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Puketāpapa
Local Board
25 August 2016
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1 Welcome
Chairperson
Julie Fairey delivered the welcome message.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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13
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Chairperson's Report, August 2016
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Resolution number PKTPP/2016/181
MOVED by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ
Doig:
That the Puketāpapa Local Board:
a) receive
the Chair’s Report for August 2016.
b) note
the Wesley Market Review 2016 and delegate to the Economic Development
portfolio holder to work with the Market Coordinator to investigate how the
Board can support the identified improvements in the recommendations of that
review.
CARRIED
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A copy of the tabled Local Government
NZ Conference report has been placed on the file copy of the minutes and can
be viewed on the Auckland Council’s website.
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Attachments
a Local Government NZ Conference report (held 24-26 July 2016 in
Dunedin)
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15
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Board Member Reports, August 2016
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The member reports were received
separately.
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15.1
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Board member report - Harry Doig
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Pursuant
to Standing Order 3.15.5, Member Nigel Turnbull requested that his dissenting
vote against item 15 b) iii) and iv) be recorded.
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Resolution number PKTPP/2016/183
MOVED by Deputy Chairperson HAJ Doig, seconded by Chairperson JM
Fairey:
That the
Puketāpapa
Local Board:
a) receive
the report for August 2016.
b) note
the following Three Kings Implementation LDI actions:
i)
Mural on Three Kings pavilion - $3,000
ii)
Three Kings Heritage Trail brochure -
$1,350
iii)
Richard Reid’s presentation at
workshop - $800
iv)
Planning Advice on Environment Court
Interim decision - $7,500
c)
note that options for local stream
restoration projects in the Te Auaunga Awa catchment are still being
developed by staff and are likely to be finalised in September 2016
d) note
that the operational budget available for these stream projects in 2016/2017
is $35,000
e) delegate
to the environmental portfolio holder and Chair the authority to agree the
scope of these stream restoration projects for a total budget of $35,000
operational expenditure and $87,000 capital expenditure.
CARRIED
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A copy of the
tabled updated member report has been placed on the file copy of the minutes
and can be viewed on the Auckland Council’s website.
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Attachments
a Updated member report 18 July to 14 August 2016
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15.3
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Board member report - Michael Wood
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Resolution number PKTPP/2016/185
MOVED by Member MP Wood, seconded by Chairperson JM Fairey:
That the
Puketāpapa
Local Board:
a) receive
the report for August 2016
b) confirm the allocation of $3,000 from the Local Parks Small
Improvements fund for the development of a Concept Plan for Arthur Faulkner
Reserve, as per the attached Memo.
CARRIED
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Copies of the tabled report and memo
have been placed on the file copy of the minutes and can be viewed on the
Auckland Council’s website.
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Attachments
a M Wood report, 28 July to 25 August 2016
b Memo from D Bardsley dated 15 August 2015 regarding Local Park
Improvements Budget
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15.4
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Board member report - Ella Kumar
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Resolution number PKTPP/2016/186
MOVED by Member E Kumar, seconded by Chairperson JM Fairey:
That the
Puketāpapa
Local Board receive the report and attachments for August 2016.
CARRIED
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Copies of the tabled report and
attachments have been placed on the file copy of the minutes and can be
viewed on the Auckland Council’s website.
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Attachments
a E Kumar report, 25 July to 24 August 2016
b Local Events Calendar, September 2016
c Puketāpapa Manu Aute Kite Day (held 03/07/16) report
d New Kiwi Women Write Their Stories report (held May 2016)
e Try a Craft (held 30/04/16) evaluation
f Movies in Parks (held 30/01/16) post event debrief
g Puketāpapa Christmas Festival (held 03/12/15) survey report
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16
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Auckland Transport Report, Puketapapa Local Board, August 2016
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Lorna
Stewart, Elected Member
Relationship Manager, was present and spoke to the item.
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Resolution number PKTPP/2016/187
MOVED
by Member DA Holm, seconded by Deputy Chairperson HAJ Doig:
That the Puketāpapa
Local Board:
a) receive
the Auckland Transport Report, Puketapapa Local Board, August 2016.
b) confirm
that savings from the Keith Hay Park lighting project (northern section) and
the Duncumb Street cycleway be applied to a preliminary design of the
Richardson Road carpark realignment and widening of the shared path past the
kindergarten.
c) request
Auckland Transport to prepare a rough order of costs for a traffic calming
project on Gilletta Road, Lynfield with a view to progressing the project
using savings remaining after the Richardson Road carpark design.
d) thank Lorna Stewart for her
attendance.
CARRIED
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The
meeting was adjourned for a short break at 6.56pm and reconvened at 6.57pm
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17
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Puketāpapa Local Grants and Quick Response, Round One:
2016/2017
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Fua
Winterstein, Community Grants Advisor, was present and spoke to this item.
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Items a),
b), c) and d) were taken separately.
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Chairperson Julie Fairey took
part in the discussion but voted against The Parenting Place - Attitude Youth Division
application.
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Resolution number PKTPP/2016/188
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member NJ Turnbull:
That the Puketāpapa
Local Board:
a) consider the applications listed in Table One and agree to fund,
part-fund or decline the application in this round.
Table
One: Puketāpapa
Local Grants, Round One applications
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Focus
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Organisation Name
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Project
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Total
Requested
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Amount Granted
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Arts and culture
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Global Lighthouse Trust
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Roskill Community Digital Media
Project
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$2,720
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$720
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Community
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The Parenting Place - Attitude Youth
Division
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Attitude life-skills and wellbeing
presentations in Puketāpapa schools
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$2,097
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$1,000
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Community
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Communicare Civilian Maimed Association
(CMA) Auckland Inc.
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Hillsborough Communicare Friendship
Centre
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$1,800
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$1,800
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Community
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Earth Action Trust
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Setting up of Earth Action student
club at university
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$4,715
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0
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Community
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Problem Gambling Foundation - Asian
Family Services
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Wellness Recovery Action Plan (WRAP)
Programme
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$4,800
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$4,000
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Community
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PHAB Association Incorporated
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PHAB development Workshops
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$4,500
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$3,000
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Community
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Bhartiya Samaj Charitable Trust
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Elder support programme
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$6,625
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$3,000
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Community
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Roopa Aur Aap Charitable Trust
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Victory Over Violence
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$1,001
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0
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Events
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Eco Matters Environment Trust
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EcoWest Festival
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$5,019
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0
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Total
requested
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$33,277
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$13,520
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b) consider the applications listed in Table Two and agree to fund,
part-fund or decline the application in this round.
Table
Two: Puketāpapa
Local Grants, Round One Multiboard application
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Focus
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Organisation Name
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Project
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Total
Requested
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Amount Granted
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Events
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OKE Charity
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2016 Hubbard’s Head2Head Walk
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$1,500
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$500
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Total
requested
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$1,500
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$500
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c) consider the applications listed in Table Three and agree to fund,
part-fund or decline the application in this round.
Table
Three Puketāpapa
Quick Response, Round One applications
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Focus
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Organisation Name
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Project
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Total
Requested
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Amount Granted
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Arts and culture
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The Breaks New Zealand Ltd
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The Breaks New
Zealand weekly (break) dance community workshops
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$750
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0
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Community
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Jannifer Canovas
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Towards the
“Mummy Up” programme
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$1,295
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0
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Community
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HIPPY Wesley Puketapapa Charitable
Trust
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HIPPY Wesley
Puketapapa Charitable Trust
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$2,000
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$750
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Community
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Connect the Dots Charitable Trust
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Towards the
costs of the Make Moments in Puketapapa programme
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$675
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0
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Community
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Auckland Young Women's Christian
Association (YWCA) Incorporated
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Towards the
costs of the Safe for Life programme
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$750
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$480
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Events
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The James Wallace Arts Trust
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Towards the
costs of the Community day
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$734
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$734
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Events
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Mt Roskill Baptist Church
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Towards the
costs of the Light party
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$748
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$748
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Total
requested
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$6,952
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$2,712
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d) thank
officer Fua Winterstein for her attendance.
CARRIED
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Attachments
a Updated
EcoMatters Environment Trust Puketāpapa Local Grants, Round One, 2016/17
application noting declaration
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18
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Puketāpapa Local Board Performance Report for twelve months
ending June 2016
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David Rose,
Lead Financial Advisor, was present and spoke to this item.
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Resolution number PKTPP/2016/189
MOVED
by Member NJ Turnbull, seconded by Member DA Holm:
That the Puketāpapa
Local Board:
a) receive the Performance Report for the Puketāpapa Local Board for twelve
months ending June 2016.
b) request
specific reporting for Roskill Youth Zone in regards to its utilisation,
visits and revenue in the next quarterly report.
c) thank officer David Rose for his
attendance.
CARRIED
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19
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Draft Annual Report 2015/2016 - Puketāpapa Local Board report
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David Rose,
Lead Financial Advisor, was present and spoke to this item.
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Resolution number PKTPP/2016/190
MOVED
by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:
That the Puketāpapa
Local Board:
a) note
the monitoring and reporting requirements set out in the Local Government
(Auckland Council) Act 2009 and the draft local board information proposed
for the Auckland Council Annual Report 2015/2016.
b) receive
the draft local board report to be included in the Auckland Council Annual
Report 2015/2016.
c) approve
the message from the chairperson, which provides the local board’s
comments on local board matters in the Annual Report 2015/2016.
d) delegate
authority to the chairperson and deputy chairperson to make typographical
changes before submitting for final publication.
e) thank
officer David Rose for his attendance.
CARRIED
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A copy of the updated Draft Annual
Report was tabled and has been placed on the file copy of the minutes and can
be viewed on the Auckland Council’s website.
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Attachments
a Updated draft Annual Report 2015/2016
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20
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Panuku Development Auckland Local Board Update 1 January to 30
June 2016
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Toni Giacon, Team
Leader Stakeholder & Community Engagement, was present and spoke to this item.
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Resolution number PKTPP/2016/191
MOVED
by Member DA Holm, seconded by Member E Kumar:
That the Puketāpapa
Local Board
a)
note the Panuku Development Auckland Local Board Update
1 January to 30 June 2016.
b)
thank officer Toni Giacon for her attendance.
CARRIED
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21
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Consideration of community feedback before approving names for a
new road and accessway at 985 Mount Eden Road, Three Kings
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Wendy
Kjestrup, Senior Local Board Advisor, was in attendance
and spoke to this item.
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Items were
passed separately as follows: a), b) i), b) ii), c) and d).
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That the Puketāpapa
Local Board:
a) receive
and consider community feedback on the preferred and alternative proposed
road names for a new road and accessway created by way of subdivision at 985
Mount Eden Road, Three Kings.
b) pursuant
to section 319(1)(j) of the Local Government Act 1974, approve:
i)
the new road name ‘Kimiora Street’ and
ii)
accessway name ‘Hollowstone Way’
proposed
by the applicant, for the new road and the accessway created by way of a
subdivision at 985 Mount Eden Road, Three Kings.
c) recommend
that Resource Consents work with the new board to establish appropriate local
road naming guidelines covering both process and criteria for names including
community consultation.
d) thank
officer Wendy Kjestrup for her attendance.
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The substantive motion was
put.
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Resolution number PKTPP/2016/193
MOVED
by Chairperson JM Fairey, seconded by Deputy Chairperson HAJ Doig:
That the Puketāpapa
Local Board:
a) receive
and consider community feedback on the preferred and alternative proposed
road names for a new road and accessway created by way of subdivision at 985
Mount Eden Road, Three Kings.
b) pursuant
to section 319(1)(j) of the Local Government Act 1974, approve:
i)
the new road name ‘Kimiora Street’ and
ii)
accessway name ‘William Conelly Way’
for
the new road and the accessway created by way of a subdivision at 985 Mount
Eden Road, Three Kings.
c) recommend
that Resource Consents work with the new board to establish appropriate local
road naming guidelines covering both process and criteria for names including
community consultation.
d) thank
officer Wendy Kjestrup for her attendance.
CARRIED
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Pursuant to Standing Order 3.15.5, Member David Holm
requested that his dissenting vote against item b) i) and b) ii) be recorded.
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Pursuant to Standing Order
3.15.5, Members Nigel Turnbull and Ella Kumar requested that their dissenting
vote against item b) ii) be recorded.
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22
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Community Places - community centre and venue for hire fees from 1
January 2017
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Kevin
Marriott, Community Places Manager, and Peter Matvos, Community Places Team Leader Venue Hire, were in attendance
and spoke to this item.
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Resolution number PKTPP/2016/194
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member DA Holm:
That the Puketāpapa
Local Board:
a) adopt
transition option for the 23 remaining legacy hire groups, which sees hire
fee charges of:
·
10% increase on 1 January 2017
·
20% increase on 1 July 2017
·
20% increase on 1 January 2018
b) workshop
with officers regarding venue hire costs for activities not covered by the
hire fee framework
c) thank
officers Kevin Marriott and Peter Matvos for their attendance.
CARRIED
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A copy of the tabled documents have
been placed on the file copy of the minutes and can be viewed on the Auckland
Council’s website.
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Attachments
a Memo from K Marriott dated 25/08/16 regarding venue hire fees
b Regular hirers with special arrangements at 19/08/2016 schedule
c Regular hirers increase per hour per attendee if charged full rate
schedule
d Hire Fee Framework for Hire of Auckland Council's Community
Facilities (July 2014)
e Local Boards Funding Policy Guidelines (November 2015)
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Member MP
Wood left the meeting at 8.31 pm.
Member MP
Wood returned to the meeting at 8.33 pm.
Member MP
Wood left the meeting at 8.39 pm.
Member MP
Wood returned to the meeting at 8.45 pm.
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23
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Māori Language Policy
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Resolution number PKTPP/2016/195
MOVED
by Member NJ Turnbull, seconded by Chairperson JM Fairey:
That the Puketāpapa
Local Board:
a) receive
the report.
b) delegate
to the Chair, Julie Fairey, and member David Holm to provide feedback on the
draft Māori Language Policy and draft Māori Language Implementation
Plan 2016-2019 and guidelines, for consideration by the Regional Strategy and
Policy Committee at its September meeting.
CARRIED
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27
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Resolutions Pending Action Schedule
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Resolution number PKTPP/2016/199
MOVED
by Member MP Wood, seconded by Member DA Holm:
That the Puketāpapa Local Board
receive the Resolutions Pending Action schedule for August 2016.
CARRIED
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A copy of the tabled updated Resolutions
pending action schedule has been placed on the file copy of the minutes and
can be viewed on the Auckland Council’s website.
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Attachments
a Resolutions pending action schedule updated 23 August 2016
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28 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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29
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Community Facilities Maintenance
Contracts 2017
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Mary Hay,
local board adviser, was in attendance and spoke to this item.
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Resolution number PKTPP/2016/200
MOVED
by Deputy Chairperson HAJ Doig, seconded by Member NJ Turnbull:
That the Puketāpapa
Local Board:
a) receive
the report.
b) delegate
authority to the Chair and Deputy Chair to provide the board’s feedback
on the proposed service specifications, local outcomes and the overall
structure for new Community Facilities maintenance contracts by 23 September
2016.
c) thank
officer Mary Hay for her attendance.
CARRIED
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30
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Temporary arrangements for urgent
decisions and staff delegations during the election period
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Resolution number PKTPP/2016/201
MOVED
by Member NJ Turnbull, seconded by Member E Kumar:
That the Puketāpapa
Local Board:
a) receive
the report.
b) delegate to the chair
and deputy chair the power to make, on behalf of the local board, urgent
decisions that may be needed between the final local board business meeting
and the commencement of the term of office of new local board members.
c) note that from the
commencement of the term of office of new local board members until the
inaugural meeting of the incoming local board, urgent decision-making will be
undertaken by the Chief Executive under existing delegations.
d) approve that staff, as a temporary measure, can make business as
usual decisions under their existing delegated authority without requiring
compliance with the requirement in the current delegation protocols to
consult with the nominated portfolio holder, from 8 October 2016 until new
arrangements are made at the first business meeting in the new term.
e) note that existing appointments by the local board to external
bodies will cease at the election and new appointments will need to be made
by the local board in the new term.
CARRIED
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Member MP Wood left the meeting at 9.18
pm.
Member MP Wood returned to the meeting
at 9.19 pm.
9.28 pm In accordance with Clause 3.19.2 of the Auckland
Council Local Board Standing Orders, we hereby confirm the correctness of the
minutes of the last meeting of the Puketāpapa
Local Board meeting held on 25 August 2016 prior to the
next Auckland Council election.
__________________________________
Julie Fairey, Chairperson
__________________________________
Victoria
Villaraza, Relationship Manager
(delegate of the chief executive)
