2 Apologies
Member Lindsay Waugh has tendered her apology for absence.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest Policy. The
policy covers two classes of conflict of interest:
i) A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii) A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority (Member’s
Interest) Act 1968. The guidelines discuss both types of conflicts in more
detail, and provide elected members with practical examples and advice around
when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Kaipātiki Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
8 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
|
Kaipātiki
Local Board
24 August 2016
|
|
Marlborough
Park Youth Facility agreement to occupy and manage
File No.: CP2016/17722
Purpose
1. To confirm
Kaipātiki Youth
Development Trust as the preferred facility operator for the refurbished
Marlborough Hall.
Executive
summary
2. At the Kaipātiki Local Board meeting on 9 September 2015, the refurbishment and
repurposing of the Marlborough Park Hall to a youth-focused community facility
with some capacity for community use was approved.
3. A budget of
$40,000 is available in 2016/2017 and thereafter an on-going annual budget of
$120,000 to enable the activation and operation of Marlborough Park as a
community managed youth-focused facility.
4. A community
governed approach was approved at the Kaipātiki Local Board meeting on 9
December 2015:
‘…confirms management and governance by a
community trust or incorporated society through a funding agreement (option 2)
as the preferred governance option for Marlborough Park Hall, with the initial
license to occupy being for two years.’ (resolution number KT/201/198)
5. Two
expressions of interest applications were received from groups seeking to
provide youth services from this facility. These were evaluated in accordance
with the three priority outcomes approved by the Kaipātiki Local Board.
The Kaipātiki Youth
Development Trust was identified as the preferred provider of services from the
refurbished facility.
6. Staff recommend that the local board approve the Kaipātiki Youth Development Trust as the
preferred operator of this facility under a licence to occupy and manage
arrangement, and delegate to the Chairperson approval of the work plan.
|
Recommendation/s
That the Kaipātiki Local
Board:
a) confirm the Kaipātiki
Youth Development Trust as the preferred operator of the Marlborough Park
Youth Facility.
b) agree in principle to
granting a licence to occupy and manage to Kaipātiki Youth Development
Trust for Marlborough Park Hall, 13 Chartwell Avenue, Glenfield under Section
73(3) of the Reserves Act 1977, subject to the following terms:
i) term – 2 (two) years from
the date of the final approval by the Minister of Conservation (or delegate);
ii) rent - $1.00 plus Goods and
Services Tax per annum if requested; and
iii) approve all other terms and
conditions in accordance with the Reserves Act 1977 and the operative reserve
management plan.
c) delegate approval of the
Marlborough Park Youth Facility work plan and funding agreement to the
Chairperson.
|
Comments
7. At its
meeting on 17 February 2016, the Kaipātiki Local Board resolved as follows
(resolution number KT/2016/21):
‘That the Kaipātiki Local Board:
a) approves the developed design
completed by Strachan Group Architects for the refurbishment of Marlborough
Park Hall.
b) delegates the approval of minor
changes to the developed design arising from the detailed design process to the
Chairperson.
c)
approves the project proceeding to tender and construction subject to the
project being able to be delivered within the available budget.’
8. It is
expected that refurbishment of the hall will be completed in October 2016.
9. At the Kaipātiki Local
Board meeting on 9 September 2015, the refurbishment and repurposing of the
Marlborough Park Hall to a youth-focused community facility with some capacity
for community use was approved. Three governance and management options were
identified for consideration as follows:
· council managed and governed;
· community managed and governed by a
trust or incorporated society by a funding agreement; or
· community
managed and governed by a trust or incorporated society by a contract for
service.
10. Marlborough Park Hall is on
Marlborough Park, which has its own reserve management plan. The reserve management
plan allows for the board to repurpose the hall as a youth-focussed facility,
provided that there is still some capacity for community hire or use of the
facility for other community purposes. A community governed approach was
approved at the board meeting on 9 December 2015 as follows:
a) confirms management and
governance by a community trust or incorporated society through a funding
agreement (option 2) as the preferred governance option for Marlborough Park
Hall, with the initial license to occupy being for two years (resolution number
KT/201/198).
11. A publicly notified expression
of interest process was undertaken. This process involved:
· public notification of the
opportunity (15 March 2016);
· opportunity to view premises (1
week);
· submission of proposal (closed 8
April 2016); and
· evaluation of proposals by a panel.
12. Expressions of interest were
evaluated against the three board priority outcomes for the facility:
· wellbeing (mental, physical and
emotional);
· employment readiness; and
· community connectedness.
13. Two proposals were received
from:
· YMCA Auckland Inc; and
· Kaipātiki Youth Development
Trust.
14. This process identified the
Kaipātiki Youth Development Trust (KYDT) as the preferred recipient for an
agreement to occupy and manage Marlborough Park Hall as a youth-focused
community facility.
15. The KYDT rated
strongly based on its existing performance of the three priority outcomes
through demonstrating strong partnerships with local community and existing youth
services, a proven track record in delivering programmes that develop
life-skills, and a business plan that supports the outcomes of the Kaipātiki Local Board Plan and local board
priorities for this facility.
16. The YMCA
Auckland Inc (YMCA) rated strongly in its international and national
connections and programmes for youth, its well established governance structure
and directors, and its focus on recreation. The YMCA delivers the youth
programme ‘Raise Up’ on the North Shore.
17. Under the
terms of the Reserves Act 1977 and the Conservation Act 1987, public
notification and iwi consultation is required for a new lease or licence.
Twelve iwi with an interest in the Kaipātiki Local Board area have been consulted, and no objections were
received.
18. At the Finance
and Performance Committee meeting on 9 August 2016, additional operational
budget was approved, which, along with existing budgets, means that a budget of
$40,000 is available in 2016/2017 and thereafter an on-going annual budget of
$120,000 to enable the operation of Marlborough Park as a community managed
youth-focused facility.
19. Staff
recommend that the local board approve the Kaipātiki Youth Development Trust as the preferred operator of the
refurbished facility under a licence to occupy and manage arrangement, and
delegate to the Chairperson approval of the work plan.
20. Confirming the
Kaipātiki Youth
Development Trust as the preferred operator will enable KYDT to progress plans
to make the facility operational and to have any input into the refurbishment
if required. The Kaipātiki
Youth Development Trust has indicated that all of their existing programmes and
activities will be transferred to Marlborough Park Hall if they are confirmed,
and they are confident that they will be able to deliver worthwhile programmes
to the community.
Consideration
Local
board views and implications
21. Kaipātiki Local Board
identified three priority outcomes for this facility:
· wellbeing (mental, physical and
emotional);
· employment readiness; and
· community connectedness.
22. This report confirms previous
commitments made for the refurbishment of Marlborough Park Hall to progress its
use for youth programmes and services.
Māori
impact statement
23. In 2013,
thirteen per cent of young people in Kaipātiki identified as Māori. The level of impact that the repurposing of the Marlborough
Hall as a youth facility will have will largely depend on the nature and
quality of the programming in the future facility. Due to the intention that
the facility will focus on youth within its catchment area, there will be
benefits to Māori youth in
Kaipātiki.
24. Twelve iwi
with an interest in the Kaipātiki Local Board area have been consulted in respect to the issuing
of this licence to occupy and manage. There have been no objections received.
Implementation
25. Approval from the Kaipātiki
Local Board to grant the Kaipātiki Youth Development Trust with an
agreement to occupy and manage this facility will enable KYDT to plan for
occupancy from late 2016.
26. If the recommendations are
approved, council staff will liaise with Kaipātiki Youth Development Trust
to:
· ensure the facility design is fit
for purpose, and enables KYDT to deliver its services;
· develop a work plan that provides
programmes and initiatives to support the outcomes of the Kaipātiki
Local Board; and
· provide information to support its
strategic plan.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Peter Loud - Team Leader Community Facilities
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Eric Perry - Relationship Manager
|
