Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

15 August 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Hayman Park Playground: Children’s research project – Kohokohi Kitea Kohikohi Koreo. 6

8.2 Deputation - Vaka Manu’kau Niue Community Trust 6

9 Public Forum 6

9.1 Public Forum - Flat Bush Road, trees 7

9.2 Public Forum - Trudy Rankin 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Manukau Ward Councillors Update 9

13 Ōtara Papatoetoe Local Board members portfolio update 11

14 Suitability of existing facilities for Feed the Need Trust's specific requirements 15

15 Sandbrook Reserve Safety 19

16 Hayman Park Playground: Children's Research Project - Kohikohi Kitea Kohikohi Korero 35

17 129R Bairds Road, Ōtara divestment recommendation 57

18 Auckland Transport Report - August 2016 63

19 Performance Report for the Ōtara-Papatoetoe Local Board for the quarter ending June 2016 93

20 Draft Annual Report 2015/2016 - Otara-Papatoetoe Local Board report 139

21 Community lease with Auckland Citizens Advice Bureaux Incorporated 155

22 ATEED Six monthly report to the Ōtara-Papatoetoe Local Board 185

23 Ka Eke Poutama – Rangatahi Governance Training programme 197

24 Māori Language Policy 211

25 Otara-Papatoetoe Local Board: feedback and comments on Auckland Council’s Gambling venue policies 245

26 Adjustment of the Papatoetoe Centennial Pools gym price for casual entry 265

27 Governance Forward Work Calendar 267

28 Ōtara-Papatoetoe Local Board Workshop Notes 271

29 Chairpersons Announcements 277

30 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 18 July 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Hayman Park Playground: Children’s research project – Kohokohi Kitea Kohikohi Koreo.

Purpose

Bill Takerei, Chair of Otara Network Action Committee; Leota Alice Meredith, Kohikohi research project's community liaison coordinator; and three young guests will present to the board on the Hayman Park Playground: Children’s research project. There will be a brief overview of the project; the children will give a summary of findings from the children's research, and then a summary of the findings from the adults' focus groups.

The Hayman Park Playground: Children’s research project – Kohokohi Kitea Kohikohi Koreo report is item 16 on this agenda.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Bill Takerei, Leota Alice Meredith and the children for their attendance and presentation.

8.2 Deputation - Vaka Manu’kau Niue Community Trust

Purpose

Casey Smith from the Vaka Manu’kau Niue Community Trust, will provide an update to the Local Board.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Casey Smith and the Vaka Manu’kau Niue Community Trust representatives for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Flat Bush Road, trees

Purpose

1. Mary Paki, representing the residents of Flat Bush Road, Otara, would like to speak to the local board about the nuisance leaves dropping off trees.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Mary Paki for her attendance and presentation.

9.2 Public Forum - Trudy Rankin

Purpose

1. Trudy Rankin would like to thank the local board as she is leaving Ōtara.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thanks Trudy Rankin for her attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ōtara-Papatoetoe Local Board

15 August 2016

Ōtara Papatoetoe Local Board members portfolio update

File No.: CP2016/16684

Purpose

1. This report provides an opportunity at the business meeting for portfolio holders to update the full Ōtara-Papatoetoe Local Board on any significant activities over the last month.

Executive Summary

2. The portfolio leads and alternates for Ōtara-Papatoetoe Local Board are as follows:

Portfolio	Lead	Alternate
Planning, Regulatory, bylaws and compliance	Efeso Collins	Ross Robertson
Arts, Culture and Events	Donna Lee	Ross Robertson
Community Services and Libraries	Mary Gush	Donna Lee
Youth Development	Lotu Fuli	Efeso Collins
Parks, Sport and Recreation	Ross Robertson	John McCracken
Built and Natural Environment, Heritage and Housing	Stephen Grey	Donna Lee
Economic Development, Business and Town Centre revitalisation	Stephen Grey	Mary Gush
Transport	Efeso Collins	John McCracken

3. At the commencement of this electoral term, the reasons for having local board portfolio-holders was workshopped with the Ōtara-Papatoetoe Local Board and it was generally agreed that the objectives of local board portfolio holders are to:

· Provide clear steering of the relevant work programme

· Lift detailed discussion out of local board meetings and workshops

· Ensure key decisions go before the full local board

· Reduce or avoid delays in project delivery

· Enable local board members to apply their time and energy with enthusiasm and interest

· Ensure clear communications within the local board and between the local board and officers

· Maintain strong, connected relationships between the local board and its communities

· Maintain mutual trust

4. The Ōtara-Papatoetoe Local Board also workshopped what the role or job description of a portfolio holder might be, and some examples of how local board members might perform their role as a portfolio holder are outlined below:

Portfolio role	Examples of actions by portfolio holder
Undertaking roles specified in officer delegation protocols	· Landowner consents; and proposed asset renewal works: The portfolio-holder can either decide the issue or ask officers to refer it to the full local board for a decision · Providing feedback on resource consent applications
Sharing the workload between local board members	· Speaking at external meetings on local board matters e.g. at sports clubs – to gather their views, and represent the views of the local board · Supporting the Chair and other local board members in speaking to governing body committees or at public meetings on portfolio topics · Keeping alternate portfolio-holders informed, so they can assist the portfolio-holder where needed
Gathering knowledge	· Receiving officer progress updates on projects already agreed by the local board, noting that work programmes are approved by the full local board · Engaging and maintaining relationships with stakeholders · Reading background reports relevant to the portfolio
Acting as a sounding-board and advising officers	· Meeting with officers to give the local board view of issues · Where there is no known local board view, the portfolio-holder gathers the views of all local board members and formulates the local board position. (Contentious issues are best referred to a local board workshop) · Helping to shape details of departmental annual work programmes before presentation to the local board, to secure local board plan outcomes · Commenting on proposed design details and other issues arising from local board projects · Enabling officers to test possible local board interest in a proposal · Helping officers to define preferred options or approaches before reporting to the local board · Encouraging officers, especially through difficult decisions
Monitoring action against the Local Board Plan	· Asking officers for progress updates · Advising officers and local board when projects need response or attention
Leading local board projects as a convenor of the relevant steering group or working party	Various, but currently include: · Aorere Park joint steering group · Otara Lake and waterways steering group · Youth Connections project
Providing regular updates on portfolio activity to the local board	· At board business meetings: portfolio-holders can report back at this agenda item · Portfolio-holders lead board discussion on officer reports relevant to their portfolio · Emails to all local board members, when information needs to be timely

Recommendation/s

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers

Ōtara-Papatoetoe Local Board

15 August 2016

Sandbrook Reserve Safety

File No.: CP2016/16592

Purpose

1. To approve the demolition of the damaged Sandbrook community buildings and approve the development of a master plan for Sandbrook Reserve, Otara.

Executive summary

2. The Sandbrook community buildings, unoccupied since December 2015, have been badly damaged. They now pose a safety risk that needs to be addressed as it has proved beyond Council resource to maintain the security of this site.

3. The Parks team supports the recommendation of the Community Facilities report to demolish the building for reasons not only based on the condition of the buildings, but also based on the impact these buildings have on the wider park.

4. Sandbrook Reserve has very limited direct visual connection with the street. Vehicle and pedestrian access ways are narrow. Motorway traffic is moving too fast to provide sufficient passive surveillance. Most neighbouring properties have a high solid fence on the park boundary.

5. The Mustard Seeds Early Childcare Centre was built outside the classified Local Purpose Reserve for Community Facilities in a location not envisaged by the Reserve Management Plan. This further reduced the visual connection between the park and the access points.

6. Passive surveillance of the park will be improved with the removal of the damaged buildings.

7. Anti-social behaviour is likely to diminish without the current blind spots.

8. A master plan for Sandbrook Reserve, accommodating the location of the two existing childcare centres on the park will provide a development concept with improved Crime Prevention Through Environmental Design (CPTED) factors.

9. The master plan will need to be funded from the local board’s 2016/17 Community Response Fund at a cost of approximately $30,000.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the immediate demolition of the damaged Sandbrook community buildings at 47R Everitt Road, Otara with funds held from insurance claims.

b) approve the development of the Sandbrook Reserve master plan before any further construction on the reserve. Estimated cost for the master plan is $30,000 to come from the Community Response Fund.

Comments

10. Perimeter fencing about the Sandbrook Community Buildings and the boarding across openings have been repaired a number of times since the previous tenant vacated in December 2014.

11. The buildings, constructed in the 1960’s, are seriously damaged both internally and externally. (see Attachment A : Community Facilities report - Sandbrook Community Buildings- Future Use)

12. The existing paved area around the buildings is uneven and does not meet current accessibility standards.

13. The site, in its current state, attracts antisocial behaviour including tagging, dumping and drinking as evidenced by broken glass.

14. In terms of the spatial arrangement of the park, the location of this building cluster blocks the view of the lower field from the Everitt Road access.

15. The park has minimal public boundaries, with vehicle access from Everitt Rd only, and pedestrian access from the limited Baird Rd frontage and minimal width walkways at the lower level from Cooper Cres and Sandbrook Ave.

16. Visual oversight of the public open space from residential neighbours is limited as it is bounded predominately by properties with high back yard fences. (see Attachment B: Photos of the Sandbrook Reserve)

17. The western boundary of the park is open to the southern motorway, but passing traffic is travelling at such speed that the opportunity for visual connection is minimal.

18. Inside the park, to the west of the access road, within the area of the park classified for Local Purpose Reserve for Community Facilities is the Otara Community Pre-School and the Sandbrook Community Buildings further down the slope. Although only a single storey, as the ground is falling away, these buildings form a solid visual barrier to the open playing space below. (see Attachment C :Map of Sandbrook reserve showing Levels of Visibility)

19. More recently, the Mustard Seed Early Childcare Centre was built on the other side of the access road outside the Local Purpose Reserve and thus not envisaged in the 2007 Manukau City Plan Reserve Management Plan. (see Attachment D: Reserve Management Plan for Sandbrook Reserve) There is a solid timber fence on the northeast boundary of this leased site. The building masks the playground at the end of the access way.

20. Reserve Management Plans provide guidance to the best spatial arrangement for the public open space based on CPTED principles to make people safe and feel safe so they are encouraged to use the open space.

21. As visual connection through the Sandbrook Reserve is now compromised, it would be a better outcome for the park if the older, damaged and empty buildings are removed.

22. Reutilizing the older building will take time to repair. A change in use of the building may require a resource consent which includes time for public consultation and maybe more car parking on the park.

23. A building consent will be required to cover this level of reconstruction. This will require the whole of the building to meet the current NZ Building Code not just repairing the damaged elements. The repair list is comprehensive including wiring, plumbing, insulation as well as the joinery and claddings. It is unlikely to see any improvement on site within six months.

24. The master planning exercise will include community consultation and seek to find options for the development of the reserve to meet the desired outcomes of the local community. It can identify possible building sites for community facilities that will not create safety issues and improve access.

25. Local reserves are public open space which will become increasingly important with the densification of Auckland suburbs. Community buildings on reserves need to house activities that support active and passive recreation.

26. Some community activities are more appropriately located in built suburban /urban centres.

Consideration

Local board views and implications

27. The condition of the buildings was discussed at a OPLB workshop on 5 July 2016 and again in the board’s business meeting 18 July 2016.

28. The local board deferred their decision until reports from the Community Empowerment Unit and the Parks, Sports and Recreation as noted in Resolution number OP/2016/91 are presented to the 15 August 2016 business meeting.

29. The majority of the area of Sandbrook Reserve is classified as Recreation Reserve under the Reserves Act.

“for the purpose of providing areas for the recreation and sporting activities and the physical welfare and enjoyment of the public, and for the protection of the natural environment and beauty of the countryside, with emphasis on the retention of open spaces and on outdoor recreational activities, including recreational tracks in the countryside.”

30. Buildings within the reserve area classified as Local Purpose Reserves need to support community sport and recreation. A different activity may require reclassification of the open space.

30. The Otara Papatoetoe Local Board Plan, states in the “Parks and facilities that meet people’s needs” section, (page 25)

“The board will also work hard to retain our existing reserves. In the past, reserve land has been allocated for early childhood centres and other uses not related to sport or recreation. There is a cost to the community in this. In future, we will work with providers to find alternatives.”

Maori impact statement

31. The removal of these buildings is not considered significant for Māori however it is acknowledged that the removal of Sandbrook community buildings does potentially impact on the Otara community including Māori with the loss of a community facility.

32. The quality of the park layout impacts on the Otara community, including Māori and the removal of these unsafe buildings will improve overall safety of this park for all park users including Māori.

Implementation

33. To support the intent of the public open space classifications of Sandbrook Reserve, and improve safety outcomes for the park, a master plan is required to consider the park as it is and the opportunities for developing sports activities, informal recreation and community facilities. The master plan would provide the blue print for future development of the reserve following best practice CPTED and Universal Design standards.

34. Funding from the board’s Community Response Fund is required for the appropriate consultant. Similar master plans have cost about $30,000.

Attachments

No.	Title	Page
a View	Community Facilities report - Sandbrook Community Buildings- Future Use	23
b View	Photos of Sandbrook Reserve	27
c View	Map of Sandbrook reserve showing Levels of Visibility	31
d View	Reserve Management Plan for Sandbrook Reserve	33

Signatories

Authors

Lucy Ullrich - Park Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Neil Taylor - Senior Local Board Advisor

Ōtara-Papatoetoe Local Board

15 August 2016

129R Bairds Road, Ōtara divestment recommendation

File No.: CP2016/14146

Purpose

1. This report seeks the Ōtara-Papatoetoe Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the governing body the reserve revocation and divestment of 129R Bairds Road, Ōtara.

Executive summary

2. The council owned site at 129R Bairds Road, Ōtara has been identified as potentially surplus to council requirements through a review process. The site is vested in Auckland Council as an unclassified reserve for off-street parking, and is subject to the Reserves Act 1977.

3. The rationalisation process for the subject site commenced in May 2016. Consultation with council and its CCOs, iwi authorities and the Ōtara-Papatoetoe Local Board has now taken place. No alternative service uses have been identified for this property through the rationalisation process and the feedback received has been supportive of the proposed divestment of this site. Due to this, Panuku recommends divestment of this site.

4. A resolution approving the divestment of this site is required from the governing body before the proposed disposal can be progressed.

5. If approval is obtained to dispose of the subject site, the reserve status of the land would need to be revoked. Final revocation of the reserve status will be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to revoke the reserve status and dispose of 129R Bairds Road, Ōtara as it is no longer required for council reserve purposes.

Comments

6. Panuku and Auckland Council’s Land Advisory Services team work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell.

7. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by the Panuku Board before a final recommendation is made to the Auckland Council governing body.

Property information

8. 139R Bairds Road, Ōtara is a 1,133m²car park that is commonly referred to as the “Kew Lane car park”. The Proposed Auckland Unitary Plan zoning of this site is Business – Town Centre. It has a 2014 capital value of $490,000.

9. This site is held by the Crown through the Department of Conservation as an unclassified reserve for off-street parking subject to the Reserves Act 1977, and vested in the Auckland Council, in trust, for the same purpose. This site originally formed part of a 12 hectare block that was transferred to the Crown and declared Crown Land by a series of Gazette Notices between 1961 and 1962. It was held by the Crown for state housing purposes under the Housing Act 1955. The subject site and another site (which is now known as the Ōtara Town Centre Grounds, which is utilised for the Ōtara Flea Market during the weekends) formed the reserve contribution from the subdivision of the state housing block.

10. In 1967, this site was declared to be Crown land subject to the Land Act 1948. In 1968, this site was then declared to be reserve for off-street parking under the Reserves and Domains Act 1953 (now the Reserves Act 1977), and vested in the Manukau City Council, in trust, for that purpose. In accordance with section 25(5) of the Reserves Act, the subject site is deemed to have been derived from council, not the Crown.

11. This site was held by Auckland Transport. Auckland Transport reviewed the site in 2015 as part of a strategic review of its assets. Auckland Transport transferred this site back to Auckland Council Property Limited (now Panuku) after finding it had no strategic reason to retain the site.

12. The rationalisation process for this site commenced in May 2016. No expressions of interest were received during the internal consultation process and no issues were raised.

13. The results of the rationalisation process to date indicate that the subject site is not required for current or future service requirements. As such, Panuku recommends the reserve revocation and divestment this site.

14. If the proposed divestment of this site is to be progressed, the reserve status of the site will need to be revoked. This would require a reason, public notification and local iwi consultation.

Consideration

Local board views and implications

15. A workshop was held with the Ōtara-Papatoetoe Local Board about this property in May 2016. The Ōtara-Papatoetoe Local Board provided informal feedback it was supportive of the proposed reserve revocation and disposal of this site. This report provides an opportunity for the Ōtara-Papatoetoe Local Board to formalise its view.

Māori impact statement

16. 11 mana whenua iwi authorities were contacted regarding the potential sale of 129 Bairds Road, Ōtara. The following feedback was received; noting that some feedback received is commercially sensitive and cannot be included in this report.

a) Te Kawerau a Maki

No feedback received for this site.

b) Ngāi Tai ki Tamaki

Ngāi Tai noted the site to be within an area of cultural significance for Ngāi Tai ki Tamaki.

c) Ngāti Tamaoho

Ngāti Tamaoho has expressed a commercial interest in the property and stated their desire to be kept in the loop on the outcome of the disposal process.

d) Te ākitai - Waiohua

Te Akitai has expressed a commercial interest in the property and noted the proximity of the Ōtara Creek – a place of high cultural significance.

e) Ngāti Te Ata – Waiohua

Ngāti Te Ata has confirmed general cultural interest in this property, and expressed an interest in discussing potential purchase of any council properties that may come available for sale.

f) Te Ahiwaru

Te Ahiwaru confirmed they have no commercial interest in the property but noted that the sits in a fully developed area, significantly modified and continued use is suited to the area.

g) Ngāti Paoa

Ngāti Paoa has reinforced their desire to be kept in the loop for property disposals.

h) Ngaati Whanaunga

No feedback received for this site.

i) Ngāti Maru

No feedback received for this site.

j) Ngāti Tamatera

No feedback received for this site.

k) Waikato-Tainui

No feedback received for this site.

Implementation

17. As the subject site is a reserve subject to the Reserves Act 1977, should the land be sold the reserve status would have to be revoked. It is a Department of Conservation requirement (in accordance with the Reserves Act 1977) that the sale proceeds from reserves are placed in reserve accounts so that funds can be used to acquire other land for reserve purposes or for maintenance of existing reserves.

18. This site was vested by the Crown in council as a reserve for reserve purposes. In accordance with section 25(5) of the Reserves Act, it is deemed to have been derived from council, not the Crown. Accordingly, if the reserve status of this site is revoked, the underlying ownership does not revert to the Crown but remains with council in fee simple title. Should this site be divested, council would be entitled to retain the proceeds of sale.

19. The subject site may be subject to the offer back obligations set out in section 40 of the Public Works Act 1981.

Attachments

No.	Title	Page
a View	Images of 129R Bairds Road, Ōtara	61

Signatories

Authors

Letitia McColl, Team Leader Portfolio Review, Portfolio Strategy, Panuku Development Auckland

Authorisers

Marian Webb – Manager Portfolio Strategy, Panuku Development Auckland

Neil Taylor – Acting Relationship Manager

Ōtara-Papatoetoe Local Board

15 August 2016

Auckland Transport Report - August 2016

File No.: CP2016/16776

Purpose

1. This report updates the Board on the current status of the Local Board Transport Capital Fund and projects, responds to: resolutions made by the board and issues raised by board members and provides information on matters of specific application and interest to the Otara Papatoetoe Local Board.

Executive summary

2. This report provides information on:

· The status of the Otara Papatoetoe Local Board’s transport capital fund

· Updates on progress of the board’s Transport Capital Fund Projects

· Delivery of New Network

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the Auckland Transport Report - August 2016.

b) approve option 2 for the Welcome sign, which included Toi Toi and an updated photo from the Papatoetoe Historical Society.

c) approve $40,000 from the Transport Capital Fund to complete the footpath upgrade on the western side of Rangitoto Avenue, Papatoetoe. Completing two of the four proposed sections of this upgrade project

Comments

3. The Otara Papatoetoe Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport. Each year, local board’s transport capital fund allocation is $549,292 and this amount can be accumulated within each electoral term. See attachment A for further details.

4. As the electoral term extends beyond the financial year, it is also possible to anticipate the allocation from the first year of the new electoral term. The Board have $42,144 that they can allocate from the 2016/2017 financial year.

Request Auckland Transport progress the design and location of entry signage for Otara and or Papatoetoe and report back - Resolution OP/2015/52

5. The board have approved the location of a sign on East Tamaki Road, attachment B is a report that provides two design options for the welcome sign. Option one has a plain blue background, option two has Toi Toi. The photo provided in the report is indicative only and can be changed for any option the board would prefer.

6. During consultation for the proposed location of the sign at 115 East Tamaki Road, AT received internal feedback that indicated there were safety issues at that location and this has required AT to investigate installing the sign at locations closer to Papatoetoe, this is not expected to be a concern as residents have been supportive or neutral about the sign. The sign is expected to be installed by the end of September 2016.

Petition - Gray Avenue, Papatoetoe - Resolution OP/2016/90

7. On 13 June 2016 the board resolved to:

a) receive the petition from the residents of Gray Avenue, Papatoetoe.

b) refer the petition to Auckland Transport and request a report back on the issues with traffic speed in Gray Avenue, Papatoetoe.

Auckland Transport has received this petition and it has been forwarded to our Elected Member team for investigation and response, this can take up to 3 months.

Old Papatoetoe Footpath Upgrade

8. The Local Board asked Auckland Transport (AT) to upgrade the footpaths in Old Papatoetoe. This project was approved in 2015 and began construction in April 2016. This upgrade takes in both sides of St George Street from Shirley Road to Wallace Road.

9. The work on St George Street has been completed. There were additional funds remaining which enabled us to complete the designed work on the eastern side of Rangitoto Ave. In order for us to complete the western side of Rangitoto Ave AT requires the board to allocate an additional sum of $40,000. These funds are available to be allocated.

10. AT requires The Board to resolve to allocate $40,000 required to complete the western side of Rangitoto Avenue in Papatoetoe.

Street lights at Hunters Corner

11. Auckland Transport has begun working on installing new light poles and LED lights at Hunters Corner, this project will improve the efficiency of these lights and also will improve the ascetic of the lighting in this area.

Consideration

New Network

12. Auckland Transport will launch the new southern bus network on 30 October 2016. This programme of work has been extensively consulted upon and 26 of the original proposed bus routes were changed based on public feedback. Frequent bus services on key arterial routes will be delivered by the implementation of this network.

13. In the lead up to the launch of the network AT is working hard to ensure that the public are aware and ready for the changes. Brochures will be translated in to Tongan, Samoan and Chinese (these have been based on the uptake of consultation brochures) AT will also have staff available at events to help the public with additional translations and journey planning.

14. AT will update its website four weeks prior to launch so that the public can begin journey planning, the public will also need to check their bus stop as there are 65 new bus stops to be built before September 2016. The Otahuhu Bus Train interchange will be opened in time for 30 October. Manukau Bus Station is on track to be open in August 2017. The new network will be able to operate without Manukau open.

15. The Local Board provided the following points in their submission to the consultation:

· Access and safety for elderly – This has been improved and is ongoing

· Hills Court – Part of the connected network

· Unitary Plan – Will be considered in the future

· Southern train spur – This is not in the scope of the new network

· Access to Middlemore hospital – This has been improved

· Late night services – These have been improved

· Te Mahia Station – This has been retained

· Post implementation reviews – These will be ongoing.

HOP Cards

16. Auckland Transport is concerned with the low uptake of HOP in South Auckland and recently undertook a design lab exercise with The Southern Initiative to understand the complexities behind the decisions to use cash rather than saving money with a HOP card. AT will begin a campaign to increase HOP usage by having stands at Manukau Mall, MIT and AUT, it will also continue to work with Local Boards to achieve maximum uptake of HOP.

New bus and train zones

17. AT is introducing a new zone-based public transport system to make fares simpler. The new, Simpler Fares system for all bus and train services, excluding SkyBus, begins on 14 August 2016 and will be a significant change to bus and train fares in Auckland, making it much easier for passengers to work out their fares before travelling.

18. The new zone map has 13 zones and fares will be calculated according to the number of zones travelled through for the entire journey. Colour coded zones together with a new fare table make it simpler to work out cash or AT HOP fares no matter which buses or trains people travel on, by adding up the number of zones being travelled through and using the fare table to work out the fare.

19. With an AT HOP card it will be even simpler for bus and train journeys, with a single fare being charged for each journey, even if passengers take several buses or trains to reach their destination. This will become increasingly important as AT rolls out the New Network for public transport over the next two years, beginning with south Auckland later this year. The New Network will be much easier to understand and use, with better and more frequent connections, and the new fare system will help customers make the most of it.

20. An AT HOP card will facilitate payment for one entire journey from A to B, instead of passengers paying for each bus or train separately. They will tag on and off each bus and train as they do now, but will be charged a single fare at the end of the journey. During a journey passengers can use up to five buses or trains within four hours, with up to 30 minutes transfer time between each trip.

21. A new AT HOP child weekend fare is also being introduced, to make weekend family outings by public transport more affordable, along with changes to the AT HOP day pass and three new ferry monthly passes. A child paying with an AT HOP card that has a child concession applied will be able to travel anywhere in Auckland, making up to five bus or train trips over a four hour period, with up to 30 minutes transfer time between each trip allowed, and pay a one-zone fare regardless of how many zones they cross.

22. A new AT HOP day pass costing $18 will also provide unlimited travel until midnight on the day it is first used on all buses and trains plus inner harbour ferry services (except SkyBus services). The inner-harbour ferries are Devonport, Stanley Bay, Bayswater, Northcote Pt and Birkenhead services.

23. The following fare table for buses and trains will apply:

	Adult AT HOP Fare	Child and Accessible AT Hop fare*	Tertiary AT HOP Fare*
CityLink	$0.50	$0.30	$0.40
1 Zone	$1.80	$0.99	$1.28
2 Zone	$3.10	$1.73	$2.31
3 Zone	$4.90	$2.72	$3.59
4 Zone	$6.00	$3.46	$4.52
5 Zone	$7.50	$4.45	$5.80
6 Zone	$8.80	$5.10	$6.70
7 Zone	$10.10	$5.60	$7.50
8 Zone	$11.20	$6.00	$8.20

*Child, Accessible and Tertiary AT HOP fares only apply when paying with an AT HOP card with the relevant concession applied.

LE AT

24. Visit AT’s website for more information on Simpler Fares, including a map showing the new fare zones:

https://at.govt.nz/bus-train-ferry/service-announcements/simpler-fares-from-sunday-14-august/#ZoneMap.

Quarterly Reports

25. Local Boards have been telling us that the quarterly reports are too long and contain too much regional material. Therefore Auckland Transport (AT) has decided to trial supplying the material from the Quarterly Report in a different way. Instead of a separate report, the relevant material will be incorporated as an attachment to each local board’s monthly report.

26. Therefore information about the works different AT groups have carried out in the local board areas will be available as an attachment to the monthly reports. Going forward, AT will be able to supply the Transport Control Committee (TCC) resolutions on a monthly basis as this will make this material much more timely and relevant.

27. The local board advocacy initiatives will be reported on in October and March each year. These changes should help to smooth out the information flow to local boards and ensure the material being reported on, is as timely as possible.

28. In addition to this material, AT will circulate the quarterly report we prepare for the Governing body by email to local board chairs and transport portfolio leads. (This report can go on local board agendas if requested and, covers major regional projects, public transport patronage figures, road maintenance activity and financial performance.)

29. The following are attached to this report:

Attachment C – Report from AT departments on what they have done in each local board area over the past quarter

Attachment D– Report on Travel wise Schools activities

Attachment E– The Transport Controls Committee report (From henceforth this will be a regular monthly attachment)

Other Auckland Transport Matters

No Heavy Rail to Airport

30. Auckland Transport’s Board considered the issue of mass transit to the airport at its June meeting. Essentially the board opted not to go any further with investigations into a heavy rail link, but to progress work on light rail and possible improved bus services to the airport.

Driver Licence Campaign

31. Auckland Transport celebrated Maori Language Week from 4-10 July by launching a bi-lingual driver’s licence campaign called “Get Licenced, Get Legit”

32. Māori are one of the highest risk groups for death and serious injury in the Auckland region, and this is particularly high among 16 to 24-year-olds. Progressing to a full driver’s licence has been linked to reducing the chance of being involved in a crash.

33. AT research has found that having a driver’s licence is transformational for young Māori, as it enables them get into jobs and gives them the freedom to get into sports and activities like waka ama. AT are encouraging Māori youth with the support of their whānau and the community to get their full licence.

Digital Advertising Screens

34. Auckland Transport, together with media supplier QMS (www.qmsmedia.co.nz), are installing a series of digital advertising screens across the network. This is the first stage of Auckland Transport’s digital advertising implementation. The first digital screens are being installed at Britomart Transport Centre, Newmarket Train Station and Akoranga Bus Station.

35. The purpose of the trial is to confirm the design and technology incorporated into the screens are appropriate for use across the public transport network. The prototype screens are displaying adverts on an 8 second loop, including a link to a survey being run by AT from 29^th June – 24^th July to gauge public reaction.

36. Other smaller format screens are planned for locations in ferry terminals, car parks, and bus and train stations.

Local board views and implications

37. The Board’s views will be incorporated during consultation on any proposed schemes. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Local Board Transport Capital Fund	69
b View	East Tamaki Road sign	71
c View	Report from Auckland Transport Departments	75
d View	Report on Travel wise Schools activities	89
e View	Transport Controls Committee report	91

Signatories

Authors

Melanie Dale – Auckland Transport Elected Member Relationship Manager

Authorisers

Jonathan Anyon –Manager Elected Member Relationship Unit, Auckland Transport

Neil Taylor - Senior Local Board Advisor

Ōtara-Papatoetoe Local Board

15 August 2016

Performance Report for the Ōtara-Papatoetoe Local Board for the quarter ending June 2016

File No.: CP2016/12818

Purpose

1. To update the Ōtara-Papatoetoe Local Board members on progress towards their objectives for the year from 1 July 2015 to 30 June 2016 as set out in the local board agreement.

Executive summary

2. A financial performance report is presented to the local boards for the accounting quarters ending September, December, March and June.

3. To improve overall performance reporting the Financial Advisory Services – Local Boards team produces a combined quarterly financial report and department performance report

4. The attached report contains the following reports this quarter

· Local Community Services including Libraries

· Local Environmental Management

· Local Sports Parks and Recreation

· Local Board Financial Performance

· Local Board LTP results for Non-financial Performance measures for quarter 4.

5. Auckland Council local Community Services and local Environmental Management departments have provided a reforecast of what LDI (Locally Driven Initiatives) projects cannot be delivered this year and need to be reallocated to other projects.

6. Following discussions with and advice from the board members, reallocation of these LDI funds are provided in the recommendations.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the Performance Report for the Ōtara-Papatoetoe Local Board for the financial quarter ended June 2016.

Comments

7. In consultation with local boards this report provides the elected members with an overview of local activities from council departments for discussion.

Consideration

Local board views and implications

8. The report is presented to the Ōtara-Papatoetoe Local Board members at a workshop prior to the business meeting.

Maori impact statement

9. Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials. However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Attachments

No.	Title	Page
a View	Ōtara-Papatoetoe Performance Report June 2016	95

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Neil Taylor - Senior Local Board Advisor

Ōtara-Papatoetoe Local Board

15 August 2016

Draft Annual Report 2015/2016 - Otara-Papatoetoe Local Board report

File No.: CP2016/14672

Purpose

1. This report compares actual activities and performance with the intended activities and level of service set out in the Local Board Agreement 2015/2016. The information is prepared as part of the local board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Auckland Council Annual Report 2015/2016 (AR) is currently being prepared and progressed through an external audit process. In late September, the audit is expected to be completed and the final report will be approved and released to the public. The AR will include performance results for each local board.

3. The local board is required to monitor and report on the implementation of the Local Board Agreement for 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the AR.

4. The 2015/2016 local board agreements formed part of the Long-term Plan 2015-2025 (LTP). The performance measures included in the LTP changed significantly from the previous LTP. This AR is the first time that we are reporting back externally against these new performance measures.

5. The attached report is proposed for approval by the local board. The report includes the following sections:

- Message from the chairperson

- The year in review

- How we performed

- Financial information.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b) Receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c) Approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d) Gives authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

Comments

6. The local board is required to monitor and report on the implementation of Local Board Agreement 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) specifies whether any intended changes to the level of service have been achieved; and

iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

7. Each local board must comment on the matters included in the Annual Report under subsection (2) in respect of its local board area and the council must include those comments in the Annual Report.

8. This report focuses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion in the Annual Report 2015/2016. The report contains the following sections:

	Section	Description
a)	Message from the chairperson	Legislative requirement to include commentary from the local board on matters included in the report.
b)	The year in review a. - Financial performance b. - Key achievements c. - Key projects d. - Challenges in our area e. - Looking forward	Snapshot of main areas of interest for the community in the local board area.
c)	How we performed	Legislative requirement to report on performance measure results for each activity, and to provide explanations where targeted levels have not been achieved.
d)	Financial information	Legislative requirement to report on financial performance results compared to LTP budgets, together with explanations about variances.

9. Local board comments on local board matters in the annual report will be included in the Annual Report as part of the message from the chair.

10. The next steps for the draft Annual Report are:

· Audit during August 2016

· Report to the Finance and Performance Committee on 22 September

· Report to the Governing Body for adoption on 29 September

· Release to stock exchanges on 29 September

· Publication on 7 October

· Copies of the Annual Report will be provided to the local board offices, Auckland Council libraries and council service centres.

Consideration

Local board views and implications

11. Local board comments on local board matters in the Annual Report will be included in the Annual Report as part of the message from the chair.

Māori impact statement

12. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan over a 12-month period. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Attachments

No.	Title	Page
a View	Draft 2015/2016 Annual Report	143

Signatories

Authors

Faithe Smith - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Neil Taylor - Senior Local Board Advisor

Ōtara-Papatoetoe Local Board

15 August 2016

Community lease with Auckland Citizens Advice Bureaux Incorporated

File No.: CP2016/15047

Purpose

1. To seek approval to grant a community lease for multi-premises to Auckland Citizens Advice Bureaux Incorporated. Premises are located in nineteen local board areas as follows:

· Albert-Eden

· Devonport-Takapuna

· Henderson-Massey

· Hibiscus and Bays

· Howick

· Kaipātiki

· Māngere-Ōtāhuhu

· Manurewa

· Maungakiekie-Tāmaki

· Orākei

· Ōtara-Papatoetoe

· Papakura

· Puketāpapa

· Rodney

· Upper Harbour

· Waiheke

· Waitākere Ranges

· Waitematā

· Whau

Executive summary

2. Auckland Council and Auckland Citizen Advice Bureaux Incorporated (the Bureaux) have negotiated a revised Strategic Relationship Agreement (Attachment A) and a new Funding Agreement which was approved by the Regional Strategy and Policy Committee 7 April 2016.

3. This provides an opportunity for the existing thirty two occupation agreements, inherited from legacy councils, to be surrendered and replaced with a multi-premises lease. The initial term of the lease would be for two years with two rights of renewal each being for a three year period.

4. The change to a multi-premises lease has been discussed with the Bureaux who have welcomed the initiative as it would simplify their administration and enhance budgeting.

5. There have been meetings with most local boards with Bureaux premises who were overall supportive of the multi-premises lease.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b) Approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i) The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii) Rent will be $1.00 plus GST per annum.

iii) Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

iv) That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m² of space occupied.

v) Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi) Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii) The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

The Bureaux Background

6. On 20 September 2012 the Bureaux was incorporated under the Incorporated Societies Act 1908. The aim of the Bureaux is to:

· Ensure that individuals do not suffer through ignorance of their rights and responsibilities;

· Assist those who are unable to express their needs effectively;

· To exert a responsible influence on the development of social policies and services, both locally and nationally.

7. Currently, the Bureaux and its associated societies occupy 32 premises provided by council throughout Auckland. All these have varying agreements in respect of the terms and conditions:

· Thirty are council-owned premises with various occupation arrangements in place;

· Two are commercially owned and leased to council.

8. A review of the occupation agreements with the Bureaux identified benefits that would accrue if these agreements were brought together as one lease with consistent terms and conditions, aligned with the Strategic Relationship Agreement (SRA) and Funding Agreement (FA) and Long-term Plan funding rounds.

9. Under the SRA, the Bureaux have agreed to meet local community objectives by providing communities with high quality information, advice, referral and client advocacy services that:

· Are accessible and responsive to the needs of our diverse communities;

· Inform and empower people;

· Encourage people to be actively involved in shaping their communities and the city;

· Contribute to the development of regional social policy;

· Collaborate with Auckland Council on the development of the strategic direction for the provision of the Citizens Advice Bureau services.

10. Relationships between local boards and local Bureaux are at different stages of development. The SRA supports development of successful long-term local board-Bureaux relationships by increasing information sharing between the board and Bureaux through quarterly and annual reports on service usage and emerging local issues.

Premises Background

11. The Bureaux and its associated societies have agreed to surrender existing occupation contracts and to enter into a regional multi-premises lease identifying the separate sites occupied by the Bureaux.

12. Attachment B lists the Bureaux premise(s) for inclusion in this local board area. Attachment C Regional Bureaux Sites shows all the Bureaux locations across the region.

13. Two sites listed below are owned by the Crown and held in trust by council as noted in the table below, these leases will require a clause to recognise that the properties may in the future be required for Treaty of Waitangi settlement purposes. These sites are:

Local Board Area	Building Name	Location
Maungakiekie-Tāmaki	CAB Office	100 Line Rd Glen Innes
Kaipātiki	Library building	5 Ernie Mays St Northcote

14. Three sites are unclassified local purpose reserves. These sites can be leased pursuant to section 61 (2A) of the Reserves Act without the need to classify or advertise. The details of each will be placed on a schedule of sites to be classified subsequently. The sites are:

Local Board Area	Building Name	Location
Maungakiekie-Tāmaki	CAB Office Plunket Rooms	100 Line Rd Glen Innes
Waiheke	CAB office building	141 Ocean View Rd Oneroa
Whau	New Lynn Library Building	3 Memorial Drive

Options

15. This report proposes that all council managed premises for the Bureaux be granted under a multi-premises community lease providing the thirty two sites with a common lease document with standard terms and conditions. A multi-premises lease will enable more efficient, consistent and streamlined lease management. Importantly it will provide the Bureaux with the following:

· Accommodation with a defined lease period;

· Known costs to further assist their budget planning and financial controls;

· Reduce both the Bureaux and council’s administrative costs thereby assisting the former to focus on their primary outcomes.

16. The regional premises meet the current service delivery needs of the Bureaux. No asset delivery study has been undertaken, but will be as part of the work programme in the SRA between council and the Bureaux. The proposed lease accommodates this future asset study by allowing for more streamlined addition and removal of premises to meet both the changing accommodation and business needs of the Bureaux.

17. Some sites are currently under consideration by local boards regarding configuration of current space or relocation to other premises. These are Panmure, Sylvia Park, Glen Innes, (Maungakiekie-Tāmaki Local Board) and Glen Eden (Waitākere Ranges Local Board).

18. The proposed multi-premises lease will allow for a more flexible optimization of the network while retaining local boards delegated authority.

19. This proposal was developed in consultation with the Arts Community and Events Department, Legal Services, and Corporate Finance and Property and in close working relationship with the Bureaux.

20. The local board can alternatively choose not to adopt the proposed recommendation, where its respective Bureaux will be omitted from the multi-premises agreement and managed as individual leases. The multi-premises agreement can still be entered into by supporting local boards and progressed without the participation of all, though this would significantly reduce the efficiencies to be gained by the approach.

Consideration

Local board views and implications

21. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

22. Local Board budgets will be affected by the proposed change to rental and operational fees. However, the change is related to asset-based service budgets and does not need to be topped up by individual LDI funding for local boards showing a negative effect. Conversely, Local Boards receiving more revenue will not have ability to spend the additional funds showing in their accounts. Budgets will be adjusted at the first review in August to manage this.

23. A portfolio meeting has been held with most local boards and they were presented with the proposal for a multi-premises community lease. General acceptance of the approach for a multi-premises lease was indicated and no concerns were raised.

24. There are no local board risks identified for the proposal as it allows for a more networked and flexible management of the premises while retaining local boards delegated authority.

25. The SRA supports the achievement of the following 2014-2017 Local Board Plan priorities:

· Age-friendly communities

· Thriving communities

Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

27. Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the local board area.

Implementation

28. The multi-premises community lease will outline consistent terms and conditions for each of the Bureaux

29. There are no significant cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Attachment A Strategic Relationship Agreement	161
b View	Attachment B Bureaux sites	179
c View	Attachment C Regional Bureaux Sites	181

Signatories

Authors

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Neil Taylor - Senior Local Board Advisor

Ōtara-Papatoetoe Local Board

15 August 2016

Ka Eke Poutama – Rangatahi Governance Training programme

File No.: CP2016/16460

Purpose

1. To provide an overview of the Ka Eke Poutama programme and seek the support of the Local Board for the programme.

Executive summary

2. 'Ka Eke Poutama' is a programme to enable and build the governance capability of rangatahi. It will fast-track rangatahi to discover their strengths in governance and assist with the transition into governance roles in community organisations, businesses and Māori trusts.

3. Launching on 13 August, it is a practical 4 month governance training programme for participants aged 23-35 years. It runs part-time (5-8 hours per week) between August-November and sessions will be held outside of work hours. As well as learning about governance, the programme will also connect participants to live governance settings.

4. The aspiration for the programme is to have more young Māori confident, capable and engaged in governance roles throughout our communities.

5. The programme is launched in partnership with The Southern Initiative, mana whenua and supporting organisations including Foundation North and Te Puni Kokiri.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Agree to two programme participants (from the Ōtara-Papatoetoe Local Board area) to observe up to four Local Board meetings to get a sense of a live governance meeting and to build relationships.

Comments

6. ‘Ka Eke Poutama’ is an opportunity to enable the next generation of Māori from South Auckland to receive relevant training in governance and be supported to pathway into governance roles.

7. The Ka Eke Poutama programme is designed and delivered by Te Whare Hukahuka, an education enterprise that exists to grow world-class indigenous organisations.

8. Te Whare Hukahuka have worked with 500+ Māori leaders, 90 Māori Trusts and 25 Iwi organisations at various stages of their journey. They create innovative learning experiences that enable indigenous community organisation leaders to be more effective. Their expertise is especially in organisational strategy, governance training, innovation and commercialising new business ideas. The team also have a deep knowledge of navigating the Māori world and delivering best practice training.

9. The co-founder of Te Whare Hukahuka, Shay Wright, was recently recognised by Forbes in their list of top 30 Under 30 Social Entrepreneurs in Asia.

Consideration

Local board views and implications

10. The Local Board is requested to agree to two programme participants to attend and observe up to four Local Board meetings. Observation of live governance meetings will support the capacity and capability development of rangatahi regarding governance best practice. It is envisaged that the programme may contribute to an increase in Māori standing for positions such as local government elected members, DHB members, school BOT members, and other civic leadership roles.

11. This programme supports Council’s commitments within the Auckland Plan to contribute to better outcomes for Māori.

Māori impact statement

12. Mana whenua have been invited to nominate rangatahi who have shown governance leadership potential to register for the programme. Mataawaka organisations have also been invited to do likewise.

13. Te Whare Hukahuka has engaged with mana whenua and mataawaka organisations regarding the programme and envisaged outcomes.

14. The intent of the programme is to increase the pool of rangatahi who have relevant governance training applicable to a range of governance settings – both Māori and mainstream

Implementation

15. The programme is launched in partnership with The Southern Initiative, mana whenua and a range of supporting organisations.

16. The programme content includes a mix of:

· Training (workshops, assessments, video lessons, online resources)

· Guest speakers covering a range of interesting topics

· Coaching sessions (to reinforce learning over time)

· Connecting participants to governance boards to observe live governance meetings and build relationships.

17. As part of the programme participants will be given the opportunity to attend and observe governance meetings, which could include Local Board meetings.

18. This real world experience assists participants with a demonstration of governance in action, giving them a touch, feel and taste experience.

19. At the conclusion of the programme, it is envisaged that all participants who complete the programme journey to a sufficient standard are supported to apply for governance roles (either associate trustee roles or full trustee roles). It is expected that the programme becomes a key step in developing a cohort of Māori leaders to transition into community and organisational leadership roles to better serve the communities of Tāmaki Mākaurau.

20. Participants will receive pastoral support post programme completion for six months from Te Whare Hukahuka.

21. TSI staff will ensure the two participants are able to access the Local Board meetings, pending agreement from the Local Board to attend and observe meetings.

22. The programme currently has funding support coming from The Southern Initiative, Te Puni Kokiri, ATEED, Foundation North and some mana whenua iwi partners.

Attachments

No.	Title	Page
a View	Ka Eke Poutama programme	201
b View	Ka Eke Poutama	209

Signatories

Authors

David Rameka – Specialist Advisor, The Southern Initiative

Michelle Wilson – Project Manager, The Southern Initiative

Authorisers

Gael Surgenor – Director, Community and Social Innovation, The Southern Initiative

Neil Taylor - Senior Local Board Advisor

Ōtara-Papatoetoe Local Board

15 August 2016

Māori Language Policy

File No.: CP2016/16355

Purpose

1. This report seeks feedback on the attached Māori Language Policy, implementation plan and guidelines.

Executive summary

2. The purpose of the Māori Language Policy is to direct and guide the actions of Auckland Council in relation to the celebration, integration and protection of the Māori language in council business. The Policy provides a practical means for Council to fulfil its commitments and obligations to Māori and articulates that council will work to ensure its policies and actions consider:

· the recognition and protection of Māori rights and interests within Tāmaki Makaurau

· how to address and contribute to the needs and aspirations of Māori

3. The Policy contains principles and conventions to ensure that anyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in either Māori or English. The Policy also encourages the use of Māori language in the community.

4. Importantly, the Policy and related implementation plan will inform Auckland Council group protocols and policies on:

· signage and interpretation

· dual-language naming

· road naming

· Communications;

· Meetings and hearings;

· Community engagement.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Provide feedback on the draft Māori Language Policy and draft Māori Language Implementation Plan 2016-2019 and guidelines, for consideration by the Regional Strategy and Policy Committee at its September meeting.

Consideration

Drivers for the development of the policy

5. The key strategic driver for Auckland Council’s role in the protection and revitalisation of te reo Māori is contained within the Auckland Plan with its bi-lingual vision for the city Te Pai me te Whai Rawa o Tāmaki (the World’s Most Livable City.)

6. The key Auckland Plan outcome relevant to Council and its role in relation to the revitalisation of Te Reo Māori is “A Māori identity that is Auckland’s point of difference in the world”. Without the Māori language, the Māori identity ceases to exist.

7. The emerging strategy - Ngā Reo o Tāmaki Makaurau: Auckland Languages Strategy - being led by COMET Auckland - is also relevant to this work. This proposal for a strategic action plan prepared by COMET with a Languages working group has been received by Auckland Council (May 2015). The Council acknowledged the value of developing an Auckland Languages Strategy and requested staff to work with COMET and identify actions that could come out of the strategy. One of the Auckland Languages strategy’s goals is: Te Reo Māori is strengthened and widely used.

8. The recently reviewed Māori Language Act 2016 released a central Government strategy, Te Rautaki Reo Māori, The Māori Language Strategy 2014, as part of a national response to a deep concern for the health and vitality of the Māori language.

9. The Treaty Audit 2015 by the IMSB recommended the Te Reo Māori Framework and Māori Place names policy be finalised.

10. Overall, there is strong justification strategically, nationally and internationally for the council taking a position to positively contribute to the celebration, protection, integration and revitalisation of the Māori language.

11. The draft Māori Language Policy and the draft Māori Language Implementation Plan 2016 – 2019 sets out to direct and guide the actions of the Council family in relation to Māori language celebration, protection, integration and revitalisation so that councils’ actions are effective, efficient and coordinated.

Background on the development of the policy

12. In 2014 Te Waka Angamua subject matter experts developed a first draft policy and implementation plan.

13. In 2015 -2016 financial year further work was undertaken and the policy principles and conventions were socialised with a mana whenua reference group comprised of Māori knowledge experts, a Rōpū Pūkenga. The principles for celebrating original Māori place names in dual language naming was affirmed with this reference group. The conventions for signage were aligned to the conventions developed by the Tāmaki Collective for the Tūpuna Maunga Authority.

14. In March 2016 the draft policy and draft implementation plan were socialised within the wider Council family including Local Board Services, Democracy Services, IMSB, CCO’s Auckland Transport, Panuku Development , ATEED and COMET, Auckland Libraries, Arts Community Events, Customer Services and Workplace Strategy, By and large there was wide support and buy in for the policy principles, conventions and framework. The feedback on the proposed actions and targets in the implementation plan included concerns raised by Parks Sport and Recreation around potential budget implications and ability to commit. Communications and Engagement staff provided much feedback in to the draft guidelines document. No feedback was received from Local Board Services, Democracy Services Auckland Transport, ATEED and Arts Culture Events.

15. Feedback on the discussion document and draft Policy is being sought from Mana Whenua chairs, Mataāwaka, Rōpu Pūkenga and local boards. A workshop was held with the Ōtara-Papatoetoe Local Board on 27 July 2016.

16. This feedback will be incorporated into the final Policy report which will be presented at the September Regional Strategy and Policy Committee meeting together with a draft implementation plan. It is anticipated the implementation plan will need to be further refined and the committee will be asked to endorse the implementation plan in principle.

Local board views and implications

17. The Policy and related implementation plan has implications on Local Boards regarding:

· signage and interpretation;

· dual-language naming;

· road naming;

· Local board communications;

· Local board meetings and hearings;

· Local board community engagement.

18. This report seeks Local Board views on the draft policy and draft implementation plan and guidelines. This feedback will be incorporated into the final documents and presented to the Regional Strategy and Policy Committee in September for approval.

Māori impact statement

19. Mana whenua recognised by their iwi for their leadership in cultural knowledge have been engaged in the development of the policy principles. They are Hauauru Rawiri (Marutūahu/Ngāti Paoa), Dame Nganeko Minhinnick (Waiohua, Ngāti Te Ata), Haahi Walker (Ngāti Whātua/ Ngāti Whātua o Kaipara), Rahui Papa (Waikato, Te Whakakitenga o Waikato)

20. The principles and conventions are consistent with those developed by the Tāmaki Collective (comprised of 13 mana whenua) for the Tūpuna Māunga Authority

21. It is expected that this policy and implementation plan will give expression to council’s contribution towards celebrating, protecting, integrating and revitalizing Te Reo Māori in Tāmaki Makaurau as part of Auckland’s unique identity.

Implementation

22. The attached implementation plan details the outcomes sought and potential action areas available to council.

Attachments

No.	Title	Page
a View	draft Māori Language Policy	215
b View	draft Māori Language Implementation Plan 2016-2019	223
c View	draft Māori Language Guidelines	237

Signatories

Authors	Rama Ormsby \| Paewhakatere Iho Kawe Tikanga, Principal Advisor Tikanga
Authorisers	Neil Taylor - Senior Local Board Advisor

Ōtara-Papatoetoe Local Board

15 August 2016

Otara-Papatoetoe Local Board: feedback and comments on Auckland Council’s Gambling venue policies

File No.: CP2016/10340

Purpose

1. To formally adopt the Otara-Papatoetoe Local Board’s feedback on the Gambling Venue Policies and consider a relocation gambling venues policy.

Executive summary

2. Auckland Council in July 2013 adopted the Gambling Venue Policies: Racing Board (TAB) Venue Policy and Class 4 Gambling (Pokie) Venue Policy. According to the Gambling Act 2003 these policies are required to be reviewed every three years.

3. The Gambling (Gambling Harm Reduction) Amendment Act 2013 requires territorial authorities to consider whether or not to adopt a relocation policy when first reviewing class 4 gambling (pokie) venue policies. Therefore, the council needs to consider a relocation policy as part of this review.

4. A relocation policy, if adopted, would allow class 4 (pokie) venues to move locations, even if a sinking-lid is in place.

5. The review’s findings will be reported to the Regional Strategy and Policy Committee after the 2016 local elections. Along with recommendations as to whether to investigate amending one or both of the existing gambling venues policies, or allow the existing policies to remain in effect until the next review in 2019.

6. Otara-Papatoetoe board members discussed these policies at workshops and obtained comments from an external stakeholder group. It is recommended that the board’s responses are now formally adopted.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) formally adopt its position on the following Gambling Venue Policies: Class 4 Gambling (Pokie) Venue, Racing Board (TAB) Venue Policy, and a relocation gambling venue policy.

b) agree that the existing the Class 4 Gambling (Pokie) Venue and Racing Board (TAB) Venue policies, including the sinking-lid policy, are effective, relevant and appropriate, and should “roll-over” to remain in effect until the next review in 2019.

c) do not support a relocation policy at this time as it is unlikely that a relocation policy would make any material difference in Ōtara-Papatoetoe.

d) advocate, in its delegated role to address gambling harm, to the governing body:

i. To request more information on the implication to the racing industry if a sinking-lid policy was applied to TAB venues;

ii. To advocate concerns to the governing body and council-controlled organisations, where pokie funds co-fund activities receiving regional grants, major events and regional facilities;

iii. To request council to investigate where two gambling venues are operating in close proximity, as in the case of the, Dragon Community Trust limited (Otara). This provider has two separate gambling licences for two venues operating adjacent to one another, and the board asks whether this scenario should be considered under the class 4 gambling venue merging rules;

iv. To request council to implement a regional campaign to inform communities on the harm of gambling, and to provide gambling addiction support, and fund anti-gambling signage, litter bins, and publicity when opportunities arise.

e) consider including in lease agreements, that any facilities on council leased land must become free of gaming (pokie) machines, or there be a graduated reduction in pokie machines over time.

f) consider including in its next annual Community Grants Programme giving higher priority to community grants applications from organisations that are less reliant on gambling (pokie) funding from grant applicants.

g) consider supporting local community providers to monitor local class 4 gambling venues where required to comply with statutory regulations.

h) continue to engage with at risk communities via relevant mana whenua, Mataawaka and Pasifika community groups to address problem gambling issues through:

i. making local board funding of local community grants, events and leases subject to no gambling requirements

ii. promoting gambling harm interventions messages in ongoing ways, such as by including by-lines in local board communications.

i) note that the costs of undertaking a full policy review would outweigh the benefits, and the resources that would be applied to a review would be better applied by the council to directly address social impacts of gambling.

Comments

7. The board was asked to evaluate the effectiveness of the Racing Board (TAB) Venue Policy and the Class 4 Gambling (Pokie) Venue Policy and also if there was merit with investigating a Class 4 gambling (pokie) relocation policy. The current policy does not allow for relocations. The relocation policy, if adopted, would allow class 4 (pokie) venues to move locations, even if a sinking-lid is in place.

8. The framework to answer these questions was based on whether these venues policies have been effective in the local community.

9. In addition to workshops on May 26, the board developed feedback with assistance from the members of the Otara Gambling and Alcohol Action Group (OGAAG) who presented a deputation to the April 2016 business meeting. OGAAG’s goals are to ensure the Ōtara community is an effective group in minimising the negative effects of Gambling, Alcohol and Tobacco.

10. The board’s views were also developed using the information noted in ‘Review of Auckland’s gambling venue policies: Information pack - Otara- Papatoetoe local board’ (attachment A), local board workshop conversations, and OGAAGS’s comments.

11. The board’s proposed local board actions are identified in this report.

Proposed local board action

12. The board has concerns in regards to where pokie funds co-fund activities receiving regional grants, major events and regional facilities, such as the Auckland Arts Festival, received major grants from Pub Charity, New Zealand Communities Trust and The Lion Foundation. These concerns will be voiced to the governing body and CCOs when the opportunity arises.

13. The board also calls for an investigation on gambling venues operating in close proximity, as in the case of the, Dragon Community Trust limited (Otara), where the provider has two separate gambling licences for each venue operating adjacent to one another, and whether this scenario should be considered under the class 4 gambling venue merging rules and a reduction in pokie machines to less than 36 pokie machines, under the merging rules.

14. Other interventions the board would like actioned by council are to include in lease agreements, that any facilities on council leased land must become free of gaming (pokie) machines (or there be a graduated reduction in pokie machines over time).

15. The board will discuss and consider giving higher priority to community grants applications from organisations that are less reliant on gambling (pokie) funding from grant applicants will be considered by the board when their Community Grants Programme is annually reviewed.

16. The board will support implementing a regional supported campaign to inform communities on the harm of gambling, and to receive support from gambling addiction, and fund no gambling signage, litter bins, and publicity when opportunities arises

17. The board is also keen to consider supporting local providers like, OGAAG to monitor local class 4 gambling venues where required. This will be in alignment with the empowered community approach adopted by council recently.

18. The board considers that the costs of undertaking a full review would outweigh the benefits, and the resources that would be applied to a review would be better applied by the council to directly address social impacts of gambling.

19. The review process, especially in a large area like Auckland, is still a significant piece of work to manage and to pay for. As well as the costs to ratepayers, there is also a cost to taxpayers in these frequent reviews; the Department is obliged to provide reports and datasets to territorial authorities so they can conduct their reviews. This level of service must be costly when multiplied across all territorial authorities conducting concurrent reviews.

Consideration

Local board views and implications

20. The board’s 2014 Local Board Plan, states that: “The board will contribute towards minimising the harm from substance abuse and gambling by advocating for fewer gambling machines (pokies) and off-licence liquor stores …”

21. The board believes that gambling can be associated with crimes, such as aggravated robberies, also problem gambling is linked to poor work/study performance and may contribute to the development of anxiety, stress, and depression. And having a negative impact on physical health.

The Venues Gambling Policy

22. The board understands that the Auckland Council’s Policy, on both venues and gaming machines, is a sinking-lid policy. This means that when an existing Class 4 (Pokie) Venue closes, the Council will not give consent for another to be established.

23. The objective of the sinking-lid policy is to reduce pokie machines and venues in the local area. This policy has been successful since its inception. There are now 40 less pokie machines and three less gambling venues in the Ōtara-Papatoetoe Local Board area.

24. The Venues Gambling Policy is effective in this respect. And the board support the current policies continuing until the next review. With provision noted in the proposed local board action section of this report.

25. The sinking-lid policy has had minimal impact on addressing gambling spending in the local area, as noted in the attachment. That the Otara-Papatoetoe area has the highest spend on gambling out of the 21 local boards’ in the Auckland region per head of population even with a reduction of 40 pokie machines since Auckland Council’s policy was adopted.

Relocation Policy

26. A relocation policy is not supported at this time. It is unlikely that a relocation policy would make any material difference in Ōtara-Papatoetoe. The board believes that existing problem gamblers will travel to new or established gambling venues outside the local area.

27. Allowing gambling venues to relocate from deprived areas to more affluent areas was considered by the board. Some of the assumed benefits of this policy would address the concentration of gambling venues in deprived areas and reducing access for gamblers to pokie machines. However, evidence shows in the attachment that reduced venues/pokie machines has not reduced gambling spending in the local area.

28. The board’s view is that it is unlikely that gambling providers would move away from profitable areas like Otara-Papatoetoe to areas where spending on pokies machines is minimal. In any case, relocation of venues is unlikely to result in any material reduction in gambling harm across Auckland.

29. Also, venues relocating into more affluent areas could increase the funds available as grants in these areas, if a change in regulations occurs. This is significant only if there is a high uptake by local groups seeking funding as grants from Gaming Machine Proceeds.

30. The Gaming Machine Proceeds returned to the Otara-Papatoetoe local area is only (51%) as noted in the attachment. The board does not support a relocation policy at this time.

31. Therefore, the existing the Class 4 Gambling (Pokie) Venue and Racing Board (TAB) Venue policies are effective, relevant and appropriate, over-arching by the sinking-lid policy and should “roll-over” to remain in effect until the next review in 2019.

Māori impact statement

32. The local area has significant Maori (15%) and Pasifika (45%) populations. A current health report indicates that Maori are far more likely to experience the social impacts of gambling. This also mirrors gambling statistics for Pasifika. Maori and Pacific Islanders make up half of all problem gamblers in New Zealand, but the Health report shows Maori are also less likely to overcome a gambling addiction than other New Zealanders.

33. The local board will continue to seek support from external partners including Maori providers, to reduce gambling harm in the local area. The board’s proposed implementation will benefit its local communities including Maori.

Implementation

34. The local board will advocate for support to the governing body, The Southern Initiative, and Council Controlled Organisations to address gambling harm in the local board area through the empowered communities’ model.

35. The board will also consider supporting initiatives to minimise gambling harm through its Community Response Fund budget, and community grants applications from community groups with harm reduction initiatives.

Attachments

No.	Title	Page
a View	Review of Auckland’s gambling venue policies Information pack - Otara- Papatoetoe local board	251

Signatories

Authors	Daniel Poe - Local Board Advisor
Authorisers	Neil Taylor - Senior Local Board Advisor

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Lotu Fuli
	Stephen Grey
	Mary Gush
	Donna Lee
	John McCracken

Authors	Dr Tess Liew – Strategic Broker, Community Empowerment Unit
Authorisers	Neil Taylor - Senior Local Board Advisor