Maungakiekie-Tāmaki Local Board
OPEN MINUTES
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Minutes of a meeting of the Maungakiekie-Tāmaki Local Board held in the Local Board Office,
7-13 Pilkington Road, Panmure on Thursday, 18 August 2016 at 6.00pm.
Chairperson |
Simon Randall |
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Deputy Chairperson |
Chris Makoare |
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Members |
Josephine Bartley |
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Brett Clark |
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Bridget Graham, QSM |
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Obed Unasa |
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ABSENT
Member |
Alan Verrall |
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ALSO PRESENT
Governing Body Member |
Denise Krum |
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IN ATTENDANCE
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Maungakiekie-Tāmaki Local Board 18 August 2016 |
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1 Welcome
The chairperson opened the meeting and welcomed everyone present.
2 Apologies
Resolution number MT/2016/142 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) accepts the apology from Member AB Verrall for absence. |
3 Declaration of Interest
3.1 Member BM Graham declared an interest in item 17 in respect to their association with Seasons Onehunga.
4 Confirmation of Minutes
Resolution number MT/2016/143 MOVED by Chairperson SD Randall, seconded by Member J Clark: That the Maungakiekie-Tāmaki Local Board: a) confirms the ordinary minutes of its meeting, held on Thursday, 21 July 2016, including the confidential section, as a true and correct record. |
Secretarial note: The Onehunga Business Association contacted the board to advise that Mr Jim Jackson was not representing their organisation during his public forum address at 21 July 2016 local board business meeting. A copy of the letter has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment. |
a Onehunga Business Association letter |
5 Leave of Absence
There were no requests for leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Item withdrawn |
8.2 |
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A Document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment. |
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Resolution number MT/2016/144 MOVED by Chairperson SD Randall, seconded by Member J Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Tim Plant, representing Onehunga Cricket Association for their attendance. |
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a Waikaraka Park |
8.3 |
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Item withdrawn |
9 Public Forum
9.1 |
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A Document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment. |
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Resolution number MT/2016/145 MOVED by Chairperson SD Randall, seconded by Member BM Graham: That the Maungakiekie-Tāmaki Local Board: a) thanks Danielle Bergin and Sharon Budge for their attendance. b) requests that officers include Island Child in their stakeholder list for the Tamaki Estuary Greenway Project. c) requests that officers investigate the leasing issues and terms of gift for the reserve and report back with options to the local board. |
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a Equine assisted learning programme |
9.2 |
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A Document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment. |
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Providing Keith Sharp with the opportunity to present to the board regarding the Unitary Plan. |
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Resolution number MT/2016/146 MOVED by Chairperson SD Randall, seconded by Member J Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Keith Sharp for their attendance. |
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a Unitary Plan maps |
9.3 |
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Providing Dave Tennant on behalf of the Auckland Stock and Saloon Car Club the opportunity to present to the board regarding the Grandstand lease at Waikaraka Park. |
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Resolution number MT/2016/147 MOVED by Chairperson SD Randall, seconded by Member J Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Dave Tennant, representing Auckland Stock and Saloon Car Club for their attendance. |
9.4 |
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Documents were tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment. |
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Providing Patrick O’Meara Chairperson of the Tamaki Estuary Protection Society the opportunity to present to the board regarding volunteer clean up taking place at Panmure Basin and in regard to a letter from Tamaki Estuary Protection Society sent to the board. |
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Resolution number MT/2016/148 MOVED by Chairperson SD Randall, seconded by Member J Clark: That the Maungakiekie-Tamaki Local Board: a) thanks Patrick O’Meara, Chairperson of the Tamaki Estuary Protection Society for their attendance. |
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a Help clean the Tamaki b Tamaki Estuary Protection Society letter |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number MT/2016/149 MOVED by Chairperson SD Randall, seconded by Member BM Graham: That the Maungakiekie-Tāmaki Local Board: a) receives Governing Body Member Denise Krum’s verbal report. |
13 |
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Resolution number MT/2016/150 MOVED by Chairperson SD Randall, seconded by Member J Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Tony Hart, Acting Parks Advisor and Pippa Sommerville, Parks Liaison and Development Team Leader, for their attendance; b) thanks the stakeholders who participated in the process and for their feedback; c) notes that this feedback and work to date will be incorporated into the wider master plan for Waikaraka Park precinct; d) approves the development of scope and funding options for a wider masterplan that considers the impacts of projects being planned for the wider Waikaraka Park area; e) requests that staff bring a report to the September business meeting identifying options for the installation of artificial cricket pitches additional to the existing natural grass cricket pitches at Waikaraka Park. |
Secretarial note: Item 16 was taken before item 14 at 7.15pm
14 |
Maungakiekie-Tamaki Performance Report for twelve months ending 30 June 2016 |
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Resolution number MT/2016/152 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) thanks Faithe Smith, Lead Financial Advisor, George Makapatama, Manager Strategic Broker, Tony Hart, Acting Parks Advisor, for their attendance; b) receives the Performance Report for the Maungakiekie-Tāmaki Local Board for twelve months ending 30 June 2016. |
15 |
Draft Annual Report 2015/2016 - Maungakiekie-Tamaki Local Board report |
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Resolution number MT/2016/153 MOVED by Chairperson SD Randall, seconded by Member J Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Faithe Smith, Lead Financial Advisor, for their attendance; b) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016; c) receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016; d) approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016; e) gives authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication. |
Secretarial note: Item 16 was taken after item 13 at 7.15pm.
16 |
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Documents were tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment. |
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Resolution number MT/2016/151 MOVED by Chairperson SD Randall, seconded by Member J Bartley: That the Maungakiekie-Tāmaki Local Board: a) thanks Vandna Kirmani, Project Manager and Tony Hart, Acting Parks Advisor, for their attendance; b) receives the engagement plan for the Tāmaki Path Project, and endorses the Tāmaki Estuary Greenways engagement plan for implementation. |
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a Attachment A - Tamaki Path engagement plan general b Attachment B - Tamaki Path engagement plan working with mana whenua |
17 |
Maungakiekie-Tamaki Local Board Local Grants: Round One 2016/2017 |
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Secretarial note: Member Graham conflict of interest |
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Resolution number MT/2016/154 MOVED by Chairperson SD Randall, seconded by Member OO Unasa: That the Maungakiekie-Tāmaki Local Board: a) thanks Jaimee Wieland, Community Grants Advisor, for their attendance; b) approves the applications listed below to the amount of Column D for community funding:
c) declines the following applications listed for community funding:
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18 |
Community lease with Auckland Citizens Advice Bureaux Incorporated |
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Resolution number MT/2016/155 MOVED by Chairperson SD Randall, seconded by Member BM Graham: That the Maungakiekie-Tāmaki Local Board: a) thanks Ron Johnson, Community Lease Advisor, for their attendance; b) approves the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B); c) approves a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions: i) The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised. ii) Rent will be $1.00 plus GST per annum. iii) Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C). iv) That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m2 of space occupied. v) Provision is provided to allow for the addition and removal of premises during the term of the lease. vi) Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice. vii) The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board. viii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. |
19 |
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Resolution number MT/2016/156 MOVED by Chairperson SD Randall, seconded by Member J Clark: That the Maungakiekie-Tāmaki Local Board: a) thanks Marie Stainwright, Planner and Joao Machado, Team Leader Planning (central and islands), for their attendance; b) receives the report and application; c) delegates to the chairperson and parks portfolio holder to approve the local board comments on the notice of requirement. |
Secretarial note: Deputy Chairperson CL Makoare left the room at 7.58pm during item 19 and returned at 8.08pm for item 21.
20 |
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Resolution number MT/2016/157 MOVED by Chairperson SD Randall, seconded by Member J Bartley: That the Maungakiekie-Tāmaki Local Board: a) thanks Melanie Dale, Elected Member Relationship Manager, for their attendance; b) receives the Auckland Transport monthly report for August 2016. |
Resolution number MT/2016/158 MOVED by Chairperson SD Randall, seconded by Member J Clark: That the Maungakiekie-Tāmaki Local Board: a) adjourned the meeting at 8.05pm and reconvened at 8.09pm. |
21 |
Record of Maungakiekie-Tāmaki Local Board Workshops - July 2016 |
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Resolution number MT/2016/159 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the record of Maungakiekie-Tāmaki Local Board: a) receives the workshops report for July 2016. |
22 |
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Resolution number MT/2016/160 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) notes the attached Governance Forward Work Calendar. |
23 |
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A Document was tabled for this item. A copy of which has been placed on the official minutes attachment document for record and made available on the Auckland Council website as a minute attachment. |
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Resolution number MT/2016/161 MOVED by Chairperson SD Randall, seconded by Member OO Unasa: That the Maungakiekie-Tāmaki Local Board: a) receives Deputy Chairperson CL Makoare and Members J Bartley, JB Clark and BM Graham’s report. |
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a Board member report - JB Clark |
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Resolution number MT/2016/162 MOVED by Chairperson SD Randall, seconded by Member OO Unasa: That the Maungakiekie-Tāmaki Local Board: a) receives Chairperson SD Randall’s report. |
25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.25 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................