Papakura Local Board
OPEN MINUTES
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Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 17 August 2016 at 4.30pm.
Chairperson |
Bill McEntee |
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Deputy Chairperson |
Michael Turner |
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Members |
Stuart Britnell |
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Brent Catchpole |
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Graham Purdy |
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Katrina Winn |
(from 4.37 pm) |
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ABSENT
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ALSO PRESENT
Councillors |
Calum Penrose |
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Bill Cashmore |
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Sir John Walker |
(from 4.40 pm) |
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IN ATTENDANCE
Detective Inspector |
Rod Honan |
Deputation – NZ Police |
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Stuart Hope |
Deputation – Opaheke Park Development |
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Glenn Archibald |
Deputation – Trentham Road safety issues/Veolia Water and Public Forum – Opaheke Park Development |
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Mr Clemow |
Public Forum – Auckland Transport |
Papakura Local Board 17 August 2016 |
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1 Welcome
Board Member Purdy led the meeting in prayer.
2 Apologies
Resolution number PPK/2016/161 MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board accept the apology from Member Winn for lateness. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number PPK/2016/162 MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell: That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 20 July 2016, including the confidential section, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Resolution number PPK/2016/163 MOVED by Member S Britnell, seconded by Member B Catchpole: That the Papakura Local Board Thank Detective Inspector Honan from the Papakura Police for his update to the board. |
8.2 |
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Resolution number PPK/2016/164 MOVED by Chairperson WF McEntee, seconded by Member S Britnell: That the Papakura Local Board thank Stuart Hope for his presentation to the board. |
8.3 |
Deputation - Sean Valvoi (Opaheke Primary School) - Opaheke Park Proposal |
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Sean Valvoi could not attend the meeting due to other commitments. |
8.4 |
Deputation - Glenn Archibald and Mrs Glennis Harland - Road Safety and Water Supply |
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Resolution number PPK/2016/165 MOVED by Chairperson WF McEntee, seconded by Member KJ Winn: That the Papakura Local Board thank Glenn Archibald and Mrs Glennis Harland his presentation to the Board regarding road safety issues and Veolia water supply. |
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a PLB Attachment 17 August 2016_Glenn Archibald Deputation Attachment |
9 Public Forum
9.1 |
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Resolution number PPK/2016/166 MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board thank Mr Clemow for his presentation to the Board concerning transport. |
9.2 |
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Resolution number PPK/2016/167 MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board thank Mr Archibald for his presentation to the Board concerning the Opaheke Park Development. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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Resolution number PPK/2016/168 MOVED by Member B Catchpole, seconded by Member KJ Winn: a) That consideration of the Opaheke Park Concept Plan be deferred until after the 2016 Local Government Election to enable proper public consultation, including public hearing to inform decision-making. A division was called for, voting on which was as follows:
The motion was declared lost by 2 votes to 4.
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Resolution number PPK/2016/169 MOVED by Chairperson WF McEntee, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board: a) approve the updated Opaheke Park Concept Plan prepared by Surface Design Inc dated 10 August 2016, Attachment C and require the Papakura Pony Club to vacate the park by 31 December 2016. A division was called for, voting on which was as follows:
The motion was declared carried by 4 votes to 2. CARRIED |
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a PLB Attachment 17 August 2016_Pony Club Attachment |
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Resolution number PPK/2016/170 MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy: That the Papakura Local Board receive the verbal update from Councillors’ Cashmore, Penrose and Sir John Walker regarding the following issues: - Unitary Plan Update - ATAP Update - NewCore update - Bylaws - Work being done to help create employment in the South eg. Airport rezoning and Drury South development - Safety on trains - Gating of stations on network - Window washers – undertaking work with government on this issue. Infringement notices being discussed as an option. |
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Performance Report for the Papakura Local Board for the Quarter Ending June 2016 |
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Resolution number PPK/2016/171 MOVED by Member S Britnell, seconded by Member KJ Winn: That the Papakura Local Board receive the Performance Report for the Papakura Local Board for the financial quarter ended June 2016. |
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Resolution number PPK/2016/172 MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy: That the Papakura Local Board: a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016. b) Receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016. c) Approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016. d) Gives authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication. |
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Resolution number PPK/2016/173 MOVED by Member S Britnell, seconded by Member B Catchpole: That the Papakura Local Board notes the content of this report Auckland Transport Update – August 2016. |
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New Community Leases - Papakura |
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Resolution number PPK/2016/174 MOVED by Member B Catchpole, seconded by Member KJ Winn: That the Papakura Local Board: a) Grant a new community ground lease for the following groups under the terms and conditions as specified in the schedule (Attachment A) - Grant of new community leases, group owned buildings: i. Papakura City Football Club, 98 Arimu Road, Papakura (as outlined in red on the plan in Attachment B). ii. Papakura Croquet Club Incorporated, 294 Great South Road, Papakura (as outlined in red on the plan in Attachment C). b) Grant a new community building lease for the following groups under the terms and conditions as specified in the schedule (Attachment A) - Grant of new community leases, council owned buildings i. Papakura Branch, New Zealand Society of Genealogists, 11 Opaheke Road, Papakura (as outlined in red on the plan in Attachment D). ii. Papakura Budgeting Service Incorporated, 57R Wood Street, Papakura (as outlined in black on the plan in Attachment E). iii. Papakura Potters Club Incorporated, 57R Wood Street, Papakura (as outlined in red on the plan in Attachment F). c) Approves the Community Outcomes Plans (see Attachments G, H, I, J and K) to be and attached as a schedule to the lease documents. d) Amend the community facilities community leasing work programme for 2016/2017 to include commencing work on the leases for South Park and Massey Park together.
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Community Lease with Auckland Citizens Advice Bureaux Incorporated |
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Resolution number PPK/2016/175 MOVED by Member KJ Winn, seconded by Member B Catchpole: That the Papakura Local Board: a) Approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B). b) Approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions: i) The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised. ii) Rent will be $1.00 plus GST per annum. iii) Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).
iv) That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m2 of space occupied. v) Provision is provided to allow for the addition and removal of premises during the term of the lease. vi) Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice. vii) The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board. viii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. |
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Papakura Local Board Community Facilities Renewals Work Programme 2016/2017 |
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Resolution number PPK/2016/176 MOVED by Deputy Chairperson MV Turner, seconded by Member S Britnell: That the Papakura Local Board: a) Approves the 2016/2017 work programme for Papakura Local Board Parks, Sports and Recreation Renewals b) Notes that the 2016/2017 funding envelope is indicative to deliver this programme of work and any budget variances (within scope) will be managed within the total region-wide renewals funding envelope. |
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Panuku Development Auckland Local Board Update 1 January to 30 June 2016 |
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Resolution number PPK/2016/177 MOVED by Member DG Purdy, seconded by Deputy Chairperson MV Turner: That the Papakura Local Board receive the Panuku Development Auckland Local Board Update 1 January to 30 June 2016. |
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Resolution number PPK/2016/178 MOVED by Member DG Purdy, seconded by Member S Britnell: That the Papakura Local Board notes the attached Governance Forward Work Calendar. |
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Papakura Local Board Achievements Register 2013-2016 Electoral Term |
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Resolution number PPK/2016/179 MOVED by Member S Britnell, seconded by Member B Catchpole: a) That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received. |
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Resolution number PPK/2016/180 MOVED by Member DG Purdy, seconded by Member S Britnell: That the Papakura Local Board receive the workshop notes for the workshops held on 13 July and 3 August 2016 |
25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number PPK/2016/181 MOVED by Member S Britnell, seconded by Member DG Purdy: That the Papakura Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that Councillors’ Cashmore, Penrose and Sir John Walker be permitted to remain for Confidential Item C1 Takanini Library and Community Centre Feasibility Update after the public has been excluded, because of their knowledge of because of their knowledge of the local area, which will help the Papakura Local Board in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Takanini Library and Community Centre Feasibility Update
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6.04 pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
6.08 pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
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Resolution number PPK/2016/182 MOVED by Member B Catchpole, seconded by Member KJ Winn: That the Papakura Local Board: a) Confirms that this report and resulting resolutions remain confidential until the procurement process is complete and contracts are signed. |
6.10 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................