‘Drover
Close’, ‘Tims Crescent’ and ‘Fricker Way’ meet the criteria, it is recommended
for consideration for approval while noting that the alternatives proposed by
the applicant (Adina Street, Rory Road, and Lennon Way) are also appropriate as
they comply with all the criteria of the road naming guidelines.
Consideration
Significance of Decision
12. The decision
sought from the Howick Local
Board for this report does not trigger any significant
policy and is not considered to have any immediate impact on the community.
Maori impact statement
13. The decision
sought from the Howick Local Board on this report is linked to the Auckland
Plan Outcome, “A Maori identity that is Auckland’s point of difference in the
world”. The use of Maori names for roads, buildings and other public places is
an opportunity to publicly demonstrate Maori identity.
Consultation
14. The applicant
has emailed all the relevant iwi groups within the Howick Local Board area. Of
the eleven iwi groups that were contacted, Ngati Tamaoho stated that they would
support names put forward from any other iwi groups. No further responses have
been received from any other iwi groups.
15. New Zealand Post
was consulted and indicated that all the names provided are acceptable from
their perspective.
Financial and Resourcing Implications
16. The cost of
processing the approval of the proposed new road name and any installation of
road name signage is recoverable in accordance with Council’s Administrative
Charges.
Legal and
Legislative Implications
17. The decision
sought from the Howick Local Board for this report is not considered to have
any legal or legislative implications.
Implementation
18. The Resource
Consenting Team is involved in ensuring that appropriate road name signage will
be installed accordingly once an approval is obtained for the new road names.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Virginia Loh - Resource Consents Administrator
|
|
Authorisers
|
Ian Smallburn - General Manager Resource Consents
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
|
New Road Name Approval for a Road Created by way of
Subdivision at 178 Point View Drive, East Tamaki Heights
File No.: CP2016/15713
Purpose
1. The purpose of this report is to
seek approval from the Howick Local Board for a new road name for one new road
to vest, created by way of a subdivision at 178 Point View Drive, East Tamaki
Heights (Council reference: 48073).
Executive
summary
2. Auckland Council has road naming
guidelines which set out the requirements and criteria of the Council for
naming a new road. These requirements and criteria have been applied in this
situation to ensure consistency of road naming for Auckland Council.
3. Following assessment against the
road naming criteria, the road name ‘Alan John Place’ (the
applicant’s preferred road name), was determined to meet the road naming
policy criteria. In addition, two roads are proposed to be the continuation of
the existing roads Michael Richard Place and Armstrong Farm Drive. The existing
road names will be used for those two roads.
4. On 19 May 2016
the applicant sent correspondence to local iwi groups and there were no
objections or comments to the names proposed.
5. The proposed road name ‘Alan
John Place’ is recommended for approval to the Local Board.
|
Recommendation/s
That pursuant to section 319(1)(j) of the Local Government
Act 1974, Howick Local Board considers to approve the road name ‘Alan John
Place’ proposed by the applicant, for the new road to
vest created by way of a subdivision at 178 Point View Drive, East Tamaki
Heights.
|
Comments
6. The site is located, by way of
subdivision, at 178 Point View Drive, East Tamaki Heights, and is legally
described as Lot 100 DP 387801. Auckland Council granted consent on 23 October
2015 (Application number: 48073) for joint land use consent to allow for
construction of 23 dwellings within the ridge protection overlay, earthworks
and landscaping, and subdivision consent to create 61 residential lots, 1 large
lot, 1 jointly owned access lot, along with 6 new roads to vest, with a
pedestrian walkway and the provision of servicing infrastructure. However, only
one new road name is required for the development as three of the new roads
(Roads 4, 5 and 6 in Figure one below) created under the subdivision would have
less than five addresses. Those roads will not need to be named under the
Standard (AS/NZ 4819:2011). Road 1 is the extension of the existing road
‘Michael Richard Place’, which will use the existing road name. Road 2 is the
extension of the existing road ‘Armstrong Drive’, which will use the existing
road name. A new road name is therefore proposed for Road 3 only. The road
naming application relates to the roads to vest are identified below in figure
one.
Figure one: Location of proposed roads.
Decision Making
7. The Auckland Council, by way of
the Auckland Council Long Term Plan (2012 – 2022), allocated the responsibility
for the naming of new roads, pursuant to section 319(1)(j) of the Local
Government Act 1974, to Local Boards.
Assessment
8. The applicant proposed road
names have been assessed against the criteria set out in the Auckland Council
road naming guidelines. All names proposed adhere to the general principles
and objectives. The significance of the proposed names is outlined in the table
below.
|
Road number
|
Preference
|
Proposed road name
|
The significance of the
proposed road name.
|
|
1
|
First
|
Continuation of Michael Richard Place
|
Nil.
|
|
2
|
First
|
Continuation of
Armstrong Farm Drive
|
Nil.
|
|
3
|
First
|
Alan John Place
|
Alan John Armstrong
represents the Armstrong Family as historical land owners of 178 Point View
Drive (see attachment).
|
|
|
Alternative suggestion
|
Lavina Court
|
Lavina has the name
meaning of "Purity" which dates back to the Latin era. With the
more heavily landscaped nature of the Ridge View Estate development we feel
this name is an appropriate fit. The suffix "Court" works well with
both the name "Lavina" and the profile of road 3 as it is no exit
and leads to a landscaped cul-de-sac courtyard with in the development.
|
|
|
Alternative suggestion
|
Fermanagh Place
|
Fermanagh is
a place in Ireland of which the Armstrong family originated from. The
Armstrong name has a number of roads named after them “Armstrong Farm Drive”,
and “Michael Richard Place” are all related to the Armstrong Family.
Fermanagh Place would extend the family’s history within this local area.
|
9. As the applicant’s preferred
name ‘Alan John Place’ meets the criteria, it is recommended
for the board’s consideration.
Consideration
Significance of Decision
10. The decision
sought from the Howick Local
Board for this report does not trigger any significant policy and is not
considered to have any immediate impact on the community.
Māori impact statement
11. It is considered that there is no
significance to Maori as a result of the proposed road names and that there
will be no adverse effects on Maori communities. Responses from representatives
of Ngai Tai Ki Tamaki have confirmed there are no objections
against the proposed road names.
Consultation
12. Intersection Properties Ltd has
consulted with the relevant iwi groups and the landowner of the site, whereas
consultation with the neighbours has been undergone by both the applicant and
the SHA Consenting Team to re-confirm the agreement with the site development
progress in relation to potential concerns raised by the surrounding
neighbourhoods.
13. New Zealand Post
and Land Information New Zealand (LINZ) have commented that the proposed road
names meet their criteria and standards.
Financial and Resourcing
Implications
14. The cost of
processing the approval of the proposed new road name and any installation of
road name signage is recoverable in accordance with Council’s Administrative
Charges.
Legal and Legislative
Implications
15. The decision sought from the
Howick Local Board for this report is not considered to have any legal or
legislative implications.
Implementation
16. The Project,
Practice and Resolutions Consenting Team is involved in ensuring that
appropriate road name signage will be installed accordingly once an approval is
obtained for the new road name.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Jian Chen - Senior Subdivison Advisor
|
|
Authorisers
|
Ian Smallburn - General Manager Resource Consents
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
|
Howick Local Board Community Facilities Renewals Work
Programme 2016/2017
File No.: CP2016/13138
Purpose
1. To approve
the 2016/2017 work programme for Community Facilities renewals for the Local
Parks, Sports and Recreation activity.
Executive summary
2. Renewals
funding is identified at a high level through the long-term plan and a capital
works programme is prepared for approval annually. The programme ensures that
each council facility can operate to the current level of service articulated
in the relevant asset management plan.
3. Attachment A
provides the proposed 2016/2017 work programme for Community Facilities, Local
Parks, Sports and Recreation, renewals for local board approval.
|
Recommendation/s
That the Howick Local Board:
a) approve the
2016/2017 work programme for Howick Local Board Parks, Sports and Recreation
Renewals
b) note that
the 2016/2017 funding envelope is indicative to deliver this programme of
work and any budget variances (within scope) will be managed within the total
region-wide renewals funding envelope.
|
Comments
4. Community
facilities are an important part of realising the vision of Auckland to become
the world’s most liveable city. They contribute to building strong, healthy,
and vibrant communities by providing spaces where Aucklanders can connect,
socialise, learn, and participate in a wide range of social, cultural, art, and
recreational activities. These activities foster improved lifestyles and a
sense of belonging and pride among residents.
5. Investment in
this renewals programme will ensure that council facilities remain valuable,
well-maintained community assets that continue to meet user expectations. Not
undertaking timely renewals will have an undesirable impact on the customer
experience and put asset performance at risk, and ultimately increase the cost
to maintain the facility.
6. The renewals
programme process ensures that the proposed Community Facility renewals work
programme (Attachment A) has received extensive input and assessment from
business owners, facility users, and Community Facilities staff.
Consideration
Local board views and implications
7. Council staff
will report quarterly to the local board on how the programme is tracking, and
discuss with the local board any arising key risks and notify the local board
when projects are completed.
Māori impact statement
8. The Howick Local
Board Community Facility renewals work programme 2016/17 will ensure that all
facilities continue to be well-maintained community assets benefiting the local
community, including Māori. Parks and open spaces, as well as sport and
recreation activity contributes significantly to Māori well-being, values,
culture and traditions. Where any aspects of the proposed work programme are
anticipated to have a significant impact on sites of importance to Tangata
Whenua appropriate consultation will follow.
Implementation
9. This work
programme will be implemented as part of Community Facilities’ usual business
practice.
10. Work programme
implementation will be reported quarterly to the local board. The first-quarter
report will outline the programme’s delivery schedule.
11. The 2016/2017
Community Facilities renewals work programme for the Local Community Services
activity was presented for approval at the June business meeting.
12. Where bundles of assets are
presented as projects over multiple years, the assets (listed within each
project line) will be renewed in order of priority with as many singular assets
being renewed, within the allocated budget, as possible.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Howick Local Board Community Facilities Renewals
|
79
|
Signatories
|
Authors
|
Hannah Alleyne - Senior Programme Planner
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
Former Greenmount Landfill - Proposed Park Development
File No.: CP2016/07304
Purpose
1. To seek approval of the
Greenmount Landfill concept plan.
Executive
Summary
2. In 2015, a project control group
(PCG) was formed to look at how the former Greenmount landfill site could be
closed down safely whilst also working on developing a concept plan which would
show how this site could be used as a park in the future.
3. After iwi and public
consultation, a draft concept plan and rough order of costs were developed.
4. The current project budget is
$3.1m.
5. Estimated costs of developing
the park in full as per the concept plan are $13-14 million depending on the
final specifications and constraints.
|
Recommendation/s
That the Howick Local Board:
a) Approves the attached
Greenmount landfill concept plan noting that;
i) the current project budget
of $3.1m will deliver the first stages of the concept plan only;
ii) additional funding of between
$7m to $10m will be required in the long term to develop the site in full;
iii) the timing of development is
subject to the landfill being safe for public use;
iv) it is anticipated that the
site will be developed over a 15 year timeframe.
|
Comments
Location and History
6. Greenmount Landfill is a 54ha
site located on the corner of Harris and Smales Roads in East Tamaki. The site
is surrounded by industrial/commercial businesses to the north, south and west
and has residential properties on the eastern boundary.
7. To give this site some context
it is just over half the size of Barry Curtis Park (BCP) which is 84h and has
been developed over the past 15 years. BCP is expected to take another 10 years
to fully complete and the overall cost for development is expected to be between
$80-100m.
8. In pre European times the
Greenmount Landfill site was a former volcanic cone which had great
significance to Maori.
9. Around 1870 the site was leased
as a quarry and this was open for a number of years. In 1932 Sarah Jane
Lushington established a will and agreed to gift the land to council for future
use as a public park. This agreement was finalised in accordance with the will
in 2004.
10. Around 1960, this area started to
be used as a site for refuse disposal/regional landfill and these operations
continued up until 2005. In 2005, the landfill was closed and in 2006 managed
fill operations commenced to restore the site to its original landform.
Future Development Constraints
11. The closed landfill places
constraints on development and requires management of risks which include
landfill gas, settlement, leachates and soil contamination. Mitigation of these
risks includes development of structures off the landfill footprint. Assets
(footpaths’ etc.) constructed on the landfill will have a reduced lifespan.
12. Consenting complexity and costs
for development both on and off the landfill will generally be higher than for
non-landfill sites. These factors and the presence of landfill infrastructure
and the terrain increase maintenance costs.
Design
13. In 2015 a project control group
(PCG) was set up to look at how this site could be closed down safely whilst
also working on developing a concept plan which would show how this site could
be used as a park in the future.
14. In 2016, members of the PCG
engaged with local iwi groups who have an active interest in this site and
started to look at the aspirations and designs for this park using Te Aranga
Maori Design principles.
15. Design workshops were held with
Iwi to agree on what this park could look like and the drivers for this design
also included thoughts in relation to the natural environment, recreation,
connectivity and identity and storytelling.
16. A draft concept was developed and
agreed on and this was presented to the PCG for further comment.
Community Consultation
17. This concept was then presented
to the local community at a public meeting on 13 April 2016 and feedback was
sought as to whether this design was supported. Overall feedback for the
concept plan was very supportive and over 20 people provided comments on the
plan.
18. The feedback from this included
requests for more car parks, more bins, more seating with shade and appropriate
signage. There were also requests for drinking fountains, an area for model
boats on the ponds, specific play items such as sand pits and flying foxes and
some sculptures around the site.
19. Requests were also made for a
sound stage for events and good access and walking connections both into and
around the site. Mountain biking and running tracks were also considered
important as well as providing opportunities for office workers and local
residents to enjoy quiet spaces.
20. The view from the summit was also
considered important and should be protected.
21. All of these requests will be
considered and adopted where possible given the constraints already outlined in
the report as the concept plan is further refined.
22. Following the community
consultation meeting the PCG group looked at the expected costs associated with
developing the park as per the concept plan and current estimates are that it
will cost in the region $13-14 million depending on the final specifications.
Budget
23. There is currently $3.1m of
capital expenditure budget allocated to developing the site over the next 3
years, which is funded from the Greenmount reserve fund. Panuku Development
Auckland (PDA) is presently administering the commercial cleanfill operation
royalties associated with the extended operation since June 2015 and these
amount to approximately $3 million, which is currently accounted for as
commercial revenue of PDA.
24. Further work is
required and underway to ascertain whether this money can be set aside to help
with the overall development costs of this park.
25. Regardless of
the outcome for the proceeds, additional funding would be required to see the
concept plan fully developed. Subject to the Governing Body’s agreement on the
development plan and overall cost, there is a range of funding options
available including additional borrowing, net proceeds from the current
cleanfill operation on site or a combination of the above. The PCG will also
look at possible volunteering and sponsorship opportunities as shown in the
estimated costs attached to help meet the expected funding shortfall.
Planning and Development
26. In 2015, it was
agreed that clean fill operations would cease in 2016 and that the site could
be developed as a park from 2017/18 onwards. It is anticipated that the park
will be opened in stages from 2018/19 but the eastern edge of the park may be
able to be opened sooner.
27. The PCG is
working closely with planners and the closed contaminated landfill teams in
order to ensure all consents are in place. Discussions are also underway with
Auckland Transport to understand any road requirements for vehicle access to
the reserve.
28. Park development
will commence once the land designation is changed and the land is transferred
to parks and it is expected that this will take place over the next 12 months.
29. It is also
anticipated that the site will take around 10-15 years to be fully developed as
a park.
30. The budgeted
$3.1 million will allow for the following areas to be developed over the first
3 years of the project;
· miscellaneous works such as bulk earthworks,
· sediment control storm water and swales improvements
· road access,
· car parking,
· some footpaths and gravel tracks to the summit,
· trees and re-vegetation and
· other minor furniture and fixtures (signage) shall be installed to
ensure the park can be accessed and used.
Consideration
Local
Board views and implications
31. The project outlined in this
report is in line with the Howick Local Board Plan 2014 and fall within key
initiatives that will deliver the LB outcome of having an active and healthy community
and treasuring and enjoying the environment.
32. The PCG has met regularly over
the past 12-15 months to consider this project and the proposed concept plan.
The PCG comprises LB members and council staff including PDA, Parks,
Contaminated Landfill and Local Board officers. Officers from Community
Facilities have recently joined the group to ensure future maintenance
requirements are captured and planned for.
33. The LB members were briefed at a
session on 5 April 2016 prior to the public meeting held on 13 April which was
attended by a number of board members and over 20 people compromising of
members of the local community, business groups etc.
Māori
impact statement
34. Mana Whenua have been engaged
through the design of this concept and have played a key part in developing it
to this stage. Mana Whenua will also continue to be involved as this project
progresses.
Implementation
35. The implementation of this
project will take place from 2017/18 and will take several years to fully
complete. Much of the development of this concept plan will be dependent on
additional funding being sourced.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Rough Order of Costs staged no fill
|
85
|
|
bView
|
Rough Order of Costs staged fill
|
89
|
|
cView
|
Greenmount Concept Plans
|
93
|
Signatories
|
Authors
|
Gregor Leishman - Parks Advisor - Howick
|
|
Authorisers
|
Sue O'Gorman - Relationship Manager
Mace Ward - General Manager Parks, Sports and
Recreation
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local Board
08 August 2016
|
|
|
Howick Local Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
|
Local Board Delegations - Landowner Approval
File No.: CP2016/14175
Purpose
1. To confirm the
process for local board decision-making and delegations relating to minor
landowner approval applications over park land in Howick.
Executive
summary
2. The Parks,
Sport and Recreation and Community Facilities Departments receive numerous
requests for landowner approval to undertake various activities on council park
land. The current local board practice requires that all applications,
regardless of their complexity, are workshopped and reported. This can take
between two to four months to process applications.
3. A workshop was
held with the local board in January 2016, to consider the current local board
process. To improve the customer experience with respect to minor landowner
approval applications (permanent private and public infrastructure, affected
party approvals and developer-led park developments), the local board
informally supported following the process set out in the Local Board delegations
protocols for utilising the council delegations by enabling the specific board
members to either support staff to make the decision under delegation and
complete the process, or require that the matter be reported to the full local
board for consideration. Criteria were agreed for what is considered a minor
application.
4. This proposal
is recommended for a period of six months from the date of the resolution after
which time it will be reviewed.
|
Recommendations
That the
Howick Local Board:
a) Nominate Board Members(s) to utilise the process outlined in
the Combined Chief Executive Delegations Register authority, for minor land
owner approvals relating to park land for a period of six months from the
date of this resolution.
b) Review the process after six months.
c) Continue to receive all other
landowner approval applications relating to park land considered moderate or
complex to a full local board workshop and subsequent business meeting for a
decision.
|
Comments
5. The Parks, Sport and Recreation and Community Facilities Departments
receive numerous requests for landowner approval for various activities on park
land including permanent public and private infrastructure (e.g. stormwater
pipes, clubrooms), activities with no permanent infrastructure (e.g. events,
mobile commercial operations, community gardens), affected party approvals,
development led park developments, temporary use, plaques and memorials.
6. To improve the
customer experience when seeking landowner approval, staff are looking at how
current systems and processes can be improved. This includes reviewing current
processes with local boards.
Current
local board process
7. The current
process for all landowner applications regardless of their level of complexity,
is as follows;
· Application received and assessment
undertaken by staff
· Discussion and negotiation with applicant
to obtain the best outcome
· Workshop with the local board
· Report to the local board
· If the application is approved staff
formalise the proposal via the appropriate mechanism which includes
reinstatement/mitigation conditions (e.g. letter, easement, lease etc). If not
approved, the local board resolution is provided to the applicant
· Monitor reinstatement and/or mitigation.
8. The process for
approval can take between 2-4 months.
Delegations
9. The local board delegation protocols set out the powers that are to
be exercised by local boards, with staff being delegated remaining powers. Before staff can exercise their powers,
they need to check if the portfolio holder wishes to have the decision made by
the local board, rather than staff.
10. There is no requirement in the protocols for workshops prior to the
staff decision, but the portfolio holder can work with staff to develop an
appropriate process that works.
Proposed process
11. Landowner
approval requests vary in terms of their level of complexity from minor to
complex. Examples of complexity for specific types of landowner approval are
provided in the table below.
|
Type
of application
|
Minor
|
Complex
|
|
Permanent
infrastructure - utilities
|
Short
length of underground pipe
|
New
pump station
|
|
Permanent
infrastructure – building
|
Small
expansion within leased area
|
New
clubrooms
|
|
Affected
party approvals related to resource consent applications
|
Small
height in relation to boundary infringement
|
Extensive
height in relation to boundary infringement
|
|
Developer-led
improvements
|
Specimen
tree planting
|
New
playground
|
12. A workshop was
held with the local board in January 2016 to discuss processes around the
different complexities of applications. The local board supported two of the
Parks Portfolio Holders (PPHs) working with staff in line with the council
delegations for landowner applications that are considered to be minor.
13. The process will
involve parks staff assessing the application and seeking the best outcomes in
discussion with the applicant. A summary of the application and staff
recommendation will be emailed to the nominated board members for
consideration. The nominated board members will either advise that staff can
use their delegation to formalise the activity or require that the application
be reported to the full local board for consideration. The nominated board
members are to respond within five days.
14. The criteria
framework agreed for minor applications is as follows;
|
Type
of application
|
Minor
application criteria framework
|
|
Permanent
infrastructure - utilities (private and public)
|
· Upgrade or replacement of existing
infrastructure where the location or footprint is largely unchanged
· Stormwater disposal not involving
infrastructure where the park can sustain the runoff (i.e. current and future
park assets/uses are not affected)
· Pipelines or cables less than 10 metres
in length that are underground or have minimum impact when works are complete
and do not affect current or future use and development of the park
|
|
Permanent
infrastructure – buildings
|
· Alterations to a building(s) within a lease
or licence area not exceeding the existing lease or licence boundary or
intended purpose, for example building upgrades and small extensions
|
|
Affected party
approvals
related to resource consent applications
|
· Yard infringements where the yard is still
75% or more of the allowable distance
· Height in relation to boundary
infringements where the infringement affects less than 1m vertical height of
the building or where the infringement affects less than 10% of the building
façade; and the impacts on the park are no more than minor
· Any other infringement (e.g. impermeable
surface, temporary construction effects) which has a less than a minor effect
on the park
|
|
Development of
reserves to vest
|
· Specimen tree planting offered at no cost
to the council
· Pathways/seats/bins around drainage
reserves offered at no cost to the council
· Pathways/seats/bins around esplanade
areas offered at no cost to the council
· Pathways in accordance with District Plan
or adopted Council Park’s plans offered at no cost to the council
|
15. A set of
principles which form the foundation for how applications are assessed was also
reviewed at the workshop and supported by the local board (refer Attachment A).
Consideration
Local
board views and implications
16. A workshop was
held with the local board on 21 January 2016 where the proposal to change the
process to address minor landowner approvals was discussed. The recommendations
of this report reflect the outcomes of the workshop.
Māori
impact statement
17. Maori were not
consulted in preparation of this report as it is an internal process matter.
18. When assessing
applications for landowner approval, it is standard practice to review the site
for any areas of interest to mana whenua identified through the relevant
district plan and Proposed Auckland Unitary Plan. Cultural values are also
taken into consideration.
19. Where
applications require resource consent, iwi consultation can also occur through
this process. Where a decision relates to a reserve, the council is required
to act in accordance with Treaty of Waitangi principles.
Implementation
20. The new process
for minor landowner applications for park land will be activated immediately
should the local board endorse the proposal.
21. Moderate and
complex landowner applications for park land will continue to be workshopped
and reported to the local board.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Application Assessment Principles
|
111
|
Signatories
|
Authors
|
Sophie Bell - Parks & Open Space Specialists
Manager
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local Board
08 August 2016
|
|
Performance Report for the Howick Local Board for the
fourth quarter ending 30 June 2016
File No.: CP2016/12257
Purpose
1. To update the Howick Local Board members on
progress towards their objectives for the year from 1 July 2015 to 30 June 2016
as set out in the Local Board agreement.
Executive
summary
2. A financial
performance report is presented to the local boards for the accounting quarters
ending September, December, March and June.
3. To improve
overall performance reporting the Financial Advisory Services – Local Boards
team produces a combined quarterly financial report and department performance
report
4. The attached
report contains the following reports this quarter
· Local Community Services including
Libraries
· Local Environmental Management
· Local Sports Parks and Recreation
· Local Board Financial Performance
· Local Board LTP results for Non-financial
Performance measures for quarter 4
|
Recommendation/s
That the Howick Local Board:
a) Receive the
Performance Report for the Howick Local Board for the
financial quarter ended June 2016.
|
Comments
5. In consultation
with local boards this report provides the elected members with an overview of
local activities from council departments for discussion.
Consideration
Local
board views and implications
6. The report is presented to the Howick
Local Board members at a workshop prior to the business meeting.
Maori
impact statement
7. Maori, as
stakeholders in the council, are affected and have an interest in any report of
the local board financials. However, this financial performance report does
not impact specific outcomes or activities. As such, the content of this report
has no particular benefit to, or adverse effect on Maori.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Howick Performance Report June 2016
|
115
|
Signatories
|
Authors
|
Faithe Smith - Lead Financial Advisor
|
|
Authorisers
|
Christine Watson - Manager Financial Advisory Services
- Local Boards
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local Board
08 August 2016
|
|
Draft Annual Report 2015/2016 - Howick Local Board
report
File No.: CP2016/14646
Purpose
1. This report compares actual activities and performance with
the intended activities and level of service set out in the Local Board
Agreement 2015/2016. The information is prepared as part of the local board’s
accountability to the community for the decisions made throughout the year.
Executive
summary
2. The Auckland Council Annual Report 2015/2016 (AR) is
currently being prepared and progressed through an external audit process. In
late September, the audit is expected to be completed and the final report will
be approved and released to the public. The AR will include performance results
for each local board.
3. The local board is required to
monitor and report on the implementation of the Local Board Agreement for
2015/2016. The requirements for monitoring and reporting are set out in the
Local Government (Auckland Council) Act 2009. These requirements include
providing comment on actual local activities against the intended level of
service, and for the comments to be included in the AR.
4. The 2015/2016 local board
agreements formed part of the Long-term Plan 2015-2025 (LTP). The performance
measures included in the LTP changed significantly from the previous LTP. This
AR is the first time that we are reporting back externally against these new
performance measures.
5. The attached report is proposed
for approval by the local board. The report includes the following sections:
- Message from the chairperson
- The year in review
- How we performed
- Financial information.
|
Recommendation/s
That the Howick Local Board:
a) Notes the monitoring and reporting requirements set out in the
Local Government (Auckland Council) Act 2009 and
the draft local board information proposed for the Auckland Council Annual
Report 2015/2016.
b) Receives the
draft local board report to be included in the Auckland Council Annual Report
2015/2016.
c) Approves the
message from the chairperson, which provides the local board’s comments on
local board matters in the Annual Report 2015/2016.
d) Gives
authority to the chairperson and deputy chairperson to make typographical
changes before submitting for final publication.
|
Comments
6. The local board is required to
monitor and report on the implementation of Local Board Agreement 2015/2016.
The requirements for monitoring and reporting are set out in the Local
Government (Auckland Council) Act 2009, as follows:
Section 23 monitoring and reporting
(1) Each local board must monitor the implementation
of the local board agreement for its local board area.
(2) Each annual report of the
Auckland Council must include, in respect of local activities for each local
board area, an audited statement that –
i) compares the
level of service achieved in relation to the activities with the performance
target or targets for the activities (as stated in the local board agreement
for that year); and
ii) specifies whether
any intended changes to the level of service have been achieved; and
iii) gives reasons for
any significant variation between the level of service achieved and the
intended level of service.
7. Each local
board must comment on the matters included in the Annual Report under
subsection (2) in respect of its local board area and the council must include
those comments in the Annual Report.
8. This report
focuses on the formal reporting referred to in Section 23 above. Attachment A
provides the draft local board information for inclusion in the Annual Report
2015/2016. The report contains the following sections:
|
|
Section
|
Description
|
|
a)
|
Message from the chairperson
|
Legislative requirement to include commentary from the
local board on matters included in the report.
|
|
b)
|
The year in review
a. - Financial
performance
b. - Key achievements
c. - Key projects
d. - Challenges in our
area
e. - Looking forward
|
Snapshot of main areas of interest for the community in
the local board area.
|
|
c)
|
How we performed
|
Legislative requirement to report on performance measure
results for each activity, and to provide explanations where targeted levels
have not been achieved.
|
|
d)
|
Financial information
|
Legislative requirement to report on financial
performance results compared to LTP budgets, together with explanations about
variances.
|
9. Local board comments on local
board matters in the annual report will be included in the Annual Report as
part of the message from the chair.
10. The next steps for the draft
Annual Report are:
· Audit
during August 2016
· Report
to the Finance and Performance Committee on 22 September
· Report
to the Governing Body for adoption on 29 September
· Release
to stock exchanges on 29 September
· Publication
on 7 October
· Copies
of the Annual Report will be provided to the local board offices, Auckland
Council libraries and council service centres.
Consideration
Local
board views and implications
11. Local board
comments on local board matters in the Annual Report will be included in the
Annual Report as part of the message from the chair.
Māori
impact statement
12. The Annual
Report provides information on how Auckland Council has progressed its agreed
priorities in the Long-term Plan over a 12-month period. This includes
engagement with Māori, as well as projects that benefit various population
groups, including Māori.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Draft 2015/2016 Annual Report
|
165
|
Signatories
|
Authors
|
Faithe Smith - Lead Financial Advisor
|
|
Authorisers
|
Christine Watson - Manager Financial Advisory Services
- Local Boards
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
|
|
Howick Local Board
08 August 2016
|
|
Community lease with Auckland Citizens Advice Bureaux
Incorporated
File No.: CP2016/15041
Purpose
1. To seek
approval to grant a community lease for multi-premises to Auckland Citizens
Advice Bureaux Incorporated. Premises are located in nineteen local board areas
as follows:
· Albert-Eden
· Devonport-Takapuna
· Henderson-Massey
· Hibiscus and
Bays
· Howick
· Kaipātiki
· Māngere-Ōtāhuhu
· Manurewa
· Maungakiekie-Tāmaki
· Orākei
· Ōtara-Papatoetoe
· Papakura
· Puketāpapa
· Rodney
· Upper
Harbour
· Waiheke
· Waitākere
Ranges
· Waitematā
· Whau
Executive
summary
2. Auckland
Council and Auckland Citizen Advice Bureaux Incorporated (the Bureaux) have
negotiated a revised Strategic Relationship Agreement (Attachment A) and a new
Funding Agreement which was approved by the Regional
Strategy and Policy Committee 7 April 2016.
3. This provides
an opportunity for the existing thirty two occupation agreements, inherited
from legacy councils, to be surrendered and replaced with a multi-premises
lease. The initial term of the lease would be for two years with two rights of
renewal each being for a three year period.
4. The change to
a multi-premises lease has been discussed with the Bureaux who have welcomed
the initiative as it would simplify their administration and enhance budgeting.
5. There have
been meetings with most local boards with Bureaux premises who were overall
supportive of the multi-premises lease.
|
Recommendation/s
That the Howick Local Board:
a) Approve the
surrender of all leases and accommodation agreements to Auckland Citizens
Advice Bureaux Incorporated and other associated societies of the Bureaux,
within the respective local board area as specified in the Schedule of
Bureaux Sites (Attachment B).
b) Approve a new
multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the
premises within the respective local board area specified in the Bureaux
Sites (Attachment B) subject to the following terms and conditions:
i) The lease term
will be two (2) years commencing 1 July 2016 with two (2) three (3) year
rights of renewal, with a final expiry of 30 June 2024, if all rights of
renewal are exercised.
ii) Rent will be
$1.00 plus GST per annum.
iii) Auckland Citizens Advice Bureaux Incorporated will be
responsible for all operational charges for each site throughout the term of
the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and
Regional Bureaux Sites-(Attachment C).
iv) That
operational charges for any sites added during the term of the lease be at
the rate prescribed by the community occupancy guidelines in effect at the
time of addition, currently $25/m2 of space occupied.
v) Provision is
provided to allow for the addition and removal of premises during the term of
the lease.
vi) Provision to
allow Libraries, where the space occupied by the Bureaux is required for
library purposes, to relocate the Bureaux to another area within the same
building upon six months’ notice.
vii) The community
outcomes plan provision be amended to refer to the revised strategic
relationship agreement objectives to develop specific community outcomes
between the Bureaux and each local board.
viii) All other
terms and conditions in accordance with the Auckland Council Community Occupancy
Guidelines July 2012.
|
Comments
The Bureaux
Background
6. On 20 September 2012 the Bureaux was incorporated under the
Incorporated Societies Act 1908. The aim of the Bureaux is to:
· Ensure that individuals do not suffer through ignorance
of their rights and responsibilities;
· Assist those who are unable to express their needs effectively;
· To exert a
responsible influence on the development of social policies
and services, both locally and nationally.
7. Currently, the Bureaux and its associated societies occupy
32 premises provided by council throughout Auckland. All these have varying
agreements in respect of the terms and conditions:
· Thirty are
council-owned premises with various occupation arrangements in place;
· Two are
commercially owned and leased to council.
8. A review of the occupation agreements with the Bureaux
identified benefits that would accrue if these agreements were brought together
as one lease with consistent terms and conditions, aligned with the Strategic
Relationship Agreement (SRA) and Funding Agreement (FA) and Long-term Plan
funding rounds.
9. Under the SRA, the Bureaux have agreed to meet local
community objectives by providing communities with high quality information,
advice, referral and client advocacy services that:
· Are
accessible and responsive to the needs of our diverse communities;
· Inform
and empower people;
· Encourage
people to be actively involved in shaping their communities and the city;
· Contribute
to the development of regional social policy;
· Collaborate
with Auckland Council on the development of the strategic direction for the
provision of the Citizens Advice Bureau services.
10. Relationships
between local boards and local Bureaux are at different stages of development.
The SRA supports development of successful long-term local board-Bureaux
relationships by increasing information sharing between the board and Bureaux
through quarterly and annual reports on service usage and emerging local
issues.
Premises Background
11. The Bureaux
and its associated societies have agreed to surrender existing occupation
contracts and to enter into a regional multi-premises lease identifying the
separate sites occupied by the Bureaux.
12. Attachment B
lists the Bureaux premise(s) for inclusion in this local board area. Attachment
C Regional Bureaux Sites shows all the Bureaux locations across the region.
13. Two sites
listed below are owned by the Crown and held in trust by council as noted in
the table below, these leases will require a clause to recognise that the
properties may in the future be required for Treaty of Waitangi settlement
purposes. These sites are:
|
Local
Board Area
|
Building
Name
|
Location
|
|
Maungakiekie-Tāmaki
|
CAB Office
|
100 Line Rd Glen Innes
|
|
Kaipātiki
|
Library building
|
5 Ernie Mays St Northcote
|
14. Three sites are unclassified local purpose reserves. These
sites can be leased pursuant to section 61 (2A) of the Reserves Act without the
need to classify or advertise. The details of each will be placed on a schedule
of sites to be classified subsequently. The sites are:
|
Local
Board Area
|
Building
Name
|
Location
|
|
Maungakiekie-Tāmaki
|
CAB Office Plunket Rooms
|
100 Line Rd Glen Innes
|
|
Waiheke
|
CAB office building
|
141 Ocean View Rd Oneroa
|
|
Whau
|
New Lynn Library
Building
|
3 Memorial Drive
|
Options
15. This report proposes that all council managed premises for
the Bureaux be granted under a multi-premises community lease providing the
thirty two sites with a common lease document with standard terms and
conditions. A multi-premises lease will enable more efficient, consistent and
streamlined lease management. Importantly it will provide the Bureaux with the
following:
· Accommodation with a defined lease period;
· Known costs to further assist their budget
planning and financial controls;
· Reduce both
the Bureaux and council’s administrative costs thereby assisting the former to
focus on their primary outcomes.
16. The regional
premises meet the current service delivery needs of the Bureaux. No asset
delivery study has been undertaken, but will be as part of the work programme
in the SRA between council and the Bureaux. The proposed lease accommodates
this future asset study by allowing for more streamlined addition and removal
of premises to meet both the changing accommodation and business needs of the
Bureaux.
17. Some sites are
currently under consideration by local boards regarding configuration of
current space or relocation to other premises. These are Panmure, Sylvia Park,
Glen Innes, (Maungakiekie-Tāmaki Local Board) and Glen Eden (Waitākere
Ranges Local Board).
18. The proposed
multi-premises lease will allow for a more flexible optimization of the network
while retaining local boards delegated authority.
19. This proposal
was developed in consultation with the Arts Community and Events Department,
Legal Services, and Corporate
Finance and Property and in close working relationship with the Bureaux.
20. The local
board can alternatively choose not to adopt the proposed recommendation, where
its respective Bureaux will be omitted from the multi-premises agreement and
managed as individual leases. The multi-premises agreement can still be entered
into by supporting local boards and progressed without the participation of
all, though this would significantly reduce the efficiencies to be gained by
the approach.
Consideration
Local
board views and implications
21. The
recommendations within this report fall within the local board’s allocated
authority relating to local, recreation, sport and community facilities.
22. Local Board
budgets will be affected by the proposed change to rental and operational fees.
However, the change is related to asset-based service budgets and does not need
to be topped up by individual LDI funding for local boards showing a negative
effect. Conversely, Local Boards receiving more revenue will not have ability
to spend the additional funds showing in their accounts. Budgets will be
adjusted at the first review in August to manage this.
23. A workshop was
held with the Howick Local Board on 28th July 2016 and they were
presented with the proposal for a multi-premises community lease.
24. There are no
local board risks identified for the proposal as it allows for a more networked
and flexible management of the premises while retaining local boards delegated
authority.
25. The SRA supports the achievement of the
following 2014-2017 Local Board Plan priorities:
· An involved and connected community
· Valuing our cultural diversity
Māori
impact statement
26. Auckland
Council is committed to meeting its responsibilities under Te Tiriti o Waitangi
and its broader legal obligations to Māori. The council recognises these
responsibilities are distinct from the Crown’s Treaty obligations and fall
within a local government Tāmaki Makaurau context. These commitments are articulated in the
council’s key strategic planning documents the Auckland Plan, the Long-term
Plan 2012-2022, the Unitary Plan and Local Board Plans.
27. Support for
Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland
Council’s Maori Responsiveness Framework. An aim of community leasing is to
increase targeted support for Maori community development projects.
Additionally it seeks to improve access to facilities for Maori living in the
local board area.
Implementation
28. The multi-premises community lease will outline consistent terms and
conditions for each of the Bureaux
29. There are no significant cost implications for Auckland Council.
Attachments
|
No.
|
Title
|
Page
|
|
aView
|
Attachment A Strategic Relationship Agreement
|
181
|
|
bView
|
Attachment B Bureaux Sites
|
201
|
|
cView
|
Attachment C Regional Bureaux Sites
|
203
|
Signatories
|
Authors
|
Ron Johnson - Lease Advisor
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
|
Strategic Relationship Agreement
Serving Our Communities Together
Auckland
Council and Auckland Citizens Advice Bureaux
A. Background
and Purpose
Auckland
Council and Auckland Citizens Advice Bureaux Inc. (ACABx) have a robust
relationship, based on the long-standing relationship between local Bureaux and
the legacy councils. Both organisations wish to reflect this existing goodwill
in a framework to guide their relationship and the achievement of their shared
vision, and further manifest this trust and mutual respect through development
of a formal partnership and shared work programme. This agreement also
provides for council funding for Citizens Advice Bureaux (CABx) services
through ACABx and related accountabilities.
B. Shared
Vision
Auckland
Council and ACABx have agreed that they will work together to provide local
communities with high quality information, advice, referral and client advocacy
services that:
§ are accessible and responsive
to the needs of our diverse communities
§ inform and empower people
§ encourage people to be actively
involved in shaping their communities and the city
§ contribute to the
development of regional social policy.
C. Roles
and Responsibilities
Both
organisations play roles in delivering on the shared vision:
Auckland
Citizens Advice Bureaux (ACAB) Inc.
The
aims of ACABx are:
To
ensure that individuals do not suffer through ignorance of their rights and
responsibilities, or of the services available; or through an inability to
express their needs effectively.
Me
noho matāra kia kaua te tangata e mate i
tāna kore mōhio ki ngā āhuatanga e āhei atu ana ia, ki
ngā mahi rānei e tika ana kia mahia e ia, ki ngā ratonga
rānei e āhei atu ana ia; i te kore rānei āna e āhei ki
te whaputu i āna hiahia kia mārama mai ai te tangata.
To exert a responsible influence on the development of
social policies and Services, both locally and nationally.
Kia tino whawāhi atu ki te auahatanga o ngā
kaupapa-ā-iwi me ngā ratonga-ā-rohe, puta noa hoki i te motu.
ACABx:
An
Incorporated Society, established in June 2012 with the following purposes:
§ to provide an organisational
framework and support structure which enables a co-ordinated service to members
related to funding from, and other support arrangements with, Auckland Council
and other bodies.
§ to work with Auckland Council
on the development of the strategic direction for the provision of the Citizens
Advice Bureau services within the Auckland Council area.
Auckland’s
Citizens Advice Bureaux (CABx) are members of ACABx and democratically elect a
board to fulfil the above purposes. In turn, ACABx and all Auckland CABx are
members of Citizens Advice Bureau New Zealand (CABNZ). CABNZ supports bureaux
to meet membership standards which underpin their service and influences
development of social policies and services at a national level.
CABx
provide information, advice, referral and client advocacy services via
face-to-face, telephone and online contact. Currently, there are 12 Bureaux
comprising 31 Auckland service sites, with over 900 trained volunteers fielding
close to 302,000 enquiries per annum, 75 percent of this service is delivered
face-to-face.
Auckland Council:
A
unitary authority with purposes, functions, powers and duties as set out in the
Local Government Act 2002 and amendments, and other Acts including the Local
Government (Auckland Council) Act 2009.
Support
for CABx strongly aligns with the vision and strategic direction of the
Auckland Plan and the Empowered Communities Approach endorsed by the Regional
Strategy and Policy Committee on 4 June 2015.
Key
roles in this relationship include, but are not limited to:
§ brokering and facilitation
§ co-ordination and planning
§ networking and access to
information, knowledge and other key decision makers
§ advocacy
§ Kaitiakitanga/guardianship role
(in terms of both the City and its people)
§ engagement with local
communities.
In
terms of this agreement Auckland Council also takes on the role of a funder.
Both
organisations agree to support each other where possible, including reasonable
acknowledgement of each other’s logos where appropriate.
Guiding
Principles of working together
Both
organisations acknowledge a commitment to the concept of partnering and agree
to:
§ work
in such a way that promotes goodwill, good faith and trust, recognising and
respecting each other’s ways of working and obligations to their organisation
and wider stakeholders
§ commit
to continuously seek to improve what we do in partnership through sharing good
practice
§ support
the achievement of each other’s outcomes where possible and work constructively
and collaboratively to achieve shared outcomes
§ acknowledge
and celebrate success and the achievement of mutually shared outcomes
§ work
together to actively support the Treaty of Waitangi/Te Tiriti o Waitangi
§ actively
promote social inclusion and embrace Auckland community diversity
§ share
information to improve understanding of local communities and inform council
social policy development.
D. Managing
the Relationship
Both
organisations agree to:
§ meet
a minimum of four times a year to progress their shared outcomes
§ develop
a shared work programme including a range of initiatives at both strategic and
operational levels that is reviewed on an annual basis
§ ensure
the maintenance and ongoing development of a strong and healthy 
relationship.
E. Resourcing
The financial and non-financial
resources of each organisation will be used to support the achievement of
individual and shared outcomes, including resourcing and capacity to
invest in relationships and partnering processes.
Key
non-financial resources include:
§ staff,
elected member and volunteer time
§ knowledge,
information, advice and networks.
Auckland
Council has agreed to fund ACABx for the provision of Auckland CABx services
for the two year period 2016-2018 because CABx are:
§ well
established and have recognised expertise
§ critical
to fulfilling council goals
§ involved
in activities in which council has a key interest
§ healthy,
viable and sustainable organisations.
F. Review
Both
organisations are mutually accountable for delivering on this agreement, and
reporting progress to each other and to third parties. This strategic
relationship agreement will be reviewed at the end of one year from the date of
signing.
G. Signatories
The
common seal of Auckland Citizens Advice Bureaux Inc. was affixed in the
presence of the Chairperson /Representative (***) and a Board Member (***) on
…………………….2016.
ACABx
Chairperson/Representative Auckland Council
ACABx
Board Member Auckland Council
officer with delegated authority
SCHEDULES
1. Shared vision
2. Protocols and
Processes to Support the Relationship
3. Biennial Work
Priority Areas
· Shared Outcomes and Key Work Priority Areas
4. CAB Services
in 2016/2018
Schedule
1. Shared Vision
Auckland
Council and ACABx have agreed they will work together to provide local
communities with high quality information, advice, referral and client advocacy
services that:
§ are accessible and responsive
to the needs of our diverse communities
§ inform and empower people
§ encourage people to be actively
involved in shaping their communities and the city
§ contribute to the
development of regional social policy.
Schedule
2. Protocols and Processes to Support the Relationship
The
scope of this relationship
This
Agreement is not intended to extend to the day-to-day operation of local
bureaux. In relation to the local boards – local CABx relationship, the focus
is on local services.
Table
one: Identified activities within this agreement
|
In scope
|
Out of scope
|
|
Regional funding
relationship including monitoring and reporting
|
Local,
supplementary funding to CABx through local boards
|
|
Overview of CABx
accommodation and multi-site lease arrangements
|
Property issues
associated with local CABx
|
|
Co-ordinating
cross-council relationships with ACABx (e.g. Libraries)
|
The operational
relationships between council departments and local CABx
|
|
Research using
aggregated data and information to inform policy development that address
issues facing CAB clients
|
Access to or
sharing of data that may compromise client privacy, or other confidential
matters (etc.)
|
|
Support for ACABx
and CABx to develop capacity and services to effectively respond to the
changing face of Auckland
|
Specific funding
arrangements outside of the ACABx grant
|
Auckland
Council Governing Body – ACABx Relationship
This
strategic relationship is between ACABx and Council’s Governing Body, with a
focus on ensuring both Council and ACABx have an Auckland wide focus and best
practice principles to achieve the most effective and responsive service for
the people of Auckland.
The
Governing Body (which consists of an elected mayor and 20
councillors) focuses on big picture, region-wide strategic decisions, and it is
the Governing Body who holds the decision-making role in relationship to the
regional ACABx relationship.
Strategic
Relationship Management
Both
organisations recognise that many people, at both political, governance and
operational levels, will be involved in achieving the goals and priorities that
form the basis of this agreement. For clarity, and to facilitate and strengthen
the strategic relationship between both organisations, the Community
Empowerment Manager for Auckland Council and the Board Chair ACABx are
identified as the key people with oversight responsibilities for the successful
implementation of this agreement.
Funding
Auckland
Council Governing Body has agreed to provide funding through the Long-term Plan
2015-2025. Funding has been agreed for 2016-2018 to support the operation of
CABx across Auckland and the agreed work programme.
Funding
will be in accordance with the terms and conditions of the Funding Agreement
attached as Appendix One. The term of this agreement is for two years. A
negotiated right of renewal at the completion of this agreement for a period of
three years followed by a further three years is conditional on delivery of the
agreed biennial work programme for 2016-2018 and approval by the Auckland
Council Regional Strategy and Policy Committee.
Relationship
between local boards and local CABx
Local
boards are a key part of Auckland's governance, enabling local representation
and decision making on behalf of local communities. There are 21 local boards
throughout the Auckland region from Rodney to Franklin.
Local
boards have a significant and wide-ranging role that spans most council
services and activities. Local boards represent their communities, make
decisions on local matters including local facilities, provide local leadership
and support strong local communities. Local boards provide important local
input into region-wide strategies and plans including those of the
council-controlled organisations (CCOs).
Relationships
between local boards and local CABx are at different stages of development,
which reflect their specific local situation. Some local boards have more than
one CABx in their area, and some local boards are serviced from their
neighbouring local board area. However, the local board is a primary
stakeholder in any local CABx. The local board’s role includes decision-making
in relation to locations and leasing of community facilities, many of which
accommodate local CABx. The local CABx role is to provide local information,
advice, referral and client advocacy services to meet the needs of the local
community. The intention of this Agreement is to support development of
successful long-term local board-local CABx relationships for mutual benefit.
There will continue to be different relationships in different local board
areas, reflect their specific local context, preferences and priorities.
The
process for successful collaboration between local boards and local CABx
To
fulfil the intent of this strategic relationship agreement the following
actions will be undertaken:
· To
promote information sharing, local CABx will report to their relevant local
board on a quarterly basis on service usage and other matters of interest
(emerging trends and local issues). This may be done as a cluster in a local
board area. The expectation is that as part of this reporting process local
bureau will give an annual presentation at a local board meeting at least once
a year.
· To
develop and maintain the relationship between local boards and local CABx,
regular meetings will be set up for the purpose of sharing emerging trends. The
frequency and format of those meetings should be agreed with the local board
Chair and/or the local board portfolio lead.
· Regular
meetings will provide for CABx to contribute to empowering and enabling
communities and improve service delivery.
· Each
local board – local CABx will focus on relationship development and
implementation will be designed to build on local strengths and successes and
respond to the specific needs of the local area and its community.
The
key outputs of successful collaboration between local boards and local CABx
The
key outputs of a successful collaboration include:
§ Reporting
to local boards e.g. on service usage and other matters of interest
§ Informal
updates and check-ins
§ Opportunities
to provide input into future local community development and CABx service development
§ Opportunities
for co-location or location in Auckland Council-owned facilities.
Each
local board – local CABx relationship development and implementation will be
designed to build on local strengths and successes and respond to the specific
needs of the local area and its community.
Auckland
Libraries’ Relationship with ACABx
Local
libraries and local CABx have good established relationships. Libraries provide
access to information, CABx provide facilitated access to information and
unique advice tailored to the situation of the client. The intention of this
agreement is to strengthen and develop relationships between Auckland Libraries
and ACABx in order to strengthen areas for working together.
This
will include:
Twice-yearly
meetings, incorporated into the general meeting schedule, will include a senior
manager in Libraries and an ACABx representative to share information, build
relationships, and develop effective mechanisms for addressing matters over
which the services need to co-operate, particularly within co-located
facilities. It is expected that local libraries via the Community Library
Manager will also be in relationship with their local CABx.
Reporting
As
part of each organisation’s annual planning process, elected/board members and
staff of both organisations will come together for a workshop each year. This
workshop will be an opportunity to discuss shared issues and projects related
to the setting of forthcoming work programmes.
Regular
meetings (four to six annually) will be held to support the joint relationship
and achievement of the shared work programme. These meetings will focus on:
§ Reviewing
progress against the work programme, including timeframes, outcomes and
resourcing
§ Sharing
information, issues and opportunities and ensuring delivery of the shared work
programme
§ General
relationship strengthening
§ Celebrating
successes
Conflict
Management
Both
organisations are committed to address any issues that may arise by
communicating honestly and openly and at an early stage.
However,
if necessary, the Chief Executive of Auckland Council and the ACABx Board
Chair, or their delegates, agree to meet and work through any serious issue or
conflict in a sensible and practical manner.
If
a resolution is not reached via this process, both parties will participate in
mediation with a mutually acceptable mediator appointed if necessary by the
Chairperson of LEADR NZ Inc. (Lawyers Engaged in Alternative Dispute
Resolution).
Evaluation
Both
organisations are committed to evaluate and review performance, not only in
terms of shared work programmes (via achievement of key milestones and outcomes
noted in the shared work programme), but also the effectiveness of this
relationship agreement. The latter evaluation will be built into the annual
workshop between both organisations and a broader biennial relationship review
undertaken as part of the development process of any further agreement between
the parties.
Schedule 3.
Biennial Work Priority Areas
· Shared Outcomes and Key Work Priority Areas
As
noted in this strategic relationship agreement, the Auckland CABx and local
councils have worked together for many years and both organisations acknowledge
the contribution that each has made.
This
agreement reflects a partnering way of working, which is also reflected in the
biennial work priority areas with key resourcing to support shared projects
over the two-year period identified in Auckland Council’s Long-term Plan
2015-2025 and ACABx Strategic Plan.
Work
Priority Areas for the 2016-2018 period include:
§ Partnering
–clarifying the Council-ACABx relationship framework in practice
§ Annual
work programme development–refining the annual joint programme
of work that will progress our shared outcomes
§ Policy
development–enabling a process for ACABx to contribute to
council’s social policy development
Additional
priorities can be incorporated to the biennial work programme, providing there
is shared agreement and careful consideration of resourcing implications.
BIENNIAL
WORK PROGRAMME FOR 2016/2017 – 2017/18
|
Objectives
|
Parties Involved
|
Outputs
|
|
1. Partnering
Support development of
the collaborative relationship and partnering as a fundamental way of
working. Define approach and language to build upon this agreement and to be
built into ongoing agreements.
|
ACABx
representatives and Community Empowerment Unit (CEU), Auckland Council staff
|
Partnering
language and approach developed collaboratively and clearly articulated and
documented by ACABx and council by June 2017.
|
|
2. Annual
work programme development
Acknowledging both
parties are working toward outcomes to contribute to positive social change
at a local and regional level – refine the joint programme of work.
Year one – Work
collaboratively to define approach and tools that ensure the value and
outcomes of ACABx work is communicated and measured working towards a better
articulation of the value that CABx provide to Auckland communities.
Build capability
to address network provision, including development of tools to ensure ACABx
and CABx responsiveness to :
· growth
in service need or provision particularly relating to
vulnerable
communities
· demographic
change
· information
exchange needs
· digital
service provision
Year two – Test and
apply approach to be completed and reviewed at the end of year two.
|
ACABx
representatives and CEU staff
|
Co-develop via
regular meetings a model of gathering and analysing, information and
communicating the impact of CABx in the community.
Co-develop model
that will capture both quantitative (how much did we do), and qualitative
(how well did we do it?) and impact (what changed as a result) data. Agree
model by June 2017 for application in 2017-18 year by ACABx.
Co-develop and
agree approach and tools for responding to the changing needs of Auckland’s
communities to be tested in 2017-18 year by ACABx.
From
June 2017 apply model of capturing, reporting and communicating impact and
responsive network provision.
March-June
2018 collaboratively review application of the model.
|
|
3. Policy
development – analyse and interpret statistics, case studies,
anecdotal evidence, knowledge and experience to share to support policy
development enabling positive social change within Auckland’s communities.
|
ACABx and CABx
representatives, CEU, RIMU, Community and Social Policy staff
|
Co-develop an approach
to ensuring information is shared effectively and communicated in a way that
is valuable for all parties.
AC will work with ACABx
so that relevant ACABx information is received and distributed across
Council and informs Council policies and practice.
Approach to be developed
and confirmed by June 2017 and applied in the financial year 2017-18.
|
|
Howick Local
Board
08 August 2016
|
|
Schedule 4. CABx Services 2016/2018
Services
to be provided by CABx across Auckland
CABx
across Auckland provide confidential and accessible, free, information, advice
and advocacy services.
These
services include:
§ Community
and social service information
§ Legal
advice
§ Budgeting
management
§ Tax
counselling
§ Immigration
information
§ Access
to food banks
§ Justice
of the Peace clinics
§ Specialist
advocacy work
§ Specialist
services such as interpreting
§ Support
for the ethos of volunteering
|
Howick Local
Board
08 August 2016
|
|
CABx services are
provided at the following sites as well as through 0800FORCAB (0800367222) and
www.cab.org.nz.
The
following table denotes the service as at May 2016. Hours of operation are
subject to change.
|
CAB Site
|
Address
|
Weekdays
|
Saturdays
|
Local
Board
|
|
Albany
(Agency of Browns Bay)
|
Upper Harbour Local Board Office
3 Kell Drive, Albany
|
Mon
|
12.00pm - 2.00pm
|
|
Upper Harbour
|
|
Avondale
|
Carpark behind Avondale Library
93 Rosebank Road, Avondale
|
Mon-Fri
|
9.30am - 1.00pm
|
|
Whau
|
|
Birkenhead
|
Birkenhead Library Building
Cnr Rawene Road and Hinemoa Street, Birkenhead
|
Mon-Fri
|
9.00am - 4.30pm
|
|
Kaipatiki
|
|
Botany
(Agency of Pakuranga)
|
25I Town Centre Drive, Botany Town Centre, East Tamaki
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Mon-Fri
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9.30am - 1.00pm
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Pakuranga
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Browns Bay
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2 Glen Road, Browns Bay
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Mon-Fri
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9.00am - 4.30pm
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Hibiscus and Bays
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CAB Language Link
(Not funded by AC)
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521D Mt Albert Road, Three Kings
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Mon-Fri
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9.00am - 4.00pm
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Puketepapa
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Central Auckland
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First Floor, Central Auckland Library
44-46 Lorne Street, Auckland CBD
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Mon-Thu
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9.30am - 4.30pm
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10.00am - 12.00pm
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Waitemata
|
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Fri
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11.00am – 3.00pm
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Eden-Albert
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Adjoining Mt Albert Library Building
82 St Lukes Road, Mt Albert
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Mon-Fri
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9.00am - 4.00pm
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Albert-Eden
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Glen Eden
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Glen Eden Library Complex
Cnr Glendale Road and Glenmall Place, Glen Eden
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Mon-Fri
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9.00am - 4.30pm
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Waitakere Ranges
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Glen Innes
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Plunket Rooms
100 Line Road, Glen Innes
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Mon-Fri
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9.00am - 4.00pm
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9.30am – 11.00am [Legal
Advice Clinic by appointment only]
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Maungakiekie-Tamaki
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CAB Site
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Address
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Weekdays
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Saturdays
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Local
Board
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Glenfield
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Glenfield Library Building
90 Bentley Avenue, Glenfield
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Mon-Fri
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9.00am - 4.30pm
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Kaipatiki
|
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Grey Lynn-Ponsonby
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Grey Lynn Community Centre
510 Richmond Road, Grey Lynn
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Mon-Fri
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9.00am - 4.00pm
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9.00am – 4.00pm
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Waitemata
|
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Helensville
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27 Commercial Road, Helensville
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Mon-Fri
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10.00am - 3.00pm
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Rodney
|
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Henderson
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11 Trading Place, Henderson
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Mon-Fri
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9.00am - 4.30pm
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Henderson-Massey
|
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Hibiscus Coast
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Orewa Community Centre
40-46 Orewa Square, Orewa
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Mon-Fri
|
9.00am - 3.30pm
|
10.00am - 1.00pm
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Hibiscus and Bays
|
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Mangere
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Shop 17, Orly Avenue
Mangere Town Centre
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Mon-Fri
|
9.00am - 4.00pm
|
9.30am - 12.30pm
|
Mangere-Otahuhu
|
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Manurewa
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Library Complex
7J Hill Road, Manurewa
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Mon-Fri
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9.00am - 4.00pm
|
9.00am - 11.00pm
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Manurewa
|
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Massey
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Massey Library Building
Cnr Don Buck Road and Westgate Drive Massey
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Mon-Fri
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9.00am - 4.30pm
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Henderson-Massey
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Mt Roskill
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Mt Roskill Library Building
546 Mt Albert Road, Three Kings
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Mon, Wed, Thu
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9.30am - 4.00pm
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10.00am – 12.00pm
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Puketepapa
|
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Tue, Fri
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9.30am - 1.00pm
|
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New Lynn
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New Lynn Library Building
3 Memorial Drive, New Lynn
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Mon-Fri
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9.00am - 4.30pm
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10.00am - 1.00pm
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Whau
|
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Northcote
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Northcote Library Buildings
5 Ernie Mays Street, Northcote
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Mon-Fri
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9.15am - 3.30pm
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Kaipatiki
|
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Onehunga
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Onehunga Community Centre and Library Building
83 Church Street, Onehunga
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Mon, Tue, Thu, Fri
Wed
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9.30am - 4.00pm
9.30am – 5.15pm
|
10.00am - 12.00pm
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Maungakiekie-Tamaki
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CAB Site
|
Address
|
Weekdays
|
Saturdays
|
Local
Board
|
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Otahuhu
(Agency of Mangere)
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Toia Precinct, 30-34 Mason Avenue, Otahuhu
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Mon-Fri
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10.00am – 2.00pm
|
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Mangere-Otahuhu
|
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Otara
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Shops 1 and 2, 46 Fair Mall
Bairds Road, Otara Town Centre
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Mon-Fri
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9.00am – 4.00pm
|
9.00am – 12.00pm
|
Otara-Papatoetoe
|
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Pakuranga-Eastern Manukau
|
Pakuranga Library Building
Aylesbury Street, Pakuranga
|
Mon-Fri
|
9.00am - 4.30pm
|
9:30am - 11:30am
|
Howick
|
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Panmure-Ellerslie
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Panmure Community Centre
7-13 Pilkington Road, Panmure
|
Mon-Fri
|
9.30am – 12.45pm
|
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Maungakiekie-Tamaki
|
|
Papakura
|
4a Opaheke Road
Papakura
|
Mon-Thu
|
9.00am - 4.30pm
|
|
Papakura
|
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Fri
|
9.00am – 4.00pm
|
|
Papatoetoe
|
35a St George Street, Papatoetoe
|
Mon-Fri
|
9.00am - 4.00pm
|
9.00am – 12.00pm
|
Otara-Papatoetoe
|
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Remuera-Eastern Bays
|
4 Victoria Avenue, Remuera
|
Mon-Fri
|
9.00am - 5.00pm
|
|
Orakei
|
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Sylvia Park
|
Shop N230, Level 1, Sylvia Park Mall
286 Mt Wellington Highway, Sylvia Park
|
Mon-Fri
|
9.00am - 4.30pm
|
10.00am – 12.00pm
|
Maungakiekie-Tamaki
|
|
Takapuna
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Takapuna Community Services Building
7 The Strand, Takapuna
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Mon-Fri
|
9.00am - 4.30pm
|
|
Devonport-Takapuna
|
|
Thu
|
7.00pm – 8.30pm
|
|
Waiheke
|
141 Ocean View Road, Oneroa, Waiheke
|
Mon-Fri
|
9.00am - 1.30pm
|
9.00am - 12.00pm
|
Waiheke
|
|
Wellsford
|
Wellsford Community Centre
1 Matheson Road, Wellsford
|
Mon-Fri
|
10.00am - 3.00pm
|
|
Rodney
|
|
Howick Local Board
08 August 2016
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Howick
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Pakuranga
Eastern Manukau
|
Pakuranga
Library Building Aylesbury St Pakuranga
|
$0
|
$1
|
$3,000
|
$3,001
|
|
Howick Local Board
08 August 2016
|
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Howick Local
Board
08 August 2016
|
|
|
Howick Local
Board
08 August 2016
|
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Howick Local
Board
08 August 2016
|
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Howick Local Board Dog Access Review Hearings
File No.: CP2016/15554
Purpose
1. To confirm a date that the
Howick Local Board will meet to hear and deliberate on the submissions to the
proposed changes to dog access rules.
Executive
summary
2. The Board resolved in May 2016,
Resolution Number HW/2016/233
MOVED by Deputy Chairperson AJ White, seconded by Member
JR Spiller:
That the Howick Local Board
(f) appoint a panel of the whole
to receive, hear and deliberate on submissions and other relevant information
and decide on changes to the local dog access rules.
3. No hearing date was resolved.
|
Recommendation/s
That the Howick Local Board:
a) Confirm the Dog Access Review
hearing date to be Tuesday, 23rd August 2016, commencing at 10am
in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7
Aylesbury Street, Pakuranga, Auckland.
|
Attachments
There are no attachments for
this report.
Signatories
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Authors
|
Lynda Pearson - Local Board Democracy Advisor
|
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Authorisers
|
Sue O'Gorman - Relationship Manager
|
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Howick Local
Board
08 August 2016
|
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Workshop Notes
File No.:
CP2016/14350
Purpose
1. This
report attaches the workshop notes taken for the period stated below.
Executive Summary
2. Under
Standing Order 1.4.2 and 2.15 workshops convened by the Board shall be closed
to the public, however, the proceedings of a workshop shall record the names of
members attending and a statement summarising the nature of the information
received and nature of matters discussed. No resolutions are passed or
decisions reached, but are solely for the provision of information and
discussion. This report attaches the workshop notes for the period stated
below.
|
Recommendation/s
That the Howick Local Board:
a) Receives
the workshop notes for workshops held on 30th June, 5th,
14th and 19th July 2016.
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Attachments
|
No.
|
Title
|
Page
|
|
aView
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Workshop Notes
|
211
|
Signatories
|
Authors
|
Lynda Pearson - Local Board Democracy Advisor
|
|
Authorisers
|
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
|
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Howick Local Board
08 August 2016
|
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Governance Forward Work Calendar
File No.: CP2016/14349
Error! Hyperlink reference not valid.
Purpose
1. To present the Howick Local
Board with its updated governance forward work calendar.
Executive
Summary
2. The governance forward work
calendar for the Howick Local Board is in Attachment A. The calendar is updated
monthly, reported to business meetings and distributed to council staff.
3. The governance forward work
calendars were introduced in 2016 as part of Auckland Council’s quality advice
programme and aim to support local boards’ governance role by:
· ensuring advice on meeting agendas is
driven by local board priorities
· clarifying what advice is expected and
when
· clarifying the rationale for reports.
4. The calendar also aims to
provide guidance for staff supporting local boards and greater transparency for
the public.
|
Recommendation/s
That the Howick Local Board:
a) Note the Howick Local Board
Governance Forward Work Calendar.
|
Attachments
|
No.
|
Title
|
Page
|
|
aView
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Governance forward work calendar
|
217
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Signatories
|
Authors
|
Lynda Pearson - Local Board Democracy Advisor
|
|
Authorisers
|
Sue O'Gorman - Relationship Manager
|
|
Howick Local
Board
08 August 2016
|
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