Minutes of Howick Local Board

Howick Local Board

08 August 2016

1 Welcome

The Chair opened the meeting and welcomed everyone.

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HW/2016/283

MOVED by Chairperson DA Collings, seconded by Member SA Udy:

That the Howick Local Board:

a) Confirm the ordinary minutes of its meeting, held on Monday, 11 July 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Chair's Report

Resolution number HW/2016/284

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) Receive the Chair’s verbal report.

CARRIED

Councillor's Update

Resolution number HW/2016/285

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) Receive the Councillors verbal report.

CARRIED

Auckland Transport Update - August 2016

Resolution number HW/2016/286

MOVED by Chairperson DA Collings, seconded by Member SA Udy:

That the Howick Local Board:

a) Receive the report entitled ‘Auckland Transport Update – August 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b) Approve construction of an approximately 120m pedestrian walkway between #61 and #68A The Parade, Bucklands Beach (as shown on the plan at Attachment A) to be funded from Auckland Council’s Community Facilities Department’s Greenway and Walkway Development budget, based on the rough estimate of cost of $57,000.

c) Support declaring part or all of the following reserve land to be road pursuant to S114 of the Public Works Act 1981 (all areas being subject to final design and survey as a result of discussions between Parks and AT) for the Half Moon Bay ferry pier project as detailed in the memorandum at Attachment B:

i) Lot 2 DP 96205 (625m² more or less) being a local purpose community buildings reserve,

ii) Part Lot 4 DP 96205 (85m² more or less), being a local purpose amenity reserve.

iii) Recognise the potential loss of reserve land and support Parks and AT to have ongoing discussions to mitigate this loss and explore potential options that will reduce the impact on parks as a result of this project.

CARRIED

Divestment recommendation report

Resolution number HW/2016/287

MOVED by Chairperson DA Collings, seconded by Member L Schwaner:

That the Howick Local Board:

a) Endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of 201 Murphys Road, Flat Bush comprised of an estate in fee simple comprising approximately 1,386m² more or less being Section 14 SO 465808 contained in computer freehold register 653180.

CARRIED

New Road Name Approval for the residential subdivision by Ji Xiang Garden Developments Limited at 460 and 472 Ormiston Road, Flat Bush

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White

a) That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road names ‘Argento Avenue’ (Road 1 extension), ‘Kilcooley Road’ (Road 2), ‘Wallen Road’ (Road 3), ‘Drover Close’ (Road 4), ‘Tims Crescent’ (Road 5), and ‘Fricker Way’ (Lot 203), proposed by the applicant for the new roads created by way of subdivision at 460 and 472 Ormiston Road, Flat Bush while noting that ‘Adina Street’, ‘Rory Road’, ‘Lennon Way’ ‘Tim Street’, ‘Han Road’, ‘Tague Street’ and ‘Faris Road’, also meet the road naming criteria.

MOVED by Member G Boles, seconded by Member RD Wichman:

Moved an amendment to the original recommendation as follows:

a) That ‘Fricker Way’ be replaced by the first alternative ‘Poole Street’.

The amendment was put and declared LOST.

The Chairperson put the substantive motion:

Resolution number HW/2016/288

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

a) That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road names ‘Argento Avenue’ (Road 1 extension), ‘Kilcooley Road’ (Road 2), ‘Wallen Road’ (Road 3), ‘Drover Close’ (Road 4), ‘Tims Crescent’ (Road 5), and ‘Fricker Way’ (Lot 203), proposed by the applicant for the new roads created by way of subdivision at 460 and 472 Ormiston Road, Flat Bush while noting that ‘Adina Street’, ‘Rory Road’, ‘Lennon Way’ ‘Tim Street’, ‘Han Road’, ‘Tague Street’ and ‘Faris Road’, also meet the road naming criteria.

The substantive motion was declared:

CARRIED

New Road Name Approval for a Road Created by way of Subdivision at 178 Point View Drive, East Tamaki Heights

Resolution number HW/2016/289

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That pursuant to section 319(1)(j) of the Local Government Act 1974, Howick Local Board approve the road name ‘Alan John Place’ proposed by the applicant, for the new road to vest created by way of a subdivision at 178 Point View Drive, East Tamaki Heights.

CARRIED

Howick Local Board Community Facilities Renewals Work Programme 2016/2017

Resolution number HW/2016/290

MOVED by Member JR Spiller, seconded by Member G Boles:

That the Howick Local Board:

a) Approve the 2016/2017 work programme for Howick Local Board Parks, Sports and Recreation Renewals on the condition that a more detailed work programme be discussed with the Board prior to the delivery of any services.

b) Note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

CARRIED

Former Greenmount Landfill - Proposed Park Development

Resolution number HW/2016/291

MOVED by Member JR Spiller, seconded by Member JR Donald:

That the Howick Local Board:

a) Approve the attached Greenmount landfill concept plan noting that:

i) the current project budget of $3.1m will deliver the first stages of the concept plan only;

ii) additional funding of between $7m to $10m will be required in the long term to develop the site in full;

iii) the timing of development is subject to the landfill being safe for public use;

iv) it is anticipated that the site will be developed over a 15 year timeframe.

b) Thank members of the Project Control Group, particularly council staff, for their support and work in getting the project to this stage.

CARRIED

Local Board Delegations - Landowner Approval

Resolution number HW/2016/292

MOVED by Member RD Wichman, seconded by Member SA Udy:

That the Howick Local Board:

a) Nominate Board Members John Spiller, David Collings and Garry Boles to utilise the process outlined in the Combined Chief Executive Delegations Register authority, for minor land owner approvals relating to park land for a period of six months from the date of this resolution.

b) Review the process after six months.

c) Continue to receive all other landowner approval applications relating to park land considered moderate or complex to a full local board workshop and subsequent business meeting for a decision.

CARRIED

21	Performance Report for the Howick Local Board for the fourth quarter ending 30 June 2016
	Replacement pages were tabled and will be filed with a hard copy of the Minutes and a copy will be available on the Auckland Council website.
	Resolution number HW/2016/293 MOVED by Deputy Chairperson AJ White, seconded by Chairperson DA Collings: That the Howick Local Board: a) Receive the Performance Report for the Howick Local Board for the financial quarter ended June 2016. CARRIED
	Attachments a Replacement Pages 4, 11 and 35 of the Performance Report

Draft Annual Report 2015/2016 - Howick Local Board report

Resolution number HW/2016/294

MOVED by Deputy Chairperson AJ White, seconded by Member JR Donald:

That the Howick Local Board:

a) Note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b) Receive the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c) Approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d) Give authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

CARRIED

Community lease with Auckland Citizens Advice Bureaux Incorporated

Resolution number HW/2016/295

MOVED by Member L Schwaner, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) Approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b) Approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i) The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii) Rent will be $1.00 plus GST per annum.

iii) Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

iv) That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m² of space occupied.

v) Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi) Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii) The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

Howick Local Board Dog Access Review Hearings

Resolution number HW/2016/296

MOVED by Member K Bungard, seconded by Member RD Wichman:

That the Howick Local Board:

a) Confirm the Dog Access Review hearing date to be Tuesday, 23^rd August 2016, commencing at 10am in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga, Auckland.

CARRIED

Workshop Notes

Resolution number HW/2016/297

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:

That the Howick Local Board:

a) Receive the workshop notes for workshops held on 30^th June, 5^th, 14^th and 19^th July 2016.

CARRIED

Governance Forward Work Calendar

Resolution number HW/2016/298

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) Note the Howick Local Board Governance Forward Work Calendar.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.15 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

Cr Dick Quax
Cr Sharon Stewart