Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Rautawhiri Park Hall, Rautawhiri Road, Helensville on Monday, 8 August 2016 at 10.00am.

 

present

 

Chairperson

Brenda Steele

 

 

 

Deputy Chairperson

Steven Garner

(from 10.20, item 8.2)

 

 

Members

James Colville

(from 10.05am)

 

 

 

Thomas Grace

 

 

 

 

Beth Houlbrooke

 

 

 

 

John McLean

(from 10.10am, Item 8.1)

 

 

 

Phelan Pirrie

 

 

 

 

Greg Sayers

 

 

 

 

ABSENT

 

Member

Warren Flaunty

 

 

 

Rodney Local Board

08 August 2016

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed all those in attendance.

 

2          Apologies

 

Resolution number RD/2016/89

MOVED by Chairperson BM Steele, seconded by Member PM Pirrie:  

That the Rodney Local Board:

a)         accept the apologies from Member WW Flaunty for absence and Members JG McLean and SR Garner for lateness.

 

CARRIED

 

Secretarial Note:         Councillor Penny Webster sent her apologies as she was unable to attend the meeting.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2016/90

MOVED by Member PM Pirrie, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 11 July 2016, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Helensville Tennis Club

 

Gaylene Ashton outlined how the Helensville Tennis Club came to take over the lease for the Lions Lounge and the courts at Rautawhiri Park in Helensville. Ms Ashton tabled a written document, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/91

MOVED by Chairperson BM Steele, seconded by Member PM Pirrie:  

That the Rodney Local Board:

a)      thank Gaylene Ashton from Helensville Tennis Club for their presentation on the club’s experience of taking over the lease of the Rautawhiri Lions Lounge and associated courts, and the club’s plans for the future.

 

CARRIED

 

Attachments

a     Helensville Tennis Club

 

 

8.2

Fix Hill Street Now Action Group

 

Mike Francis and Roger Williams of Fix Hill Street Now Action Group outlined the traffic issues associated with Hill Street intersection in Warkworth. Mr Williams sought local board support for a combined meeting with Auckland Transport to secure urgent action on the Hill Street intersection. Mr Williams and Mr Francis gave a PowerPoint presentation. A copy of the PowerPoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/92

MOVED by Member TP Grace, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      thank the representatives from ‘Fix Hill Street Now’ Action Group on their presentation regarding their campaign to fix the traffic issues at Hill Street, Warkworth which is a major intersection.

 

CARRIED

 

Attachments

a     Fix Hill Street Now Action Group

 

 

Extension of Speaking Time

Resolution number RD/2016/93

MOVED by Member TP Grace, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)         grant an extension of time for the Fix Hill Street Now Action Group to complete their address.

 

CARRIED

 

8.3

Kaipara RSA

 

Noel Bodle, Rex Keane and Graham Matthews from Kaipara RSA outlined the activities of the RSA in Helensville and some of the issues associated with their building which is located in the Helensville War Memorial Hall. The Kaipara RSA representatives noted the issues they have covering the cost of ANZAC services. They also highlighted some of the maintenance issues associated with their premises such as lighting, heat pumps etc. Mr Bodle tabled a written document, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/94

MOVED by Member TP Grace, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      thank the representatives from Kaipara RSA for their presentation on the activities of the RSA and their desire to seek funding to upgrade their meeting rooms.

 

CARRIED

 

Attachments

a     Kaipara RSA

 

 

8.4

Deputation regarding Araparera Forestry Joint Venture

 

Colin Smith sought support from the Rodney Local Board for a full financial audit to be undertaken regarding the Araparera Forestry Joint Venture. Mr Smith tabled a written document, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/95

MOVED by Member AG Sayers, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      thank Colin Smith for his deputation regarding request for an audit of the Araparera Forestry Joint Venture.

 

CARRIED

 

Attachments

a     Araparera Forestry Joint Venture  

 

 

Secretarial Note: 11.28am – 11.33am Meeting adjournment

 

 

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Mt Tabor Trust

 

Robert Jackson of Mt Tabor Trust outlined the activities of the trust and sought support from the local board for a footpath from Rautawhiri Park to Inland Road in Helensville. He also sought a reduction in the speed limit in the area. Mr Jackson tabled a written document, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/96

MOVED by Chairperson BM Steele, seconded by Deputy Chairperson SR Garner:  

That the Rodney Local Board:

a)      thank Robert Jackson from Mt Tabor Trust for his presentation requesting a footpath from Rautawhiri Park to Inland Road in Helensville.

 

CARRIED

 

Attachments

a     Mt Tabor Trust

 

 

9.2

Helensville Lions

 

Michael O’Neill from Helensville Lions addressed the local board on the activities of the Helensville Lions Club. In particular Mr O’Neill raised the issue of hall fees for the fundraising book fair that is held twice yearly in the Helensville War Memorial Hall. The Lions requested a full waiver of hall fees for this event.

 

Resolution number RD/2016/97

MOVED by Chairperson BM Steele, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      thank Michael O’Neill of the Lions Club of Helensville for his presentation regarding the possibility of a waiver for hall fees for the Helensville War Memorial Hall book fair.

 

CARRIED

 

9.3

Footpaths in Helensville

 

Zora Pullman and Noreen Fanning outlined various issues with footpath maintenance in Helensville.

 

Resolution number RD/2016/98

MOVED by Member PM Pirrie, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      thank Zora Pullman and Noreen Fanning for their presentation on issues associated with footpath maintenance in Helensville.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Auckland Council's Performance report for Rodney Local Board for the quarter ending June 2016

 

Jane Koch (Lead Financial Advisor), Sue Dodds (Strategic Broker North), Jeff Lyford (Park Advisor) and Theresa Pearce (Relationship Advisor, Infrastructure and Environmental Services) in attendance for this item.

 

Resolution number RD/2016/99

MOVED by Deputy Chairperson SR Garner, seconded by Member PM Pirrie:  

That the Rodney Local Board:

a)      note the Auckland Council’s Performance Report for the Rodney Local Board for quarter ending June 2016.

 

CARRIED

 

 

13

Draft Annual Report 2015/2016 - Rodney Local Board report

 

Jane Koch (Lead Financial Advisor) in attendance for this item.

 

Resolution number RD/2016/100

MOVED by Deputy Chairperson SR Garner, seconded by Member PM Pirrie:  

That the Rodney Local Board:

a)      note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b)      receive the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c)      approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d)      delegate authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

 

CARRIED

 

 

14

Disposals recommendation report

 

Letitia McColl (Team Leader Portfolio Review, Panuku Development Auckland) in attendance for this item. Ms McColl tabled feedback on the proposed disposals from iwi. The feedback has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/101

MOVED by Member BP Houlbrooke, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      defer the decision on disposal recommendations until such time as the Rodney Greenways Plan has been completed. For completeness the properties are identified below:

i)       Allotment 136 Ahuroa Parish comprised of an estate in fee simple comprising approximately 981m2 contained in certificate of title NA28A/1422;

ii)      Allotment 137 Ahuroa Parish comprised of an estate in fee simple comprising approximately 1,461m2 contained in certificate of title NA28A/1423;

iii)     Allotment 138 Ahuroa Parish comprised of an estate in fee simple comprising approximately 4,127m2 contained in certificate of title NA28A/1424;

iv)     Allotment 139 Ahuroa Parish comprised of an estate in fee simple comprising approximately 3,465m2 contained in certificate of title NA28A/1425;

v)      Allotment 140 Ahuroa Parish comprised of an estate in fee simple comprising approximately 837m2 contained in certificate of title NA28A/1426;

vi)     Allotment 141 Ahuroa Parish comprised of an estate in fee simple comprising approximately 1,042m2 contained in certificate of title NA28A/1427; and

vii)    Allotment 147 Kourawhero Parish comprised of an estate in fee simple comprising approximately 43m2 contained in certificate of title NA28A/1412.

 

CARRIED

 

Attachments

a     Maori Impact Statement re the disposals report

 

Secretarial Note:         Under Standing Order 3.15.5 Member Garner requested that his abstention from voting on item 14 ‘Disposals recommendation report’ be recorded.

 

16

Auckland Tourism, Events and Economic Culture Six Monthly Report

 

Resolution number RD/2016/102

MOVED by Deputy Chairperson SR Garner, seconded by Member PM Pirrie:  

That the Rodney Local Board:

a)      note the six monthly report period 1 January to 30 June 2016.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

15

Rodney 2016/2017 Local Economic Development Programme

 

Auckland Tourism, Events and Economic Development (ATEED) representatives, Luo Lei (Local Economic Development Advisor) and Paul Robinson (Local Economic Growth Manager) in attendance for this item. Also in attendance Gary Holmes, Manager of the North West District Business Improvement District. Mr Holmes tabled a proposal for an initiative to trial a daily visitor “tour” bus to transport visitors from central Auckland to the North West Region. A copy of the proposal has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/103

MOVED by Member PM Pirrie, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      allocate $19,000 of the Local Economic Development Programme budget towards the North West Country Access Project as per the updated budget information tabled at the meeting in the document entitled ‘Increasing Visitor Accessibility to North West Rodney.’

b)      request that officers present a report to the local board on the results of this project before the end of the 2016/2017 financial year.

c)      request that the Strategic Broker North work with the North West District Business Improvement District and the Arts Advisor to assist with the development of an Artisan event and report back to the local board.

CARRIED

 

Attachments

a     North West Country Access Project

 

Secretarial Note:         Under Standing Order 3.15.5 Members Garner and Grace requested that their abstention from voting on item 15 ‘Rodney 2016/2017 Local Economic Development Programme’ be recorded.

 

17

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

Ron Johnson (Community Lease Advisor) and Karen Walby (Community Lease Advisor) in attendance for this item.

 

Resolution number RD/2016/104

MOVED by Deputy Chairperson SR Garner, seconded by Member AG Sayers:  

That the Rodney Local Board:

a)      approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the Rodney Local Board area as specified in the Schedule of Bureaux Sites (Attachment B to the agenda report) and noted as being in Helensville and Wellsford.

b)      approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the Rodney Local Board area specified in the Bureaux Sites (Attachment B to the agenda report) subject to the following terms and conditions:

i)       The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii)      Rent will be $1.00 plus GST per annum.

iii)     Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites- (Attachment C to the agenda report).

 

iv)     That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m2 of space occupied.

v)      Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi)     Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii)    The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii)   All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

 

 

18

Ward Councillor Update

 

          Councillor Webster was unable to attend the meeting and sent her apologies. The Ward Councillor Update was provided to the members after the meeting and has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

 

Attachments

a     Ward Councillor Update

 

Secretarial Note:         The Ward Councillor Update was not discussed at the meeting. The Ward Councillor had sent through her update that morning, but as the meeting was held off-site it was not able to be provided to local board members until after the meeting.

 

19

Governance Forward Work Programme

 

The Governance Forward Work Programme was tabled at the meeting and has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RD/2016/105

MOVED by Chairperson BM Steele, seconded by Member TP Grace:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

 

CARRIED

 

Attachments

a     Governance Forward Work Programme

 

 

 

 

20

Deputation/Public Forum Update

 

Resolution number RD/2016/106

MOVED by Member PM Pirrie, seconded by Member BP Houlbrooke:  

That the Rodney Local Board:

a)      note the Deputation/Public Forum Update.

 

CARRIED

 

 

21

Rodney Local Board Workshop Records

 

Resolution number RD/2016/107

MOVED by Member BP Houlbrooke, seconded by Member JG Colville:  

That the Rodney Local Board:

a)      workshop record for Monday, 18 July 2016 be accepted.

 

CARRIED

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

1.25 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................