I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 22
August 2016
6.00 pm
Reception
Lounge, Level 2
Auckland Town Hall
301-305 Queen Street
Auckland
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Rainbow Communities Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co-Chairperson
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Jordon Harris
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Co-Chairperson
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Julie Radford-Poupard
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Members
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Moira Clunie
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Mark Fisher
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Audrey Hutcheson
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Bruce Kilmister
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Lexie Matheson
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Duncan Matthews
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Diana Rands
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Merv Taueki-Ransom
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Julie Watson
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Aram Wu
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(Quorum 7 members)
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Katherine Wilson
Democracy Advisor
16 August 2016
Contact Telephone: 021 712 595
Email: katherine.wilson@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council
decision-making, but panels will not make formal submissions on Council
strategies, polices and plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
Review
The form and functioning of the Panel may
be reviewed prior to or after, the end of the Panel term in September 2016.
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Rainbow
Communities Advisory Panel
22 August 2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 7
2 Declaration of Interest 7
3 Confirmation of Minutes 7
4 Extraordinary
Business 7
5 Public Input: Eizabeth Kerekere, Chair Tiwhanawhana Trust 9
6 Inspector Tracy Phillips - Senior Police Professional
Conduct Manager 11
7 Rainbow communities engagement guidelines update 13
8 Rainbow Communities Advisory Panel: sub-committee update,
August 2016 15
9 Rainbow Communities Advisory Panel Work Programme Update
August 2016 17
10 Discussion of the work and role of the Rainbow Communities
Advisory Committee 25
11 Information Items - August 2016 27
12 Correspondence from Mayor to Rainbow Communities Advisory
Panel 33
13 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Rainbow Communities Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 27 June 2016, as a true and correct
record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Rainbow
Communities Advisory Panel
22 August 2016
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Public Input:
Eizabeth Kerekere, Chair Tiwhanawhana Trust
File No.: CP2016/07442
Purpose
1. To receive information from
Elizabeth Kerekere, Chair Tiwhanawhana Trust on Takatāpui
and the wider strategy on LGBTI in New Zealand.
Executive
Summary
2. Elizabeth Kerekere will be
present to speak on behalf of Chair Tiwhanawhana Trust as the leading expert on
Takatāpui and the wider strategy on LGBTI in New Zealand.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive and thank Elizabeth
Kerekere, Chair Tiwhanawhana Trust for the presentation to the Rainbow
Communities Advisory Panel.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
22 August 2016
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Inspector Tracy Phillips - Senior Police Professional
Conduct Manager
File No.: CP2016/17181
Purpose
1. To receive information from
Inspector Tracy Phillips, Senior Police Professional Conduct Manager and Rhona
Stace on Police community engagement with rainbow communities and safety within
Auckland.
Executive
summary
2. Tracy Phillips, Senior Police
Professional Conduct Manager will be present to speak on Police community
engagement with rainbow communities and safety within Auckland.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive and thank Tracy
Phillips, Senior Police Professional Conduct Manager and Rhona Stace for
their presentation to the Rainbow Communities Advisory Panel.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
22 August 2016
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Rainbow communities engagement guidelines update
File No.: CP2016/16189
Purpose
1. The purpose of this report is to
close the loop on the Significance and Engagement Policy consultation with the
Rainbow Communities Advisory Panel. To that end, this report confirms Auckland
Council’s endorsement of the Rainbow Communities Advisory Panel’s guidelines
for engagement with Rainbow Communities and the inclusion of these
recommendations in council’s Engagement Guidelines (a practical
supplement to the Significance and Engagement Policy).
Executive
summary
2. In 2014 the Governing Body
adopted the Significance and Engagement Policy (the Policy) which outlines
council’s community engagement obligations and aspirations in line with the
Local Government Amendment Act 2002.
3. The principles of the Policy
were informed by the views of each of council’s then-existing advisory panels
however the nature of the Policy meant that it was not the appropriate vehicle
for promoting specific, detailed recommendations for engagement with each of
Auckland’s diverse communities. Therefore in 2015 the Engagement and
Consultation team reviewed council’s Engagement Guidelines (the Guidelines),
the practical toolkit that supplements the high level principles of the Policy,
and in doing so included the specific feedback provided by each of the existing
panels in a substantial Section 6: Engaging with Auckland’s diverse
communities.
4. While the establishment of the
Rainbow Communities Advisory Panel (the Panel) was anticipated at that time it
was not then possible to formally meet and to review draft content for the guidelines.
These Engagement Guidelines were therefore published in early January of
2016 containing placeholder content still subject to review by the Panel.
5. Subsequently
the Rainbow Panel met on 23 May, and passed a resolution RAI/2016/29 which
included “approve the Engagement Guidelines
document with an amendment to include Pride as an Auckland based Community
Organisation and GayTalk Tonight as an additional media outlet and send to
Auckland Council’s Market Research and Engagement unit.”
6. On 24 May 2016 Duncan
Matthews, a Rainbow Panel member, supplied council with an updated text
for inclusion in the Guidelines. The Engagement and Consultation team
has now updated the Guidelines to include the new text and has also
published a separate supplement, the Rainbow Communities Engagement
Guidelines. These documents are now ready to share with the Panel in order
to close the loop on the Significance and Engagement Policy consultation.
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ecommendation/s
That the Rainbow Communities
Advisory Panel:
a) confirm that the Engagement
Guidelines: Section 6: Engaging with Auckland’s diverse communities: Rainbow
Communities and the Rainbow Communities Engagement Guidelines align
with the Panel feedback provided to the Engagement and Consultation team on
24 May 2016.
b) provide any additional feedback
to be incorporated in the next iteration of the Engagement Guidelines.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Rosie Oliver – Senior Specialist Engagement and
Consultation
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Authorisers
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Micaela Daniel – Strategy Planning and Performance
James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
22 August 2016
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Rainbow Communities Advisory Panel: sub-committee
update, August 2016
File No.: CP2016/16952
Purpose
1. To provide an update to the
Rainbow Communities Advisory Panel on the activities of the sub-committees of
the panel.
Executive
summary
2. The following subcommittees will
provide a verbal update at the meeting:
· Community
Summit: Members J Harris, B Kilmister, L Matheson, D Matthews, M Taueki-Ransom,
J Watson, and A Wu (lead).
· 30-year
Homosexual Law Reform Celebration: Members B Kilmister (lead), J Harris, J
Radford-Poupard, D Rands and J Watson.
· Human
Rights Act 1993 amendment strategy: Members M Clunie, A Hutcheson, B Kilmister,
L Matheson (lead), J Watson and A Wu.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the verbal updates from
the community summit, 30-year homosexual law reform celebration and Human
Rights Act 1993 amendment strategy sub-committees.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
22 August 2016
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Rainbow Communities Advisory Panel Work Programme
Update August 2016
File No.: CP2016/16953
Purpose
1. To update the Rainbow
Communities Advisory Panel (the Panel) on the status of its work programme.
Executive
summary
2. This is a regular information
report that updates the members of the Rainbow Communities Advisory Panel on
how the Panel’s work programme is tracking.
3. The Panel finalised its work
programme at its meeting of 3 November 2015. The Regional
Strategy and Policy Committee approved the work programme on 3 December 2015.
4. The work programme is based on
the Auckland Plan and the Long-Term Plan. Any substantial changes to the work
programme need to be made through a formal resolution of the Panel and require
a sign-off by the Regional Strategy and Policy Committee.
5. Since its first
meeting on 21 September 2015, the Rainbow Communities Advisory Panel has
advised on improving council’s engagement with rainbow communities. The Panel’s
advice extended to ATEED on more accessible events for rainbow communities, the
2016 local government elections and a council pilot programme to introduce
all-gender signage to the accessible toilets in staff buildings.
6. The Panel has
also received presentations from a number of external organisations which
include Parliament LGBTI Cross-Party Working Group, OUTLineNZ Inc. Proud to
Play and Pride NZ.
7. The Panel has
developed guidelines for engagement with rainbow communities. The Panel’s
guidelines have been incorporated into council’s Engagement Guidelines. An
updated council’s Engagement Guidelines will help council staff deliver bespoke
engagement approaches to rainbow communities. The council’s Research,
Investigation and Monitoring unit and Market Research & Engagement team
both include a “gender diverse” option in surveys.
8. The Panel
participated in the Big Gay Out in Coyle Park Pt Chevalier on 14 February 2016,
New Zealand’s largest annual gathering of rainbow communities. At the event,
panel members discussed the Panel’s work plan with community people, and
captured the issues of importance to rainbow communities through a survey.
Approximately 400 surveys were completed, providing the Panel and Auckland
Council with insights into GLBTI issues of inclusiveness and engagement,
health, safety and wellbeing, events, arts and culture.
9. The Rainbow
Communities Advisory Panel collaborated with council staff for a celebratory
event, the 30th anniversary of the passing of the Homosexual Law Reform
legislation. The Panel’s working group designed the event programme together
with council Events team, and helped council invite key stakeholders who
initiated and supported the law reform in 1986. The event was held at the
Auckland Town Hall on 9th July 2016 with more than 150 attendees.
10. The Panel
presented to the Community Development and Safety Committee on 3 August 2016 to
update on its achievements. The Panel also recommended the Committee to
consider a submission to the government on the Human Rights (Gender Identity)
Amendment Bill to add “gender identity” to the protections offered by the Human
Rights Act 1993.
11. An independent
review of six demographic advisory panels is currently under way in readiness
for the 2016-2019 council term. The purpose of the review is to assess the
current form and function of advisory panels, and identify areas for
improvement. The Rainbow Communities Advisory Panel has participated in the
consultation process of the review.
12. The co-chairs of
the Rainbow Communities Advisory Panel are invited to present to the Governing
Body meeting on 29 September 2016 to highlight panel’s achievements over the
past two years.
13. An end of term
function is scheduled for all demographic advisory panels on Friday 16
September 2016. The Principal Advisor Panels will discuss further information
at the meeting.
14. The panel’s last
meeting is scheduled on 22 August before the Panel’s term ends in 8 September
2016, one month prior to the 2016 Local Government Elections.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the update on the
Rainbow Community Advisory Panel’s work programme.
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Attachments
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No.
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Title
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Page
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aView
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Rainbow Communities Advisory Panel Work Programme
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19
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bView
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Advice and Feeback Schedule for August 2016
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21
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Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authorisers
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Austin Kim - Principal Advisor Panels
James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
22 August 2016
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Rainbow
Communities Advisory Panel
22 August 2016
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Rainbow
Communities Advisory Panel
22 August 2016
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Discussion of the work and role of the Rainbow
Communities Advisory Committee
File No.: CP2016/17453
Purpose
1. As this is the final meeting of
the Rainbow Communities Advisory Panel, it is appropriate that Panel members
have the opportunity to reflect on the work and role of the Panel.
Executive
summary
2. The Rainbow Communities panel
has been in existence for just under one year and this is its final meeting for
the current term of council.
3. While a review of all advisory
panels is being undertaken, this is an opportunity for members to reflect on
the work and role of the Panel.
4. The topics which will be
considered include:
· the role of
members and representation of the Rainbow Communities
· the value
added by the Panel to Rainbow Communities
· the role of
presenters
· the manner in
which meetings are conducted
· dealing with
criticism
· other
reflections from Panel members.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the reflections from
Panel members and
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Attachments
There are no attachments for
this report.
Signatories
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Author
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James Hassall - Senior Strategic Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
22 August 2016
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Information Items - August 2016
File No.: CP2016/17025
Purpose
1. To receive a summary and provide
a public record of memos, information reports, or briefing papers that have
been distributed to committee members since 27 June 2016
Executive
summary
2. This is a regular
information-only report which aims to provide greater visibility of information
circulated to committee members via memo or other means, where no decisions are
required.
3. The following memo was
circulated:
· Auckland
Transport memo to advisory panels.
4. These documents can be found on
the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz/
· At
the top of the page, select meeting “Rainbow Communities Advisory Panel” from
the drop-down tab and click “view”;
· Under
‘Attachments’ select either HTML or PDF version of the document entitled ‘extra
attachments’
5. Note that, unlike an agenda
report, staff will not be present to answer questions about the item
referred to in this summary. Panel members should direct any questions
to the author.
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the summary of
information memos since 27 June 2016.
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Attachments
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No.
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Title
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Page
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aView
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Auckland Transport Memo to Advisory Panels
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29
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Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authorisers
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Austin Kim - Principal Advisor Panels
James Hassall - Senior Strategic Advisor
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Rainbow
Communities Advisory Panel
22 August 2016
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Rainbow Communities Advisory Panel
22 August 2016
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Rainbow
Communities Advisory Panel
22 August 2016
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Correspondence from Mayor to Rainbow Communities
Advisory Panel
File No.: CP2016/15470
Purpose
1. To receive the correspondence
from the Mayor to the Rainbow Communities Advisory Panel.
Executive
summary
2. Following the Rainbow
Communities Advisory Panel’s letter to the Mayor in July 2016, providing advice
to Auckland Council, Mayor Len Brown has responded to the Rainbow Communities
Advisory Panel (Attachment A).
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Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) receive the correspondence from
Mayor Len Brown.
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Attachments
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No.
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Title
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Page
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aView
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Mayor Len Brown's letter to the Rainbow Communities
Advisory Panel, July 2016.
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35
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Signatories
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Author
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Katherine Wilson - Democracy Advisor
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Authoriser
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James Hassall - Senior Strategic Advisor
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Rainbow Communities
Advisory Panel
22 August 2016
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