Ōtara-Papatoetoe Local Board

 

OPEN  Minutes

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau on Monday, 15 August 2016 at 5.00pm.

 

present

 

Chairperson

Fa’anānā Efeso Collins

 

 

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

 

 

Members

Lotu Fuli

 

 

 

 

Stephen Grey

 

 

 

 

Mary Gush

 

 

 

 

Donna Lee

 

 

 

 

John McCracken

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

15 August 2016

 

 

 

1          Welcome

 

Fa’anānā Efeso Collins opened the meeting in karakia.

 

2          Apologies

 

There were no apologies.

 

Secretarial note: Apology from Councillor Filipaina, who is overseas.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2016/136

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 18 July 2016, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgements

 

Member Lotu Fuli acknowledged Soana Moala who is the first Tongan female to become an Acting District Court Judge in New Zealand. 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Hayman Park Playground: Children’s research project – Kohikohi Kitea Kohikohi Koreo.

 

Bill Takerei - Chair of Otara Network Action Committee (ONAC), Leota Alice Meredith – Kohikohi research project’s community liaison co-ordinator, Rhonda Cornes AUT student and Simiran, Priya and Susan Lapana were in attendance to speak to the board.

 

 

Resolution number OP/2016/137

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board thank Bill Takerei, Leota Alice Meredith, Rhonda Cornes and Simiran, Priya and Susan Lapana for their attendance and presentation.

CARRIED

 

 

 

8.2

Deputation - Vaka Manu’kau Niue Community Trust

 

Grace Ikiua and Karen Misipeka from the Vaka Manu’kau Niue Community Trust were in attendance to speak to the board.  A copy of the PowerPoint presentation tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2016/138

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         thank Grace Ikiua and Karen Misipeka, Vaka Manu’kau Niue Community Trust representatives for their attendance and presentation.

b)         note the condition in resolution OP/2014/76 to raise a further $100,000 to meet the project costs within a 12 month period was reported as being met when the group presented to the board on 20 April 2015.

c)         request council officers provide the board with an update on the land owner approval for a new community building at 53R Raglan Street, Māngere, conditions, resolution OP/2014/74, from 16 June 2014.

d)         request that the update include comment on the trust’s request for officer support for the resource consent application.

CARRIED

 

Attachments

a     Vaka Manu'kau Niue Community Trust presentation

 

 

9          Public Forum

 

9.1

Public Forum - Flat Bush Road, trees

 

Mary and Brian Paki, Albert Vahaakolo, Tutali Rere and Mr Tavae were in attendance to speak to the board.  A copy of the PowerPoint presentation and documents tabled at the meeting has been placed on the file copy of the minutes to be viewed at the Auckland Council website.

 

 

Resolution number OP/2016/139

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board thank Mary and Brian Paki, Albert Vahaakolo, Tutali Rere, Mr Tavae for their attendance and presentation.

CARRIED

 

Attachments

a     Flat Bush trees powerpoint

b     Flat Bush Trees presentation

c    Tabled documents

 

 

Secretarial note: Member McCracken left the meeting at 5.45pm and re-joined the meeting at 5.49pm.

 


 

9.2

Public Forum - Trudy Rankin

 

Trudy Rankin, Hampden Park tenant was in attendance to speak to the board.

 

 

Resolution number OP/2016/140

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board thank Trudy Rankin for her attendance and presentation.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

There were no notices of motion.

 

 

12

Manukau Ward Councillors Update

 

There was no Councillor update.

 

 

13

Ōtara Papatoetoe Local Board members portfolio update

 

Resolution number OP/2016/141

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

CARRIED

 

Attachments

a     Deputy Chair Robertson report

 

 

14

Suitability of existing facilities for Feed the Need Trust's specific requirements

 

Resolution number OP/2016/142

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board:

a)         note the Suitability of existing facilities for Feed the Need Trust’s specific requirements memo.

b)        refer the Suitability of existing facilities for Feed the Need Trust’s specific requirements memo from the Strategic Broker to a working party to explore the options described in the memo for the use of Kolmar and Rongomai sports centres by Feed the Need and identify suitable accommodation space to meet community needs within existing facilities of the Southern Initiative (TSI) area.

c)        the working party to be comprised of representatives from Feed the Need, South Auckland Christian Foodbank, Affirming Works (AW), Kolmar and Rongomai sports centres, The Southern Initiative, Council officers from Community Facilities and Parks, Sport and Recreation and facilitated by the Strategic Broker.

d)      the working party to report back to the board within three months to the November 2016 business meeting.

CARRIED

 

 

15

Sandbrook Reserve Safety

 

Resolution number OP/2016/143

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         defer the consideration of the demolition of the damaged Sandbrook community buildings at 47R Everitt Road, Otara until the working party has formally reported back to the local board.

b)      defer the decision on the development of the Sandbrook Reserve master plan until the working party has formally reported back to the local board.

CARRIED

 

 

16

Hayman Park Playground: Children's Research Project - Kohikohi Kitea Kohikohi Korero

 

Resolution number OP/2016/144

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board note the report and provide copies of the report to Panuku Development Auckland to follow up for fostering relationships over the course of Transform Manukau and Park, Sports and Recreation for consideration to the future design of Hayman Park, and the board’s draft Greenways project.

CARRIED

 

 

17

129R Bairds Road, Ōtara divestment recommendation

 

Resolution number OP/2016/145

MOVED by Chairperson E Collins, seconded by Member MA Gush:   

That the Ōtara-Papatoetoe Local Board endorse Panuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to revoke the reserve status and dispose of 129R Bairds Road, Ōtara (Kew Lane) as it is no longer required for council reserve purposes.

CARRIED

 

 

18

Auckland Transport Report - August 2016

 

Resolution number OP/2016/146

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Auckland Transport Report - August 2016.

b)      approve option 2 for the Welcome sign, which included Toi Toi and an updated photo from the Papatoetoe Historical Society.

c)      approve $40,000 from the Transport Capital Fund to complete the footpath upgrade on the western side of Rangitoto Road, Papatoetoe. Completing two of the four proposed sections of this upgrade project

CARRIED

 

 

19

Performance Report for the Ōtara-Papatoetoe Local Board for the quarter ending June 2016

 

Resolution number OP/2016/147

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:  

That the Ōtara-Papatoetoe Local Board receive the Performance Report for the Ōtara-Papatoetoe Local Board for the financial quarter ended June 2016.

CARRIED

 

 

20

Draft Annual Report 2015/2016 - Otara-Papatoetoe Local Board report

 

Resolution number OP/2016/148

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b)      receive the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c)      approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d)      give authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

CARRIED

 

 

21

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

Resolution number OP/2016/149

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board defer consideration of the report and request a further report explaining the issues surrounding the current closure of the Papatoetoe Citizens Advice Bureaux and financial implications for the board.

 

A division was called for, voting on which was as follows:

For

Chairperson E Collins

Member MA Gush

Deputy Chairperson HVR Robertson

Against

Member SC Grey

Member DI Lee

Member JR McCracken

Abstained

Member LT Fuli

 

The motion was declared EQUAL.

The chair exercised their casting vote for so the motion was Carried

CARRIED

 


 

22

ATEED Six monthly report to the Ōtara-Papatoetoe Local Board

 

Resolution number OP/2016/150

MOVED by Chairperson E Collins, seconded by Member SC Grey:  

That the Ōtara-Papatoetoe Local Board receive the six monthly report period 1 January to 30 June 2016.

CARRIED

 

 

23

Ka Eke Poutama – Rangatahi Governance Training programme

 

Resolution number OP/2016/151

MOVED by Member SC Grey, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board agree to two programme participants (from the Ōtara-Papatoetoe Local Board area) to observe up to four Local Board meetings to get a sense of a live governance meeting and to build relationships. 

CARRIED

 

24

Māori Language Policy

 

Resolution number OP/2016/152

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board support in principle the draft Maori Language Policy  and provides the following feedback:

a)        the governing body fund the implementation of the adopted Maori Language Policy to achieve consistency across the region, as local boards may not prioritise this initiative in their local board areas.

b)        Support all new local road names being of Maori heritage or relevant to the local area.

c)        the guidelines for new road names are reviewed and local board experiences are taken into account for future implementation planning including:

              i.        due diligence of rendering proposed names including consultation with local Iwi, mana whenua, and historical societies;

            ii.        adequate timeframes for boards to adopt proposed names at their business meetings;

           iii.        consideration of adopting clusters of pre-approved road names bi-annually.

d)        elected members are required to attend Maori language and cultural awareness    training as their induction into council, and refreshed during their term in office.

e)        suggest the Maori Language Policy be included in the elected member induction package into council.

f)         support priority placed on processes to implement and apply the policy into council’s formal proceedings, operations, delivery of services and communications.

g)        Te Waka Angamua be resourced to achieve the objectives noted in the draft Maori Language Policy to support council to encourage the Maori language to be, visible, heard, spoken, and learnt and to improve council’s response to the Maori Impact Statement in the following:

              i.        business reports and research documents;

            ii.        engagement plans;

           iii.         digital audio platforms;

           iv.         Iwi relationships with local boards.

h)      the Communication and Engagement Department is sent the draft Maori Language Policy for consideration and input, to how improvements can be achieved against the Maori Language Policy.

CARRIED

 

 

 

25

Otara-Papatoetoe Local Board: feedback and comments on Auckland Council’s Gambling venue policies

 

Resolution number OP/2016/153

MOVED by Member MA Gush, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board:

a)      formally adopt its position on the following Gambling Venue Policies: Class 4 Gambling (Pokie) Venue, Racing Board (TAB) Venue Policy, and a relocation gambling venue policy.

b)      agree that the existing the Class 4 Gambling (Pokie) Venue and  Racing Board (TAB) Venue policies, including the sinking-lid policy, are effective, relevant and appropriate, and should “roll-over” to remain in effect until the next review in 2019.  

c)      do not support a relocation policy at this time as it is unlikely that a relocation policy would make any material difference in Ōtara-Papatoetoe.

d)      advocate, in its delegated role to address gambling harm, to the governing body:

i.        To request more information on the implication to the racing industry if a sinking-lid policy was applied to TAB venues;

ii.       To advocate concerns to the governing body and council-controlled organisations, where pokie funds co-fund activities receiving regional grants, major events and regional facilities;

iii.      To request council to investigate where two gambling venues are operating in close proximity, as in the case of the, Dragon Community Trust limited (Otara). This provider has two separate gambling licences for two venues operating adjacent to one another, and the board asks whether this scenario should be considered under the class 4 gambling venue merging rules;

iv.      To request council to implement a regional campaign to inform communities on the harm of gambling, and to provide gambling addiction support, and fund anti-gambling signage, litter bins, and publicity when opportunities arise.

e)      consider including in lease agreements, that any facilities on council leased land must become free of gaming (pokie) machines, or there be a graduated reduction in pokie machines over time.

f)       consider including in its next annual Community Grants Programme giving higher priority to community grants applications from organisations that are less reliant on gambling (pokie) funding from grant applicants.

g)      consider supporting local community providers to monitor local class 4 gambling venues where required to comply with statutory regulations.

h)      continue to engage with at risk communities via relevant mana whenua, Mataawaka and Pasifika community groups to address problem gambling issues through:

i.    making local board funding of local community grants, events and leases subject to no gambling requirements 

ii.   promoting gambling harm interventions messages in on-going ways, such as by including by-lines in local board communications.

i)       note that the costs of undertaking a full policy review would outweigh the benefits, and the resources that would be applied to a review would be better applied by the council to directly address social impacts of gambling.

CARRIED

 

 

26

Adjustment of the Papatoetoe Centennial Pools gym price for casual entry 

 

Resolution number OP/2016/154

MOVED by Member SC Grey, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      note the error in the entry fee for casual fitness users at the Papatoetoe Centennial Pools gym.

b)      amend the entry fee for casual fitness users at the Papatoetoe Centennial Pools gym to the correct price, being $10.00.

c)      note the FY17 budget will not be impacted by this adjustment.

CARRIED

 

 

27

Governance Forward Work Calendar

 

Resolution number OP/2016/155

MOVED by Chairperson E Collins, seconded by Member LT Fuli:  

That the Ōtara-Papatoetoe Local Board note the Ōtara-Papatoetoe Local Board Governance Forward Work Calendar.

CARRIED

 

 

28

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2016/156

MOVED by Chairperson E Collins, seconded by Member MA Gush:  

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 27 July and 2 August 2016.

CARRIED

 


 

 

29

Chairpersons Announcements

 

Resolution number OP/2016/157

MOVED by Member MA Gush, seconded by Deputy Chairperson HVR Robertson:  

That the verbal update is received.

CARRIED

  

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

6.30 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................