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Ōrākei
Local Board
04 August 2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Leave of Absence 5
5 Acknowledgements 5
6 Petitions 5
7 Deputations 5
8 Public Forum 5
9 Extraordinary Business 5
10 Notices of Motion 6
11 Orakei Local Board multi-year grants interim accountability
and 2016/2017 grant allocation 7
12 Consideration of Extraordinary
Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Ōrākei Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
8 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Ōrākei
Local Board
04 August 2016
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Orakei Local
Board multi-year grants interim accountability and 2016/2017 grant allocation
File No.: CP2016/14600
Purpose
1. The purpose of
this report is to present to the Board the interim accountability reports
received from the recipients of the 2015/2016 Orakei Local Board multi-year
funding grants (approved by the Board at its 5 November 2015 business meeting).
The Board is requested to receive the multi-year interim accountability reports
and approve the release of the second grant instalments for the 2016/2017
financial year (which were approved at the 5 November 2015 business
meeting).
Executive
summary
2. For
2016/2017 the Ōrākei Local Board set a total of
$80,000 for business association support, $35,000 for resident association
support and $12,000 for recognised community group support to be distributed to
the business associations, residents associations and recognised community
groups in the Board area.
3. The fourteen recognised groups
were asked to submit applications with a detailed work programme listing their
initiatives for the local area that supported the Ōrākei Local Board
outcomes for the period 1 July 2015 – December 2016. The Board approved funding
for these organisations at its November 2015 meeting.
4. In accordance with the Community
Grant Policy, all successful applicants are required to provide interim
accountability reports to advise the Board of their achievements with the first
grant instalment. The Board is requested to receive these accountabilities and
approve the release of the second instalment of the multi-year
contract from the 2016/2017 budget. Twelve interim accountabilities have
been received; one late application to the resident’s association multi-year
grant round and two requests for additional funding have also been received as
detailed in the recommendations below. These requests will be funded by the
2016/2017 budget.
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Recommendation/s
That the Ōrākei
Local Board:
a)
receive the interim accountability reports for
the Business Associations listed in the following table and approve the
release of the 2016/2017 instalment as per the table:
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Application No.
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Organisation Name
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Total Approved
2015/2016
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Total to be released 2016/2017
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MYBA1612001
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Ellerslie Business
Association
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$20,000
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$10,000
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MYBA1612002
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St Heliers Village
Association Incorporated
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$20,000
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$0.00
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MYBA1612003
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Remuera Business
Association Inc
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$20,000
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$0.00
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MYBA1612004
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Mission Bay
Business Association
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$20,000
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$7,516.00
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Total Requested
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$80,000
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$17,516.00
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b) receive the
interim accountability reports for the Residents
Associations listed in the following table and
approve the release of the 2016/2017 instalment as per the table:
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Application No.
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Organisation Name
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Total Approved
2015/2016
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Total to be released 2016/2017
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MY1612-001
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Ōrākei
Community Association Incorporated
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$4,915.50
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$2500.00
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MY1612-002
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Stonefields
Residents Association
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$5,000
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$1500.00
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MY1612-003
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Ellerslie Residents
Association Incorporated
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$5,000.00
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$0.00
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MY1612-004
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Remuera Residents
Association Incorporated
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$5,000.00
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$2,380.00
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MY1612-008
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Meadowbank and St
Johns Residents Association Incorporated
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$5,000.00
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$1,793.00
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MY1612-009
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Mission Bay Kohimarama
Residents Association
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$5,000.00
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$2,500.00
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Total Requested
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$29,915.50
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$10,673.00
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c) receive
the interim accountability reports for the Recognised Community Groups
listed in the following table and approve the release of the 2016/2017 instalment
as per the table:
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Application No.
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Organisation Name
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2015/2016
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2016/2017
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MY1612-006
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Tamaki Drive
Protection Society Incorporated
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$4,000
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$2,000
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MY1612-010
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Save Our St
Heliers
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$4,000
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$800
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Total Requested
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$8,000
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$2,800
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d) approves
the Residents Association Multi-Year late application listed in the
following table from its 2016/2017 Residents Association Support Budget:
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Application
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Organisation Name
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Amount Requested
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Request for
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MY1612-011
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St
Heliers/Glendowie Residents Association Inc
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$5,000
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Towards the costs
of running the association
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Total
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$5,000
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e)
approves the following applications for additional funding from its
2016/2017 Residents Association and Business Association Support Budget:
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Application
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Organisation Name
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Amount Requested
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Purpose
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QR1612-405
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Mission Bay
Kohimarama Residents Association
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$2,000
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Towards public
meeting and community initiative costs
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QR1612-410
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Ōrākei
Community Association Inc.
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$3,000
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Towards locally
made art competition
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N/A
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Mission Bay Business
Association
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$4,000
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Towards bark for
Selwyn Reserve
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Total
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$9,000
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Comments
5. The Ōrākei Local Board
resolved to support local residents associations, recognised community groups
and business associations through its 2015/2016 budget.
6. The fourteen applicants were
asked to submit a report with a work programme attached detailing their
initiatives for the local area that supported the Ōrākei Local Board
outcomes for the period 1 July 2015 – December 2016. The Board resolved to support
these organisations at its November 2015 meeting.
7. Accountabilities and three
additional requests for funding were received for this business meeting.
8. One recognised community group
did not submit an interim accountability by the deadline.
Consideration
Local
board views and implications
9. Local boards
are responsible for the decision-making and allocation of local board community
grants. The Ōrākei Local Board is required to fund, part-fund or
decline these multi-year grant applications against the local board priorities
identified in the local board grant programme.
Māori
impact statement
10. The provision of community grants provides opportunities for all
Aucklanders to undertake projects, programmes, activities that benefit a wider
range of individuals and groups, including Maori.
Implementation
11. The allocation
of grants to community groups is within the adopted Long Term Plan 2015-2025
and local board agreements.
12. Following the
Ōrākei Local Board allocating funding, Commercial and Finance staff
will notify the applicants of the local board decision.
Attachments
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No.
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Title
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Page
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aView
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Interim Accountatbility Summaries
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11
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Signatories
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Authors
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Danielle Hibson - Community Grants Advisor
Jaimee Wieland - Community Grants Coordinator
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Authorisers
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Fran Hayton - Environmental Funding Advisor
Jennifer Rose - Operations Support Manager
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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