Ōrākei Local Board

OPEN MINUTES

Minutes of an extraordinary meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 4 August 2016 at 2.00pm.

present

Chairperson	Desley Simpson, JP
Deputy Chairperson	Kit Parkinson
Members	Ken Baguley
	Troy Churton	From 3.04pm, item 8.8
	Colin Davis, JP
	Mark Thomas	From 2.05pm, item 8.1 till 3.13pm, item 8.9

ABSENT

Member

Kate Cooke, JP

Ōrākei Local Board 04 August 2016

1 Welcome

2          Apologies

Resolution number OR/2016/97

MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis:

That the Ōrākei Local Board accepts the apology from Member Cooke for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Leave of Absence

There were no leaves of absence.

5 Acknowledgements

There were no acknowledgements.

6 Petitions

There were no petitions.

7 Deputations

There were no deputations.

8 Public Forum

8.1	Public Forum - Ellerslie Residents Association
	Edgar Henson and Peter Hynes, Ellerslie Residents Association were in attendance to speak to the Board on the Association’s interim accountability report for the 2015/2016 period.
	Resolution number OR/2016/98 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Ōrākei Local Board thanks Edgar Henson and Peter Hynes, Ellerslie Residents Association for their attendance and presentation. CARRIED

8.2	Public Forum - Tamaki Drive Protection Society
	Juliet Yates and Ross Duder, Tamaki Drive Protection Society were in attendance to speak to the Board on the Society’s interim accountability report for the 2015/2016 period. Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OR/2016/99 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson: That the Ōrākei Local Board thanks Juliet Yates and Ross Duder, Tamaki Drive Protection Society for their attendance and presentation. CARRIED
	Attachments a     Tamaki Drive Protection Society presentation to the Ōrākei Local Board

Secretarial Note:       Item 8.5 was heard at this point.

8.3	Public Forum - Mission Bay Business Association
	Megan Burgess and Mark Goldstine, Mission Bay Business Association were in attendance to speak to the Board on the Association’s interim accountability report for the 2015/2016 period.
	Resolution number OR/2016/100 MOVED by Chairperson DEC Simpson, seconded by Member K Baguley: That the Ōrākei Local Board thanks Megan Burgess and Mark Goldstine, Mission Bay Business Association for their attendance and presentation. CARRIED

8.4	Public Forum - Ōrākei Community Association
	Peter Haarhaus, Ōrākei Community Association was in attendance to speak to the Board on the Association’s interim accountability report for the 2015/2016 period. Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OR/2016/101 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson: That the Ōrākei Local Board thanks Peter Haarhaus, Ōrākei Community Association for his attendance and presentation. CARRIED
	Attachments a     Ōrākei Community Association presentation to the Orakei Local Board b     Work Programme Schedule c    Proof of Success Feedback d    Ōrākei Community Association event photographs

8.5	Public Forum - Meadowbank and St Johns Residents Association
	Tim Duguid and Barry Stewart, Meadowbank and St Johns Residents Association were in attendance to speak to the Board on the Association’s interim accountability report for the 2015/2016 period.
	Resolution number OR/2016/102 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: That the Ōrākei Local Board thanks Tim Duguid and Barry Stewart, Meadowbank and St Johns Residents Association for their attendance and presentation. CARRIED

8.6	Public Forum - Mission Bay Kohimarama Residents Association
	Don Stock, Mission Bay Kohimarama Residents Association was in attendance to speak to the Board on the Association’s interim accountability report for the 2015/2016 period.
	Resolution number OR/2016/103 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Ōrākei Local Board thanks Don Stock, Mission Bay Kohimarama Residents Association for his attendance and presentation. CARRIED

8.7	Public Forum - Stonefields Residents Association
	Lauren Andreoli and Michele Hansen, Stonefields Residents Association were in attendance to speak to the Board on the Association’s interim accountability report for the 2015/2016 period.
	Resolution number OR/2016/104 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Ōrākei Local Board thanks Lauren Andreoli and Michele Hansen, Stonefields Residents Association for their attendance and presentation. CARRIED

8.8	Public Forum - Save our St Heliers
	Margaret King, Save our St Heliers was in attendance to speak to the Board on the Group’s interim accountability report for the 2015/2016 period. Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number OR/2016/105 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: That the Ōrākei Local Board thanks Margaret King, Save our St Heliers for her attendance and presentation. CARRIED
	Attachments a     Save our St Heliers event photographs

Secretarial Note:       Member Thomas left the meeting at 2.59pm and returned at 3.02pm.

8.9	Public Forum - St Heliers-Glendowie Residents Association
	Bill Carlin, Keith Savory and Robert Johnston, St Heliers-Glendowie Residents Association were in attendance to update the Board on the Residents Association’s activities.
	Resolution number OR/2016/106 MOVED by Chairperson DEC Simpson, seconded by Member T Churton: That the Ōrākei Local Board thanks Bill Carlin, Keith Savory and Robert Johnston, St Heliers-Glendowie Residents Association for their attendance and presentation. CARRIED

9 Extraordinary Business

There was no extraordinary business.

10 Notices of Motion

There were no notices of motion.

11

Orakei Local Board multi-year grants interim accountability and 2016/2017 grant allocation

Danielle Hibson and Jaimee Wieland, Community Grant Advisors were in attendance to speak to this report.

Resolution number OR/2016/107

MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson:

That the Ōrākei Local Board:

a)      receives the interim accountability reports for the Business Associations listed in the following table and approves the release of the 2016/2017 instalment as per the table:

Application No.	Organisation Name	Total Approved 2015/2016	Total to be released 2016/2017
MYBA1612001	Ellerslie Business Association	$20,000	$10,000
MYBA1612002	St Heliers Village Association Incorporated	$20,000	$0
MYBA1612003	Remuera Business Association Inc	$20,000	$0
MYBA1612004	Mission Bay Business Association	$20,000	$7,516
Total Requested		$80,000	$17,516

b)      receives the interim accountability reports for the Residents Associations listed in the following table and approves the release of the 2016/2017 instalment as per the table:

Application No.

Organisation Name

Total Approved 2015/2016

Total to be released 2016/2017

MY1612-001

Ōrākei Community Association Incorporated

$4,915.50

$2,500

MY1612-002

Stonefields Residents Association

$5,000

$1,500

MY1612-003

Ellerslie Residents Association Incorporated

$5,000

$0

MY1612-004

Remuera Residents Association Incorporated

$5,000

$2,380

MY1612-008

Meadowbank and St Johns Residents Association Incorporated

$5,000

$1,793

MY1612-009

Mission Bay Kohimarama Residents Association

$5,000

$2,500

Total Requested

$29,915.50

$10,673

c)      receives the interim accountability reports for the Recognised Community Groups listed in the following table and approves the release of the 2016/2017 instalment as per the table:

Application No.	Organisation Name	2015/2016	2016/2017
MY1612-006	Tamaki Drive Protection Society Incorporated	$4,000	$2,000
MY1612-010	Save Our St Heliers	$4,000	$800
Total Requested		$8,000	$2,800

d)      approves the Residents Association Multi-Year late application listed in the  following table from its 2016/2017 Residents Association Support Budget:

Application

Organisation Name

Amount Requested

Requested for

MY1612-011

St Heliers/Glendowie Residents Association Inc 

$5,000

Towards the costs of running the association

Total

$5,000

e)    approves the following applications for additional funding from its 2016/2017 Residents Association and Business Association Support Budgets:

Application

Organisation Name

Amount Requested

Purpose

QR1612-405

Mission Bay Kohimarama Residents Association 

$2,000

Towards public meeting and community initiative costs

QR1612-410

Ōrākei Community Association Inc. 

$3,000

Towards locally made art competition

N/A

Mission Bay Business Association

$4,000

Towards bark for Selwyn Reserve

Total

$9,000

CARRIED

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

In closing of the meeting, the Chair thanks all officers for their attendance and input in support of the above agenda items.

3.21 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................