Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 10 August 2016 at 9.01am.

 

present

 

Chairperson

Kay McIntyre, QSM

 

 

 

Deputy Chairperson

Ann Hartley, JP

 

 

 

Members

Dr Grant Gillon

 

 

 

 

John Gillon

From 9.02am, Item 4

 

Danielle Grant

 

 

 

 

Richard Hills

From 9.06am, Item 13

 

Lorene Pigg

 

 

 

 

Lindsay Waugh

 

 

 

 

 


Kaipātiki Local Board

10 August 2016

 

 

 

1          Welcome

 

 

 

2          Apologies

 

Resolution number KT/2016/91

MOVED by Member D Grant, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)         accepts the apologies from Member John Gillon and Member Richard Hills for lateness.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2016/92

MOVED by Deputy Chairperson A Hartley, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)         confirms the ordinary minutes of its meeting, held on Wednesday, 13 July 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Cindy Lynch

 

Resolution number KT/2016/93

MOVED by Member L Waugh, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         acknowledges and thanks Cindy Lynch for her significant contribution to the Kaipātiki Local Board and wish her all the best in her new role with the Upper Harbour Local Board.

 

CARRIED

 


 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 13 July 2016

 

The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday 13 July 2016 were confirmed under item 4 of the agenda.

 

 

13

Pest-free Kaipātiki Strategy

 

Resolution number KT/2016/94

MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon:  

That the Kaipātiki Local Board:

a)         endorses and adopts the draft Pest-free Kaipātiki Strategy.

b)        thanks the Kaipātiki Restoration Network and officers involved for their enthusiastic participation and contribution to the development of the Pest-free Kaipātiki Strategy.

c)         requests officers to report back in September identifying what short term actions the board can take to commence implementation of the Pest-free Kaipātiki Strategy action plan.

d)        requests officers to organise a board workshop with relevant internal council managers to understand what actions are being taken to support the implementation of the Pest-free Kaipātiki Strategy action plan.

 

CARRIED

 


 

14

Birkenhead Mainstreet Upgrade Stage 2

 

Resolution number KT/2016/95

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)         approves the design of the Highbury Corner improvements as shown on the Beca plans dated 21 July 2016 and attached to the agenda report.

b)        endorses proceeding to detailed design and advancing to tender for a physical work contract for the Highbury Corner improvements project.

c)         requests officers integrate design elements of Kaimataara ō Wai Manawa into the Highbury Corner detailed design.

d)        thanks the community for its active engagement in supporting the project to date, particularly to the Birkenhead Town Centre Association and Birkenhead Residents Association.

 

CARRIED

 

 

15

Kaipātiki Local Board Community Facilities Renewals Work Programme 2016/2017

 

Resolution number KT/2016/96

MOVED by Deputy Chairperson A Hartley, seconded by Member J Gillon:  

That the Kaipātiki Local Board:

a)         approves the 2016/2017 work programme for Kaipātiki Local Board Community Facility renewals.

b)        notes that the 2016/2017 funding envelope is indicative to deliver this programme of work, and that any budget variances within scope will be managed within the total region-wide renewals funding envelope.

c)         notes that the Marlborough Park Hall repurposing and Rewi Alley toilet project will be reported to the board in an additional Community Facilities Work Programme.

d)        requests officers work with the Beach Haven placemaking group on the exterior artwork for the public toilet to be renewed at its current site at Sunnyhaven Avenue.

 

CARRIED

 

 

16

ATEED Six monthly report to the Kaipātiki Local Board

 

Chris Lock of Auckland Tourism, Events and Economic Development was in attendance to address the board.

 

Resolution number KT/2016/97

MOVED by Member D Grant, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         receives the six monthly report period 1 January to 30 June 2016.

 

CARRIED

 

17

Migrant Business Support Seminars and Business Clinics

 

Chris Lock and Jonathan Sudworth of Auckland Tourism, Events and Economic Development were in attendance to address the board.

 

Resolution number KT/2016/98

MOVED by Member D Grant, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         receives the report produced by Raeburn House (refer Attachment A of the agenda report).

b)        allocates $5,000 to Auckland Tourism, Events and Economic Development from the economic development initiatives budget to support a migrant focused business start-up workshop to meet the needs of migrants looking to start a business (refer Attachment B of the agenda report).

c)         requests that a copy of the Kaipātiki Migrant Business Support project report be circulated to all local boards for their information.

 

CARRIED

 

 

18

Auckland Transport Monthly Update - August 2016

 

Marilyn Nicholls of Auckland Transport was in attendance to address the board.

 

Resolution number KT/2016/99

MOVED by Member R Hills, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)         receives the Auckland Transport Monthly Update Kaipātiki Local Board August 2016.

b)        thanks Auckland Transport for the ‘simpler fare structure’ which will make public transport easier and more affordable for many people in our community.

 

CARRIED

 

 

21

Draft Annual Report 2015/2016 - Kaipatiki Local Board report

 

Member Grant Gillon left the meeting at 10.09am.

 

Resolution number KT/2016/100

MOVED by Chairperson K McIntyre, seconded by Member L Pigg:  

That the Kaipātiki Local Board:

a)         notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b)        receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c)         approves the message from the Chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d)        delegates authority to the Chairperson to make minor corrections and typographical changes before submitting for final publication.

 

CARRIED

 

 

22

Quarterly performance report

 

Member Grant Gillon returned to the meeting at 10.12am.

 

Resolution number KT/2016/101

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         receives the Performance Report for the financial quarter ended 30 June 2016.

b)        thanks officers for their efforts during the past financial year in delivering a number of quality projects that contribute to the achievement of the outcomes identified in the Kaipātiki Local Board Plan.

 

CARRIED

 

 

23

Local Board Services Quarterly Report

 

Resolution number KT/2016/102

MOVED by Chairperson K McIntyre, seconded by Member D Grant:  

That the Kaipātiki Local Board:

a)         receives the Local Board Services Quarterly report.

b)        allocates $4000 from its locally driven initiatives parks response fund to the Parks department for the design and installation of temporary ‘Skate and Bike Parks in Kaipātiki’ signage.

c)         endorses the board's feedback (Attachment E to the agenda report) to Auckland Transport on the proposed parking changes in Northcote Point.

 

CARRIED

 


 

19

Kaipātiki Local Board Locally Driven Initiatives Capital Projects

 

Resolution number KT/2016/103

MOVED by Deputy Chairperson A Hartley, seconded by Member J Gillon:  

That the Kaipātiki Local Board:

a)         approves the capital projects summarised below to progress to the next phase of delivery, and agree the locally driven initiatives capital budget assigned to each project:

Project name

Scope

Next phase

Locally driven initiatives Capital expenditure Budget

Project to be brought back for further decision

Beach Haven Tennis Centre Court upgrade

Grant towards installation of a new multi-surface turf

Seek funding proposal

$50,000

Yes

Beach Haven Tennis Centre Retaining and path

Retaining wall and path at SW corner of outdoor courts

Design, consenting and construction

$15,000

No

Birkdale Hall Improvements

Enhancements to the hall such as toilet and kitchen renovation, decking and improvements to hall access.

Design and consenting

$200,000

Yes

Disabled Chair for Osbourne Pool - Birkenhead

Disabled Pool Lift for the Osbourne Pool in Birkenhead

Purchase and installation

$35,000

No

Installation of adult fitness equipment in local parks

Five adult fitness stations in Rewi Alley Reserve

Purchase and installation

$80,000

No

Kaipātiki Community Facilities Trust Vehicle exit

Vehicle exit from Kaipatiki Community Facilities Trust premises to Marlborough Park

Design, consenting and construction

$35,000

No

Lysander Playground

Play module, basket swing and bollards

Design and consenting

$65,000

Yes

Marlborough Park - additional items

Additional play items at Marlborough Park

Design and consenting

$215,000

Yes

Monarch Park Entrance way

Enhance the Moore Street entrance to Monarch Park

Design and consenting

$50,000

Yes

Monarch Park Toilet

Single pan toilet facility

Design and consenting

$165,000

Yes

Netball North Harbour

Grant for improvements to the facility, including roof and  window replacement

Seek funding proposal

$175,000

Yes

Normanton Reserve  - enhancements

Enhancements including nature play provision, bike track marking and path lighting

Design and consenting

$185,000

Yes

Northart community room enhancement

Boiling / cold water tap

Purchase and installation

$5000

No

Northcote Library courtyard canopy

Courtyard canopy installation

Design and consenting

$15,000

Yes

Outdoor power supply installation for events

3 phase power on exterior of Marlborough Park hall

Design, consent, tender

$20,000

Yes

Raeburn House Acoustic Treatment

Provide acoustic treatment to the three meeting rooms

Design, tender and construction

$14,000

No

Shade Sails

Installation of shade sail at Lynn Reserve

Design, tender and construction

$30,000

No

Small Park Top Ups/response fund

Budget set aside to allocate to enhance existing park renewal projects, upgrades, and/or small capital projects when requested or required

Seek funding proposals

$211,113

Yes

Youth Facility Fixtures and Furniture

Fixtures and furniture for the Marlborough Park Youth Facility

Purchase and installation

$50,000

No

 

 

TOTAL

$1,615,113

 

 

b)        agrees not to progress or assign locally driven initiatives capital budget to the following capital projects at this stage, whilst noting these projects will remain on the list of capital projects for possible consideration at a later date:

Project name

Scope

Reason for not proceeding at this stage

Glenfield Community Centre

Improvements to Glenfield Community Centre

The total project cost is significant in relation to the boards available budget and the other potential funding sources are unknown.

Historic cemeteries interpretation strategy and installation of signage

Interpretation material for the historic cemeteries in Birkenhead and Glenfield

The majority of costs for this project are operational and the source of that funding has not been identified. 

c)      notes the following capital projects have been identified as eligible for renewals budget, and will therefore not be assigned locally driven initiatives capital budget and will be removed from the list of possible capital projects:

Project name

Scope

Kaipātiki Community Facilities Trust Garage and shed replacement

Replace existing garage and shed with new 9x6m garage

Pontoon at Beach Haven Wharf

Recreational pontoon at Beach Haven wharf

 

CARRIED

 

 

24

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

 

Member Richard Hills declared an interest in this item and took no part in the discussion or voting on the matter.

 

Resolution number KT/2016/104

MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh:  

That the Kaipātiki Local Board:

a)         grants the application for special exemption as sought for 6 Wyvern Place, Glenfield with the following conditions:

i.        that the gate latches are kept in good working order

ii.       the gate to the pump area is kept padlocked at all times.

 

CARRIED

 

 

25

Governing Body and Independent Maori Statutory Board Members' Update

 

There were no Governing Body or Independent Maori Statutory Board member updates.

 

 

26

Members' Reports

 

Chairperson Kay McIntyre provided a verbal report on the outcome of the Finance and Performance Committee on 9 August 2016 where the on-going operational funding of Marlborough Park Hall was considered.

 

Resolution number KT/2016/105

MOVED by Member R Hills, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         receives the verbal report from Chairperson Kay McIntyre regarding the on-going operational funding of Marlborough Park Hall.

 

CARRIED

 

 

27

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 20 July 2016 and Wednesday, 27 July 2016

 

Resolution number KT/2016/106

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         receives the records for the Kaipātiki Local Board Workshops held on Wednesday, 20 July 2016 and Wednesday, 27 July 2016.

 

CARRIED

 

 

 

 

 


28

Record of Kaipātiki Local Board Portfolio Briefings held in July 2016

 

Resolution number KT/2016/107

MOVED by Chairperson K McIntyre, seconded by Member R Hills:  

That the Kaipātiki Local Board:

a)         receives the record of Kaipātiki Local Board portfolio briefings held in July 2016.

 

CARRIED

 

20

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

MOVED by Member L Waugh, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)            fully supports the aims and objectives of the Auckland Citizens Advice Bureaux Incorporated as listed below, and are supportive of the work Auckland Citizens Advice Bureaux Incorporated have done in the Kaipātiki community over the years:

i)              to ensure that individuals do not suffer through ignorance of their rights and responsibilities;

ii)             to assist those who are unable to express their needs effectively; and

iii)            to exert a responsible influence on the development of social policies and services, both locally and nationally.

b)            does not support the granting of a multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the three locations in the Kaipātiki area (Birkenhead Library, Northcote Library, and 90 Bentley Avenue, Glenfield) for the following reasons:

i)              it is unclear how the granting of a multi-premises lease provides Auckland Citizens Advice Bureaux with the flexibility to meet its changing accommodation and business needs over time as suggested in paragraph 16 of the agenda report;

ii)             the board disagrees with the suggestion outlined in paragraph 18 of the agenda report, which states that the proposed multi-premises lease will ‘allow for a more flexible optimization of the network whilst retaining local boards’ delegated authority’, as there is no evidence presented as to how a multi-premises lease will do this in practice;

iii)            it is unclear how the proposal results in efficiency gains for both the operational departments of Auckland Council and the local board, as no detailed financial analysis or discussion is presented in the report to demonstrate the nature and quantum of such efficiency gains;

iv)           the board has not been provided sufficient information as part of the agenda report (especially in relation to information pertaining to the existing three leases in the Kaipātiki Local Board area) for it to make an informed decision as to whether or not a multi-premises lease is in the best interests of its community; and

v)            the board expects the lease to be reflective of the current demands and future opportunities of each location specifically.

c)            requests a report from officers regarding the current lease terms and conditions for the three Citizens Advice Bureau locations in the Kaipātiki Local Board area, noting that the report should also include advice regarding new lease terms and conditions for each of the three locations.

 

 

 

MOVED by Member G Gillon, seconded by Member J Gillon:  

Member Grant Gillon moved an amendment to the original motion as follows:

a)         add the words ‘at this time’ after the words ‘does not support’ to motion b.

b)        replace the word ‘disagrees’ with the words ‘is not convinced’ in motion b)ii.

c)         add an additional point to motion b) ‘vi) the views of the local Citizens Advice Bureaus are unclear, therefore the board requires time to effectively consult with its local Citizens Advice Bureaus.’

The amendment was put and declared:

CARRIED

 

The Chairperson put the substantive motion.

 

Resolution number KT/2016/109

MOVED by Member L Waugh, seconded by Deputy Chairperson A Hartley:  

That the Kaipātiki Local Board:

a)         fully supports the aims and objectives of the Auckland Citizens Advice Bureaux Incorporated as listed below, and are supportive of the work Auckland Citizens Advice Bureaux Incorporated have done in the Kaipātiki community over the years:

i)             to ensure that individuals do not suffer through ignorance of their rights and responsibilities;

ii)            to assist those who are unable to express their needs effectively; and

iii)           to exert a responsible influence on the development of social policies and services, both locally and nationally.

b)        does not support, at this time, the granting of a multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the three locations in the Kaipātiki area (Birkenhead Library, Northcote Library, and 90 Bentley Avenue, Glenfield), for the following reasons:

i)             it is unclear how the granting of a multi-premises lease provides Auckland Citizens Advice Bureaux with the flexibility to meet its changing accommodation and business needs over time as suggested in paragraph 16 of the agenda report;

ii)            the board is not convinced with the suggestion outlined in paragraph 18 of the agenda report, which states that the proposed multi-premises lease will ‘allow for a more flexible optimization of the network whilst retaining local boards’ delegated authority’, as there is no evidence presented as to how a multi-premises lease will do this in practice;

iii)           it is unclear how the proposal results in efficiency gains for both the operational departments of Auckland Council and the local board, as no detailed financial analysis or discussion is presented in the report to demonstrate the nature and quantum of such efficiency gains;

iv)           the board has not been provided sufficient information as part of the agenda report (especially in relation to information pertaining to the existing three leases in the Kaipātiki Local Board area) for it to make an informed decision as to whether or not a multi-premises lease is in the best interests of its community; and

v)            the board expects the lease to be reflective of the current demands and future opportunities of each location specifically.

vi)           the views of the local Citizens Advice Bureaus are unclear therefore the board requires time to effectively consult with its local Citizens Advice Bureaus

c)         requests a report from officers regarding the current lease terms and conditions for the three Citizens Advice Bureau locations in the Kaipātiki Local Board area, noting that the report should also include advice regarding new lease terms and conditions for each of the three locations.

The substantive motion was declared:

CARRIED

 

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items. 

 

 

 

11.23am.                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................