Agenda of Parks, Recreation and Sport Committee

I hereby give notice that an ordinary meeting of the Parks, Recreation and Sport Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 31 August 2016

3.30pm

Room 1, Level 26
135 Albert Street
Auckland

Parks, Recreation and Sport Committee

OPEN AGENDA

MEMBERSHIP

Chairperson	Hon Christine Fletcher, QSO
Deputy Chairperson	Cr Calum Penrose
Members	Cr Dr Cathy Casey	Cr Wayne Walker
	Cr Bill Cashmore	Cr John Watson
	Cr Ross Clow	Member Glenn Wilcox
	Cr Chris Darby	Member Karen Wilson
	Cr Alf Filipaina
	Cr Mike Lee
	Cr Dick Quax
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE

Ex-officio	Mayor Len Brown, JP
	Deputy Mayor Penny Hulse

(Quorum 8 members)

Tam White

Democracy Advisor

26 August 2016

Contact Telephone: (09) 890 8156

Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

Areas of Activity

· Provision of regional facilities and open space

· Regional frameworks for local facility and open space provision

· Encouraging healthy lifestyles through participation in sport and recreation sectors

· Facilitating partnerships and collaborative funding models across the sport and recreation sectors

· Performing the delegation made by the Governing Body to the former Parks, Recreation and Heritage Forum, under resolution GB/2012/157 in relation to the Dog Policy

Responsibilities

Within the specified area of activity the Committee is responsible for:

· In accordance with the work programme agreed with the parent committee, developing strategy and policy, including any agreed community consultation, to recommend to the Regional Strategy and Policy Committee

· Acting as a community interface for consultation on policies and as a forum for raising community concerns, while ensuring community engagement is complementary to that undertaken by local boards

· Making decisions within delegated powers

Powers

All powers necessary to perform the Committee’s responsibilities

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (see Governing Body responsibilities)

(b) where the Committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million other than for land purchases which shall have a limit of $5 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Regional Strategy and Policy Committee

EXCLUSION OF THE PUBLIC – WHO NEEDS TO LEAVE THE MEETING

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Only staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

IMSB

· Members of the IMSB who are appointed members of the meeting remain.

· Other IMSB members and IMSB staff remain if this is necessary in order for them to perform their role.

CCOs

Representatives of a CCO can remain only if required to for discussion of a matter relevant to the CCO.

Parks, Recreation and Sport Committee

31 August 2016

ITEM TABLE OF CONTENTS PAGE

1 Apologies 9

2 Declaration of Interest 9

3 Confirmation of Minutes 9

4 Petitions 9

5 Public Input 9

5.1 Orakei Basin projects - Lynley Olsen 9

6 Local Board Input 9

6.1 Development of a memorial practice guideline for Auckland Council cemeteries - Shale Chambers 10

7 Extraordinary Business 10

8 Notices of Motion 10

9 General Manager's Report - Parks, Sports and Recreation

The General Manager’s report was not available when the agenda went to print and will be circulated prior to the meeting.

10 Parks' Growth Programme - FY15/16 and FY16/17 11

11 Community and school partnership project 19

12 Approval to correctly classify at Cascades Kauri Park, Waitakere Ranges Regional Park 25

13 Development of a memorial practice guideline for Auckland Council cemeteries 39

14 Classification of Beachlands Domain, 35R Beachlands Road, Beachlands 43

15 Information Items 53

16 Consideration of Extraordinary Items

PUBLIC EXCLUDED

17 Procedural Motion to Exclude the Public 101

C1 Acquisition of land for access to Swanson Cemetery 101

C2 Acquisition of land for open space - Mangere 101

1 Apologies

An apology from Deputy Mayor PA Hulse has been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Parks, Recreation and Sport Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 20 July 2016, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 Orakei Basin projects - Lynley Olsen

Purpose

1. Lynley Olsen of the Orakei Basin Advisory Group will address the committee in relation to projects at the Orakei Basin.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) receive the presentation and thank Lynley Olsen for her attendance.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

6.1 Development of a memorial practice guideline for Auckland Council cemeteries - Shale Chambers

Purpose

1. Shale Chambers, Waitemata Local Board Chair will address the committee regarding the development of a memorial management guideline for Auckland Cemeteries, in particular, the Symonds Street Cemetery.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) receive the presentation and thank Shale Chambers for his attendance.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Parks, Recreation and Sport Committee

31 August 2016

Parks' Growth Programme - FY15/16 and FY16/17

File No.: CP2016/16970

Purpose

1. To endorse the Parks’ Growth Programme (“Growth Programme’) for delivery within FY16/17 and to summarise the expenditure against the Park’s Growth Programme for FY15/16.

Executive summary

2. A report to the Parks Recreation and Sport (PRS) Committee in September 2015 recommended that “each year, officers report back to the Committee and seek confirmation of the Growth Programme for the following year and receive an update on delivery progress for the prior year”. This represents that report.

3. With the adoption of the Long-term Plan (LTP) 2015-2025, the Auckland Council committed to an investment of $250 million over the 10 years of the plan for sports and park development.

4. The Growth Programme is set up as a regional programme, so that it can respond to new population growth and can remain flexible to respond to changes in demand. The programme takes a three year regional view of project delivery, with year one projects agreed and notified to local boards through the Annual Plan process, and indicative allocations for years two and three. The Growth Programme is reviewed on an annual basis using a regional prioritisation process, to ensure that projects are continuing to respond to evidence of growth, regional policy, local board plans and meet council’s capacity and readiness to deliver.

5. The Growth Programme is split into four sub-programmes: general park development; playspace development; greenways and walkways development and sport development (Sports Infrastructure Development – SID).

6. Project budgets are allocated against local board budgets for delivery. However, if a project is unable to be delivered then the budget will be removed from that local board budget and allocated back to the regional Growth Programme for reallocation to the next highest priority project in the relevant programme.

7. A total of $6.8million was spent from the Growth Programme for FY15/17. Some projects were unable to be completed and delivered during that year so there will be a carry forward of approximately $4.5m which will be used to complete those projects.

8. A total of $30million has been allocated to deliver projects within FY16/17, the detail of which can be seen in Attachment A.

9. $6million of budget will be moved to outer years to support project delivery from FY18/19 onwards in response to new population growth.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) endorse the Growth Programme outlined within this report for delivery within FY16/17

b) approve the circulation of this report to Local Boards for their information.

Comments

Background

10. A report to the Parks Recreation and Sport (PRS) Committee in September 2015 recommended that “each year, officers report back to the Committee and seek confirmation of the Growth Programme for the following year and receive an update on delivery progress for the prior year”. This represents that report.

11. With the adoption of the Long-term Plan (LTP) 2015-2025, the Auckland Council committed to an investment of $250 million over the 10 years of the plan for sports and park development.

12. This investment is known as the “Growth Programme” and is funded from a variety of sources with the majority (70%) directly attributed to the development contributions paid to Auckland Council by developers.

13. In general terms the Growth Programme funds the ongoing development and management of new open space and related facilities in green-field areas and urban areas that are experiencing new population growth.

14. The investment outcomes of the Growth Programme are linked directly to new population growth and include:

· the activation of open space

· improving the quality of open space provision

· increasing the capacity of the open space network and

· improving the visitor experience whilst using the open space.

15. The Growth Programme is aligned to the strategic outcomes outlined within the Parks and Open Space Strategic Action Plan (POSSAP) and most specifically the following areas of focus:

16. As the Growth Programme is intended to respond to new population growth it has been set up as a regional programme so that it can remain flexible to respond to changes in demand. The Growth Programme takes a three year regional view of project delivery, with year one projects agreed and notified to local boards through the Annual Plan process, and indicative allocations for years two and three. The programme is reviewed on an annual basis using a regional prioritisation process, to ensure that projects are continuing to respond to evidence of growth, regional policy, local board plans and meet council’s capacity and readiness to deliver.

17. The Growth Programme is split into four sub-programmes: general park development; playspace development; greenways and walkways development and sports infrastructure development.

18. All projects that are funded through the Growth Programme have been prioritised for funding based on a number of criteria:

· The development is taking place on either a council owned reserve or Ministry of Education land;

· The project includes a development component that is either providing an improved level of provision or is providing capacity for future growth within the area;

· The proportion of the project that is directly attributable to growth eg 100% would be a greenfield area;

· The proportion of the project that will directly benefit a new community within the next ten years;

· That the project aligns with either a governing body or local board priority and/or sits within one of the identified Spatial Priority Areas (SPAs);

· That the project is adequately staged and is ready to start as soon as possible within the financial year that the budget is allocated.

19. Overall the programme funds park development of which 70% is directly attributable to new population growth and the remaining 30%, which is funded through rates, can be used for other development.

20. Project budgets, once agreed, are allocated against local board budgets for delivery. However, if a project is unable to be delivered then the budget will be removed from that local board budget and allocated back to the regional Growth Programme for reallocation against the next project on the prioritised list for that particular programme workstream. This was agreed by the PRS Committee following the presentation of the previous report in September 2015.

Programme Delivery within FY15/16

21. As reported in a previous report to this Committee in September 2015 titled “Growth Programme”, a budget of $28m was allocated to a number of projects for delivery within the same year.

22. As was also reported to the PRS Committee in September 2015, the Growth Programme was created with urgency under significant time constraints. Unfortunately this has meant that as the agreed projects were explored in more detail it became apparent that some of the projects would need more work and therefore would not be ready to deliver within the FY15/16 financial year.

23. As a result of this $10million of the Growth Programme budget was moved to outer years during the draft LTP process - $5million to FY16/17 and $5million to FY17/18. The budget over the term of the 2015-2025 LTP is now:

FY16	FY17	FY18	FY19	FY20	FY21 – FY25	Total
$18m	$36m	$38m	$35m	$36m	$87m	$250m

24. The Growth Programme for FY15/16 was made up of the following budget allocations:

Programme workstream	Budget allocation FY15/16
General park development	$5m
Greenways and walkways development	$3.5m
Playspace development	$1.7m
Sports Infrastructure development	$6.9m
Budget unallocated	$0.9m
Budget for FY15/16	$18m
Budget moved to outer years	$10m
Total growth programme budget for FY15/16 in draft LTP (from previous committee report presented September 2015)	$28m

25. The total spend against each of the programme workstreams is shown below:

Programme workstream	Total spend FY15/16
General park development	$2.3m
Greenways and walkways development	$1.2m
Playspace development	$0.2m
Sports Infrastructure development (SID)	$3.1m
Total expenditure	$6.8m
% of programme delivered during FY15/16	38%

26. For a variety of reasons a number of the planned projects for FY15/16 were not completed by the end of the financial year. This means that there will be a carry forward to FY16/17 of approximately $4.5million which will be used to fund those projects to completion.

Growth project programme FY16/17

27. Multiple projects have been identified for delivery within FY16/17 under the Growth Programme and these are shown in Attachment A. Each of these projects has been prioritised against the criteria outlined above to ensure that they will be meeting a provision requirement generated through new population growth and that they will either be delivered or will start (for multi-year projects) within the current financial year.

28. These projects have already been notified to local boards through the Annual Plan process, and budgets will be allocated against local board budgets for their delivery.

29. The breakdown of the Growth Programme workstream budget allocations for FY16/17 are shown below (excluding carry forwards):

Programme workstream	Budget allocation for FY16/17
General park development	$7m
Greenways and walkways development	$6m
Playscape development	$2.5m
Sports Infrastructure development (SID)	$14.5m
Total allocated budget	$30m
Total budget allocation for FY16/17	$36m
Budget to be moved to outer years	$6m

30. A decision has been made to move budget to outer years to support project delivery from FY17/18 onwards when more projects will be ready to be delivered in line with growth expectations.

Consideration

Local board views and implications

31. The projects identified for delivery under the Growth Programme have been discussed with local boards through workshops held in April and May 2016 during the Annual Plan process. Whilst the Growth Programme is regionally allocated based on prioritisation against the criteria outlined above (to respond to growth across the region) the bulk of delivery will take place on local parks and therefore local board notification is required.

32. A copy of this report will be circulated to local boards for their information

Māori impact statement

33. Consultation with mana whenua will be undertaken as part of project scoping and delivery as required throughout the delivery of capital development.

34. In addition to this the Parks department worked with Te Waka Angamua and Environmental Services and arranged a workshop in December 2015 with all interested mana whenua to present the proposed Parks Sport and Recreation three year annual work programme. This was an opportunity for mana whenua to indicate which projects in the programme they had an interest in. It is proposed that this workshop is held on an annual basis to ensure that mana whenua are engaged earlier in the process.

Implementation

35. Implementation of the Growth Programme is already underway to ensure the delivery of projects take place within this financial year. Planning, consents and design are either complete or are being finalised with the majority of project delivery taking place from October 2016 onwards. Early stage one (design and consents) projects are underway for those projects that are to be delivered within FY17/18.

Attachments

No.	Title	Page
a View	Parks' Growth Programme FY16/17 to FY18/19	15

Signatories

Author

Clare Thorne - Programme Manager

Authorisers

Mark Bowater - Manager Parks

Rod Sheridan - General Manager Community Facilities

Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

31 August 2016

Community and school partnership project

File No.: CP2016/14355

Purpose

1. To endorse the Community and School Partnership project which aims to facilitate sharing and partnerships of community and school facilities for wider community benefit.

Executive summary

2. The Ministry of Education (MOE), Sport New Zealand, Aktive – Auckland Sport and Recreation and Auckland Council are working collaboratively on a project to “improve access for Aucklanders to sport and recreation facilities by fostering opportunities for investment and greater sharing of school and community assets”.

3. The project has been developed in response to the following issues and challenges:

· Increasing pressure on facilities and gaps in provision as the city grows

· Expected increase of 107,000 school aged children over the next 30 years

· Shortage of land and limited resources for new sport and recreation facilities

· Perceptions of under-utilised sport facilities in schools

4. Partnerships with schools offer significant opportunities to maximise the value of combined investment, improve operational sustainability, optimise utilisation and develop better quality facilities. For council, partnerships are a key strategy to explore in order to meet growing sport and recreation facility needs, particularly where land and resources are limited.

5. The project has five key components:

· Stocktake of existing school sport and recreation facilities

· Confirm the gaps in the sport facility network to align planning

· Develop a clear framework to guide community and school partnerships

· Develop tools and resources to support community and school partnerships

· Undertake pilot projects to demonstrate and test the framework, tools and resources

6. The project is focused on sport facilities including sport fields, indoor courts, outdoor courts and swimming pools but the framework and resources could be used for other facilities.

7. Five pilot projects have been identified for investigation:

· Western Springs College (Waitemata) – indoor court facility

· Kingsway School (Hibiscus and Bays) – artificial turf and lighting

· Orminston Campus (Howick) - cricket nets and hockey turf

· Multiple schools in Devonport-Takapuna – sport field provision

· Birkdale Primary School (Kaipatiki) – outdoor courts.

8. Each pilot will be investigated to determine the level of community benefit from any council investment. Funding could potentially be sourced from reviewing priorities of existing budgets or a separate business case. This will be reported in early 2017.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) endorse the Community and School Partnership project to improve access for Aucklanders to sport and recreation facilities by fostering opportunities for investment and greater sharing of school and community assets.

b) endorse the investigation of the following pilot community and school partnerships:

· Western Springs College – indoor court facility

· Kingsway College – artificial turf and lighting

· Orminston Campus – cricket nets and hockey turf

· Devonport-Takapuna area – sports fields

· Birkdale Primary School – outdoor courts.

c) support in principle council investment in community and school partnerships to realise the significant benefits and better value achieved from combined investment and collaborative provision of sport and recreation facilities.

d) note a further report on funding of pilot community and school partnerships will be reported in early 2017 once investigations are further progressed, with any investment sourced from reviewing priorities of existing budgets or separate business case.

e) note this report will be circulated to all local boards for their information.

Comments

Background

9. Auckland Sport and Recreation Strategic Action Plan - Initiative 8.1 seeks to “work with the Ministry of Education and schools to form better partnerships to improve access and sharing of facilities and align future planning”.

10. Sport New Zealand has developed the National Facility Framework aimed at getting “better value from New Zealand sporting facilities”. This framework identifies partnerships and collaboration with the education sector as a critical success factor in providing a network of quality sporting facilities for communities to participate.

11. In October 2015, the Ministry of Education (MOE) adopted “Shared Community Use Principles” to guide Boards of Trustees (BOT) and the ministry to encourage and facilitate shared use of school facilities where there is a public interest.

12. To date, community and school partnerships and sharing has occurred on a case-by-case basis. The absence of an overarching framework or principles for shared use and partnerships has led to missed opportunities for true collaboration, sharing of knowledge and a best practice approach. In some cases it has led to duplication of investment/facilities and poor decisions in the design and operation of facilities.

13. Auckland’s growth results in a number of issues and challenges.

· Intensification of pressure on existing sport and recreation facilities.

· Exacerbated gaps and shortages of sport and recreation provision.

· An expected increase of 107,000 school aged children over the next 30 years places pressure on school sites to meet the need for classrooms and sport and recreation.

· Shortage of land available to build new sport and recreation facilities.

· Limited resources to develop new sport and recreation facilities.

· Perceptions of underutilised capacity in the school facility network.

14. In 2015 a survey was completed by 178 of the 533 Auckland schools (33% response rate). The results shows 85% of responding schools make some or all of their sports facilities available for community use, although whether this proportion applies to all schools needs to be determined.

15. The main reasons for schools not making facilities available for community use include:

· Security concerns over school property and equipment

· Additional cost of staff to open and close facilities

· Poor quality or increased cost of maintenance from increased use

· Health and safety concerns of participants

· School use being the priority.

Outline of the Community and School Partnership project

16. Schools play a vital role in building strong, connected communities in Auckland, the kind of community that are great to live in. The four organisations are working together to ensure sport and recreation facilities are available, accessible and keep up with the current and future needs of Auckland’s growing and diverse population.

17. The project vision: Improved access for Aucklanders to sport and recreation facilities, by fostering opportunities for investment and greater sharing of school and community assets.

18. The project goals are:

· Establish partnerships and agreements with a network of schools in Auckland who are willing and open to sharing their sport and recreation facilities with the community.

· Improve schools’ access to Auckland’s network of community sport and recreation facilities.

Project components

19. Undertake a phased stocktake of existing school sport facilities and current community use, capacity, opportunities and limitations, building on the previous 2015 survey. Undertake a stocktake of current school use of community facilities.

20. Confirm gaps in the sport facility network using knowledge from current research and strategic plans to align planning for the future provision of sport and recreation facilities for sports fields, swimming pools, indoor courts and outdoor courts.

21. Develop a framework to guide partnerships and shared sport and recreation facilities in different scenarios, as follows:

· investment and/or development of facilities in new schools

· investment and/or development of facilities within existing schools

· facilitating agreements with Board of Trustees to improve community access to facilities in existing schools

· improve school access to existing sport and recreation facilities in the community.

22. Develop tools and resources to support planning and implementing community and school partnerships making the process as easy as possible.

23. Undertake school and community partnership pilots to test the framework, tools and resources.

24. Out of scope for this project are network planning and land acquisition of school/council provision. These issues are very important and being addressed through other collaborative processes between the MOE and council.

25. The desired project outputs include:

· Joint research and planning enable the identification of more schools and communities who could benefit from a community and school partnership or shared use.

· An agreed framework for working with Ministry of Education and Board of Trustees to facilitate partnerships and sharing of community and school facilities.

· Tools and resources make the process easier and simpler for all partners by outlining the benefits and a step-by-step process to guide schools in sharing school facilities.

· Pilot projects and case studies provide examples of positive partnerships or sharing.

26. The benefits of the project and a region-wide approach include:

· Align planning for the provision of schools and provision of sport and recreation.

· Maximise the combined resources of partners.

· Maximise utilisation of sport and recreation facilities.

· Contribute towards addressing shortage of sport and recreation facility provision.

· Avoid duplication of investment in the same or similar facilities.

· Share the knowledge, expertise and lessons learnt from previous partnerships to increase partner capability and capacity.

· Improve the quality of sporting facilities for students and local community.

· Contribute to the removing barriers to sport and recreation participation by provision of more local facilities and opportunities.

· Positive benefits from participation in sport and recreation for school students such as; positive correlations with academic achievement, heightened self-esteem, improved cognitive and physical health.

· Making it easier to establish community and school partnerships.

Pilot projects

27. Pilot projects have been selected using three criteria:

· Alignment – common agreement on the desired outcomes and need for facility.

· Willingness – a willing partner who is keen to discuss the opportunity.

· Achievability – timely results can be achieved to inform learnings for the project.

28. Western Springs College – the MOE is undertaking a major rebuild of the school site, which will include upgrading an existing indoor court and development of one new indoor court. There is the potential to add another 2 or 3 indoor courts on the site to provide shared community access. There is a region-wide shortage of indoor courts and particularly in the central area. The school would also like to consider renovation of existing outdoor courts and development of an artificial turf which could also provide for community access. The BOT have recently provided their support to investigating the partnership opportunities in a joint feasibility study, estimated to cost $30,000, which can be funded from existing budgets.

29. Kingsway School – the school are developing a new artificial sports field on the school ground and have approached council for investment to facilitate community access. The school also has outdoor and indoor courts which could be made available for community access and the school are interested in negotiating school use of the adjacent sports fields at Metro Park East. The School has recently submitted a proposal which staff are assessing to determine the community benefits of a partnership. Funding for this pilot could be prioritised from the Sports Infrastructure Development programme.

30. Orminston Campus – three new schools have been developed by the MOE. The Howick Local Board recently approved a grant to develop cricket nets on the junior college site to provide community access and support cricket facilities on Barry Curtis Park. The Senior College has recently approached council and Auckland Hockey Association on the development of a hockey/multi-sport turf on the senior college site. The BOT are considering whether to proceed with undertaking a joint feasibility study (co-funded). Funding for this pilot could be prioritised from the Sports Infrastructure Development programme.

31. Devonport-Takapuna – Takapuna Grammar/Belmont Intermediate approached council with the opportunity to invest in two multi-sport sport turfs on their co-located sites. West Lake Boys High School has also approached council regarding development of two sports fields on their site. There is a shortage in sport field capacity in the Takapuna/Devonport area. Both opportunities are currently being assessed to determine the community benefits. Funding for this pilot could be prioritised from the Sports Infrastructure Development programme.

32. Birkdale Primary School – Kaipatiki Local Board recently approved a grant to upgrade existing outdoor courts on the school site to support community access for basketball and netball. A funding agreement is being developed to define the community outcomes.

Consideration

Local board views and implications

33. It is recommended this report is circulated to all local boards to inform them about the Community and School Partnership project.

34. Local Boards with identified pilot projects have or will be involved in the investigation of these opportunities to ensure their views on the community outcomes are considered. In some scenarios, local boards may be requested to consider funding partnership with schools particularly where the outcomes align with Local Board Plans.

Māori impact statement

35. The development of the Community and School Partnership project has the potential for positive effects for all Aucklanders, including Māori. However, there are no particular impacts on Māori which are different from other users of sport and recreation facilities.

Implementation

36. Work on the Community and School Partnership project has commenced with a joint project team from MOE, Sport New Zealand, Aktive and council. Staff from the Parks, Sport and Recreation Department will drive the project.

37. Sport New Zealand has contributed $35,000 towards the project, which will be used to develop the framework and support investigation of the pilot projects (but not investment into the partnerships). Any additional resources will come from existing operating budgets.

38. Any funding for investment in pilot projects could potentially be sourced from reviewing priorities of existing budgets or a separate business case.

39. A key milestone for the project is to develop the draft framework and initial resources by early 2017 so they can be tested in the pilot projects. The aim is to complete the first four objectives by June 2017. The pilot projects will progress in accordance with development and funding timeframes.

Attachments

There are no attachments for this report.

Signatories

Author

Anita Coy-Macken - Team Leader Provision

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

31 August 2016

Approval to correctly classify at Cascades Kauri Park, Waitakere Ranges Regional Park

File No.: CP2016/14086

Purpose

1. This report seeks approval to correctly classify land under the Reserves Act 1977 (the Act) to be Recreation Reserve and Scenic Reserve at Cascades Kauri Park in the Waitakere Ranges Regional Park.

Executive summary

2. The Waitakere Golf Club was granted a lease to develop and occupy land as a golf course at Cascades Kauri Park in the Waitakere Ranges by the Auckland City Council (the City) in 1948. The Park was transferred by the City to the then Auckland Regional Authority in 1983 for addition to the Authority’s Centennial Memorial Park.

3. In 2010 the Golf Club’s most recent lease expired without a further right of renewal. The Club duly applied to the Auckland Regional Council (ARC) for a new licence to occupy and operate the golf course. ARC’s Parks and Heritage (Reduced Quorum) Committee resolved to grant the club a new licence at its meeting held on 27 September 2010.

4. In order for the new licence to be valid in terms of the Act the land originally leased to the Golf Club needs to be re-defined to now include only the area developed and used for playing golf. That area and the residual area must then, in turn, be classified correctly as to their respective purposes under the Act.

5. The Waitakere Ranges Regional Park Management Plan requires the developed area used by the Club to be correctly defined following the expiry of the Club’s Lease.

6. The Plan in Attachment 1 identifies the golf course area to be classified by council under Section 16(2A) of the Act to be Recreation Reserve (section 17) and the residual land originally leased to the Club to be Scenic Reserve (section 19). A Scenic classification is consistent with the ‘wilderness’ purpose of the surrounding Regional Park land included in the management plan.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) approve classification under the Reserves Act 1977 of the respective land parcels as described in the Survey Plan SO 393773 in attachment 1 pursuant to section 16(2A) as follows:

i. Section 1,3,4 and 7 Recreation Reserve (section 17)

ii. Section 2,5,6,8,9 and 10 Scenic Reserve(section 19).

Comments

7. The Waitakere Golf Club has occupied land at Cascade Kauri Park in the Waitakere Ranges continuously since being granted a lease by Auckland City Council in 1948.

8. The original lease provided to the Club the right to occupy and develop 219 acres (88.79 hectares) of bush and scrub-covered land held in two parcels. The Club was required to develop at least 100 acres of the total land area for an 18 hole golf course.

9. The most recent Lease granted to the Club by the City Council in 1969 finally expired on 31 December 2010, there being no further right(s) in renewal provided to the Club under the Lease.

10. Prior to 1955 the City variously purchased the four relevant parcels of land which now partially contain the developed golf course. These parcels were not held subject to any particular reservation.

11. As a result of the way the land has been developed the course has been developed over four parcels of land, encroaching over the boundaries of the two leased parcels on to two adjoining parcels.

12. In 1983 under the Empowering Act 1982 the City Council transferred Cascade Kauri Park (including the four relevant parcels) to the Auckland Regional Authority (ARC and now Auckland Council). The land was all to be held subject to the Reserves Act however the Empowering Act was silent as to any classification to apply to the transferred land.

13. In September 2010 ARC’s Parks and Heritage (Reduced Quorum) Committee resolved to grant the Waitakere Golf Club Limited a new Licence to Occupy 41.63ha of land the Club has developed as a golf course at Cascades Kauri Park.

14. In order to validate the Licence be in terms of the Reserves Act 1977 and to comply with Policy 17.19.5.91 in the Waitakere Ranges Regional Park Management Plan the land to be included in the Licence needs to be correctly defined on a Land Transfer Plan. This will enable the balance of the land originally leased to the Club to be returned to the Park and for the respective land parcels to be correctly classified under the Act.

15. It is proposed that the land within the licence footprint be classified Recreation Reserve and the balance of land be classified Scenic Reserve consistent with the surrounding Regional Park land.

The plan in attachment A has been prepared to:

a. correctly identify the areas which the Golf Club will occupy and use under the Licence and;

b. classify the respective land parcels under the Reserves Act 1977 as follows:

i. Section 1,3,4 and 7 Recreation Reserve

ii. Section 2,5,6,8,9 and 10 Scenic Reserve.

Consideration

Local board views and implications

16. The views of the Local Board were being sought at the time of writing and will be presented to the committee at the meeting.

Māori impact statement

17. The licence grant is a consequence of a resolution of the legacy ARC and is provided for in the approved Management Plan.

18. ARC publicly notified the proposed licence grant and all submissions received by it were supportive of the land continuing to be used as a golf course under licence to the Club. At the time there were no readily identifiable impacts raised by mana whenua requiring to be considered and addressed by council through either the development of the Regional Parks Management Plan 2010 or the decision to grant the golf club a new licence.

19. Mana whenua were consulted and supportive of the classification proposal prior to reporting to the Parks, Recreation and Sport Committee in July 2016 (see attachment 3 for a summary of responses from mana whenua). However, further consultation with mana whenua will be required as part of the public notification process under the Act.

Implementation

20. In order to correctly classify the land parcels, council must follow the process prescribed in the Reserves Act 1977, which includes council giving public notice of its intention to classify the land and inviting submissions from the public and iwi on the proposal.

Attachments

No.	Title	Page
a View	Survey Plan SO 393773	29
b View	Waitakere Golf course lease areas	35
c View	Summary of Mana Whenua responses	37

Signatories

Author	Dafydd Pettigrew - Parks and Open Space Specialist - Region Wide
Authoriser	Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

31 August 2016

Development of a memorial practice guideline for Auckland Council cemeteries

File No.: CP2016/17135

Purpose

1. To approve the development of a memorial practice guideline for Auckland Council cemeteries.

Executive summary

2. Those buried at Auckland Council’s fifty three cemeteries and their associated memorials form part of Auckland’s historic heritage. Council has made a commitment in the Auckland Plan to protect and conserve that heritage for the enjoyment of present and future generations.

3. Deteriorating memorials can also pose a health and safety risk that as landowner, Auckland Council has a responsibility to manage. However, the memorials are the property of the families and descendants of the deceased and are not council assets.

4. A budget of $50,000 operational expenditure has been identified in the FY17 Annual Plan to develop options for the management of damaged headstones in council cemeteries.

5. This report recommends engaging a conservator to identify those memorials that pose an immediate health and safety risk and recommend options and identify the budget required to mitigate that risk.

6. The development of a memorial practice guideline for the management of heritage memorials at council cemeteries is a priority. The practice guideline would provide consistent procedures for volunteers and community groups assisting council to conserve this heritage and would identify those areas where professional assessment and input is required.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) receive the report.

Comments

Background

7. Those buried at Auckland Council cemeteries and the associated memorials form part of Auckland’s historic heritage. Development of a memorial practice guideline to manage heritage memorials directly aligns with the strategic direction, outlined in the Auckland Plan to protect and conserve Auckland’s historic heritage for the benefit and enjoyment of present and future generations.

8. Open cemeteries, where there are burial plots available, are managed regionally and funded from user charges, reporting to the governing body. Closed cemeteries, where there are no further burial plots available for sale and burial activity has lessened, are managed as local parks and funded through the local boards.

9. Headstones and memorials are not council assets but are owned by the families that placed them and their descendants. Over time, families move and successive generations are frequently unaware of their family memorials and no longer check on their condition or arrange for maintenance.

10. When the condition of memorials deteriorates over time they can become a health and safety risk. As landowner of the cemetery, council has a responsibility to proactively identify and mitigate the risk to the public from damaged or deteriorating memorials.

11. As the memorials are not owned by council, there is no renewal funding available for restoration work that may be required. This is arranged and funded directly by families or in some cases by Friends groups where no family is present or able to fund the work required.

12. A budget of $50,000 operational expenditure has been identified in the FY17 Annual Plan to develop options for the management of damaged headstones in Auckland Council cemeteries.

Issues

13. Council records are unable to identify the number of headstones and memorials that are installed in council cemeteries across the region. However, as landowner of 53 cemeteries with over 250,000 graves and an additional 2000 burials each year, this is potentially a large and growing issue.

14. An urgent assessment is required to identify any memorials that pose an immediate health and safety risk and assess options and budget required to mitigate the risk. This may include options such as either stabilizing memorials with minor preventative maintenance or laying down headstones that are in imminent danger of falling.

15. In future years it may be possible for condition assessments to be completed by volunteers and friends groups. However, a trained group of volunteers is not currently available for this task.

16. The practice guideline would provide consistent advice and direction for community groups and volunteers in assessing monuments and rating their condition and any risks they pose.

Options

Option	Comment
Option One: Do Nothing	· Health and Safety risks are not proactively managed · Heritage fabric of cemeteries deteriorates
Option Two: Develop a memorial practice guideline to guide the management of deteriorating memorials and prioritise areas for spending of available council budget	· Health and Safety risks are proactively managed · Aligns to the Auckland Plan strategic direction · Provides a framework to engage with volunteers and community groups to support the preservation of heritage in cemeteries · Minimises current and future requirements for ratepayer funding and provides a consistent framework for decision making
Option Three: Develop criteria for council to assess and repair headstones at cemeteries across the region	· Health and Safety risks are proactively managed · Aligns to the Auckland Plan strategic direction · Increased burden to current and future ratepayers to fund repairs and restoration

17. Option two is the preferred option. The practice guideline will prioritise management of health and safety risks and would provide guidelines for volunteers and community groups assisting council to conserve heritage for current and future generations. Tasks where professional assessment or input is required would be identified.

Consideration

Local board views and implications

18. Local board input and feedback will be sought when developing the memorial practice guideline.

Māori impact statement

19. The matters raised in this report are of interest to mana whenua and full consultation will be undertaken in the development of the memorial practice guideline.

20. A number of cemeteries provide urupa areas within cemeteries for Māori and tikanga Māori is provided for. A Wāhi Tapu Māori Komiti has been in place since 1996 at Waikumete Cemetery to oversee the operation of the Wāhi Tapu Māori area. The komiti has oversight of memorials in that area of the cemetery.

Implementation

21. A strategy working group, led by Parks with representation from local parks, cemeteries, heritage and legal will develop the memorial practice guideline.

22. Input and feedback on the draft operational strategy will be sought from local boards, mana whenua, heritage and cemetery interest groups.

23. A conservator will be engaged to assess immediate health and safety issues from heritage memorials in Auckland Council cemeteries and to develop a programme to mitigate the risks.

Attachments

There are no attachments for this report.

Signatories

Author	Catherine Moore - Manager Auckland Cemeteries
Authoriser	Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

31 August 2016

Classification of Beachlands Domain, 35R Beachlands Road, Beachlands

File No.: CP2016/18652

Purpose

1. To classify Beachlands Domain, 35R Beachlands Road, Beachlands as a recreation reserve under Section 16 (1) of the Reserves Act 1977 to enable the community lease to Beachlands Maraetai Association Football Club Incorporated to be executed.

Executive summary

2. Beachlands Domain is made up of twenty two parcels of land totalling 2.2233 hectares. The domain is held by the Crown through the Department of Conservation as an unclassified recreation reserve under the Reserves Act 1977. Auckland Council controls and manages the domain for recreation purposes.

3. Classification under the Reserves Act is a statutory process required to be undertaken by all reserve administering bodies. Once classified, the domain automatically vests in Auckland Council, in trust, for recreation purposes.

4. At its business meeting of 15 December 2015, the Franklin Local Board supported the grant of a new community lease to Beachlands Maraetai Association Football club and the classification of Beachlands Domain. Once the domain is classified and vested in trust in Auckland Council, the community lease to the club can be executed.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) Resolve, under section 16 (1) of the Reserves Act 1977, to classify the following parcels of land being Beachlands Domain (Attachment A) as a recreation reserve:

i. Lots 960 and 1016, DP 19523 contained in NA1190/81

ii. Lots 961 to 969 and Lots 1017 to 1025, DP21965 contained in NA1190/81

iii. Lots 970 and 1026 DP21695 contained in NA1135/111 (Part-Cancelled).

Comments

5. Beachlands Domain is held by the Crown through the Department of Conservation as an unclassified recreation reserve. Auckland Council has the control and management of the domain for recreation purposes. The domain is made up of the following twenty two parcels of land totalling 2.2233 hectares:

· Lots 960 and 1016, DP 19523 contained in NA1190/81

· Lots 961 to 969 and Lots 1017 to 1025, DP21965 contained in NA1190/81

· Lots 970 and 1026 DP21695 contained in NA1135/111 (Part-Cancelled).

6. As Auckland Council only controls and manages the domain it cannot grant a lease to the club under the Reserves Act. The council can only grant a concession to the club under Part IIIB of the Conservation Act 1987 as required by Section 59A(1) of the Reserves Act. Auckland council would prefer to classify the reserve under the Reserves Act rather than grant a concession.

7. Classification under the Reserves Act is a statutory process to be undertaken by all reserve administering bodies. The council has the authority, as delegated by the Minister of Conservation, to classify the domain as a recreation reserve under Section 16 (1) of the Act.

8. Once classified it will trigger sections 26A (1) and (2) of the Act and the domain will automatically vest in Auckland Council, in trust, for recreation purposes.

9. The domain is subject to Right of First Refusal under the Nga Mana Whenua o Tamaki Makaurau Collective Redress Act 2014. Typically, reserve status is retained if underlying title transfers from the Crown to mana whenua.

10. Under section 16 (5)(a) of the Act, Auckland Council does not need to publicly notify its intention to classify where the classification proposed is substantially the same as the purpose for which the reserve was held and administered immediately before the commencement of the Act. The exemption is triggered as section 16 (7) of the act directs that all domains shall be managed as recreation reserves pending classification.

Community lease

11. On 15 December 2015 the Franklin Local Board resolved to support the classification of Beachlands Domain as a recreation reserve and granted a new community lease to the Beachlands Maraetai Association Football Club Incorporated (Attachment B: Franklin Local Board Resolution).

12. The club owns the storage shed located on the domain. The club is the only community group occupying the land. Classification of the domain as a recreation reserve will support the activities of the club.

History of domain acquistion

13. By New Zealand Gazette, 3 April 1952, No 25, pages 462 and 463 the Crown appointed the Manukau County Council to be the Beachlands Domain Board. The lands forming the domain were located elsewhere in Beachlands.

14. Lots 970 and 1026 DP19523 were identified as the reserve contribution on a privately owned subdivision defined by DP 19523. On the deposit of DP 19523 during the 1920’s, both Lots vested in the Crown as plantation reserves pursuant to section 16 (5) of the Land Act 1924.

15. By Transfer No. 569971 registered on 23 February 1956 Lots 960 and 1016 DP 19523 and Lots 961 to 969 and Lots 1017 to 1025 DP21695 were all acquired from Helene Francisca Adam by the Crown as a recreation reserve under the Reserves and Domains Act 1953.

16. By New Zealand Gazette 17 May 1956, page 661, Lots 960 and 1016 DP19523 and Lots 961 to 969 and Lots 1017 to 1025 DP21695 were declared by the Crown under the Reserves and Domains Act to form part of Beachlands Domain.

17. By Gazette Notice No.16165 (All New Zealand Gazette, 20 February 1958, No 13, page 211) Lots 970 and 1026 DP19523 were declared by the Crown under the Reserves and Domains Act to be changed from plantation reserves to reserves for recreation purposes and to form part of Beachlands Domain.

18. By Part New Zealand Gazette, 27 June 1968, No 41, page 1091) Beachlands Domain was declared by the Crown pursuant to the Reserves and Domains Act to be united along with another seven domains to form one domain to be known as the Manukau City Domain

Consideration

Local board views and implications

19. On 15 December 2015 the Franklin Local Board supported the grant of a new community lease and classification of Beachlands Domain as a recreation reserve.

Māori impact statement

20. Iwi consultation took place on 3 June 2016 with the ten mana whenua contacts for the Franklin Local Board. The following responses were received:

· Ngati Tamaoho – while we have an interest here we are happy to defer to Ngai Tai Ki Tamaki and Ngati Paoa.

· Ngai Tai Ki Tamaki – query raised on 4 June 2016 of the clubs use of Te Puru Park. Concerns addressed by council staff on 22 June 2016. Confirmation received on 26 July 2016 that Ngai Tai Ki Tamaki see no reason not to proceed and have no further issues with this proposal.

· Ngaati Whanaunga –chairperson phones after query raised by Ngai Tai Ki Tamaki on 4 June 2016. Concerns addressed by council staff over the phone and by email on 22 June 2016. Follow-up email on 26 July and phone call on 2 August 2016. Email response received 2 August thanking council for the update from Ngai Tai Ki Tamaki in support. Ngaati Whanaunga will also support this position going forward.

· Ngati Paoa – follow up emails sent 22 June and 26 July 2016. Follow up phone call on 2 August 2016 with email response that no further consultation required.

21. The query raised by Ngai Tai Ki Tamaki and responded to by council staff on 22 June 2016 was emailed to the remaining six mana whenua contacts along with a follow up on 8 August. One response was received as follows:

22. Te Ahiwaru Waiohua –no issue with this project.

Implementation

23. The cost implications for Auckland Council associated with the publication of the Gazette notice is estimated at $100.00.

Attachments

No.	Title	Page
a View	Site plan of Beachlands Domain, 35R Beachlands Road, Beachlands	47
b View	Franklin Local Board Resolution FR/2015/212 dated 15 December 2015	49

Signatories

Author

Donna Cooper - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Mace Ward - General Manager Parks, Sports and Recreation

Mana whenua	Response
Te Rūnanga o Ngāti Whātua	Our review of the information provided for consideration confirms the Mana Whenua interests of Ngāti Whātua in this area. We confirm our support of the proposal to correctly classify land under the Reserves Act 1977 to be a Recreation Reserve and a Scenic Reserve at Cascades Kauri Park in the Waitakere Ranges Regional Park. defer those interests to Manuhiri in anticipation of their provision of an appropriate response accordingly. We also anticipate that our future involvement in this proposal will be determined following due consideration by Manuhiri as well.
Ngāti Whātua o Kaipara	No response received
Ngāti Whātua o Ōrākei	No response received
Te Kawerau a Maki	Clarification required - does the reclassification mean that this allow more people through the area? - if so, what are some measures put in place to address the threat and spread of kauri dieback? Council Response to questions No nothing really changes on the ground in terms of increased people through the area. Essentially what classifying the land as proposed will do is: - define the area that is already developed as golf course as recreation reserve, which will restrict the golf course use only to that area; and -classifying all the area around the developed golf course it as Scenic Reserve which provides higher level of protection under the Reserves Act. Te Kawaraus acknowledgement of clarification. ‘Thanks for that update. I have no further queries.’
Ngāti Tamaoho	No response received
Te Akitai Waiohua	No response received
Ngāti Te Ata Waiohua	No response received
Ngāti Tamaterā	No response received
Waikato-Tainui	No response received

Author	Tam White - Democracy Advisor
Authoriser	Mace Ward - General Manager Parks, Sports and Recreation