I hereby give notice that an ordinary meeting of the Pacific Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 10
August 2016
4.30pm
Ground Floor,
Boardroom
Auckland Town
Hall
301-305 Queen Street
Auckland
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Pacific Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Aiolupotea Sina Aiolupotea-aiono
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Deputy Chairperson
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Sefita Hao'uli
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Members
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Apulu Reece Autagavaia
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Tunumafono Ava Fa'amoe
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Rev Tevita Finau
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Tevita Funaki
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Afa'ese Manoa
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'Ofeina Manuel-Barbarich
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Richard Pamatatau
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Sam Sefuiva
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Leilani Tamu
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Liaison Councillor
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Anae Arthur Anae
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(Quorum 6 members)
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Mike Giddey
Democracy Advisor
2 August 2016
Contact Telephone: (09) 890 8143
Email: mike.giddey@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Pacific
Peoples Advisory Panel
10 August 2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Pacific Peoples Advisory Panel Work Programme Update 7
6 Pacific Peoples Advisory Panel Chairperson and Member
Updates 15
7 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Pacific Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 29 June 2016, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Pacific
Peoples Advisory Panel
10 August 2016
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Pacific Peoples
Advisory Panel Work Programme Update
File No.: CP2016/16518
Purpose
1. To receive up-to-date
information regarding the Pacific Peoples Advisory Panel’s work programme.
Executive
summary
2. Pacific Peoples
Advisory Panel provides advice to Auckland Council to ensure that the
views and needs of the Pacific communities of Auckland are incorporated in
council’s decision-making, by:
· reviewing and commenting on the content
of council’s strategies, policies, plans, bylaws and projects
· advising council on ways to communicate
and engage effectively with their communities.
· bringing to the attention of council any
matters that they consider to be of particular importance for or concern to
Pacific communities.
3. Since its
establishment in May 2014, the Pacific Peoples Advisory Panel in this electoral
term has advised on more than 30 council policies including the Significance
and Engagement Policy, Arts and Culture Strategic Action Plan, Long-term Plan
2015-2025, and the 2016 Local Government Elections.
4. The Pacific
Peoples Advisory Panel’s term ends on 8 September 2016, one month prior to the
2016 Local Government Elections date.
5. A review of the
six demographic advisory panels is under way, conducted by an independent
contractor. The review process has included group discussions with chairs of
advisory panels, liaison councillors and lead officers. Council staff organised
a whole of panel workshop to include panel members’ views and insights.
6. The Pacific
Peoples Advisory Panel has been invited to present to the Governing Body on 25
August 2016 to address its achievements and offer advice on council’s strategic
approach to Pacific peoples and communities in the next term.
7. Kim Taunga,
Lead Officer Support, will provide an update on the milestones and achievements
of the Pacific Peoples Advisory Panel in the 2013-2016 term.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) receive the Pacific Peoples
Advisory Panel Work Programme update for August 2016.
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Attachments
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No.
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Title
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Page
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aView
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Pacific Peoples Advisory Panel Schedule of Feedback
and Advice - August 2016
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9
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bView
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Pacific Peoples Advisory Panel Work Programme - August
2016
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13
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Signatories
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Authors
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Jaimee Maha - Democracy Advisor
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Authorisers
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Kim Taunga - Lead Officer Support
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Pacific
Peoples Advisory Panel
10 August 2016
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Pacific Peoples
Advisory Panel
10 August 2016
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Pacific Peoples
Advisory Panel
10 August 2016
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Pacific Peoples Advisory Panel Chairperson and Member
Updates
File No.: CP2016/16617
Purpose
1. To receive updates from the
Pacific Peoples Advisory Panel chairperson and members, and to reflect on key
milestones achieved over the current council term.
Executive
summary
2. The 10 August 2016 meeting is
the final meeting of the Pacific Peoples Advisory Panel for the current council
term.
3. The chairperson and members of
the Pacific Peoples Advisory Panel will have the opportunity to provide updates
on their activity since their 29 June 2016 meeting.
4. The chairperson and members will
also have the opportunity to reflect on key milestones achieved over the
current council term.
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Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) note the updates from the
chairperson and panel members, and the key milestones achieved over the
current council term.
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Jaimee Maha - Democracy Advisor
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Authorisers
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Kim Taunga – Lead Officer Support
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