Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 4 August 2016 at 3.30pm.

 

present

 

Chairperson

Desley Simpson, JP

 

 

 

Deputy Chairperson

Kit Parkinson

 

 

 

Members

Ken Baguley

 

 

 

 

Troy Churton

 

 

 

 

Colin Davis, JP

 

 

 

 

ABSENT

 

Members

Kate Cooke, JP

 

 

 

 

Mark Thomas

 

 

 


Ōrākei Local Board

04 August 2016

 

 

 

1          Welcome

 

 

2          Apologies

 

Resolution number OR/2016/69

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board accepts the apologies from Member Cooke for absence and Member Thomas for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2016/70

MOVED by Chairperson DEC Simpson, seconded by Member K Baguley:  

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 7 July  2016, be confirmed as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - East City BMX

 

Jude Eades and Kylie De Vries, East City BMX were in attendance to present to the Board on the future of Merton Reserve and East City BMX.

 

Resolution number OR/2016/71

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)        thanks Jude Eades and Kylie De Vries, East City BMX for their attendance and presentation to the Board.

b)        requests officers:

1.      to investigate the installation of car parking and the capping of the western strip of Merton Reserve.

2.      to examine the allocation of the remainder of Merton Reserve as a Bike Hub including pump track and ancillary services.

3.      to assess the viability of construction of a new path connecting Merton Road to the northern pathway.

4.      to review the current BMX Track Management Plan with the objective of making it fit for purpose.

5.      to investigate the installation of a new building within the BMX club's lease area for storage of maintenance equipment.

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum – 22 Peacock Street, Glendowie

 

Helen Momota was in attendance to advise the Board of the withdrawn application for 22 Peacock Street, Glendowie and to thank the Board.

 

 

 

 

 

Resolution number OR/2016/72

MOVED by Chairperson DEC Simpson, seconded by Member T Churton:  

That the Ōrākei Local Board thanks Helen Momota for her attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Colin Maiden Park Precinct Master Plan

 

Shyrel Burt, Principal Policy Analyst was in attendance to speak to this report.

 

Resolution number OR/2016/73

MOVED by Deputy Chairperson K Parkinson, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)        adopts the Colin Maiden Park Precinct Master Plan (Attachment A) subject to:

1.      The accommodation block being either in the shown position or centrally next to University Rugby

 

2.      Gymnastics and Rhythmic Gymnastics working together on a lease arrangement within one building identified as GY on Plan 17 of the Colin Maiden Precinct Master Plan

 

3.      The reference to Judo under Indoor Training Facility (ITF) be removed from the Colin Maiden Precinct Master Plan

 

4.      The Indoor Training Facility being booked through the official Council approved booking system with University Cricket as the primary user and University Rugby and other compatible users as secondary users.

 

CARRIED

 

 

13

Michaels Avenue Stage Three Southern Section Concept Plan

 

Pippa Somerville, Parks Liaison & Development Team Leader was in attendance to speak to this report.

 

Resolution number OR/2016/74

MOVED by Deputy Chairperson K Parkinson, seconded by Member K Baguley:  

That the Ōrākei Local Board:

a)      adopts the Michaels Avenue Reserve Concept Plan of South Section, dated June 2016, as set out in Attachment A (page 4) to this report.

 

CARRIED

 

 

14

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

Resolution number OR/2016/75

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board declines to receive the ‘Community lease with Auckland Citizens Advice Bureaux Incorporated’ report as the affected local boards have not been consulted prior to drawing up the agreement.

CARRIED

 

 

15

Funding Agreements and Licences to Occupy and Manage for the Community of St Lukes, St Heliers Community Centre, Glendowie Hall, Meadowbank Community Centre and Tahapa Hall

 

Jenny McKay, Ōrākei and Waitematā Place Manager was in attendance to speak to this report.

 

Resolution number OR/2016/76

MOVED by Chairperson DEC Simpson, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)         approves a funding agreement with St Lukes Presbyterian Church for the years 2016-2019, terminating on 30 June 2019, for the operation of The Community of St Luke.

b)         approves funding for St Lukes Presbyterian Church of $21,880 per annum to be adjusted in accordance with council’s agreed inflationary mechanism, once confirmed.

c)         approves a funding agreement and licence to occupy and manage with St Heliers Community Centre for the years 2016-2021, terminating on 30 June 2021, for the operation of the St Heliers Community Centre.

d)         approves a funding agreement and licence to occupy and manage with St Heliers Community Centre for the years 2016-2021, terminating on 30 June 2021, for the operation of Glendowie Hall.

e)         approves funding for the St Heliers Community Centre and Glendowie Hall of $66,474 per annum, to be adjusted in accordance with council’s agreed inflationary mechanism, once confirmed.

f)          approves a licence to occupy and manage to the St Heliers Community Centre for Glendowie Hall at 83 Crossfield Road, Glendowie, being Lot 214 DP 43378 (as per Attachment A - site plan of Glendowie Hall), with the following clauses:

i)     Term – 5 years commencing 1 July 2016;

ii)    Rent - $1.00 plus GST per term if requested.

g)         approves a funding agreement and licence to occupy and manage to the Meadowbank Community Centre House Incorporated for 2016-2019, terminating on 30 June 2019, for the operation of the Meadowbank Community Centre.

h)         approves a funding agreement and licence to occupy and manage to the Meadowbank Community Centre House Incorporated for 2016-2019, terminating on 30 June 2019, for the operation of Tahapa Hall.

i)           approves funding for Meadowbank Community Centre House Incorporated of $49,885 per annum to deliver the proposed work programme at the Meadowbank Community Centre and Tahapa Hall to be adjusted in accordance with council’s agreed inflationary mechanism, once confirmed.

j)           approves a licence to occupy and manage to the Meadowbank Community Centre House Incorporated for Meadowbank Community Centre at 29-31 St Johns Road Meadowbank being Lot 1 DP 166537 and Tahapa Hall at 22 Tahapa Crescent, Meadowbank, being Lot 1 DP 318605 (as per Attachment C - site plan of Tahapa Hall), with the following clauses:

i)     Term – 3 year commencing 1 July 2016;

ii)    Rent - $1.00 plus GST per term if requested.

k)        requests that officers provide the updated maps for Meadowbank Community Centre, Tahapa Hall and Glendowie Hall to Member Davis and Chair Simpson on or before 11 August 2016 for approval.

 

l)          requests that should the redevelopment of Meadowbank Community Centre house be progressed before 1 July 2019, the lease will not negate the ability to redevelop.

 

CARRIED

 

 

16

2015/2016 Lease Workplan - Expediated Renewal and Review of Ongoing Lease Management

 

Resolution number OR/2016/77

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)      approves the renewal of leases to the following community organisations on the existing terms and conditions:

Group and location

Renewal term and rent

Glendowie Tennis Club, 1 Forfar Road, Churchill Park, Glendowie

1st renewal of 5 years, $500 rent per annum

01/01/2016 – 31/12/2020

The Girl Guides Association Incorporated, 87 Patteson Avenue, Mission Bay

1st renewal of 5 years, $250 rent per annum

01/10/2015 – 30/09/2020

 

b)      notes that community outcome plans are not required or provided with these lease renewals.

CARRIED

 

 

17

Community Lease Work Programme 2016/2017

 

Resolution number OR/2016/78

MOVED by Chairperson DEC Simpson, seconded by Member K Baguley:  

That the Ōrākei Local Board approves the community lease 2016/2017 work programme as detailed in Attachment A.

CARRIED

 

 

18

Ōrākei Local Board Tree Protection Grants Programme

 

Resolution number OR/2016/79

MOVED by Member T Churton, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board:

a)      agrees to undertake a one year pilot programme to incentivise the retention and maintenance of scheduled trees and other trees or groups of trees deemed to be notable based on the Ōrākei Local Board’s eligibility criteria to minimise the loss of amenity provided by trees in the Ōrākei Local Board area.

b)      adopts the 2016/2017 Ōrākei Local Board Tree Protection Grants Programme and criteria as per attachment A.

c)      agrees to set aside up to $15,000 from the Community and Events Grants budget for this pilot Tree Protection Grants programme.

 

CARRIED

 

 

19

Local Board Feedback on the Local Government Act 2002 Amendment Bill

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

 

 

 

 

 

Resolution number OR/2016/80

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board endorses the tabled feedback on the Local Government Act 2002 Amendment Bill.

CARRIED

 

Attachments

a     Ōrākei Local Board feedback on the Local Government Act 2002 Amendment Bill

 

 

20

Local Board Input on the Proposed National Policy Statement on Urban Development

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

 

 

 

 

Resolution number OR/2016/81

MOVED by Chairperson DEC Simpson, seconded by Member K Baguley:  

That the Ōrākei Local Board formally endorses the tabled Board’s feedback on the proposed National Policy Statement (NPS) on Urban Development Capacity.

CARRIED

 

Attachments

a     Feedback from the Ōrākei Local Board on the proposed National Policy Statement on Urban Development Capacity

 

 

21

Auckland Transport  Update - August 2016

 

Melanie Dale, Auckland Transport Elected Relationship Manager was in attendance to speak to this report.

 

Resolution number OR/2016/82

MOVED by Chairperson DEC Simpson, seconded by Member K Baguley:  

That the Ōrākei Local Board:

a)         receives the ‘Auckland Transport Update – August 2016’ report.

b)        requests all outstanding Auckland Transport resolutions from item 31 be responded to no later than the September 2016 business meeting.

c)         thanks Melanie Dale for her on-going support as its Auckland Transport Relationship Manager over the past three years.

CARRIED

 

 

22

ATEED Six-Monthly Report to the Ōrākei Local Board

 

Resolution number OR/2016/83

MOVED by Chairperson DEC Simpson, seconded by Member T Churton:  

That the ATEED six-monthly report to the Ōrākei Local Board be received.

 

CARRIED

 

 

23

Chairperson's Report

 

Resolution number OR/2016/84

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the Chairperson’s report be received.

CARRIED

 

 

24

Board Member Report - Kit Parkinson

 

Resolution number OR/2016/85

MOVED by Deputy Chairperson K Parkinson, seconded by Chairperson DEC Simpson:  

That the Orākei Local Board:

a)         receives Member Parkinson’s report.

b)         requests officers to immediately progress the option of granting a community lease over the Council owned property at 400 St Johns Road (previous Scarborough Yard site) to Meadowbank Pony Club and Riding for the Disabled.

CARRIED

 

 

25

Board Member Report - Ken Baguley

 

Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number OR/2016/86

MOVED by Deputy Chairperson K Parkinson, seconded by Chairperson DEC Simpson:  

That Member Baguley’s tabled report be received.

CARRIED

 

Attachments

a     Board Report: Member Baguley August 2016  

 

 

26

Board Member Report - Kate Cooke

 

Resolution number OR/2016/87

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:   

That Member Cooke’s report be received.

CARRIED

 

 

27

Board Member Report - Troy Churton

 

Resolution number OR/2016/88

MOVED by Member T Churton, seconded by Chairperson DEC Simpson:  

That Member Churton’s report be received.

CARRIED

 

 

28

Board Member Report - Colin Davis

 

Resolution number OR/2016/89

MOVED by Member CRJ Davis, seconded by Deputy Chairperson K Parkinson:  

a)      That the report be received.

b)      That staff report to the Board on the provision of access points (as previously requested by the Board during the development of plans for the Trail) to and from the Stonefields Heritage Trail and adjacent properties, in addition to the Warehouse site, in Lunn Avenue where the trail and the properties are almost level, which will benefit those properties from pedestrian access to and from the trail as well as being an added amenity for the residents of Stonefields and others accessing this unique heritage trail.

CARRIED

 

 

29

Board Member Report - Mark Thomas

 

Resolution number OR/2016/90

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That Member Thomas’s report be received.

CARRIED

 

 

30

Governance Forward Work Calendar

 

Resolution number OR/2016/91

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:  

That the Ōrākei Local Board Governance Forward Work Calendar be noted.

CARRIED

 

 

31

Resolutions Pending Action

 

Resolution number OR/2016/92

MOVED by Chairperson DEC Simpson, seconded by Member T Churton:  

That the Ōrākei Local Board

a)         notes the resolutions pending action report.

b)        requests that outstanding resolutions with a red status on the Resolutions Pending Action report be updated and/or completed by the Board’s final business meeting on 1 September 2016.

CARRIED

 

 

32

Local Board Workshop Record of Proceedings

 

Resolution number OR/2016/93

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board record of proceedings for the Ōrākei Local Board workshop held on 14 July 2016 be noted.

CARRIED

 

 

33

Ōrākei Local Board Achievements Register

 

Resolution number OR/2016/94

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board updated achievements register be noted.

 

CARRIED

  

 

34        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

35

Procedural motion to exclude the public

 

Resolution number OR/2016/95

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the Ōrākei Local Board:

a)      excludes the public from the following part(s) of the proceedings of this meeting.

b)     agrees that relevant staff supporting the Ōrākei Local Board be permitted to remain for Confidential Item after the public has been excluded, because of their knowledge which will assist the Ōrākei Local Board in its decision making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

C1       Tagalad Reserve, 11a Marau Crescent, Mission Bay - Mission Bay Tennis                 Club - New Licence to Spark New Zealand Trading Limited

 

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information that will or may prejudice that third parties commercial position if that information was disclosed.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

 

CARRIED

 

4.59pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.03pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Tagalad Reserve, 11a Marau Crescent, Mission Bay - Mission Bay Tennis Club - New Licence to Spark New Zealand Trading Limited

 

Resolution number OR/2016/96

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:  

That the report and attachments remain public excluded until the reasons for

confidentiality no longer exists.

CARRIED

  

In closing of the meeting, the Chair thanked all officers for their attendance and input in support of the above agenda items

 

5.04 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................