Minutes of Papakura Local Board

Papakura Local Board

17 August 2016

1 Welcome

Board Member Purdy led the meeting in prayer.

2 Apologies

Resolution number PPK/2016/161

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board accept the apology from Member Winn for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number PPK/2016/162

MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell:

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 20 July 2016, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation - New Zealand Police - Update

Resolution number PPK/2016/163

MOVED by Member S Britnell, seconded by Member B Catchpole:

That the Papakura Local Board Thank Detective Inspector Honan from the Papakura Police for his update to the board.

CARRIED

8.2

Deputation - Stuart Hope - Opaheke Park Proposal

Resolution number PPK/2016/164

MOVED by Chairperson WF McEntee, seconded by Member S Britnell:

That the Papakura Local Board thank Stuart Hope for his presentation to the board.

CARRIED

8.3

Deputation - Sean Valvoi (Opaheke Primary School) - Opaheke Park Proposal

Sean Valvoi could not attend the meeting due to other commitments.

8.4

Deputation - Glenn Archibald and Mrs Glennis Harland - Road Safety and Water Supply

Resolution number PPK/2016/165

MOVED by Chairperson WF McEntee, seconded by Member KJ Winn:

That the Papakura Local Board thank Glenn Archibald and Mrs Glennis Harland his presentation to the Board regarding road safety issues and Veolia water supply.

CARRIED

Attachments

a PLB Attachment 17 August 2016_Glenn Archibald Deputation Attachment

9 Public Forum

9.1

Public Forum - Mr Clemow

Resolution number PPK/2016/166

MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board thank Mr Clemow for his presentation to the Board concerning transport.

CARRIED

9.2

Mr Archibald - Opaheke Park Development

Resolution number PPK/2016/167

MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board thank Mr Archibald for his presentation to the Board concerning the Opaheke Park Development.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Opaheke Park Development

Resolution number PPK/2016/168

MOVED by Member B Catchpole, seconded by Member KJ Winn:

a) That consideration of the Opaheke Park Concept Plan be deferred until after the 2016 Local Government Election to enable proper public consultation, including public hearing to inform decision-making.

A division was called for, voting on which was as follows:

For

Member B Catchpole

Member KJ Winn

Against

Member S Britnell

Chairperson WF McEntee

Member DG Purdy

Deputy Chairperson MV Turner

Abstained

The motion was declared lost by 2 votes to 4.

Resolution number PPK/2016/169

MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board:

a) approve the updated Opaheke Park Concept Plan prepared by Surface Design Inc dated 10 August 2016, Attachment C and require the Papakura Pony Club to vacate the park by 31 December 2016.

A division was called for, voting on which was as follows:

For

Member S Britnell

Chairperson WF McEntee

Member DG Purdy

Deputy Chairperson MV Turner

Against

Member B Catchpole

Member KJ Winn

Abstained

The motion was declared carried by 4 votes to 2.

CARRIED

Attachments

a PLB Attachment 17 August 2016_Pony Club Attachment

Councillors' Update

Resolution number PPK/2016/170

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:

That the Papakura Local Board receive the verbal update from Councillors’ Cashmore, Penrose and Sir John Walker regarding the following issues:

- Unitary Plan Update

- ATAP Update

- NewCore update

- Bylaws

- Work being done to help create employment in the South eg. Airport rezoning and Drury South development

- Safety on trains

- Gating of stations on network

- Window washers – undertaking work with government on this issue. Infringement notices being discussed as an option.

CARRIED

Performance Report for the Papakura Local Board for the Quarter Ending June 2016

Resolution number PPK/2016/171

MOVED by Member S Britnell, seconded by Member KJ Winn:

That the Papakura Local Board receive the Performance Report for the Papakura Local Board for the financial quarter ended June 2016.

CARRIED

Draft Annual Report 2015/2016 - Papakura Local Board Report

Resolution number PPK/2016/172

MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy:

That the Papakura Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b) Receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c) Approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d) Gives authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

CARRIED

16	Auckland Transport Update - August 2016
	Resolution number PPK/2016/173 MOVED by Member S Britnell, seconded by Member B Catchpole: That the Papakura Local Board notes the content of this report Auckland Transport Update – August 2016. CARRIED
17	New Community Leases - Papakura
	Resolution number PPK/2016/174 MOVED by Member B Catchpole, seconded by Member KJ Winn: That the Papakura Local Board: a) Grant a new community ground lease for the following groups under the terms and conditions as specified in the schedule (Attachment A) - Grant of new community leases, group owned buildings: i. Papakura City Football Club, 98 Arimu Road, Papakura (as outlined in red on the plan in Attachment B). ii. Papakura Croquet Club Incorporated, 294 Great South Road, Papakura (as outlined in red on the plan in Attachment C). b) Grant a new community building lease for the following groups under the terms and conditions as specified in the schedule (Attachment A) - Grant of new community leases, council owned buildings i. Papakura Branch, New Zealand Society of Genealogists, 11 Opaheke Road, Papakura (as outlined in red on the plan in Attachment D). ii. Papakura Budgeting Service Incorporated, 57R Wood Street, Papakura (as outlined in black on the plan in Attachment E). iii. Papakura Potters Club Incorporated, 57R Wood Street, Papakura (as outlined in red on the plan in Attachment F). c) Approves the Community Outcomes Plans (see Attachments G, H, I, J and K) to be and attached as a schedule to the lease documents. d) Amend the community facilities community leasing work programme for 2016/2017 to include commencing work on the leases for South Park and Massey Park together. CARRIED

Community Lease with Auckland Citizens Advice Bureaux Incorporated

Resolution number PPK/2016/175

MOVED by Member KJ Winn, seconded by Member B Catchpole:

That the Papakura Local Board:

a) Approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b) Approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i) The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii) Rent will be $1.00 plus GST per annum.

iii) Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

iv) That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m² of space occupied.

v) Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi) Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii) The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

Papakura Local Board Community Facilities Renewals Work Programme 2016/2017

Resolution number PPK/2016/176

MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell:

That the Papakura Local Board:

a) Approves the 2016/2017 work programme for Papakura Local Board Parks, Sports and Recreation Renewals

b) Notes that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope.

CARRIED

Panuku Development Auckland Local Board Update 1 January to 30 June 2016

Resolution number PPK/2016/177

MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner:

That the Papakura Local Board receive the Panuku Development Auckland Local Board Update 1 January to 30 June 2016.

CARRIED

Governance Forward Work Calendar

Resolution number PPK/2016/178

MOVED by Member DG Purdy, seconded by Member S Britnell:

That the Papakura Local Board notes the attached Governance Forward Work Calendar.

CARRIED

Papakura Local Board Achievements Register 2013-2016 Electoral Term

Resolution number PPK/2016/179

MOVED by Member S Britnell, seconded by Member B Catchpole:

a) That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received.

CARRIED

For Information: Reports referred to the Papakura Local Board

Recommendation/s

That the Papakura Local Board

a) note the information from the following local board meetings:

No.

Report Title

Meeting Date

Governing Body Committee or Forum or Local Board

Papakura Local Board Workshop Notes

Resolution number PPK/2016/180

MOVED by Member DG Purdy, seconded by Member S Britnell:

That the Papakura Local Board receive the workshop notes for the workshops held on 13 July and 3 August 2016

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

26 Procedural motion to exclude the public

Resolution number PPK/2016/181

MOVED by Member S Britnell, seconded by Member DG Purdy:

That the Papakura Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Councillors’ Cashmore, Penrose and Sir John Walker be permitted to remain for Confidential Item C1 Takanini Library and Community Centre Feasibility Update after the public has been excluded, because of their knowledge of because of their knowledge of the local area, which will help the Papakura Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Takanini Library and Community Centre Feasibility Update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains financial information on site options relating to some commercial sites under consideration which could impact on negotiations and reveal third party information supplied in confidence..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

6.04 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

6.08 pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Takanini Library and Community Centre Feasibility Update

Resolution number PPK/2016/182

MOVED by Member B Catchpole, seconded by Member KJ Winn:

That the Papakura Local Board:

a) Confirms that this report and resulting resolutions remain confidential until the procurement process is complete and contracts are signed.

CARRIED

6.10 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn	(from 4.37 pm)

Councillors	Calum Penrose
	Bill Cashmore
	Sir John Walker	(from 4.40 pm)

Detective Inspector	Rod Honan	Deputation – NZ Police
	Stuart Hope	Deputation – Opaheke Park Development
	Glenn Archibald	Deputation – Trentham Road safety issues/Veolia Water and Public Forum – Opaheke Park Development
	Mr Clemow	Public Forum – Auckland Transport