Agenda of Upper Harbour Local Board

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday 26 July 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Greenhithe Community Trust

Purpose

1. The purpose of this item is to hear the presentation from Dr Amanda Mitchell from the Greenhithe Community Trust.

Executive Summary

2. Dr Amanda Mitchell from the Greenhithe Community Trust will be in attendance to introduce the Trust, and provide an update.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the presentation from Dr Amanda Mitchell from the Greenhithe Community Trust and thank her for her attendance.

Attachments

a Report from Greenhithe Community Trust............................................ 85

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Albany CoCo Trust

Purpose

1. Christine Glover, Albany Community Coordinator, and Jenny Bassett, Chair of the Albany CoCo Trust, will be in attendance to present on the Albany CoCo Trust.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the presentation on the Albany CoCo Trust and thank Christine Glover and Jenny Bassett for their attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

09 August 2016

Auckland Transport monthly report - August 2016

File No.: CP2016/16331

Purpose

1. This report updates the Upper Harbour Local Board on the current status of the Local Board Transport Capital Fund, projects, and responses to issues raised by board members. The report also provides information on matters of specific application and interest to the local board.

Executive summary

1. This report provides an update on:

· Local Board Transport Capital Fund and specific projects – Gills Road;

· consultation documents on proposed safety improvements in the Albany area;

· local board requests on transport-related matters;

· quarterly report from Auckland Transport; and

· media.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the Auckland Transport update for August 2016.

Comments

Local Board Transport Capital Fund

2. In 2015, the local board provided several lists of potential Local Board Transport Capital Fund projects.

3. The table below is an update of progress on the Board’s current projects.

ID#

Project Description

Progress/current status

480

Gills Road Pedestrian Bridge

Below is the timeframe that Auckland Transport is working towards.

· Peer review was undertaken and completed by mid July 2016.

· Changes if there are any, by beginning of August.

· Lodging of consent and approval process by the end of October 2016.

· Tender prepared and awarded by the beginning of December 2016.

· Construction to start December /January 2017.

4. The following table summarises the Upper Harbour Local Board’s current allocation and spending of the Local Board Transport Capital Fund.

Consultation Documents on Proposed Safety Improvements

5. Consultation documents for the following proposals have been provided to the Upper Harbour Local Board for its feedback. As the board’s transport portfolio holders provide feedback on the board’s behalf, the material below is included for general information purposes only:

· Ridge Road, Lucas Heights - stopping control;

· Marae Road, Greenhithe - no stopping at all times (NSAAT) - broken yellow lines restriction;

· Wharf Road, Albany – no stopping at all times (NSAAT) restrictions and centre line;

· Kittiwake Drive, Schnapper Rock – no stopping at all times (NSAAT) restriction;

· John Glenn Avenue, Rosedale – no stopping at all times (NSAAT) restriction;

· John Downs Drive/East Coast Road intersection, Browns Bay – no stopping at all times (NSAAT);

· Felicity Place, Unsworth Heights – no stopping at all times (NSAAT); and

· Proposed bus stops – Marina View Drive, West Harbour.

Local board response

6. The portfolio holders were in support of all of the proposals above.

Albany Highway North Upgrade update

7. Planned activities are as follows:

· continue planting preparation work on the eastern side of Albany Highway between Timberworld and Knights Road;

· continue central median island and planting works between Rothwell Ave and Oak Manor Drive;

· complete construction of a pedestrian speed table at the entrance to Appleby Road;

· continue footpath and driveway works on western side of Albany Highway between Kristin Gate Two and Secret Garden;

· continue kerb and channel, pavement and footpath preparation at the entrance to Oaklands Road;

· continue mulching and planting on the western side of Albany Highway between Bass Road and Wharf Road;

· continue earthworks, cycle path and footpath preparation on the western side of Albany Highway between Wharf Road and Days Bridge;

· commence balustrade installation on the eastern side of Days Bridge;

· continue footpath, kerb and channel preparation on the eastern side of Albany Highway between the gas plant and Albany Senior High School;

· commence earthworks on the eastern side of the Albany Highway between the gas plant and opposite Albany Senior High School; and

· commence footpath preparation on the western side of Albany Highway between Albany Senior High School and Settlers Retirement Village

8. Night works included:

· road repairs and line marking as required;

· laying of a temporary road surface at the Oakway Drive intersection on Sunday
24 July (weather permitting); and

· asphalt western side of Albany Highway at the Bass Road intersection on Sunday
24 July (weather permitting)

9. Auckland Transport plans to :

· complete all major pavement works between Bush Road and Rosedale Road in July;

· complete all major pavement works between Wharf Road and Albany Expressway in August;

· complete central islands in August;

· complete planting and landscaping in September; and

· commission pedestrian crossings and signalised intersections in October.

Upper Harbour Drive and Albany Highway intersection traffic congestion

10. The Greenhithe Residents and Ratepayers group have expressed major concerns about the traffic congestion on Upper Harbour Drive, since the cycle lane has been introduced. The local board, along with the two ward councillors, requested Auckland Transport investigate options to reduce the congestion on Upper Harbour Drive.

Update

11. The CCTV camera for the Albany Highway/Upper Harbour junction was installed six weeks ago and is undergoing testing for live video streaming. Auckland Transport is currently waiting for confirmation from the contractor that this is fully operational. From a site observation, the congestion on Upper Harbour Drive doesn’t appear to be excessive during the morning peaks, and the CCTV camera footage will help Auckland Transport to observe traffic congestion on a more regular basis.

12. Auckland Transport has collected the cycle count data on Upper Harbour Drive over a three week period. The data showed there were 28 cyclists northbound and 48 cyclists southbound on Upper Harbour Drive, on an average daily basis for Week 3.

13. Auckland Transport is progressing the road widening option to scheme design and is hoping to have this finished to present to the local board by November 2016.

160 Hobsonville Point Road - car parking issues

14. A request has come through the local board for Auckland Transport to investigate the parking issues that are occurring on Hobsonville Point Road.

Update

15. Auckland Transport has revisited the parking issues at 160 Hobsonville Point Road. Auckland Transport is considering installing parking restrictions to mitigate the problems with parking around the local businesses. Auckland Transport will be talking with the business owners about the proposed restrictions to see what comments come back. Once this is completed Auckland Transport will proceed with the process of implementing the restrictions.

Review of Signage at the corner of The Avenue and Dairy Flat Highway

16. The Upper Harbour Local Board Chairperson has requested Auckland Transport review the signage at the corner of The Avenue and Dairy Flat Highway, as there is a road sign that says Albany Express Way.

Update

17. Auckland Transport are looking at replacing this sign.

Whenuapai Pedestrian Crossing - Brigham Creek Road

18. A petition has been received through the local board for Auckland Transport to look at making the pedestrian crossing on Brigham Creek Road safer.

Update

19. Auckland Transport has requested additional time to investigate this request. There should be an update available in September 2016.

Issues pending

Subject Name

Description

Subject Requested Date

Due Date

Greenhithe Road re-seal works between Churchouse Road and Orwell Road

The Greenhithe Road re-seal works between Churchouse Road and Orwell Road, are currently on hold as Auckland Transport will not be sealing the road until Watercare has completed installation of their pipe.

April 2016

Early 2017

The proposed connection between Gills Road and Oteha Valley Road around Living Streams Road

The property purchase is anticipated to be completed in 2016/17 followed by the funding application to complete the detailed design and construction phases of the project. Auckland Transport will update the board on progress when there is something to report.

April 2016

Early September 2016

Issues closed

Subject Name

Description

Subject Requested Date

Subject Closed Date

Greenhithe Road issues

All maintenance requests have been repaired or actioned.

June 2016

August 2016

Review Of Signage at The Avenue and Bush Road intersections

Auckland Transport has attended the area of concern and confirms that all required signage is in place as it should be

June 2016

July 2016

Upper Harbour Local Board quarterly report for the period April to June 2016

20. Local boards have been telling us that the quarterly reports are too long and contain too much regional material. Therefore Auckland Transport (AT) has decided to trial supplying the material from the quarterly report in a different way. Instead of a separate report, the relevant material will be incorporated as an attachment to each local board’s monthly report.

21. Therefore information about the work different AT groups have carried out in the local board areas will be available as an attachment to the monthly reports. Going forward, AT will be able to supply the Transport Control Committee resolutions on a monthly basis as this will make this material much more timely and relevant.

22. The local board advocacy initiatives will be reported on in October and March each year. These changes should help to smooth out the information flow to local boards and ensure the material being reported on, is as timely as possible.

23. In addition to this material, AT will circulate the quarterly report we prepare for the governing body by email to local board chairs and transport portfolio leads. This report can go on local board agendas if requested, and covers major regional projects, public transport patronage figures, road maintenance activity and financial performance.

24. The following are attached to this report:

· report from AT departments on what they have done in each local board area over the past quarter - Attachment A;

· report on Travelwise Schools activities - Attachment B;

· Transport Controls Committee report - Attachment C; and

· report from AT on the local board advocacy initiatives – Attachment D

Media

New bus and train zones

25. AT is introducing a new zone-based public transport system to make fares simpler. The new, Simpler Fares system for all bus and train services, excluding SkyBus, begins on 14 August 2016 and will be a significant change to bus and train fares in Auckland, making it much easier for passengers to work out their fares before travelling.

26. The new zone map has 13 zones and fares will be calculated according to the number of zones travelled through for the entire journey. Colour coded zones together with a new fare table make it simpler to work out cash or AT HOP fares no matter which buses or trains people travel on, by adding up the number of zones being travelled through and using the fare table to work out the fare.

27. The following depicts the new zone map:

fare-zones-insert
With an AT HOP card it will be even simpler for bus and train journeys, with a single fare being charged for each journey, even if passengers take several buses or trains to reach their destination. This will become increasingly important as AT rolls out the New Network for public transport over the next two years, beginning with South Auckland later this year. The New Network will be much easier to understand and use, with better and more frequent connections, and the new fare system will help customers make the most of it.

28. An AT HOP card will facilitate payment for one entire journey from A to B, instead of passengers paying for each bus or train separately. They will tag on and off each bus and train as they do now, but will be charged a single fare at the end of the journey. During a journey passengers can use up to five buses or trains within four hours, with up to 30 minutes transfer time between each trip.

29. A new AT HOP child weekend fare is also being introduced, to make weekend family outings by public transport more affordable, along with changes to the AT HOP day pass and three new ferry monthly passes. A child paying with an AT HOP card that has a child concession applied will be able to travel anywhere in Auckland, making up to five bus or train trips over a four hour period, with up to 30 minutes transfer time between each trip allowed, and pay a one-zone fare regardless of how many zones they cross.

30. A new AT HOP day pass costing $18 will also provide unlimited travel until midnight on the day it is first used on all buses and trains plus inner harbour ferry services (except SkyBus services). The inner-harbour ferries are Devonport, Stanley Bay, Bayswater, Northcote Pt and Birkenhead services.

31. The following fare table for buses and trains will apply:

	Adult ATHOP Fare	Child and Accessible AT Hop fare*	Tertiary AT HOP Fare*
CityLink	$0.50	$0.30	$0.40
1 Zone	$1.80	$0.99	$1.28
2 Zone	$3.10	$1.73	$2.31
3 Zone	$4.90	$2.72	$3.59
4 Zone	$6.00	$3.46	$4.52
5 Zone	$7.50	$4.45	$5.80
6 Zone	$8.80	$5.10	$6.70
7 Zone	$10.10	$5.60	$7.50
8 Zone	$11.20	$6.00	$8.20

*Child, Accessible and Tertiary AT HOP fares only apply when paying with an AT HOP card with the relevant concession applied.

Consideration

Local board views and implications

32. The board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

33. No specific issues with regard to the Māori Impact Statement are triggered by this report.

Implementation

34. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s Annual Plan and Long-term Plan documents and there are no legal or legislative implications arising from the activities detailed in this report.

35. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Auckland Transport quarterly report - Upper Harbour Local Board	19
b View	Travelwise school activities report	33
c View	Transport Control Committee report	35
d View	Local board advocacy initiatives	37

Signatories

Authors

Owena Schuster – Relationship Manager Local Boards (Auckland Transport)

Authorisers

Jonathan Anyon – Relationship Team Manager (Auckland Transport)

Eric Perry - Relationship Manager

Upper Harbour Local Board

09 August 2016

Community lease with Auckland Citizens Advice Bureaux Incorporated

File No.: CP2016/14856

Purpose

1. To seek approval to grant a community lease for multi-premises to Auckland Citizens Advice Bureaux Incorporated. Premises are located in 19 local board areas as follows:

· Albert-Eden

· Devonport-Takapuna

· Henderson-Massey

· Hibiscus and Bays

· Howick

· Kaipātiki

· Māngere-Ōtāhuhu

· Manurewa

· Maungakiekie-Tāmaki

· Orākei

· Ōtara-Papatoetoe

· Papakura

· Puketāpapa

· Rodney

· Upper Harbour

· Waiheke

· Waitākere Ranges

· Waitematā

· Whau

Executive summary

2. Auckland Council and Auckland Citizen Advice Bureaux Incorporated (the Bureaux) have negotiated a revised strategic relationship agreement (refer Attachment A) and a new funding agreement which was approved by the Regional Strategy and Policy Committee on 7 April 2016.

3. This provides an opportunity for the existing 32 occupation agreements, inherited from legacy councils, to be surrendered and replaced with a multi-premises lease. The initial term of the lease would be for two years, with two rights of renewal each being for a three year period.

4. The change to a multi-premises lease has been discussed with the Bureaux who have welcomed the initiative as it would simplify their administration and enhance budgeting.

5. There have been meetings with most local boards with Bureaux premises who were overall supportive of the multi-premises lease.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the schedule of Bureaux sites as attached to the agenda report (Attachment B).

b) approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the schedule of Bureaux sites as attached to the agenda report (Attachment B) subject to the following terms and conditions:

i) that the lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised;

ii) that rent will be $1.00 plus GST per annum;

iii) that Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the schedule of Bureaux sites as attached to the agenda report (Attachment B) and regional Bureaux sites (Attachment C to the agenda report);

iv) that operational charges for any sites added during the term of the lease be at the rate prescribed by council’s Community Occupancy Guidelines in effect at the time of addition, currently $25/m² of space occupied at the time of report writing;

v) that provision is provided to allow for the addition and removal of premises during the term of the lease;

vi) that provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice;

vii) that the community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board; and

viii) that all other terms and conditions are met in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

The Bureaux Background

6. On 20 September 2012 the Bureaux was incorporated under the Incorporated Societies Act 1908. The aim of the Bureaux is to:

· ensure that individuals do not suffer through ignorance of their rights and responsibilities;

· assist those who are unable to express their needs effectively; and

· exert a responsible influence on the development of social policies and services, both locally and nationally.

7. Currently, the Bureaux and its associated societies occupy 32 premises provided by council throughout Auckland. All of these have varying agreements in respect of the terms and conditions:

· 30 locations are on council-owned premises with various occupation arrangements in place; and

· two are commercially owned and leased to council.

8. A review of the occupation agreements with the Bureaux identified benefits that would arise if these agreements were brought together as one lease with consistent terms and conditions, aligned with the strategic relationship agreement (SRA), funding agreement (FA) and Long-term Plan (LTP) funding rounds.

9. Under the SRA, the Bureaux have agreed to meet local community objectives by providing communities with high quality information, advice, referral and client advocacy services that:

· are accessible and responsive to the needs of diverse communities;

· inform and empower people;

· encourage people to be actively involved in shaping their communities and the city;

· contribute to the development of regional social policy; and

· collaborate with Auckland Council on the development of the strategic direction for the provision of the Citizens Advice Bureaux services.

10. Relationships between local boards and local Bureaux are at different stages of development. The SRA supports development of successful long-term local board-Bureaux relationships by increasing information sharing between the board and Bureauxx through quarterly and annual reports on service usage and emerging local issues.

Premises background

11. The Bureaux and its associated societies have agreed to surrender existing occupation contracts and to enter into a regional multi-premises lease identifying the separate sites occupied by the Bureaux.

12. Attachment B lists the Bureaux premise for inclusion in the Upper Harbour Local Board area. Attachment C shows all the Bureaux locations across the region.

13. The two sites listed below are owned by the Crown, and are held in trust by council. These leases will require a clause to recognise that the properties may in the future be required for Treaty of Waitangi settlement purposes:

Local board area	Building name	Location
Maungakiekie-Tāmaki	CAB Office	100 Line Rd Glen Innes
Kaipātiki	Library building	5 Ernie Mays St Northcote

14. Three sites are unclassified local purpose reserves. These sites can be leased pursuant to section 61 (2A) of the Reserves Act without the need to classify or advertise. The details of each will be placed on a schedule of sites to be classified subsequently:

Local board area	Building name	Location
Maungakiekie-Tāmaki	CAB Office Plunket Rooms	100 Line Rd Glen Innes
Waiheke	CAB office building	141 Ocean View Rd Oneroa
Whau	New Lynn Library Building	3 Memorial Drive

Options

15. This report proposes that all council-managed premises for the Bureaux be granted under a multi-premises community lease, thus providing the 32 sites with a common lease document with standard terms and conditions. A multi-premises lease will enable more efficient, consistent and streamlined lease management. Importantly, it will provide the Bureaux with:

· accommodation with a defined lease period;

· known costs to further assist their budget planning and financial controls; and

· a reduction of both the Bureaux and council’s administrative costs thereby assisting the former to focus on their primary outcomes.

16. The regional premises meet the current service delivery needs of the Bureaux. No asset delivery study has been undertaken, but will be as part of the work programme in the SRA between council and the Bureaux. The proposed lease accommodates this future asset study by allowing for more streamlined addition and removal of premises to meet both the changing accommodation and business needs of the Bureaux.

17. Some sites are currently under consideration by local boards regarding configuration of current space or relocation to other premises. These are Panmure, Sylvia Park, Glen Innes, (Maungakiekie-Tāmaki Local Board) and Glen Eden (Waitākere Ranges Local Board).

18. The proposed multi-premises lease will allow for a more flexible optimisation of the network while retaining local boards’ delegated authority.

19. This proposal was developed in consultation with the Arts Community and Events Department, Legal Services, and Corporate Finance and Property, and in close working relationship with the Bureaux.

20. The local board can alternatively choose not to adopt the proposed recommendation, where its respective Bureaux will be omitted from the multi-premises agreement and managed as individual leases. The multi-premises agreement can still be entered into by supporting local boards, and progressed without the participation of all, though this would significantly reduce the efficiencies to be gained by the approach.

Consideration

Local board views and implications

21. The recommendations within this report fall within the local board’s allocated decision-making authority relating to local, recreation, sport and community facilities.

22. Local board budgets will be affected by the proposed change to rental and operational fees. However, the change is related to asset-based service budgets (ABS) and does not need to be topped up by individual locally driven initiative (LDI) funding for local boards showing a negative effect. Conversely, local boards receiving more revenue will not have ability to spend the additional funds showing in their accounts. Budgets will be adjusted at the first review in August to manage this.

23. A portfolio meeting has been held with most local boards which were presented with the proposal for a multi-premises community lease. General acceptance of the approach for a multi-premises lease was indicated and no concerns were raised.

24. There are no local board risks identified for the proposal as it allows for a more networked and flexible management of the premises while retaining local boards delegated authority.

25. The SRA supports the achievement of the following 2014-2017 Upper Harbour Local Board Plan priorities:

· A well-connected and accessible Upper Harbour.

Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and local board plans.

27. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects. Additionally it seeks to improve access to facilities for Māori living in the local board area.

Implementation

28. The multi-premises community lease will outline consistent terms and conditions for each of the Bureaux.

29. There are no significant cost implications for Auckland Council.

Attachments