Manurewa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Manurewa Local Board held in the Manurewa Local Board Office, 7 Hill Road, Manurewa on Thursday, 11 August 2016 at 6.30pm.

 

present

 

Chairperson

Angela Dalton

 

 

 

Deputy Chairperson

Simeon Brown

 

 

 

Members

Michael Bailey

 

 

 

 

Angela Cunningham-Marino

 

 

 

 

Danella McCormick

 

 

 

 

Ken Penney

 

 

 

 

ABSENT

 

 

Member Daryl Wrightson (with apology)

 

Member Hon. George Hawkins, QSO (without apology)

 

Cr Calum Penrose (with apology)

 

Cr Sir John Walker (with apology)

 

 

Manurewa Local Board

11 August 2016

 

 

 

1          Welcome

 

The chairperson began the meeting by reading an affirmation.

 

 

2          Apologies

 

Resolution number MR/2016/147

MOVED by Chairperson AM Dalton, seconded by Member DJ McCormick:  

That the Manurewa Local Board:

a)         accept the apologies from Member Daryl Wrightson, Cr Calum Penrose and Cr Sir John Walker for absence. 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number MR/2016/148

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown:  

That the Manurewa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 14 July 2016, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation - Manurewa Pride - Melissa Moore, Talking Trash

 

Melissa Moore requested that the “Talking Trash” deputation be deferred until after the election to allow more time to meet with key stakeholders for their input before presenting to the board.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

Precedence of Business

Resolution number MR/2016/149

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown:   

That the Manurewa Local Board:

a)            agree that item 12, Manurewa Youth Council Update, be considered immediately before item 19, Manurewa and Manukau central community needs assessment.

CARRIED

 

 

12

Manurewa Youth Council Update

 

Sarah Colcord, Manurewa Youth Council Chairperson, spoke to the agenda item.

 

 

Resolution number MR/2016/150

MOVED by Deputy Chairperson S Brown, seconded by Member KE Penney:   

That the Manurewa Local Board:

a)         note the information provided by the Manurewa Youth Council in the August 2016 report.

CARRIED

 

 

13

Manurewa Ward Councillors Update

 

The Ward councillors were an apology for this meeting as they were attending an Unitary Plan deliberations meeting.

 

 

 

14

Members' Update

 

Member Danella McCormick tabled a report providing an overview and highlights from attending the Local Government New Zealand Conference held in Dunedin July 2016.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number MR/2016/151

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:  

That the Manurewa Local Board

a)         receive the report from Member Danella McCormick providing an overview and highlights from attending the Local Government New Zealand Conference held in Dunedin July 2016.

CARRIED

 

Attachments

a     Member Danella McCormick report - Local Government New Zealand Conference held in Dunedin 24-26 July 2016

 

 

15

Chairperson's Update

 

Resolution number MR/2016/152

MOVED by Chairperson AM Dalton, seconded by Member M Bailey:  

That the Manurewa Local Board:

a)         receive the verbal report from the Manurewa Local Board Chairperson regarding:

i)          attending the Auckland Unitary Plan deliberations

ii)         removal of rural urban boundary (RUB)

iii)        the Independent Hearings Panel (IHP) recommendations are attempting to simplify resource consenting processes and believe the Building Act should be relied upon as a control measure

iv)        councillors are making good progress with the Unitary Plan deliberations.

CARRIED

 

 

16

Change in status of part of 52R Trevor Hosken Drive, Manukau from reserve to road recommendation

 

Resolution number MR/2016/153

MOVED by Chairperson AM Dalton, seconded by Member M Bailey:  

That the Manurewa Local Board:

a)            delegates authority to the chairperson and deputy chairperson to endorse Panuku Development Auckland’s recommendation to the Parks, Recreation and Sport Committee to change the status of approximately 83m2 of 52R Trevor Hosken Drive, Manukau from reserve to road being part Lot 4 DP 97755 contained in part computer freehold register NA56B/559, to allow the chairperson to contact the relevant mana whenua groups.

CARRIED

 

 

17

Auckland Transport Update - August 2016

 

Resolution number MR/2016/154

MOVED by Member M Bailey, seconded by Member AL Cunningham-Marino:  

That the Manurewa Local Board:

a)         note Auckland Transport’s reported variations in the final delivery cost of the following three projects, after reviewing the projects and the tender information received to date:

·   a saving of approximately $50,000 identified in delivery of the Hill Road Upgrade Project;

·   a saving of approximately $50,000 identified in delivery of the Kirton Crescent Project; and

·   an un-expected additional cost of approximately $100,000 for delivery of the Manurewa Town Centre Upgrade. 

 

b)         authorise Auckland Transport to reallocate a total of $100,000 to the Manurewa Town Centre Project from the following Manurewa Local Board Transport Capital Fund projects:

·   identified savings of $50,000 from the Hill Road Upgrade, and

·   identified savings of $50,000 from the Kirton Crescent Project.

CARRIED

 

 

18

Manurewa Local Board Community Facilities Renewals Work Programme 2016/2017

 

An updated Community Facilities Renewals Work Programme 2016/2017 – Local Parks, Sport and Recreation Activity was tabled.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number MR/2016/155

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown:  

That the Manurewa Local Board:

a)         approve the 2016/2017 work programme for Manurewa Local Board Parks, Sports and Recreation Renewals

b)         note that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

CARRIED

 

Attachments

a     Updated Community Facilities Renewals Work Programme 2016/2017 - Local Parks, Sport and Recreation Activity

 

 

Item 12 was taken at this point.

 

 

19

Manurewa and Manukau central community needs assessment

 

Resolution number MR/2016/156

MOVED by Chairperson AM Dalton, seconded by Member M Bailey:  

That the Manurewa Local Board:

a)            receive the findings of the Manurewa and Manukau central community needs assessment.

b)            compliment staff on the robust consultation process undertaken during the Manurewa and Manukau central community needs assessment.

c)         defer the decision on the Manurewa and Manukau central community needs assessment to the new local board political term.

CARRIED

 

 

20

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

Resolution number MR/2016/157

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown:  

That the Manurewa Local Board:

a)         approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B to the report entitled “Community lease with Auckland Citizens Advice Bureaux Incorporated”).

b)         approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B to the report entitled “Community lease with Auckland Citizens Advice Bureaux Incorporated”) subject to the following terms and conditions:

i)          The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii)         Rent will be $1.00 plus GST per annum.

iii)        Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C to the report entitled “Community lease with Auckland Citizens Advice Bureaux Incorporated”).

iv)        That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m2 of space occupied.

v)         Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi)        Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii)       The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii)      All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

21

Performance Report for the Manurewa Local Board for the quarter ending June 2016

 

Resolution number MR/2016/158

MOVED by Member M Bailey, seconded by Member DJ McCormick:  

That the Manurewa Local Board:

a)         receive the Performance Report for the Manurewa Local Board for the financial quarter ended June 2016.

CARRIED

 

 

22

Auckland Tourism, Events and Economic Development (ATEED) Council Controlled Organisation (CCO) Six monthly report to the Manurewa Local Board

 

Resolution number MR/2016/159

MOVED by Chairperson AM Dalton, seconded by Member KE Penney:  

That the Manurewa Local Board:

a)      receive the six monthly report for the period 1 January to 30 June 2016 from Auckland Tourism, Events and Economic Development (ATEED) Council Controlled Organisation (CCO).

CARRIED

 

 

23

Draft Annual Report 2015/2016 - Manurewa Local Board report

 

Resolution number MR/2016/160

MOVED by Chairperson AM Dalton, seconded by Member AL Cunningham-Marino:  

That the Manurewa Local Board:

a)         note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b)         receive the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c)         approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d)         delegate authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

CARRIED

 

 

24

Governance Forward Work Calendar

 

Resolution number MR/2016/161

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown:  

That the Manurewa Local Board:

a)      note the attached Governance Forward Work Calendar.

CARRIED

 

 

25

Reports Requested - Pending - Issues

 

Resolution number MR/2016/162

MOVED by Chairperson AM Dalton, seconded by Member M Bailey:  

That the Manurewa Local Board:

a)         note the report entitled “reports requested – pending – issues”, subject to the following changes

i)          delete row 5 – Mountfort Park feasibility study for a walkway/cycleway as Auckland Transport has picked this work up in their work programme.

CARRIED

 

 

26

Manurewa Local Board Achievements Register 2013-2016 Political Term

 

Resolution number MR/2016/163

MOVED by Chairperson AM Dalton, seconded by Deputy Chairperson S Brown:  

That the Manurewa Local Board:

a)         note the report entitled “Manurewa Local Board Achievements Register 2013 – 2016 Political Term”, subject to the following additions to the register:

i)          held the biennial Manurewa Volunteer Awards (22 July 2016)

ii)         held a Citizenship Ceremony

iii)        attended the briefing on the Independent Hearings Panel recommendations on the Unitary Plan.

CARRIED

 

 

27

For Information: Reports referred to the Manurewa Local Board

 

There was no information circulated from the Governing Body committee meetings, forums or other local boards meetings.

 

 

28

Manurewa Local Board Workshop Notes

 

Resolution number MR/2016/164

MOVED by Chairperson AM Dalton, seconded by Member M Bailey:  

That the Manurewa Local Board:

a)      note the Manurewa Local Board workshop notes for the meetings held on 12 and 28 July 2016.

CARRIED

  

 

29        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items. 

 

 

 

7.27pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Manurewa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................