Agenda of Rodney Local Board

Board Member

Organisation

Position

James Colville

St Marys Church Wellsford, Parish Council

Federated Farmers Auckland

Wellsford Drama Club

Wellsford Promotions

Landowners and Contractors Protection Assn.

Member

Warren Flaunty, QSM

Westgate Pharmacy Ltd

NorSGA Properties Ltd

The Trust Community Foundation Ltd

Henderson-Massey Local Board

Waitemata District Health Board

Taupaki Residents and Ratepayers Assn.

North West Pharmacy

Contractor/Director

Director

Member

Elected Member

Member

Contractor/Director

Steven Garner

(Deputy Chairperson)

Mahurangi College Board of Trustee

Warkworth Tennis and Squash Club

Trustee

Member

Thomas Grace

Kumeu Rotary

South Kaipara Community Patrol

Rally New Zealand

Targa New Zealand

Waimauku Lions

Auckland Conservation Board

Federated Farmers

Northern Sports Car Club

Graceland Properties

Kumeu Community Patrol

President

Member

Director

Member

Beth Houlbrooke

Greater Auckland Chorus (Charitable Trust)

Sweet Adelines New Zealand (Charitable Trust)
ACT NZ

Baddeleys and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

Contractor

Member

John McLean

Albany CoCo

De Paul House

Furniture for Schools Charitable Trust

Newpark Financial

Coatesville Residents and Ratepayers Association

Member

Supporter

Trustee

Shareholder

Member

Phelan Pirrie

Muriwai Environmental Action Community Trust

North West District Business Association

Muriwai Community Association

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd

Trustee

Member

Officer in Charge

Director/Shareholder

Greg Sayers

Rotary Club of Auckland

Neighbourhood Support Rodney

Member

Brenda Steele

(Chairperson)

Te Uri o Hau

Ngati Whatua o Kaipara

Kaipara Cruising Club

Beneficiary

Member

1 Welcome

2 Apologies

An apology from Member WW Flaunty has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 11 July 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Helensville Tennis Club

Purpose

1. Representatives from Helensville Tennis Club will be in attendance to address the Rodney Local Board on their experience in taking over the lease of Rautawhiri Lions Lounge (pavilion) and the tennis court and the plans they have for the future.

Recommendation/s

That the Rodney Local Board:

a) thank the representatives from Helensville Tennis Club for their presentation on their experience with taking over the lease of the Rautawhiri Lions Lounge and tennis courts, and their plans for the future.

8.2 Fix Hill Street Now Action Group

Purpose

1. Representatives of ‘Fix Hill Street Now’ Action Group will be in attendance to address the local board on the current state of their investigations and the “Fix Hill Street Now’ campaign. Hill Street is a major intersection in Warkworth.

Recommendation/s

That the Rodney Local Board:

a) thank the representatives from ‘Fix Hill Street Now’ Action Group on their presentation regarding their campaign to fix the traffic issues at Hill Street, Warkworth which is a major intersection.

8.3 Kaipara RSA

Purpose

1. Representatives from Kaipara RSA will be in attendance to speak to the local board about the activities of the RSA and their desire to seek funding to upgrade their meeting rooms.

Recommendation/s

That the Rodney Local Board:

a) Thank the representatives from Kaipara RSA for their presentation on the activities of the RSA and their desire to seek funding to upgrade their meeting rooms.

8.4 Deputation regarding Araparera Forestry Joint Venture

Purpose

1. Colin Smith has requested a deputation with the Rodney Local Board to discuss the audit of the Araparera Forestry Joint Venture.

Recommendation/s

That the Rodney Local Board:

a) thank Colin Smith for his deputation regarding the audit of the Araparera Forestry Joint Venture.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Rodney Local Board

08 August 2016

Draft Annual Report 2015/2016 - Rodney Local Board report

File No.: CP2016/14648

Purpose

1. This report compares actual activities and performance with the intended activities and level of service set out in the Local Board Agreement 2015/2016. The information is prepared as part of the local board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Auckland Council Annual Report 2015/2016 (AR) is currently being prepared and progressed through an external audit process. In late September, the audit is expected to be completed and the final report will be approved and released to the public. The AR will include performance results for each local board.

3. The local board is required to monitor and report on the implementation of the Local Board Agreement for 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the AR.

4. The 2015/2016 local board agreements formed part of the Long-term Plan 2015-2025 (LTP). The performance measures included in the LTP changed significantly from the previous LTP. This AR is the first time that we are reporting back externally against these new performance measures.

5. The attached report is proposed for approval by the local board. The report includes the following sections:

- Message from the chairperson

- The year in review

- How we performed

- Financial information.

Recommendation/s

That the Rodney Local Board:

a) note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b) receive the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c) approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d) give authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

Comments

6. The local board is required to monitor and report on the implementation of Local Board Agreement 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) specifies whether any intended changes to the level of service have been achieved; and

iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

7. Each local board must comment on the matters included in the Annual Report under subsection (2) in respect of its local board area and the council must include those comments in the Annual Report.

8. This report focuses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion in the Annual Report 2015/2016. The report contains the following sections:

	Section	Description
a)	Message from the chairperson	Legislative requirement to include commentary from the local board on matters included in the report.
b)	The year in review a. - Financial performance b. - Key achievements c. - Key projects d. - Challenges in our area e. - Looking forward	Snapshot of main areas of interest for the community in the local board area.
c)	How we performed	Legislative requirement to report on performance measure results for each activity, and to provide explanations where targeted levels have not been achieved.
d)	Financial information	Legislative requirement to report on financial performance results compared to LTP budgets, together with explanations about variances.

9. Local board comments on local board matters in the annual report will be included in the Annual Report as part of the message from the chair.

10. The next steps for the draft Annual Report are:

· Audit during August 2016

· Report to the Finance and Performance Committee on 22 September

· Report to the Governing Body for adoption on 29 September

· Release to stock exchanges on 29 September

· Publication on 7 October

· Copies of the Annual Report will be provided to the local board offices, Auckland Council libraries and council service centres.

Consideration

Local board views and implications

11. Local board comments on local board matters in the Annual Report will be included in the Annual Report as part of the message from the chair.

Māori impact statement

12. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan over a 12-month period. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Attachments

No.	Title	Page
a View	Draft 2015/2016 Annual Report	59

Signatories

Authors

Jane Koch - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Lesley Jenkins - Relationship Manager

Rodney Local Board

08 August 2016

Disposals recommendation report

File No.: CP2016/15045

Purpose

1. This report seeks the Rodney Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend to the Finance and Performance Committee the divestment of the council owned parcels of stopped road known as Allotments 136, 137, 138, 139, 140 and 141 Ahuroa Parish and 147 Kourawhero Parish, Woodcocks Road, Woodcocks.

Executive Summary

2. Allotments 136, 137, 138, 139, 140 and 141 Ahuroa Parish and 147 Kourawhero Parish, Woodcocks Road, Woodcocks are parcels of stopped road. A private landowner has enquired with council about purchasing the five parcels which adjoin their property. The other two parcels have been rationalised simultaneously to ascertain if they are also candidates for potential disposal.

3. The rationalisation process for these parcels of land commenced in June 2016. Consultation has been undertaken with council and its CCOs and no alternative service uses have been identified for these parcels of land. Informal consultation has taken place with the Rodney Local Board and iwi engagement is currently been completed. As no alternative service uses have been identified for this site, Panuku recommends it be divested, subject to the views of the Rodney Local Board and the outcome of the iwi engagement.

4. A resolution approving the divestment of this site is required from the governing body before the proposed divestment can be progressed.

Recommendation/s

That the Rodney Local Board:

a) endorse Panuku Development Auckland’s recommendation to the Finance and Performance Committee to dispose of:

i) Allotment 136 Ahuroa Parish comprised of an estate in fee simple comprising approximately 981m² contained in certificate of title NA28A/1422;

ii) Allotment 137 Ahuroa Parish comprised of an estate in fee simple comprising approximately 1,461m² contained in certificate of title NA28A/1423;

iii) Allotment 138 Ahuroa Parish comprised of an estate in fee simple comprising approximately 4,127m² contained in certificate of title NA28A/1424;

iv) Allotment 139 Ahuroa Parish comprised of an estate in fee simple comprising approximately 3,465m² contained in certificate of title NA28A/1425;

v) Allotment 140 Ahuroa Parish comprised of an estate in fee simple comprising approximately 837m² contained in certificate of title NA28A/1426;

vi) Allotment 141 Ahuroa Parish comprised of an estate in fee simple comprising approximately 1,042m² contained in certificate of title NA28A/1427; and

vii) Allotment 147 Kourawhero Parish comprised of an estate in fee simple comprising approximately 43m² contained in certificate of title NA28A/1412.

Comments

5. Panuku and the Council’s Advisory Services team work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and may be suitable to sell.

6. Once a property has been identified as potentially surplus, Panuku engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku then consults with local boards, mana whenua and ward councillors. All sale recommendations must be approved by the Panuku Board before a final recommendation is made to the Auckland Council governing body.

Property information

7. In 1975 the Rodney County Council undertook a realignment of Woodcocks Road, which resulted in 21 separate parcels of road being stopped. 11 of these parcels have subsequently been sold to adjoining landowners owners, whilst the other 10 have remained in Auckland Council ownership.

8. Allotments 136, 137, 138, 139, 140 and 141 Ahuroa Parish and 147 Kourawhero Parish, Woodcocks Road, Woodcocks are individual parcels of land that were formed following the road stopping process. The 2014 capital value for the entire site is $180,000.00 The size of each parcel of land is:

· Allotment 136 Ahuroa Parish, Woodcocks Road - 981m^{2 -}

· Allotment 137 Ahuroa Parish, Woodcocks Road - 1,461m²

· Allotment 138 Ahuroa Parish, Woodcocks Road - 4,127m²

· Allotment 139 Ahuroa Parish, Woodcocks Road - 3,465m²

· Allotment 140 Ahuroa Parish, Woodcocks Road - 837m²

· Allotment 141 Ahuroa Parish, Woodcocks Road - 1,042m²

· Allotment 147 Kourawhero Parish, Woodcocks Road - 43m²

9. Allotments 136, 138, 140 and 141 Ahuroa Parish all adjoin land held in a single title and the adjoining owner wishes to purchase them. Allotment 137 is on the opposite side of the road but adjoins a severance of the same title. The adjoining landowner is constructing a house and informal approval has been given to the owners to site a driveway on Allotment 137 in anticipation of the titles ultimately being amalgamated.

10. Given Allotments 136, 137, 138, 140 and 141 Ahuroa Parish, Woodcocks Road were being rationalised following the enquiry from the adjoining landowner about purchasing the parcels of land, Panuku and the Council’s Advisory Services team decided to also rationalise Allotments 139 Ahuroa Parish and 147 Kourawhero Parish to ascertain of they could also potentially be disposed of.

11. Due to the size, shape and nature of the subject sites, it is unlikely they can be utilised for council service purposes. Further, there are limited possibilities to utilise them for other purposes, and if they were to be divested, they could likely only be sold to an adjoining landowner.

Internal consultation

12. The rationalisation process for the subject sites commenced in June 2016. No alternative service uses were identified for these sites through the internal consultation process.

13. As part of the internal consultation process, the Closed Landfills and Contaminated Land team assessed the subject sites and advised that there is no information to suggest latent liabilities on these sites. The Heritage team also assessed these sites and advised that there are no archeological or built heritage issues.

Consideration

Local Board views and implications

14. Panuku provided the Rodney Local Board with a memo regarding the subject sites in June 2016. No feedback was received.

15. This report provides the Rodney Local Board with an opportunity to formalise its views regarding the subject sites.

Māori impact statement

16. Consultation with mana whenua iwi is currently underway. Panuku will advise the Rodney Local Board of the outcome of the consultation once feedback has been received.

Implementation

17. A resolution approving the disposal of the subject sites is required from the governing body before the proposed divestment can be progressed.

18. The offer back obligations set out in section 40 of the Public Works Act 1981 do not apply to the subject sites as they are parcels of stopped road.

19. The subject property is not one of council’s strategic assets to which the Significance Policy applies.

Attachments

No.	Title	Page
a View	Images of Allotments 136, 137, 138, 139, 140, 141 and 147 Woodcocks Road, Woodcocks	73

Signatories

Authors

Letitia McColl - Team Leader Portfolio Review, Portfolio Strategy, Panuku Development Auckland

Authorisers

Marian Webb - Manager Portfolio Strategy, Panuku Development Auckland

Lesley Jenkins - Relationship Manager

Rodney Local Board

08 August 2016

Rodney 2016/2017 Local Economic Development Programme

File No.: CP2016/16174

Purpose

1. To confirm the preferred project for delivery from the Rodney Local Economic Development budget for the 2016/17 financial year.

Executive summary

2. This report introduces two proposed options for the 2016/17 financial year Local Economic Development work programme for the Rodney Local Board.

3. The proposed options are the North West Country Access Project (Attachment A) and the Rodney Art/Artisan Festival.

4. The North West Access Project will provide a transport solution to international visitors with no vehicles (such as young tourists/backpackers), so that they can experience the tourism offerings in North West region.

5. The Rodney Arts/Artisan Festival will create a new visitor experience by inviting people to meet artists/artisans in person, and learn more about their creative processes and traditional manufacturing processes. With the geographic area covering Helensville to Wellsford, across to Pakiri and Leigh.

6. The total budget available for the delivery of the Local Economic Development programme is $24,000. The local board is being asked to select the project which will form the 2016/17 local economic development programme.

7. Both proposed options have the potential to increase visitor numbers, length of stay and visitor spend in the Rodney area.

Recommendation/s

That the Rodney Local Board:

a) approve one of the following options for delivery in the 2016/17 financial year ;

i) North West Country Access Project ($24,000), or

ii) Rodney Arts/Artisan Festival ($24,000)

Comments

Background

8. The Rodney Local Board has allocated $24,000 in its Locally Driven Initiative budget for the delivery of Local Economic Development (LED) initiatives in the 2016/17 financial year. Two projects are being put forward for consideration by the Local Board: one from the North West Business Association and one from Auckland Council’s Arts and Culture team.

9. Strategically it is considered that both proposals if delivered would help to deliver the “Local Economies are strong and growing” outcome of the Rodney Local Board Plan 2014, specifically supporting the community to deliver projects that contribute to growth in the Rodney tourism market.

10. In addition to this the projects would also support the implementation of the following LED action plan actions:

Action 1.b - Aligned with the North-West Tourism Strategy, encourage tourism operators and other businesses to collaborate to lengthen visitor stay and increase visitor spend in the area.

Action 5.5 - Support the development of new visitor experiences by tourism operators in Rodney.

Outline of proposed projects

11. The two proposals are outlined below along with a proposal from the North West District Business Improvement District attached in Attachment A to this report.

North West Country Access Project ($24,000)

12. The North West Business Association has identified the lack of viable transport options for visitors to get to the North West region as a challenge in achieving new visitor growth in the region.

13. As set out in Attachment A, in order to address this issue the North West Business Association is proposing to pilot a new transport initiative over the summer season 2016 to 2017 in partnership with Nga Maunga Whakahii o Kaipara, a tourism organisation based in central Auckland and a number of key North West tourism operators.

14. The transport initiative will involve a daily bus service from central Auckland to the North West region.

15. The business association’s suggested itinerary options include a combination of the following attractions: vineyard/brewery/food focus, Woodhill adventure, sculpture trail in Kaukapakapa, hots pools in Parakai and artists workshops.

16. The North West Business Association has indicated that it has support for the initiative from iwi and local tourism operators. The potential benefits that could result from the North West Access Project include:

· Increased collaboration between tourism operators and others business to work together to promote the Rodney area to new visitors

· An increase in visitor numbers and spend in the Rodney area

· Increased profile of North West Rodney as a visitor destination

17. North West Business Association estimates that the total cost of the pilot to be approximately $85,000. This covers the wages of drivers/tourist guides, vehicle lease, and operation costs including administration, and marketing. The business association has indicated that the costs of delivering the pilot would be met from the following contributions, $10,000 from North West Business Association, $10,000 from Iwi (Nga Maunga Whakahii o Kaipara), $24,000 from the Rodney Local Board, $20,000 from key tourism operators and $20,000 from anticipated ticket sales.

18. North West Business Association will manage the daily operations of the service. The success measures will include number of passengers, passengers’ feedback, the awareness of the service among tourist operators, number of enquiries and social media feedback.

Rodney Arts/Artisan Festival ($24,000)

19. The concept of an open studio weekend for artists and “cottage” businesses in Rodney was raised by the arts team when discussing their 2016/2017 work programme with the local board.

20. Open studio artist/artisan weekends are a common concept internationally (United States, United Kingdom, Australia), particularly where there are attractive rural areas within reach of large population centres. Many have grown over a number of years from modest beginnings into very popular self-sustaining regular events with multiple benefits for communities and businesses in the participating areas.

21. Within Auckland, the Waitakere Ranges Local Board recently proposed that a previous iteration of an ‘Open Studio’ event be re-branded and re-developed to create a more current ‘Open Studios Waitakere’ programme. The successful Open Studio Waitakere weekend was held in November 2015 with an average of 60 visitors per studio per day (a total of 4,800 visits over the weekend).

22. Most visitor activity in Rodney is centred on the well-known attractions of the eastern side. As north-west Rodney is also home to many artists and cottage industries there is an opportunity to create a new visitor experience by inviting people to meet artists/artisans in person, and learn more about their creative processes and traditional manufacturing processes. This could be focused primarily on the relatively unexplored fringes and settlements of the Kaipara Harbour. With the geographic scope including Helensville to Wellsford and surrounding areas, across to Pakiri and then finish up at Leigh.

23. From a LED perspective, Rodney has the potential to attract a broader Auckland regional market with a unique arts/producer/maker focus. It is considered to be important to expand Rodney’s appeal to visitors beyond local and north Auckland with new visitor experiences, which the arts festival could achieve.

24. The potential benefits that could result from the festival include:

· An opportunity for artists and businesses and other collaborating partners to work together to promote the Rodney area to new visitors.

· An increase in visitor numbers and spend in the Rodney area.

· Increased profile and awareness of artists/makers in Rodney.

· Providing artists with opportunities to showcase and network with local and wider participants and visitors.

· Increased awareness of the creative sector in Rodney and community pride amongst local residents.

25. Further research into the Rodney based artists and cottage industry will help provide suggestions on developing the suitable programmes. It is considered that the festival programmes on offer will have to be appealing and clearly promoted.

Consideration

Local board views and implications

26. The proposed LED programme options were presented by staff to the local board at the workshops on 25 May 2016 and 27 July 2016.

27. North West Business Association also presented its proposal to the local board at a deputation to the local board business meeting on 11 July 2016.

Māori impact statement

28. Both projects have the potential to increase the number of visitors to the Rodney Local Board area. Local Māori businesses (including artists) will have the potential to benefit from the increase in visitors and the resulting spend. In implementing the approved project consideration will be given to the need to consult with iwi and consider any further impacts on Māori arising from the specific project being undertaken.

29. Nga Maunga Whakahii o Kaipara is one of the partners in the North West Country Access Project, and will benefit directly from the local economic outcomes from the initiative.

Implementation

30. Once the local board allocates the remaining $24,000, the LED budget to the preferred initiative the team at Auckland Tourism, Events and Economic Development (ATEED) will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities this will be undertaken.

Attachments

No.	Title	Page
a View	North West Business Improvement District Proposal	79

Signatories

Authors

Luo Lei - Local Economic Development Advisor, ATEED

Authorisers

John Norman - Strategic Planner, ATEED

Lesley Jenkins - Relationship Manager

Rodney Local Board

08 August 2016

Community lease with Auckland Citizens Advice Bureaux Incorporated

File No.: CP2016/14869

Purpose

1. To seek approval to grant a community lease for multi-premises to Auckland Citizens Advice Bureaux Incorporated. Premises are located in nineteen local board areas as follows:

· Albert-Eden

· Devonport-Takapuna

· Henderson-Massey

· Hibiscus and Bays

· Howick

· Kaipātiki

· Māngere-Ōtāhuhu

· Manurewa

· Maungakiekie-Tāmaki

· Orākei

· Ōtara-Papatoetoe

· Papakura

· Puketāpapa

· Rodney

· Upper Harbour

· Waiheke

· Waitākere Ranges

· Waitematā

· Whau

Executive summary

2. Auckland Council and Auckland Citizen Advice Bureaux Incorporated (the Bureaux) have negotiated a revised Strategic Relationship Agreement (Attachment A) and a new Funding Agreement which was approved by the Regional Strategy and Policy Committee on 7 April 2016.

3. This provides an opportunity for the existing thirty two occupation agreements, inherited from legacy councils, to be surrendered and replaced with a multi-premises lease. The initial term of the lease would be for two years with two rights of renewal each being for a three year period.

4. The change to a multi-premises lease has been discussed with the Bureaux who have welcomed the initiative as it would simplify their administration and enhance budgeting.

5. There have been meetings with most local boards with Bureaux premises who were overall supportive of the multi-premises lease.

Recommendation/s

That the Rodney Local Board:

a) approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b) approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i) The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii) Rent will be $1.00 plus GST per annum.

iii) Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

iv) That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m² of space occupied.

v) Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi) Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii) The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

The Bureaux Background

6. On 20 September 2012 the Bureaux was incorporated under the Incorporated Societies Act 1908. The aim of the Bureaux is to:

· Ensure that individuals do not suffer through ignorance of their rights and responsibilities;

· Assist those who are unable to express their needs effectively;

· To exert a responsible influence on the development of social policies and services, both locally and nationally.

7. Currently, the Bureaux and its associated societies occupy 32 premises provided by council throughout Auckland. All these have varying agreements in respect of the terms and conditions:

· Thirty are council-owned premises with various occupation arrangements in place;

· Two are commercially owned and leased to council.

8. A review of the occupation agreements with the Bureaux identified benefits that would accrue if these agreements were brought together as one lease with consistent terms and conditions, aligned with the Strategic Relationship Agreement (SRA) and Funding Agreement (FA) and Long-term Plan funding rounds.

9. Under the SRA, the Bureaux have agreed to meet local community objectives by providing communities with high quality information, advice, referral and client advocacy services that:

· Are accessible and responsive to the needs of our diverse communities;

· Inform and empower people;

· Encourage people to be actively involved in shaping their communities and the city;

· Contribute to the development of regional social policy;

· Collaborate with Auckland Council on the development of the strategic direction for the provision of the Citizens Advice Bureau services.

10. Relationships between local boards and local Bureaux are at different stages of development. The SRA supports development of successful long-term local board-Bureaux relationships by increasing information sharing between the board and Bureaux through quarterly and annual reports on service usage and emerging local issues.

Premises Background

11. The Bureaux and its associated societies have agreed to surrender existing occupation contracts and to enter into a regional multi-premises lease identifying the separate sites occupied by the Bureaux.

12. Attachment B lists the Bureaux premise(s) for inclusion in this local board area. Attachment C Regional Bureaux Sites shows all the Bureaux locations across the region.

13. Two sites listed below are owned by the Crown and held in trust by council as noted in the table below, these leases will require a clause to recognise that the properties may in the future be required for Treaty of Waitangi settlement purposes. These sites are:

Local Board Area	Building Name	Location
Maungakiekie-Tāmaki	CAB Office	100 Line Rd Glen Innes
Kaipātiki	Library building	5 Ernie Mays St Northcote

14. Three sites are unclassified local purpose reserves. These sites can be leased pursuant to section 61 (2A) of the Reserves Act without the need to classify or advertise. The details of each will be placed on a schedule of sites to be classified subsequently. The sites are:

Local Board Area	Building Name	Location
Maungakiekie-Tāmaki	CAB Office Plunket Rooms	100 Line Rd Glen Innes
Waiheke	CAB office building	141 Ocean View Rd Oneroa
Whau	New Lynn Library Building	3 Memorial Drive

Options

15. This report proposes that all council managed premises for the Bureaux be granted under a multi-premises community lease providing the thirty two sites with a common lease document with standard terms and conditions. A multi-premises lease will enable more efficient, consistent and streamlined lease management. Importantly it will provide the Bureaux with the following:

· Accommodation with a defined lease period;

· Known costs to further assist their budget planning and financial controls;

· Reduce both the Bureaux and council’s administrative costs thereby assisting the former to focus on their primary outcomes.

16. The regional premises meet the current service delivery needs of the Bureaux. No asset delivery study has been undertaken, but will be as part of the work programme in the SRA between council and the Bureaux. The proposed lease accommodates this future asset study by allowing for more streamlined addition and removal of premises to meet both the changing accommodation and business needs of the Bureaux.

17. Some sites are currently under consideration by local boards regarding configuration of current space or relocation to other premises. These are Panmure, Sylvia Park, Glen Innes, (Maungakiekie-Tāmaki Local Board) and Glen Eden (Waitākere Ranges Local Board).

18. The proposed multi-premises lease will allow for a more flexible optimization of the network while retaining local boards delegated authority.

19. This proposal was developed in consultation with the Arts Community and Events Department, Legal Services, and Corporate Finance and Property and in close working relationship with the Bureaux.

20. The local board can alternatively choose not to adopt the proposed recommendation, where its respective Bureaux will be omitted from the multi-premises agreement and managed as individual leases. The multi-premises agreement can still be entered into by supporting local boards and progressed without the participation of all, though this would significantly reduce the efficiencies to be gained by the approach.

Consideration

Local board views and implications

21. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

22. Local Board budgets will be affected by the proposed change to rental and operational fees. However, the change is related to asset-based service budgets and does not need to be topped up by individual LDI funding for local boards showing a negative effect. Conversely, Local Boards receiving more revenue will not have ability to spend the additional funds showing in their accounts. Budgets will be adjusted at the first review in August to manage this.

23. A portfolio meeting has been held with most local boards and they were presented with the proposal for a multi-premises community lease. General acceptance of the approach for a multi-premises lease was indicated and no concerns were raised.

24. There are no local board risks identified for the proposal as it allows for a more networked and flexible management of the premises while retaining local boards delegated authority.

25. The SRA supports the achievement of the following 2014-2017 Local Board Plan priorities:

· Communities are empowered and plan for their own futures

Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

27. Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the local board area.

Implementation

28. The multi-premises community lease will outline consistent terms and conditions for each of the Bureaux

29. There are no significant cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Attachment A Strategic Relationship Agreement	101
b View	Attachment B Bureaux Sites	121
c View	Attachment C Regional Bureaux Sites	123

Signatories

Authors

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board

08 August 2016

Strategic Relationship Agreement

Serving Our Communities Together

Auckland Council and Auckland Citizens Advice Bureaux

A. Background and Purpose

Auckland Council and Auckland Citizens Advice Bureaux Inc. (ACABx) have a robust relationship, based on the long-standing relationship between local Bureaux and the legacy councils. Both organisations wish to reflect this existing goodwill in a framework to guide their relationship and the achievement of their shared vision, and further manifest this trust and mutual respect through development of a formal partnership and shared work programme. This agreement also provides for council funding for Citizens Advice Bureaux (CABx) services through ACABx and related accountabilities.

B. Shared Vision

Auckland Council and ACABx have agreed that they will work together to provide local communities with high quality information, advice, referral and client advocacy services that:

§ are accessible and responsive to the needs of our diverse communities

§ inform and empower people

§ encourage people to be actively involved in shaping their communities and the city

§ contribute to the development of regional social policy.

C. Roles and Responsibilities

Both organisations play roles in delivering on the shared vision:

Auckland Citizens Advice Bureaux (ACAB) Inc.

The aims of ACABx are:

To ensure that individuals do not suffer through ignorance of their rights and responsibilities, or of the services available; or through an inability to express their needs effectively.

Me noho matāra kia kaua te tangata e mate i tāna kore mōhio ki ngā āhuatanga e āhei atu ana ia, ki ngā mahi rānei e tika ana kia mahia e ia, ki ngā ratonga rānei e āhei atu ana ia; i te kore rānei āna e āhei ki te whaputu i āna hiahia kia mārama mai ai te tangata.

To exert a responsible influence on the development of social policies and Services, both locally and nationally.

Kia tino whawāhi atu ki te auahatanga o ngā kaupapa-ā-iwi me ngā ratonga-ā-rohe, puta noa hoki i te motu.

ACABx:

An Incorporated Society, established in June 2012 with the following purposes:

§ to provide an organisational framework and support structure which enables a co-ordinated service to members related to funding from, and other support arrangements with, Auckland Council and other bodies.

§ to work with Auckland Council on the development of the strategic direction for the provision of the Citizens Advice Bureau services within the Auckland Council area.

Auckland’s Citizens Advice Bureaux (CABx) are members of ACABx and democratically elect a board to fulfil the above purposes. In turn, ACABx and all Auckland CABx are members of Citizens Advice Bureau New Zealand (CABNZ). CABNZ supports bureaux to meet membership standards which underpin their service and influences development of social policies and services at a national level.

CABx provide information, advice, referral and client advocacy services via face-to-face, telephone and online contact. Currently, there are 12 Bureaux comprising 31 Auckland service sites, with over 900 trained volunteers fielding close to 302,000 enquiries per annum, 75 percent of this service is delivered face-to-face.

Auckland Council:

A unitary authority with purposes, functions, powers and duties as set out in the Local Government Act 2002 and amendments, and other Acts including the Local Government (Auckland Council) Act 2009.

Support for CABx strongly aligns with the vision and strategic direction of the Auckland Plan and the Empowered Communities Approach endorsed by the Regional Strategy and Policy Committee on 4 June 2015.

Key roles in this relationship include, but are not limited to:

§ brokering and facilitation

§ co-ordination and planning

§ networking and access to information, knowledge and other key decision makers

§ advocacy

§ Kaitiakitanga/guardianship role (in terms of both the City and its people)

§ engagement with local communities.

In terms of this agreement Auckland Council also takes on the role of a funder.

Both organisations agree to support each other where possible, including reasonable acknowledgement of each other’s logos where appropriate.

Guiding Principles of working together

Both organisations acknowledge a commitment to the concept of partnering and agree to:

§ work in such a way that promotes goodwill, good faith and trust, recognising and respecting each other’s ways of working and obligations to their organisation and wider stakeholders

§ commit to continuously seek to improve what we do in partnership through sharing good practice

§ support the achievement of each other’s outcomes where possible and work constructively and collaboratively to achieve shared outcomes

§ acknowledge and celebrate success and the achievement of mutually shared outcomes

§ work together to actively support the Treaty of Waitangi/Te Tiriti o Waitangi

§ actively promote social inclusion and embrace Auckland community diversity

§ share information to improve understanding of local communities and inform council social policy development.

D. Managing the Relationship

Both organisations agree to:

§ meet a minimum of four times a year to progress their shared outcomes

§ develop a shared work programme including a range of initiatives at both strategic and operational levels that is reviewed on an annual basis

§ ensure the maintenance and ongoing development of a strong and healthy MASTER CW LOGO relationship.

E. Resourcing MASTER CW LOGO

The financial and non-financial resources of each organisation will be used to support the achievement of individual and shared outcomes, including resourcing and capacity to invest in relationships and partnering processes.

Key non-financial resources include:

§ staff, elected member and volunteer time

§ knowledge, information, advice and networks.

Auckland Council has agreed to fund ACABx for the provision of Auckland CABx services for the two year period 2016-2018 because CABx are:

§ well established and have recognised expertise

§ critical to fulfilling council goals

§ involved in activities in which council has a key interest

§ healthy, viable and sustainable organisations.

F. Review

Both organisations are mutually accountable for delivering on this agreement, and reporting progress to each other and to third parties. This strategic relationship agreement will be reviewed at the end of one year from the date of signing.

G. Signatories

The common seal of Auckland Citizens Advice Bureaux Inc. was affixed in the presence of the Chairperson /Representative (***) and a Board Member (***) on …………………….2016.

ACABx Chairperson/Representative Auckland Council

ACABx Board Member Auckland Council officer with delegated authority

SCHEDULES

1. Shared vision

2. Protocols and Processes to Support the Relationship

3. Biennial Work Priority Areas

· Shared Outcomes and Key Work Priority Areas

4. CAB Services in 2016/2018

Schedule 1. Shared Vision

Auckland Council and ACABx have agreed they will work together to provide local communities with high quality information, advice, referral and client advocacy services that:

§ are accessible and responsive to the needs of our diverse communities

§ inform and empower people

§ encourage people to be actively involved in shaping their communities and the city

§ contribute to the development of regional social policy.

Schedule 2. Protocols and Processes to Support the Relationship

The scope of this relationship

This Agreement is not intended to extend to the day-to-day operation of local bureaux. In relation to the local boards – local CABx relationship, the focus is on local services.

Table one: Identified activities within this agreement

In scope	Out of scope
Regional funding relationship including monitoring and reporting	Local, supplementary funding to CABx through local boards
Overview of CABx accommodation and multi-site lease arrangements	Property issues associated with local CABx
Co-ordinating cross-council relationships with ACABx (e.g. Libraries)	The operational relationships between council departments and local CABx
Research using aggregated data and information to inform policy development that address issues facing CAB clients	Access to or sharing of data that may compromise client privacy, or other confidential matters (etc.)
Support for ACABx and CABx to develop capacity and services to effectively respond to the changing face of Auckland	Specific funding arrangements outside of the ACABx grant

Auckland Council Governing Body – ACABx Relationship

This strategic relationship is between ACABx and Council’s Governing Body, with a focus on ensuring both Council and ACABx have an Auckland wide focus and best practice principles to achieve the most effective and responsive service for the people of Auckland.

The Governing Body (which consists of an elected mayor and 20 councillors) focuses on big picture, region-wide strategic decisions, and it is the Governing Body who holds the decision-making role in relationship to the regional ACABx relationship.

Strategic Relationship Management

Both organisations recognise that many people, at both political, governance and operational levels, will be involved in achieving the goals and priorities that form the basis of this agreement. For clarity, and to facilitate and strengthen the strategic relationship between both organisations, the Community Empowerment Manager for Auckland Council and the Board Chair ACABx are identified as the key people with oversight responsibilities for the successful implementation of this agreement.

Funding

Auckland Council Governing Body has agreed to provide funding through the Long-term Plan 2015-2025. Funding has been agreed for 2016-2018 to support the operation of CABx across Auckland and the agreed work programme.

Funding will be in accordance with the terms and conditions of the Funding Agreement attached as Appendix One. The term of this agreement is for two years. A negotiated right of renewal at the completion of this agreement for a period of three years followed by a further three years is conditional on delivery of the agreed biennial work programme for 2016-2018 and approval by the Auckland Council Regional Strategy and Policy Committee.

Relationship between local boards and local CABx

Local boards are a key part of Auckland's governance, enabling local representation and decision making on behalf of local communities. There are 21 local boards throughout the Auckland region from Rodney to Franklin.

Local boards have a significant and wide-ranging role that spans most council services and activities. Local boards represent their communities, make decisions on local matters including local facilities, provide local leadership and support strong local communities. Local boards provide important local input into region-wide strategies and plans including those of the council-controlled organisations (CCOs).

Relationships between local boards and local CABx are at different stages of development, which reflect their specific local situation. Some local boards have more than one CABx in their area, and some local boards are serviced from their neighbouring local board area. However, the local board is a primary stakeholder in any local CABx. The local board’s role includes decision-making in relation to locations and leasing of community facilities, many of which accommodate local CABx. The local CABx role is to provide local information, advice, referral and client advocacy services to meet the needs of the local community. The intention of this Agreement is to support development of successful long-term local board-local CABx relationships for mutual benefit. There will continue to be different relationships in different local board areas, reflect their specific local context, preferences and priorities.

The process for successful collaboration between local boards and local CABx

To fulfil the intent of this strategic relationship agreement the following actions will be undertaken:

· To promote information sharing, local CABx will report to their relevant local board on a quarterly basis on service usage and other matters of interest (emerging trends and local issues). This may be done as a cluster in a local board area. The expectation is that as part of this reporting process local bureau will give an annual presentation at a local board meeting at least once a year.

· To develop and maintain the relationship between local boards and local CABx, regular meetings will be set up for the purpose of sharing emerging trends. The frequency and format of those meetings should be agreed with the local board Chair and/or the local board portfolio lead.

· Regular meetings will provide for CABx to contribute to empowering and enabling communities and improve service delivery.

· Each local board – local CABx will focus on relationship development and implementation will be designed to build on local strengths and successes and respond to the specific needs of the local area and its community.

The key outputs of successful collaboration between local boards and local CABx

The key outputs of a successful collaboration include:

§ Reporting to local boards e.g. on service usage and other matters of interest

§ Informal updates and check-ins

§ Opportunities to provide input into future local community development and CABx service development

§ Opportunities for co-location or location in Auckland Council-owned facilities.

Each local board – local CABx relationship development and implementation will be designed to build on local strengths and successes and respond to the specific needs of the local area and its community.

Auckland Libraries’ Relationship with ACABx

Local libraries and local CABx have good established relationships. Libraries provide access to information, CABx provide facilitated access to information and unique advice tailored to the situation of the client. The intention of this agreement is to strengthen and develop relationships between Auckland Libraries and ACABx in order to strengthen areas for working together.

This will include:

Twice-yearly meetings, incorporated into the general meeting schedule, will include a senior manager in Libraries and an ACABx representative to share information, build relationships, and develop effective mechanisms for addressing matters over which the services need to co-operate, particularly within co-located facilities. It is expected that local libraries via the Community Library Manager will also be in relationship with their local CABx.

Reporting

As part of each organisation’s annual planning process, elected/board members and staff of both organisations will come together for a workshop each year. This workshop will be an opportunity to discuss shared issues and projects related to the setting of forthcoming work programmes.

Regular meetings (four to six annually) will be held to support the joint relationship and achievement of the shared work programme. These meetings will focus on:

§ Reviewing progress against the work programme, including timeframes, outcomes and resourcing

§ Sharing information, issues and opportunities and ensuring delivery of the shared work programme

§ General relationship strengthening

§ Celebrating successes

Conflict Management

Both organisations are committed to address any issues that may arise by communicating honestly and openly and at an early stage.

However, if necessary, the Chief Executive of Auckland Council and the ACABx Board Chair, or their delegates, agree to meet and work through any serious issue or conflict in a sensible and practical manner.

If a resolution is not reached via this process, both parties will participate in mediation with a mutually acceptable mediator appointed if necessary by the Chairperson of LEADR NZ Inc. (Lawyers Engaged in Alternative Dispute Resolution).

Evaluation

Both organisations are committed to evaluate and review performance, not only in terms of shared work programmes (via achievement of key milestones and outcomes noted in the shared work programme), but also the effectiveness of this relationship agreement. The latter evaluation will be built into the annual workshop between both organisations and a broader biennial relationship review undertaken as part of the development process of any further agreement between the parties.

Schedule 3. Biennial Work Priority Areas

· Shared Outcomes and Key Work Priority Areas

As noted in this strategic relationship agreement, the Auckland CABx and local councils have worked together for many years and both organisations acknowledge the contribution that each has made.

This agreement reflects a partnering way of working, which is also reflected in the biennial work priority areas with key resourcing to support shared projects over the two-year period identified in Auckland Council’s Long-term Plan 2015-2025 and ACABx Strategic Plan.

Work Priority Areas for the 2016-2018 period include:

§ Partnering –clarifying the Council-ACABx relationship framework in practice

§ Annual work programme development–refining the annual joint programme of work that will progress our shared outcomes

§ Policy development–enabling a process for ACABx to contribute to council’s social policy development

Additional priorities can be incorporated to the biennial work programme, providing there is shared agreement and careful consideration of resourcing implications.

BIENNIAL WORK PROGRAMME FOR 2016/2017 – 2017/18

Objectives	Parties Involved	Outputs
1. Partnering Support development of the collaborative relationship and partnering as a fundamental way of working. Define approach and language to build upon this agreement and to be built into ongoing agreements.	ACABx representatives and Community Empowerment Unit (CEU), Auckland Council staff	Partnering language and approach developed collaboratively and clearly articulated and documented by ACABx and council by June 2017.
2. Annual work programme development Acknowledging both parties are working toward outcomes to contribute to positive social change at a local and regional level – refine the joint programme of work. Year one – Work collaboratively to define approach and tools that ensure the value and outcomes of ACABx work is communicated and measured working towards a better articulation of the value that CABx provide to Auckland communities. Build capability to address network provision, including development of tools to ensure ACABx and CABx responsiveness to : · growth in service need or provision particularly relating to vulnerable communities · demographic change · information exchange needs · digital service provision Year two – Test and apply approach to be completed and reviewed at the end of year two.	ACABx representatives and CEU staff	Co-develop via regular meetings a model of gathering and analysing, information and communicating the impact of CABx in the community. Co-develop model that will capture both quantitative (how much did we do), and qualitative (how well did we do it?) and impact (what changed as a result) data. Agree model by June 2017 for application in 2017-18 year by ACABx. Co-develop and agree approach and tools for responding to the changing needs of Auckland’s communities to be tested in 2017-18 year by ACABx. From June 2017 apply model of capturing, reporting and communicating impact and responsive network provision. March-June 2018 collaboratively review application of the model.
3. Policy development – analyse and interpret statistics, case studies, anecdotal evidence, knowledge and experience to share to support policy development enabling positive social change within Auckland’s communities.	ACABx and CABx representatives, CEU, RIMU, Community and Social Policy staff	Co-develop an approach to ensuring information is shared effectively and communicated in a way that is valuable for all parties. AC will work with ACABx so that relevant ACABx information is received and distributed across Council and informs Council policies and practice. Approach to be developed and confirmed by June 2017 and applied in the financial year 2017-18.

Rodney Local Board

08 August 2016

CABx services are provided at the following sites as well as through 0800FORCAB (0800367222) and www.cab.org.nz.

The following table denotes the service as at May 2016. Hours of operation are subject to change.

CAB Site	Address	Weekdays		Saturdays	Local Board
Albany (Agency of Browns Bay)	Upper Harbour Local Board Office 3 Kell Drive, Albany	Mon	12.00pm - 2.00pm		Upper Harbour
Avondale	Carpark behind Avondale Library 93 Rosebank Road, Avondale	Mon-Fri	9.30am - 1.00pm		Whau
Birkenhead	Birkenhead Library Building Cnr Rawene Road and Hinemoa Street, Birkenhead	Mon-Fri	9.00am - 4.30pm		Kaipatiki
Botany (Agency of Pakuranga)	25I Town Centre Drive, Botany Town Centre, East Tamaki	Mon-Fri	9.30am - 1.00pm		Pakuranga
Browns Bay	2 Glen Road, Browns Bay	Mon-Fri	9.00am - 4.30pm		Hibiscus and Bays
CAB Language Link (Not funded by AC)	521D Mt Albert Road, Three Kings	Mon-Fri	9.00am - 4.00pm		Puketepapa
Central Auckland	First Floor, Central Auckland Library 44-46 Lorne Street, Auckland CBD	Mon-Thu	9.30am - 4.30pm	10.00am - 12.00pm	Waitemata
Central Auckland		Fri	11.00am – 3.00pm	10.00am - 12.00pm	Waitemata
Eden-Albert	Adjoining Mt Albert Library Building 82 St Lukes Road, Mt Albert	Mon-Fri	9.00am - 4.00pm		Albert-Eden
Glen Eden	Glen Eden Library Complex Cnr Glendale Road and Glenmall Place, Glen Eden	Mon-Fri	9.00am - 4.30pm		Waitakere Ranges
Glen Innes	Plunket Rooms 100 Line Road, Glen Innes	Mon-Fri	9.00am - 4.00pm	9.30am – 11.00am [Legal Advice Clinic by appointment only]	Maungakiekie-Tamaki

CAB Site	Address	Weekdays		Saturdays	Local Board
Glenfield	Glenfield Library Building 90 Bentley Avenue, Glenfield	Mon-Fri	9.00am - 4.30pm		Kaipatiki
Grey Lynn-Ponsonby	Grey Lynn Community Centre 510 Richmond Road, Grey Lynn	Mon-Fri	9.00am - 4.00pm	9.00am – 4.00pm	Waitemata
Helensville	27 Commercial Road, Helensville	Mon-Fri	10.00am - 3.00pm		Rodney
Henderson	11 Trading Place, Henderson	Mon-Fri	9.00am - 4.30pm		Henderson-Massey
Hibiscus Coast	Orewa Community Centre 40-46 Orewa Square, Orewa	Mon-Fri	9.00am - 3.30pm	10.00am - 1.00pm	Hibiscus and Bays
Mangere	Shop 17, Orly Avenue Mangere Town Centre	Mon-Fri	9.00am - 4.00pm	9.30am - 12.30pm	Mangere-Otahuhu
Manurewa	Library Complex 7J Hill Road, Manurewa	Mon-Fri	9.00am - 4.00pm	9.00am - 11.00pm	Manurewa
Massey	Massey Library Building Cnr Don Buck Road and Westgate Drive Massey	Mon-Fri	9.00am - 4.30pm		Henderson-Massey
Mt Roskill	Mt Roskill Library Building 546 Mt Albert Road, Three Kings	Mon, Wed, Thu	9.30am - 4.00pm	10.00am – 12.00pm	Puketepapa
Mt Roskill	Mt Roskill Library Building 546 Mt Albert Road, Three Kings	Tue, Fri	9.30am - 1.00pm	10.00am – 12.00pm	Puketepapa
New Lynn	New Lynn Library Building 3 Memorial Drive, New Lynn	Mon-Fri	9.00am - 4.30pm	10.00am - 1.00pm	Whau
Northcote	Northcote Library Buildings 5 Ernie Mays Street, Northcote	Mon-Fri	9.15am - 3.30pm		Kaipatiki
Onehunga	Onehunga Community Centre and Library Building 83 Church Street, Onehunga	Mon, Tue, Thu, Fri Wed	9.30am - 4.00pm 9.30am – 5.15pm	10.00am - 12.00pm	Maungakiekie-Tamaki
CAB Site	Address	Weekdays		Saturdays	Local Board
Otahuhu (Agency of Mangere)	Toia Precinct, 30-34 Mason Avenue, Otahuhu	Mon-Fri	10.00am – 2.00pm		Mangere-Otahuhu
Otara	Shops 1 and 2, 46 Fair Mall Bairds Road, Otara Town Centre	Mon-Fri	9.00am – 4.00pm	9.00am – 12.00pm	Otara-Papatoetoe
Pakuranga-Eastern Manukau	Pakuranga Library Building Aylesbury Street, Pakuranga	Mon-Fri	9.00am - 4.30pm	9:30am - 11:30am	Howick
Panmure-Ellerslie	Panmure Community Centre 7-13 Pilkington Road, Panmure	Mon-Fri	9.30am – 12.45pm		Maungakiekie-Tamaki
Papakura	4a Opaheke Road Papakura	Mon-Thu	9.00am - 4.30pm		Papakura
Papakura	4a Opaheke Road Papakura	Fri	9.00am – 4.00pm		Papakura
Papatoetoe	35a St George Street, Papatoetoe	Mon-Fri	9.00am - 4.00pm	9.00am – 12.00pm	Otara-Papatoetoe
Remuera-Eastern Bays	4 Victoria Avenue, Remuera	Mon-Fri	9.00am - 5.00pm		Orakei
Sylvia Park	Shop N230, Level 1, Sylvia Park Mall 286 Mt Wellington Highway, Sylvia Park	Mon-Fri	9.00am - 4.30pm	10.00am – 12.00pm	Maungakiekie-Tamaki
Takapuna	Takapuna Community Services Building 7 The Strand, Takapuna	Mon-Fri	9.00am - 4.30pm		Devonport-Takapuna
Takapuna	Takapuna Community Services Building 7 The Strand, Takapuna	Thu	7.00pm – 8.30pm		Devonport-Takapuna
Waiheke	141 Ocean View Road, Oneroa, Waiheke	Mon-Fri	9.00am - 1.30pm	9.00am - 12.00pm	Waiheke
Wellsford	Wellsford Community Centre 1 Matheson Road, Wellsford	Mon-Fri	10.00am - 3.00pm		Rodney

Rodney Local Board

08 August 2016

1	Albert Eden	Eden - Albert	Adjoining Mt Albert Library Building 82 St Luke's Rd Mt Albert	Owned by Auckland Council under the Local Government Act	133.4	$500	$1	$3,335	$2,836
2	Devonport Takapuna	Takapuna	Takapuna Community Services Building 1-7 The Strand Takapuna	Owned by Auckland Council under the Local Government Act	98	$0	$1	$2,450	$2,451
3	Devonport Takapuna	North Shore	Mary Thomas Centre 3 Gibbons Road	Owned by Auckland Council under the Local Government Act	24	$0	$1	$600	$601
4	Henderson - Massey	Henderson	Waitakere Library 3 Ratanui St Henderson 0612	Owned by Auckland Council under the Local Government Act	105	$15,000	$1	$2,625	-$12,374
5	Henderson - Massey	Massey	Library Building Don Buck Rd Westgate Drive	Owned by Auckland Council under the Local Government Act	75	$15,000	$1	$1,875	-$13,124
6	Hibiscus and Bays	Browns Bay	2 Glen Road	Owned by Auckland Council as a classified local purpose (community facilities) reserve under the Reserves Act	60	$0	$1	$1,500	$1,501
7	Hibiscus and Bays	Hibiscus Coast	Orewa Community Centre 40-46 Orewa Sq.	Owned by Auckland Council under the Local Government Act	70	$0	$1	$1,750	$1,751
8	Howick	Pakuranga Eastern Manukau	Pakuranga Library Building Aylesbury St Pakuranga	Owned by Auckland Council as a classified local purpose (utility and community buildings) reserve under the Reserves Act.	120	$0	$1	$3,000	$3,001
9	Kaipatiki	Birkenhead	Birkenhead Library Building Cnr Rawene Rd and Hinemoa St	Owned by Auckland Council as a classified local purpose (site for public library and municipal offices), local purpose (community facilities) reserve both under the Reserves Act, and under the Local Government Act.	50	$0	$1	$1,250	$1,251
10	Kaipatiki	Glenfield	90 Bentley Ave Glenfield	All owned by Auckland Council as a classified local purpose (municipal buildings) reserve under the Reserves Act.	70	$0	$1	$1,750	$1,751
11	Kaipatiki	Northcote	Library building 5 Ernie Mays St Northcote	Owned by the Crown through DOC as a classified local purpose (community buildings) reserve under the Reserves Act and vested, in Auckland Council, in trust, for that purpose. A treaty clause should be included in any new lease granted over this land warning all parties of the underlying Crown ownership and the possibility of this land being identified for treaty redress purposes.	40	$860	$1	$1,000	$141

12	Mangere - Otahuhu	Mangere	Shop 17 Orly Ave Mangere Town Centre	Owned by the Crown through DOC as an unclassified local purpose (municipal buildings) reserve and vested in the Auckland Council, in trust.	133.6	$0	$1	$3,340	$3,341
13	Mangere - Otahuhu	Otahuhu (satellite of Mangere)	Otahuhu Community Library 12 Hill St Otahuhu	Owned by Auckland Council under the Local Government Act	21.2	$0	$1	$530	$531
14	Manurewa	Manurewa	Library Complex 7J Hill Rd Manurewa	Owned by Auckland Council under the Local Government Act	192	$0	$1	$4,800	$4,801
15	Maungakiekie - Tamaki	Glen Innes	Plunket Rooms 100 Line Rd Glen Innes	Owned by the Crown through DOC as an unclassified reserve for a site for a community centre under the Reserves Act, and vested in Auckland Council in trust. A treaty clause should be included in any new lease granted over this land warning all parties of the underlying Crown ownership and the possibility of this land being identified for treaty redress purposes.	45.7	$500	$1	$1,143	$644
16	Maungakiekie - Tamaki	Onehunga	Onehunga Library And Community Centre 85 Church St Onehunga	Owned by Auckland Council under the Local Government Act	110.3	$3,843	$1	$2,758	-$1,085
17	Maungakiekie - Tamaki	Panmure Ellerslie	Panmure Community Centre 7-13 Pilkington Rd Panmure	All owned by the Auckland Council as a classified local purpose (community buildings and carpark) reserve under the Reserves Act	58.1	$500	$1	$1,453	$954
18	Maungakiekie - Tamaki	Sylvia Park	Shop N 230 Level1 Sylvia Park Mall 286 Mt Wellington Highway Sylvia Park	Owned by Sylvia Park Business Centre Limited.	206.2	$500	$1	$5,155	$4,656
19	Orakei	Remuera Eastern Bays	4 Victoria Avenue, Remuera	Owned by Auckland Council under the Local Government Act	58.1	$500	$1	$1,453	$954
19	Orakei	Auckland CABx office at Remuera Eastern Bays	4 Victoria Avenue, Remuera	Owned by Auckland Council under the Local Government Act	41		$1	$1,025	$1,026
20	Otara - Papatoetoe	Otara	Shops 1 & 2 46 Fair Mall Bairds Rd Otara Town Centre	Owned by Auckland Council under the Local Government Act	155	$0	$1	$3,875	$3,876
21	Otara - Papatoetoe	Papatoetoe	35a St Georges Rd Papatoetoe	Owned by Auckland Council under the Local Government Act	164	$0	$1	$4,100	$4,101
22	Papakura	Papakura	4a Opaheke Rd Papakura	Owned by Auckland Council under the Local Government Act	120	$0	$1	$3,000	$3,001
23	Puketapapa	Mt Roskill	Mt Roskill Community Library Building 546 Mt Albert Rd	Owned by Auckland Council under the Local Government Act	80	$500	$1	$2,000	$1,501
24	Rodney	Helensville	Helensville 27 Commercial Rd	Owned by Greville Andrew and Maureen Julia Walker.	77	$0	$1	$1,925	$1,926
25	Rodney	Wellsford	Wellsford Community Centre 1 Matheson Rd Wellsford	Owned by Auckland Council under the Local Government Act	48	$0	$1	$1,200	$1,201
26	Upper Harbour	Albany	Upper Harbour Local Board Office 3 Kell Drive Albany	Owned by Auckland Council under the Local Government Act	0	$0	$0	$0	$0
27	Waiheke	Waiheke	141 Ocean View Rd Oneroa Waiheke	Owned by Auckland Council as an unclassified local purpose (community facilities) reserve under the Reserves Act.	100.9	$500	$1	$2,523	$2,024
28	Waitakere Ranges	Glen Eden	Glen Eden Library Complex Cnr Glendale Rd and Glenmall Place Glen Eden	All three parcels owned by Auckland Council under the Local Government Act.	86.3	$15,000	$1	$2,158	-$12,842
29	Waitemata	Auckland Central	First Floor Central Auckland Library 44-46 Lorne St	Owned by Auckland Council under the Local Government Act	37.5	$4,148	$1	$938	-$3,210
30	Waitemata	Grey Lynn / Ponsonby	Grey Lynn Community Centre 510 Richmond Rd Grey Lynn	Both owned by Auckland Council under the Local Government Act.	44.4	$500	$1	$1,110	$611
31	Whau	Avondale	Avondale Community Centre 99 Rosebank Road (Portacoms)	All three parcels owned by Auckland Council under the Local Government Act.	44	$0	$0	$0	$0
32	Whau	New Lynn	New Lynn Library Building 3 Memorial Drive	Owned by Auckland Council as an unclassified local purpose (war memorial) reserve under the Reserves Act.	75	$15,000	$1	$1,875	-$13,124

Chairperson	Brenda Steele
Deputy Chairperson	Steven Garner
Members	James Colville
	Warren Flaunty, QSM
	Thomas Grace
	Beth Houlbrooke
	John McLean
	Phelan Pirrie
	Greg Sayers

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Authors	Jonathan Hope - Local Board Advisor - Rodney
Authorisers	Lesley Jenkins - Relationship Manager