I hereby give notice that an ordinary meeting of the Ōrākei Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 4 August 2016

3.30pm

St Chads Church and Community Centre
38 St Johns Road
Meadowbank

 

Ōrākei Local Board

 

OPEN ADDENDUM AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Desley Simpson, JP

 

Deputy Chairperson

Kit Parkinson

 

Members

Ken Baguley

 

 

Troy Churton

 

 

Kate Cooke, JP

 

 

Colin Davis, JP

 

 

Mark Thomas

 

 

(Quorum 4 members)

 

 

 

Kim  Lawgun

Democracy Advisor

 

28 July 2016

 

Contact Telephone: 021 302 163

Email: kim.lawgun@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Ōrākei Local Board

04 August 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

  

36        Colin Maiden Park Precinct Master Plan                                                                    5

37        Community Lease Work Programme 2016/2017                                                      43   

 

    


Ōrākei Local Board

04 August 2016

 

 

Colin Maiden Park Precinct Master Plan

 

File No.: CP2016/14389

 

  

 

Purpose

1.       To seek approval for the Colin Maiden Park Precinct Master Plan.

Executive summary

2.       Colin Maiden Park was acquired by Council in February 2014. Following this acquisition the Ōrākei Local Board resolved to prepare a master plan for Colin Maiden Park to guide decision making for its management and development.

3.       In June 2015, the public and stakeholders were consulted on three scenarios for the future use and management of the Colin Maiden Park Precinct. These scenarios were based on the Colin Maiden Park Precinct Master Plan principles adopted by the Ōrākei Local Board in December 2014.

4.       Public feedback on the scenarios was presented to the June 2016 Orakei Local Board business meeting. The board requested a number of specific amendments to the master plan. These amendments have been made and are included in the Colin Maiden Park Precinct Master Plan (refer Attachment A).

5.       This report recommends the adoption of a master plan for the Colin Maiden Precinct which provides for an upgrade of the existing facilities and includes new facilities for hockey, indoor courts, an indoor training facility and accommodation for sports teams.

 

Recommendation/s

That the Ōrākei Local Board:

a)      adopt the Colin Maiden Park Precinct Master Plan (Attachment A).

 

 

Comments

Background

6.       In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. Council took ownership of the park in February 2014.

7.       The Orakei Local Board is the decision-maker with regard to the allocation of use and activities within Colin Maiden Park.

8.       In July 2014 work commenced to prepare a master plan for Colin Maiden Park to guide decision making for its future management and development.

9.       In December 2014, the Local Board adopted a vision and guiding principles which informed the development of three master plan scenarios. The Local Board approved those scenarios for consultation in May 2015.

10.     Consultation with stakeholders and the public was undertaken in June 2015.

11.     Feedback from the consultation informed the preparation of a revised draft master plan, which was presented to the June 2016 business meeting of the Ōrākei Local Board. Report reference CP2016/08502.

12.     At that meeting the Ōrākei Local Board resolved (OR/2016/9) as follows:

That the Ōrākei Local Board:

a)      receives the tabled document ‘Sheet Seven draft Colin Maiden Park Master Plan’.

b)      notes that the report states that the guiding principles for the development and management of Colin Maiden Park require the facilities and support services to be used in a way that will maximise the utilisation of open space.

c)      notes that the report states that the guiding principles for the development and management of Colin Maiden Park require design solutions to encourage shared use of space and efficient operations.

d)      notes that the report states that based on the needs assessment results, the priority users for Colin Maiden Park are basketball, cricket, football, hockey, and rugby.

e)      notes that the report states that hockey is identified as a high priority user of Colin Maiden Park.

f)       notes that the report states (paragraph 33), that East City BMX Club’s preference is to remain at Merton Reserve which the Board supports and that the East City BMX Club also considers the Purchas Hill site to be an appropriate alternative location which the Board also supports.

g)      notes that the report states that East City BMX Club is identified as a medium priority user of Colin Maiden Park.

h)      approves an expressions of interest process to identify a suitable model for the provision and operation of visiting sports team accommodation.

i)        requests officers to alter the ‘sheet seven draft Colin Maiden Park Master Plan’ tabled at the meeting to include the following changes:

 

i.        inclusion of a shared path and vehicle access to ensure connectivity from one side of the reserve to the other.

 

 

 

 

ii.       inclusion of a cycling criterion circuit, using the local road network and Colin Maiden Park as the start and finish.

 

iii.      expansion of the East Suburbs Gymnastics building to provide for growth of this code.

 

iv.      improved parking and drop off zones.

 

v.       utilisation of the existing gymnasium for use as an indoor training facility which could provide for cricket, rugby, judo and rhythmic gymnastics.

 

vi.      redesign of the Merton Road entrance to improve the car parking layout and to provide better street frontage to the accommodation building.

 

vii.     removal of the path from Morrin Road between the number one cricket oval for safety reasons.

 

viii.    inclusion of low planting on the Merton Road boundary to prevent cricket balls from rolling onto the road.

 

ix.      substitution of two hockey pitches in the position which is currently shown for the site of the BMX track on sheet seven.

 

j)       requests that as a result of resolutions f) and g) above; officers attend a workshop with the Board to present the revised draft Colin Maiden Master Plan (incorporating i to ix) to East City BMX and present a final Master Plan to the August 2016 business meeting for final approval.

 


Amended master plan

13.     The master plan has been amended to include the changes requested by the local board, specifically those changes required in local board resolution i).

14.     Attachment A is the amended Colin Maiden Park Precinct Master Plan. Map 15 on page 19 of the document provides a collated overview of the amended master plan.

Consideration

Local board views and implications

15.     The Orakei Local Board has been engaged throughout the preparation of the master plan and the attached master plan reflects the direction of the local board at the June 2016 meeting.

Māori impact statement

16.     Mana Whenua have been engaged in the development of the master plan. A number of iwi authorities are represented within a Mana Whenua working group, which nominated one representative to work with the design team to incorporate site specific Te Aranga Maori Design Principles in the master plan. These include increasing native plantings, improving stormwater quality, bilingual naming of the precinct and respecting cultural sites. These elements are included in the master plan.

Implementation

17.     Implementation of the master plan is long-term and is largely subject to funding.

 

Attachments

No.

Title

Page

aView

Colin Maiden Park Precinct Master Plan

9

      

Signatories

Author

Shyrel Burt - Principal Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Ōrākei Local Board

04 August 2016

 

 

Page_000001


Ōrākei Local Board

04 August 2016

 

 

Page_000002


Ōrākei Local Board

04 August 2016

 

 

Page_000003


Ōrākei Local Board

04 August 2016

 

 

Page_000004


Ōrākei Local Board

04 August 2016

 

 

Page_000005


Ōrākei Local Board

04 August 2016

 

 

Page_000006


Ōrākei Local Board

04 August 2016

 

 

Page_000007


Ōrākei Local Board

04 August 2016

 

 

Page_000008


Ōrākei Local Board

04 August 2016

 

 

Page_000009


Ōrākei Local Board

04 August 2016

 

 

Page_000010


Ōrākei Local Board

04 August 2016

 

 

Page_000011


Ōrākei Local Board

04 August 2016

 

 

Page_000012


Ōrākei Local Board

04 August 2016

 

 

Page_000013


Ōrākei Local Board

04 August 2016

 

 

Page_000014


Ōrākei Local Board

04 August 2016

 

 

Page_000015


Ōrākei Local Board

04 August 2016

 

 

Page_000016


Ōrākei Local Board

04 August 2016

 

 

Page_000017


Ōrākei Local Board

04 August 2016

 

 

Page_000018


Ōrākei Local Board

04 August 2016

 

 

Page_000019


Ōrākei Local Board

04 August 2016

 

 

Page_000020


Ōrākei Local Board

04 August 2016

 

 

Page_000021


Ōrākei Local Board

04 August 2016

 

 

Page_000022


Ōrākei Local Board

04 August 2016

 

 

Page_000023


Ōrākei Local Board

04 August 2016

 

 

Page_000024


Ōrākei Local Board

04 August 2016

 

 

Page_000025


Ōrākei Local Board

04 August 2016

 

 

Page_000026


Ōrākei Local Board

04 August 2016

 

 

Page_000027


Ōrākei Local Board

04 August 2016

 

 

Page_000028


Ōrākei Local Board

04 August 2016

 

 

Page_000029


Ōrākei Local Board

04 August 2016

 

 

Page_000030


Ōrākei Local Board

04 August 2016

 

 

Page_000031


Ōrākei Local Board

04 August 2016

 

 

Page_000032


Ōrākei Local Board

04 August 2016

 

 

Page_000033


Ōrākei Local Board

04 August 2016

 

 

Page_000034


Ōrākei Local Board

04 August 2016

 

 

Community Lease Work Programme 2016/2017

 

File No.: CP2016/16106

 

  

 

Purpose

1.       To approve the 2016/2017 work programme for community leases.

Executive summary

2.       Community leases are a valuable way by which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

3.       Attachment A provides a detailed list of the community leases and licences in the Ōrākei Local Board area which are due for renewal or expiry over the 2016/2017 financial year. It also includes leases from previous years’ work programmes which have yet to be completed.

4.       It should be noted that the reporting timeframes indicated in Attachment A are subject to change, as they are initial estimations only. A more strategic planning project is currently underway to more accurately assess lease reporting timeframes and refine scheduling.

 

Recommendation/s

That the Ōrākei Local Board:

a)      approve the community lease 2016/2017 work programme as detailed in Attachment A.

 

 

Comments

5.       Community leases are held by community organisations providing local activities and services, such as sports, scouting and arts. For these activities to continue on the council-owned premises by these groups, the expired leases require reporting to decide on continued occupancy.

6.       During the reporting of the 2015/2016 work programme last year, staff introduced a bundled approach to more efficiently report community leases. This method streamlined reporting procedures to enable greater numbers of more routine leases to be fast-tracked, whilst focusing necessary attention on those more complex leases requiring individualised reporting.

7.       The comprehensive list of the community leases to be reviewed in 2016/2017 is provided in Attachment A, and includes leases which have either expired or are due to expire during the 2016/2017 financial year.

8.       To develop a more accurate schedule of reporting, the Community Leases team is focusing significant resources during the first quarter from July through to September 2016. It aims to invest in better work programme planning that not only incorporates the backlog of leases brought forward this year, but also the next two years’ work programmes. As such, the timeframes indicated in Attachment A are subject to change, following the completion of this strategic planning.

Consideration

Local board views and implications

9.       The draft 2016/2017 work programme was considered by the Ōrākei Local Board at a workshop on 20 April 2015. The views expressed by local board members during the workshop have been included in Attachment A.

10.     The community lease 2016/2017 work programme supports the achievement of the following 2014-2017 Ōrākei Local Board Plan priorities:

·    Quality parks, reserves and places to be active

·    Well-built community centres, enhanced libraries and well-designed neighbourhoods shaped by the community.

Māori impact statement

11.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

12.     Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the Ōrākei Local Board area.

Implementation

13.     Work programme implementation will be reported quarterly to the Ōrākei Local Board.

14.     Further decisions will be requested of the local board for detailed lease approvals either through the bundled reporting approach when applicable, or through individual lease reports as required.

 

 

Attachments

No.

Title

Page

aView

Ōrākei Community Lease Renewals Schedule

45

     

Signatories

Author

Tai Stirling - Property Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Ōrākei Local Board

04 August 2016

 

 

Page_000001


Ōrākei Local Board

04 August 2016

 

 

Page_000002