I hereby give notice that an ordinary meeting of the Pukekiwiriki Paa Joint Management Committee will be held on:
Date: Time: Meeting Room: Venue:
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Monday, 8 August 2016 11.00am Papakura
Local Board Chambers |
Pukekiwiriki Paa Joint Management Committee
OPEN AGENDA
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Chairperson |
Ted Ngataki |
Ngati Tamaoho |
Deputy Chairperson |
Bill McEntee |
Papakura Local Board |
Members |
Stuart Britnell |
Papakura Local Board |
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Brent Catchpole |
Papakura Local Board |
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Graham Purdy |
Papakura Local Board |
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Katrina Winn |
Papakura Local Board |
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Michael Turner |
Papakura Local Board |
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Karen Wilson |
Te Akitai Waiohua |
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Karl Flavell |
Ngati Te Ata Waiohua |
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Dean Ogilvie |
Ngati Paoa Trust |
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Nathan Kennedy |
Ngati Whanaunga |
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Jeff Lee |
Ngai Tai ki Tamaki Trust |
Alternate Members |
Dennis Kirkwood |
Ngati Tamaoho |
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David Wilson |
Te Akitai Waiohua |
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Jeff Lee |
Ngai Tai ki Tamaki Trust |
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Anne McLeod |
Ngati Whanaunga
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(Quorum 3 members Papakura Local Board Members and 3 Iwi Representatives)
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Trish Wayper Local Board Democracy Advisor
26 May 2015
Contact Telephone: (09) 295 1331 Email: Patricia.Wayper@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Pukekiwiriki Paa Joint Management Committee 08 August 2016 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements and Tributes 5
7 Petitions 5
8 Deputations 5
9 Extraordinary Business 5
10 Notices of Motion 6
11 Pukekiwiriki Paa - Progress Report 7
12 Draft Long Term Financial Plan 11
13 Access Agreement for Pukekiwiriki Pa 15
14 Consideration of Extraordinary Items
1 Welcome
A member will lead the meeting in a Karakia.
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
4 Confirmation of Minutes
That the Pukekiwiriki Paa Joint Management Committee: a) confirm the ordinary minutes of its meeting, held on Tuesday, 2 June 2015, including the confidential section, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements and Tributes
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Pukekiwiriki Paa Joint Management Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
10 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Pukekiwiriki Paa Joint Management Committee 08 August 2016 |
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Pukekiwiriki Paa - Progress Report
File No.: CP2016/08197
Purpose
1. The purpose of this report is to provide the Joint Management Committee with an updated archaeological report prior to submitting an application for Heritage New Zealand (HNZ) approval and resource consent to carry out work at the park. Also, to agree the methodology of macrocarpa management to protect archaeology and ensure the safety of park visitors.
Executive Summary
2. The archaeological report (Archaeological Assessment of Effects Report – Architage) is in the process of being updated and will be tabled prior to or at the meeting. This update will capture the proposed development projects at the park and the cultural assessments carried out by mana whenua.
3. Approval of the updated AEE report will enable an application for resource consent, including approval from Heritage New Zealand, and upon consent being granted it will enable the maintenance and development projects to proceed. These include:
· Ecological restoration
· Fence removal and renewal
· Development of safe park visitor access – boardwalk and steps
· Signage installation
4. Approval of the methodology for managing the macrocarpa at the park is also sought. The methodology is currently being developed and will be tabled at the meeting. The work being pursued is to remove low branches to protect archaeology from the scouring effects of the branches. Deadwood will also be removed to prevent the risk of injury to park users from falling branches.
That the Pukekiwiriki Paa Joint Management Committee (PPJMC): a) Approve the updated Archaeological Assessment of Effects Report and support the lodgement of Heritage New Zealand (HNZ) authority and resource consent to carry out physical works at the park b) Approve the methodology for macrocarpa management at the park
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Comments
5. At the November 2014 PPJMC the committee approved a proposed development plan, based on the key aspirations of the Pukekiwiriki Paa Reserve Management Plan. The development plan focussed on the following areas:
· Ecological restoration;
· Preservation of archaeological features,
· Improved signage,
· Improved pedestrian access.
6. The archaeological report (Archaeological Assessment of Effects Report – Architage) is being updated to capture the proposed maintenance and development projects at the park and the cultural assessments carried out by mana whenua.
7. The report is being updated in readiness for lodging an HNZ application and resource consent to approve the proposed development works at the park.
8. The proposed maintenance and development works include:
· Ecological restoration
· Fence removal and renewal work – removal of old fencing at the park entrance and renewal of fencing on the Paa
· Improved pedestrian access – safely connecting park visitors from the entrance to the Paa via a boardwalk and steps
· Signage installation – directional, interpretative and by-law signage
9. Operational/maintenance activity:
· Macrocarpa tree management – The methodology for the management of the macrocarpa is being developed by Treeline and will be circulated to members prior to or at the meeting. The purpose of the tree work is to remove dead-wood for the health and safety of park users and trimming low branches to protect archaeology. Cut branches will be chipped and used as mulch within the park.
· Ecological work – the Ecological Restoration Plan (Treeline - August 2013) report has been embedded in the amended Architage AEE report. The ecological report indicated that patiti grass should be sown in the lawn area of the Paa. However, patiti grass has not been successful when tested in other areas and it recommended that alternative options are investigated prior to sowing grass seeds at the Paa.
· Weed control – it is noted that the park has become infested with weed species. The Treeline Ecological Restoration Plan identifies a methodology for weed removal which was approved at the November 2014 PPJMC meeting.
· Mowing of the grass at the park has resulted in scalping, causing potential damage to archaeology. Park contractors have been notified and grass will be mowed at 100mm to prevent further damage to the Paa. The long grass within the pits will be topped using a weed-eater.
10. Capital works: there is currently a gap in funding to progress capital works. It is recommended that capital funding be sought as part of the Local Board Agreement and Long Term Plan to be developed for the 2017/18 financial year. This funding will need to provide for the following programme of works as previously endorsed by the Committee:
· Fence removal and renewal work – removal of old fencing at the park entrance and renewal of fencing on the Paa. The scope and value of this work is to be investigated but a provisional sum of $10,000 is suggested at this stage.
· Improved pedestrian access – safely connecting park visitors from the entrance to the Paa via a boardwalk and steps. A proposal was developed to create a timber boardwalk leading from the Red Hill Road entrance to the foot of the steps cut into the rock face. This boardwalk would sit on a steel framework that is anchored to above ground footings, thus eliminating the need to excavate the site. A stainless steel handrail would then be positioned adjoining the steps to aid users. The boardwalk and handrail was estimated, in 2014, to cost $75,000. This design and costing needs to be reviewed but at this stage a provisional sum of $100,000 is recommended.
· Signage installation – directional, interpretative and by-law signage. The scope and value of this work is to be investigated but a provisional sum, spread over two years, is suggested at $18,000.
Consideration
Local Board views and implications
11. The Papakura Local Board members are part of the Pukekiwiriki Paa Joint Management Committee and participate in and support the decision making of this committee.
Māori impact statement
12. Mana Whenua are represented on the Pukekiwiriki Paa Joint Management Committee and participate in and support the decision making of this committee.
Implementation
13. HNZ approval is required for the Architage Assessment of Effects report and resource consent must be gained prior to the commencement of the development proposals outlined in this report.
14. Construction work must be monitored by an archaeologist to ensure the protection of the site and minimise disruption to archaeology.
There are no attachments for this report.
Signatories
Authors |
Steve Owens - Parks Advisor - Papakura |
Authorisers |
Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua Mace Ward - General Manager Parks, Sports and Recreation Rex Hewitt - Relationship Manager |
Pukekiwiriki Paa Joint Management Committee 08 August 2016 |
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Draft Long Term Financial Plan
File No.: CP2016/08298
Purpose
1. To update the Pukekiwiriki Paa Joint Management Committee on the current budget position and confirm the provisional Long Term Financial Plan for expenditure in relation to Pukekiwiriki Paa.
Executive Summary
2. The Pukekiwiriki Paa Joint Management Committee (Committee) has been allocated an operational budget of $2,056,871 for the 10 years from 2015 to 2025. There is no capital budget allocated. The board will advocate to the governing body that capex is reinstated for Pukekiwiriki Paa. The committee may wish to support this advocacy point.
3. While the opportunity has passed to influence the Local Board Agreement and Annual Plan for 2016/2017 there is the opportunity to look at forward planning for future years. This report identifies a particular shortfall in capital funding and a draft Long Term Financial Plan for Pukekiwiriki Paa for consideration.
4. It is recommended that before the beginning of each financial year the Committee confirm their work programme for inclusion in the Local Board Agreement, and, where necessary change their work programme to meet the forecast annual plan or look for other funding.
That the Pukekiwiriki Paa Joint Management Committee: a) Supports Papakura Local Board advocacy for reinstatement of capex funding in the Long Term Plan b) Endorse the provisional Long Term Financial Plan for Pukekiwiriki Paa, detailed in Attachment A, noting further work is needed to confirm costings for some of the work programmes and requests that this be completed ahead of the development of the next Long Term Plan in 2017
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Comments
5. The Terms of Reference for the Committee note that:
Auckland Council will be responsible for funding the implementation of the Reserve Management Plan and resourcing the committee to give effect to its decisions. Papakura Local Board will make annual provision for ongoing implementation, maintenance and management of the reserve within the capital and operating budgets allocated to local parks services.
6. The Committee itself therefore does not hold direct accountability for any money but should work with the Papakura Local Board to ensure it can “make annual provision for ongoing implementation, maintenance and management of the reserve within the capital and operating budgets allocated to local parks services”
7. To help with this it is recommended that, before the beginning of each financial year, the Committee confirm their work programme in relation to the implementation of the Reserve Management Plan and seek that this be included in the Local Board Agreement. It may also be necessary to change the work programme taking into account the Local Board funding limitations and/or look for other funding opportunities.
8. The opportunity has now passed to do this for the 2016/2017 financial year. None the less this report provides an initial overview of the Local Board’s current budget position in relation to Pukekiwiriki Paa and provides a draft work programme so the Committee can start to discuss their priorities, programmes and development options for the future.
9. A work programme was reported in April 2014 and is re-presented in Attachment A in summary form alongside the current long term budget.
10. The current forecast operational work programme is well within the budget of $2,056,871 however an up to date cost of ecological works is needed i.e. the expenditure indicated is indicative only at this stage.
11. The forecast capital development costs are not provided for in the current Long Term Plan. There was $260,000 in previous years however was lost during budget reforecasting over the years. The board have indicated that they will advocate to the governing body that capex is reinstated for Pukekiwiriki Paa. The committee may wish to support this advocacy point. The indicative amount needed, as detailed in Attachment A, is $128,000 although the scope of works and associated estimated costs need to be reviewed ahead of the next Long Term Plan.
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Page |
aView |
Draft Long Term Financial Plan |
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Signatories
Authors |
Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua |
Authorisers |
Mace Ward - General Manager Parks, Sports and Recreation Rex Hewitt - Relationship Manager |
Pukekiwiriki Paa Joint Management Committee 08 August 2016 |
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Access Agreement for Pukekiwiriki Pa
File No.: CP2016/08685
Purpose
1. To update the Pukekiwiriki Paa Joint Management Committee on the budget and the terms of Right of Way agreement for access to the Paa.
Executive Summary
1. The Iwi representatives on the Pukekiwiriki Paa Joint Management Committee (Committee) have informally sought that there was a need to consider an access especially for disabled and elderly wanting to visit the taonga.
2. Legal Service confirms that Auckland Council continues to enjoy the benefit of a right of way over the Arvidsons’ land at 11 Margan Place – as shown marked “A” on the attached copy easement plan – DP155416. The easement was created by Papakura District Council (PDC) under Transfer C514348.2 (copy also attached).
3. The terms of the easement refer to’ tenants’ and ‘visitors’ having access, in addition to council’s ‘servants, agents and work men.
4. ‘Tenants’ and visitors’ this context may be taken as to imply the general public have the right to use the easement to gain access to the Paa.
5. When the Memorandum of Transfer was signed on 20th of June 1993 there was some verbal concerns raised by the other signatories to the Memorandum of Transfer of public use of this right of way.
6. The Auckland Council contractors continue to use this Right of Way to access the Paa site with machinery and vehicles.
7. The continued use of the present access from Red Hill Road without improvements is a health and safety issue for people with limited mobility and disabled persons visiting the reserve..
That the Pukekiwiriki Paa Joint Management Committee: a) Receive the report entitled “Access Agreement for Pukekiwiriki Paa.”. b) Provide a direction on the need for a safe access for the disabled and the general public.
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No. |
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aView |
Easement plan – DP155416 and Memorandum of Transfer |
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Signatories
Authors |
Biran Singh - Environment and Programmes Team Leader |
Authorisers |
Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua Mace Ward - General Manager Parks, Sports and Recreation Rex Hewitt - Relationship Manager |