Agenda of Upper Harbour Local Board

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · 2^nd harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 9 August 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Browns Bay Bowling Club

Purpose

1. The purpose of this item is to hear the presentation from Tim Preston from the Browns Bay Bowling Club.

Executive Summary

2. Tim Preston from the Browns Bay Bowling Club will be in attendance to speak about their application for funding for the Browns Bay Sporting Hub. The Browns Bay Bowling Club have requested $15,000 from the Upper Harbour Local Board under a seperate report in this agenda.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the presentation from Tim Preston from the Browns Bay Bowling Club and thank him for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Kaipatiki Project

Purpose

1. Nick Jones and Amabel Hunting from the Kaipatiki Project Board will be in attendance to present on the Kaipatiki Project activities in the Upper Harbour Local Board area.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the presentation on the Kaipatiki Project and thank Nick Jones and Amabel Hunting for their attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

23 August 2016

Upper Harbour Local Board local grants applications round one: 2016/2017

File No.: CP2016/14439

Purpose

1. To present applications received for the Upper Harbour Local Board Local Grants round one 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Upper Harbour Local Board has set a total community grants budget of $115,000 for the 2016/2017 financial year.

3. Eleven applications were received in this round, with a total requested of $98,550.

Recommendation/s

That the Upper Harbour Local Board:

a) consider the applications listed, and agree to fund, part-fund or decline each application in this round.

Application No.	Organisation Name	Project	Total Requested
LG1717-104	Auckland Training Corps 30 Squadron Support Committee	Power flying and gliding weekend	$6,850
LG1717-106	Age Concern North Shore Incorporated	Age Concern North Shore operating expenses	$8,520
LG1717-108	Children's Autism Foundation	Community support services for families with children affected by autism	$9,234
LG1717-113	Albany Coco Inc.	Newcomers Network coordination	$24,300
LG1717-116	North Shore Centers of Mutual Aid (CMA) Incorporated	North Shore CMA “Building Resilience for seniors in our Community”.	$2,500
LG1717-117	Emote Trust	Dancing in the Park Christmas Eve Special Event at Albany Lakes	$15,000
LG1717-112	Sportsman Sanza Limited	Wainoni Park - sports club needs analysis	$6,000
LG1717-115	Facebook Badminton Club	Facebook Badminton Club Open Tournament 2016	$1,000
LG1717-103	OnBoard Skate Incorporated	Skate and Scooter Safe	$4,760
LG1717-111	Browns Bay Bowling Club	Browns Bay Sporting Hub	$15,000
LG1717-114	North Harbour Hockey Association	Harbour Hockey Masters Hockey	$5,386
		Total Requested	$98,550

Comments

4. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (refer to Attachment A).

5. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds, and when these will open and close; and

· any additional accountability requirements.

6. The Upper Harbour Local Board will operate one local grants round for this financial year. The local grant round closed on 28 June 2016.

7. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

8. For the 2016/2017 financial year, the Upper Harbour Local Board set a total community grants budget of $115,000. It is recommended that the local board consider allocating up to 35 per cent of their budget for this grant round.

9. Eleven applications were received in this round, with a total requested of $98,550.

Consideration

Local board views and implications

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. The board is requested to note that section 50 of the Community Grants Policy states that council “will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

12. A summary of each application is attached (see Attachment B).

Māori impact statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori.

Implementation

14. The allocation of grants to community groups is reflected the adopted Long-term Plan 2015-2025 and local board agreements.

15. Following the Upper Harbour Local Board allocating funding for local grants round one, Commercial and Finance staff will notify the applicant of the local board decision.

Attachments

No.	Title	Page
a View	Upper Harbour Grants Programme 2016/17	53
b View	Upper Harbour local grants round one 2016/2017 application summaries	57

Signatories

Authors

Fua Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

23 August 2016

NZTA Northern Corridor Improvements Project options report

File No.: CP2016/17593

Purpose

1. To seek direction from the Upper Harbour Local Board to progress the preferred option of the Rosedale Park West relocation of impacted community groups as a consequence of the New Zealand Transport Agency (NZTA) Northern Corridor Improvement Project (NCI).

Executive summary

2. NZTA are building the Northern Corridor Improvement Project (NCI). The proposed road corridor alignment cuts through a portion of Rosedale Park South and Constellation Reserve. As a consequence, Auckland Council needs to forfeit land that has been earmarked for future sportsfield development. Harbour Hockey Trust is also impacted by losing a portion of their current leased area.

3. A project group consisting of Auckland Council, NZTA, Harbour Hockey Trust, Watercare and Auckland Transport have been working together to look at various options available in the hope of providing a solution to mitigate the loss of land and the effects of the NCI project on council open space and the Harbour Hockey Trust.

4. Regular updates have been provided to the Upper Harbour Local Board, who has been kept informed via workshops.

5. A preferred option, which involves the relocation of Harbour Hockey Trust from its current site to Rosedale Park West, has been identified by the project stakeholder group. This was presented to the local board at a workshop on 2 August.

6. Rosedale Pony Club and the North Harbour BMX Club, currently located on Rosedale Park West would be impacted by the proposed relocation of Harbour Hockey Trust facility.

7. After feedback from the local board at the 2 August workshop, staff have commenced engagement with Rosedale Pony Club and North Harbour BMX Club to understand the full impact and potential mitigation options.

8. It should be noted that the identified preferred option described in this report is subject to a full geotechnical investigation to determine if the area is fit for purpose.

9. This report seeks formal endorsement to progress consultation with affected lessees, with a view to finding a solution that satisfies the requirements of all affected parties in support of the identified preferred option.

10. In addition, this report formalises the local board’s views on land acquisition within the Upper Harbour Local Board area to mitigate against the loss of land at Constellation Reserve as a result of the NZTA project.

Recommendation/s

That the Upper Harbour Local Board:

a) approve staff to progress the preferred option of Rosedale Park West subject to the following conditions:

i. that a relocation package, funded by the New Zealand Transport Agency, is confirmed and negotiated with all affected lessees;

ii. that staff work with affected lessees to ensure lessees are kept informed at all stages of the process;

iii. that staff provide regular updates to the local board on progress of negotiations with affected lessees; and

iv. that staff from the leasing team will work with affected lessees to formulate new leasing agreements and report back to the board once lease arrangements have been agreed upon with all affected parties.

b) grant land owner consent in order that geo–technical investigations can be undertaken on leased sites at Rosedale Park West.

c) recommend a land for land agreement with New Zealand Transport Agency be pursued, as compensation for the loss of land required by the New Zealand Transport Agency at Constellation Reserve.

d) recommend to the governing body that any land purchased as compensation for loss of park land must be in the immediate catchment area.

e) do not support a land purchase outside of the immediate catchment area unless it is evident that no suitable site in the immediate catchment is available.

f) recommend that staff continue researching opportunities to identify any suitable land in the immediate catchment and bring a report to the September 2016 local board business meeting.

Comments

11. NZTA is currently considering its options for the Northern Corridor Improvement Project (NCI). Part of this includes creating a motorway interchange that would encroach onto Constellation Reserve and the site where Harbour Hockey Trust is currently located.

12. The NCI project will directly affect a current hockey turf and a football field, which was anticipated to become a fourth hockey turf in 2018-19 as part of the proposed National Hockey Centre development.

13. The interchange will also impact on land at the eastern end of Constellation Reserve, which has been earmarked as a site for future sportsfield development.

14. A project group comprising of key members from Auckland Council, Harbour Hockey Trust, Hockey New Zealand, Watercare, Auckland Transport and NZTA have been meeting regularly to:

(a) facilitate and find a solution for the impact on Harbour Hockey Trust site; and

(b) find an appropriate land bank solution for compensation for the loss of land at Constellation Reserve.

Constellation Reserve

15. Constellation Reserve is located in the Albany Ward of the Upper Harbour Local Board area. It is strategically positioned between SH1 and SH18. The reserve’s southern boundary running along SH18 – Upper Harbour Highway has no direct access. SH1 runs adjacent to the eastern boundary, and to the north is the Rosedale sewerage treatment plant and ponds.

16. The Harbour Hockey Trust complex is situated to the west of Constellation Reserve as part of Rosedale Park.

Statutory and planning context

17. The legal description of Constellation Reserve is Part Lot 1 DP 98275 (CT 1803/24) and comprises 14.8283 hectares. Title was vested by the legacy Takapuna City Council in 1983 as recreation reserve subject to the Reserves Act 1977, and classification was confirmed by resolution of the North Shore City Council in 1996.

18. Constellation Reserve is zoned Recreation 4 (organised sports) in the Auckland Council District Plan (Operative North Shore Section 2002). This has the objective of providing open space for a wide range of organised sport and indoor recreation and community activities.

19. This zone also applies to larger areas of open space which caters for sport fields, golf, and equestrian activities and a smaller area for tennis, netball and bowling greens. The zone is compatible with the recreation classification of the Reserves Act 1977.

20. There are two designations over the site. One relates to treatment plant odour buffer zone from Watercare wastewater treatment activities, the other relates to underground and overhead high voltage power cables.

Constellation Reserve land bank for future sportsfields

21. The impact of the NCI project requires the permanent use of approximately nine hectares of council land required for the motorway project.

22. As well as impacting on the south western portion of the Harbour Hockey Trust site, a significant area of undeveloped area within Constellation Reserve is affected that has been identified for future sportsfield development. In order for Auckland Council to meet demand and satisfy capacity for sportsfield development as part of the projected future growth, the loss of land will need to be replaced.

23. Council does not support a NZTA ‘purchase land for cash’ scenario as the valuation process can be slow and a risk to the council. Conversely, Auckland Council may not be able find suitable replacement land to meet future demand, due to rapidly increasing land value.

24. NZTA has agreed in principle that it will administer and fund the purchase of land of equivalent size and value if the council can identify such land. However, this can only be done if a willing seller is identified.

25. Property searches to date have been unsuccessful in finding a suitable site within the immediate catchment i.e. Albany Central, Albany North, Paremoremo, and parts of Coatesville.

26. If no suitable site in the immediate Albany catchment becomes available in the near future, staff have recommended that sites for land replacement are investigated in Whenuapai, which is also within the Upper Harbour Local Board area.

27. It should, however, be made clear that any proposed purchase of land at Whenuapai will be compensation for land lost at Constellation Reserve, and should not be treated as land required as part of the Whenuapai Structure Plan to meet the demands of population growth within Whenuapai.

28. Any acquisitions sought for the plan will be subject to a separate acquisition process at a later date and should form part of development contribution processes.

29. An aerial overview of Constellation Reserve can be found in Attachment A of this report.

Affected parties

Harbour Hockey Charitable Trust

30. Prior to confirmation of the NCI project, a new community lease was granted to the Harbour Hockey Trust on 8 September 2015 in order to refurbish and extend its existing facility. The refurbishment will assist with meeting community demand, whilst also developing the site as an international event venue and a Hockey New Zealand high performance centre.

31. The following supporting information was provided by the Harbour Hockey Charitable Trust:

· The North Harbour Hockey Association (NHHA) comprises 11 clubs, 21 secondary schools and 67 primary and intermediate schools. It is New Zealand’s third largest association; second largest junior association; and also has the second largest summer programme.

· In peak winter season, the hockey facilities are used over 250 hours per week. The turfs are used for a combination of school/club/representative team trainings, and school/club/representative games and events. In winter the NHHA facility has upwards of 10,000 people visiting each week.

· School hockey is played on weekday afternoons and early evenings, and later evenings are used for club/representative and national trainings. The peak weekday usage of the facility is Monday afternoon/evening, where primary school hockey six-aside games are played on a quarter turf, with each game lasting 30 minutes.

· This results in over 500 visitors per hour (players, coaches, managers, umpires, officials and supporters) at the three turfs around the clubhouse over a four hour period. More games are played on Turf 4, located in Rosedale Park North, which is approximately 900m from the clubrooms.

· Hockey New Zealand’s high performance programme encompasses two junior/future Black Sticks age groups (U18 and U21) and the Black Sticks National Squads – men’s and women’s. At present, 200 players are involved in the national programme.

· NHHA has a number of delivery obligations and deadlines are being affected by the timing of this project.

· NHHA will also host the hockey at the World Masters Games in February 2017 and Women’s World Cup qualifier in 2018.

Hockey relocation options

Options analysis

32. As part of Auckland Council’s due diligence, the project team completed a stocktake and options analysis of potential sites within the Upper Harbour Local Board and wider area for the proposed hockey facility. A total of nine sites were considered, six of which were discounted due to having fatal flaws, such significant planning or operational constraints.

33. The three remaining sites, plus the Harbour Hockey Trust’s existing site, were included as part of a multi criteria assessment (MCA) process described below. The assessment of the three options was considered against the base case, i.e. the facility that would exist if the Northern Corridor Improvements project was not to proceed.

Options

34. Three sites options are presented:

· Pond 2 - Watercare facility;

· Rosedale Park South; and

· Rosedale Park West.

35. The proposed layouts of the three sites options can be found in Attachment B, C and D of this report.

Option 1

Pond 2

· Relocate Harbour Hockey Trust to the Pond 2 site on Watercare Services land involving a land swap.

Option 2

Rosedale Park South

· Harbour Hockey Trust remain on current site; and

· Two additional pitches with parking constructed on Rosedale Park South.

Option 3

Rosedale Park West

· Relocation of Harbour Hockey Trust to Rosedale Park West.

Multi criteria analysis - criteria and scoring

36. Each option was considered against 13 criteria developed in consultation by the project team.

37. The criteria was divided into two categories, strategic and environmental. The strategic criteria relates to the degree to which the options meet the aspirations of Auckland Council and Hockey.

38. The environmental criteria provide a comparison of how well the options can address the site constraints, which will also contribute to overall cost and risk.

39. Each site was given a score from 1 to 5 for each criterion, where a ‘5’ indicated that a site completely satisfied or exceeded the criteria, and a ‘1’ indicated that a site performed poorly against the criteria.

40. Individual scores were tallied to recognise the site that scored the highest between strategic and environment categories.

Figure 1: Assessment criteria

Strategic criteria	Environment and infrastructure risk
Quality of Layout	Ease of Acquisition
Hockey Outcomes	District Plan and Proposed Auckland Unitary Plan (PAUP) Zoning
Auckland Council and Community Sport Outcomes	Transport Network
Auckland Council Land Bank	Infrastructure Services
Catchment position in relation to the Hockey users	Geotechnical and Topography
	Contamination
	Natural Hazard
	Risks
	Cultural Significance

Figure 2: Scoring against criteria

Strategic Criteria

Ranking

Pond 2

Rosedale Park South

Rosedale Park West

Strategic Criteria

(score)

(22)

(12)

(20)

Environment/ Risk Criteria (score)

(21)

(24)

(21)

Total MCA Score (score)

(43)

(36)

(41)

Preferred option

Rosedale Park West

41. The process included an initial long list of sites with many ruled out with fundamental flaws i.e. likely significant planning issues. Once a short list of options was identified, a multi-criteria analysis (MCA) and high level cost estimate was performed on each option.

42. The MCA was used as a way to quantify the strategic benefits/non-price attributes of each option. The cost estimate for Rosedale Park West is significantly less when compared to Pond 2 (approximately half the cost); however from an outcome perspective, it achieves the same level of benefits as defined by the MCA.

43. The estimated costs for Rosedale Park South are slightly less when compared to Rosedale Park West; however the outcomes achieved will be significantly less.

44. As such Rosedale Park West has been recommended as the preferred option, as it best meets the wider strategic needs of all parties and is at a cost level that is achievable.

Affected lessees of the preferred option

Rosedale Pony Club

45. Rosedale Pony Club is situated on the corner of Bush Road and Rosedale Road in Albany and forms the north western section of Rosedale Park. It is separated from the wider Rosedale Park by the Alexandra Stream.

46. The following information was provided by Rosedale Pony Club:

· The club has a current active membership of around 90 members, and is one of the largest ‘urban’ pony clubs in New Zealand.

· The club provides grazing for 23 horses. Rosedale has an active adult membership who regularly ride on the grounds every week and are fully involved in club activities.

· The club offers a comprehensive “rider’s without horses” educational program to teach young enthusiasts how to care for horses.

· The club is a main hub for horse management theory lessons held in the winter months. Riders from Waitemata District attend classes at Rosedale Park to learn the theory of horse management, as well as the care required and practical aspects of owning and riding a horse.

· Facilities include a 60 x 20 metre floodlit dressage arena and an all-weather jumping arena, which is the only all-weather arena available for public use on the North Shore. This is especially valuable when most grounds are closed over the winter. A comprehensive cross country course is used for training and competition days.

· The club currently has a lease with Auckland Council until 28 February 2018, with a further 10 years right of renewal.

Pony club engagement

47. Initial talks have commenced with the club about potential impact and possible relocation options primarily to Wainoni Park. The club has formed a subcommittee to work through the process. Further discussions will involve members of the project team and the subcommittee considering whether a partnership with other pony clubs at Wainoni Park could provide a mutually beneficial outcome for all parties involved.

48. Geotechnical investigations are yet to be completed at the existing pony club site, consequently any potential relocation of lessees are subject to the results of those investigations.

North Harbour BMX Club

49. North Harbour BMX Club is located on Bush Road, Rosedale, and forms a small area of the Rosedale Park West site which the BMX club shares on a separate lease with Rosedale Pony Club.

50. The following synopsis was provided by North Harbour BMX Club:

· The current club membership is approximately 200.

· The track is recognised as one of the best in the country, particularly the “pro section” which is extremely challenging. The club was awarded “most successful club” at the 2016 New Zealand Nationals.

· The club runs an athlete development program with AUT to ensure riders are getting the best information to prevent injuries due to bad training and poor nutrition.

· The season revolves around the last and the first school terms and runs from September through to April.

· There are three main race meetings per year with up to 350 riders and up to 250 cars, so parking is a premium. The club is hosting the New Zealand Nationals in 2019, which will attract over 1200 riders at various age groups from 4 to 60.

51. The club’s initial lease expired 31 December 2015, and a renewal for a further term of 10 years commenced 1 January 2016 and expires 31 December 2025.

52. Initial discussions have commenced with the club about a possible relocation to an as yet unconfirmed location. Further negotiations will involve members of the project team and the committee to see how a potential relocation to an appropriate site can be achieved.

53. Geotechnical investigations are yet to be completed at their existing site, consequently any possible relocation of lessees are subject to the results of those investigations.

Greenhithe Pony Club

54. Greenhithe Pony Club is situated on Orwell Road and Greenhithe Road, which forms the south eastern boundary of Wainoni Park.

55. The following synopsis was provided by Greenhithe Pony Club:

· Greenhithe Pony Club has been in existence for around 35 years, It currently has just over 50 members with a riding age of eight to 22, and delivers a structured syllabus for the riding members that encourages them to ascertain various certificate levels from D to A.

· Membership covers a fairly wide geographical area, from Takapuna to Albany and from Kumeu to Hobsonville as well as a good proportion from Greenhithe itself.

· This year for the first time the club has a disabled rider joining the club as a full riding member, receiving exactly the same instruction as the other members and will be able to compete in events the same as everyone.

· The club has professional instructors who instruct members in best practices of horse riding and horse management. The club holds weekly rallies on a Tuesday from September to April, which are held outdoors weather permitting.

· The club holds around 6 competitive events a year, which attract other pony club members from the wider area.

· Greenhithe Pony Club is currently part of a larger regional organisation known as a district, but with the possibility of merging with another club it is looking into the option of becoming its own district, which will give the club greater flexibility to improve facilities and increase membership.

56. The club’s initial lease expired 1 October 2015; a renewal for a further term of 10 years commenced 1 November 2015 and expires 31 October 2025.

57. Initial talks have commenced with Greenhithe Pony Club about a possible consolidation of clubs at Wainoni Park. Further negotiations will involve members of the project team and the committee to see how a consolidation can be achieved.

Existing lessees

58. There are two other existing lessees at Wainoni Park: Greenhithe Riding for the Disabled and North Shore Dog Training Club. Consultation with all current lessees will be conducted should an agreement in principle between Rosedale Pony Club and Greenhithe Pony Club be achieved.

59. Staff have recommended that a review of all current lessees within Wainoni Park would be appropriate during this process.

Whenuapai Pony Club

60. The Whenuapai Pony Club was temporarily relocated to Clark Road at Hobsonville until a permanent home was secured. There is a long standing agreement from 2003 between the legacy Transit NZ and Waitakere City Council to fund the relocation of the club to a permanent site as a consequence of original loss of land resulting from the North Western Motorway upgrade.

61. The Upper Harbour Local Board and officers have been working with Whenuapai Pony Club over a two year period to facilitate the relocation of the club. The land at Clark Road was earmarked for sportsfield development by the legacy Waitakere City Council to accommodate growth at Hobsonville Point and Scott Point. Council is now in the planning stages to develop this land for sportsfields.

62. More recently, officers have facilitated negotiations between Whenuapai and Greenhithe Pony Clubs as part of a possible merger.

63. Greenhithe Pony Club has indicated that Whenuapai Pony Club can be accommodated within the current set up. These negotiations are on-going, and a subcommittee has recently been formed to work through the process with Greenhithe Pony Club.

64. Representatives from NZTA have indicated that an agreement should to be concluded in the near future in order for any funding from the legacy agreement.

Consideration

Local board views and implications

65. The Upper Harbour Local Board has been provided with regular project updates, and has facilitated various workshops with project members from Auckland Council, NZTA, Watercare and Harbour Hockey.

66. At a workshop on 2 August 2016, permission was sought to formally engage with Rosedale Pony Club, North Harbour BMX and Greenhithe Pony Club to ascertain what requirements were needed to enable to any relocation of the current lessees from Rosedale Park West. The local board granted permission to engage with affected lessees and report back on progress.

67. At a meeting with parks portfolio holders on 8 August 2016, staff advised that any purchase of land by NZTA, in reparation for land lost as a result of the NCI project, is a matter for the governing body. The parks portfolio holders advised that replacement land is a priority and should be purchased within the Albany catchment of the Upper Harbour Local Board area.

68. Land outside of the immediate catchment area would only be considered if land could not be found within the Albany catchment.

69. Findings are to be reported back to the board at the 13 September 2016 business meeting, with a recommendation on ‘next steps’.

Māori impact statement

70. Mana whenua have been kept updated on the Northern Corridor Project as part of NZTA’s iwi liaison and have visited the three sites outlined in this report.

71. Auckland Council will conduct its own consultation with mana whenua once there is agreement from all parties and a preferred option has been resolved upon.

Implementation

72. There are no implementation issues identified with these recommendations.

Attachments

No.	Title	Page
a View	Constellation Reserve	107
b View	Option 1 - Watercare Pond 2	109
c View	Option 2 - Rosedale Park South	111
d View	Option 3 - Rosedale Park West	113
e View	Indicative Northern Corridor alignment	115

Signatories

Authors

Mark Bowater - Manager Parks

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

Upper Harbour Local Board

23 August 2016

Draft Annual Report 2015/2016 - Upper Harbour Local Board report

File No.: CP2016/14699

Purpose

1. This report compares actual activities and performance with the intended activities and level of service set out in the Upper Harbour Local Board Agreement 2015/2016. The information is prepared as part of the local board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Auckland Council Annual Report 2015/2016 (Annual Report) is currently being prepared and progressed through an external audit process. The audit is expected to be completed and the final report will be approved and released to the public, in late September. The Annual Report will include performance results for each local board.

3. The local board is required to monitor and report on the implementation of its local board agreement for 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the Annual Report.

4. The 2015/2016 local board agreements formed part of the Long-term Plan 2015-2025 (LTP). The performance measures included in the LTP changed significantly from the previous LTP. This Annual Report is the first time that council is reporting back externally against these new performance measures.

5. The attached report is proposed for approval by the local board. The report includes the following sections:

· message from the Chairperson;

· the year in review;

· how we performed; and

· financial information.

Recommendation/s

That the Upper Harbour Local Board:

a) notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009, and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b) receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c) approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d) gives authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

Comments

6. The local board is required to monitor and report on the implementation of its Local Board Agreement 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23: Monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) specifies whether any intended changes to the level of service have been achieved; and

iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

7. Each local board must comment on the matters included in the Annual Report, under subsection (2) in respect of its local board area, and the council must include those comments in the Annual Report.

8. This report focuses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion in the Annual Report 2015/2016. The report contains the following sections:

9. Local board comments on local board matters in the Annual Report, will be included in the Annual Report, as part of the message from the chair.

10. The next steps for the draft Annual Report are:

· audit during August 2016;

· report to the Finance and Performance Committee on 22 September;

· report to the Governing Body for adoption on 29 September;

· release to stock exchanges on 29 September;

· publication on 7 October; and

· copies of the Annual Report will be provided to the local board offices, Auckland Council libraries and council service centres.

Consideration

Local board views and implications

11. Local board comments on local board matters in the Annual Report will be included in the Annual Report as part of the message from the chairperson.

Māori impact statement

12. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan (LTP) over a 12-month period. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Attachments

No.	Title	Page
a View	Draft 2015/2016 Annual Report	165

Signatories

Authors

Pramod Nair - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Eric Perry - Relationship Manager

Upper Harbour Local Board

23 August 2016

New road name approval for the residential subdivision at 122 Hobsonville Road, Hobsonville

File No.: CP2016/16387

Purpose

1. To seek approval from the Upper Harbour Local Board for a name for a road created by way of a subdivision at 122 Hobsonville Road, Hobsonville.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3. The applicant, Viscount Investment Corporation Limited, has submitted the following road names in order of preference:

· Falcon Crescent (preferred name);

· Victor Crescent (first alternative); or

· Andover Crescent (second alternative).

4. The applicant also requests that the existing road, ‘Settlers Avenue’, be extended onto their subdivision through to Sinton Road.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the road name, pursuant to section 319(1)(j) of the Local Government Act 1974, ‘Falcon Crescent’, proposed by the applicant, for the new road created by way of a subdivision at 122 Hobsonville Road, Hobsonville.

b) approve the extension of existing road ‘Settlers Avenue’ to Sinton Road, in the subdivision at 122 Hobsonville Road, Hobsonville.

Comments

5. According to the Auckland Council Road Naming Guidelines (refer to Attachment B), where a new public or private road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval.

6. Auckland Council’s road naming criteria typically requires that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity feature; or

· an existing (or introduce) thematic identity in the area.

7. The criteria also encourages the use of Māori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

8. All of the proposed road names are deemed to meet the criteria, and are acceptable to New Zealand Post and Land Information New Zealand (LINZ).

9. The applicant has proposed that ‘Crescent’ be used as the road type in this development, which meets the road naming criteria.

10. The applicant has proposed the following names for consideration:

Proposed new road name	Meaning	Meets criteria
Falcon Crescent (preferred)	Refers to airplanes used by New Zealand Royal Airforce	Yes – historic theme of land use by the Airforce
Victor Crescent	Refers to airplanes used by New Zealand Royal Airforce	Yes – historic theme of land use by the Airforce
Andover Crescent	Refers to airplanes used by New Zealand Royal Airforce	Yes – historic theme of land use by the Airforce

11. Local iwi were consulted and responses were received from:

· Manuhiri Kaitiaki Charitable Trust, who did not propose to comment, and deferred any comments to mana whenua;

· Ngati Whatua and Ngai Tai ki Tamaki Tribal Trust, who also deferred any comments and recommendations to mana whenua; and

· Ngati Whatua Ōrakei Toki Taiao, who requested further information as to the reference of the suggested names.

No alternative names were suggested in any responses received from iwi.

Consideration

Local board views and implications

12. The Auckland Council, by way of the Auckland Council Long-term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the local boards.

13. The decision sought from the Upper Harbour Local Board does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The decision sought from the Upper Harbour Local Board is linked to the Auckland Plan outcome, “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

15. The applicant consulted with local iwi; Manuhiri Kaitiaki Charitable Trust, Ngati Whatua, Ngai Tai ki Tamaki Tribal Trust and Ngati Whatua Ōrakei Toki Taiao. The local iwi did not provide any alternative names as part of their response.

Implementation

16. The Western Consenting Subdivision team will ensure that the appropriate road name signage will be installed by the applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

No.	Title	Page
a View	Location map	179
b View	Auckland Council Road Naming Guidelines	181

Signatories

Authors

Andrew Foley - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

Upper Harbour Local Board

23 August 2016

New road name approval for the residential subdivision by Whenuapai Village Limited at 4-8 Dale Road, Whenuapai

File No.: CP2016/16388

Purpose

1. To seek approval from the Upper Harbour Local Board for seven new road names for new roads, and the extension of three existing roads created by way of a subdivision at 4-8 Dale Road, Whenuapai.

Executive summary

3. The applicant, Whenuapai Village Limited, in conjunction with Whiti-te-Ra marae at Reweti, Ngati Whatua and Ngai Tai Ki Tamaki, have submitted the following road names in order of preference:

· Road 1 – Spriggs Lane, Pupu Lane or Bomber Lane;

· Road 2 – Propellor Avenue, Ratara Avenue or Rawaru Avenue;

· Road 3 – Rigby Drive, Ricker Drive or Toitoi Drive;

· Road 4 – Samuel Marsden Place or Kohanga Place;

· Road 5 – Oyster Drive, Poro Drive or Slaughterhouse Drive;

· Road 6 – Henry Williams Avenue, Papakiri Avenue or Waiteputa Avenue; and

· Road 7 – Kahiwi Lane or Kamata Lane.

4. The applicant has also requested that the existing road names be extended into this subdivision:

· Harewood Street – approved under resolution number UH/2015/105;

· Boyes Avenue – approved under resolution number UH/2015/131; and

· Kopuru Road – approved under resolution number UH/2016/78.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the following road names, pursuant to section 319(1)(j) of the Local Government Act 1974, proposed by the applicant, for the seven new roads created by way of subdivision at 4-8 Dale Road, Whenuapai:

i. Road 1 – Spriggs Lane, Pupu Lane or Bomber Lane;

ii. Road 2 – Propellor Avenue, Ratara Avenue or Rawaru Avenue;

iii. Road 3 – Rigby Drive, Ricker Drive or Toitoi Drive;

iv. Road 4 – Samuel Marsden Place or Kohanga Place;

v. Road 5 – Oyster Drive, Poro Drive or Slaughterhouse Drive;

vi. Road 6 – Henry Williams Avenue, Papakiri Avenue or Waiteputa Avenue; and

vii. Road 7 – Kahiwi Lane or Kamata Lane.

b) approves the extension of the existing roads :

i. Harewood Street (approved under resolution number UH/2015/105);

ii. Boyes Avenue (approved under resolution number UH/2015/131); and

iii. Kopuru Road (approved under resolution number UH/2016/78).

Comments

5. According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval.

6. Auckland Council’s road naming criteria typically requires that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity feature; or

· an existing (or introduce) thematic identity in the area.

7. The criteria also encourages the use of Māori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

8. All proposed road names are deemed to meet the criteria, and are acceptable to New Zealand Post and Land Information New Zealand (LINZ).

9. The applicant has proposed that ‘Lane’, ‘Avenue’, ‘Drive’, and ‘Place’ be used as the road types in this development, which meets the road naming criteria.

10. The applicant has proposed the following names for consideration for the seven roads created as part of the development at 4-8 Dale Road, Whenuapai (refer to Attachment A):

Road number	Proposed new road name	Meaning	Meets criteria
1	Spriggs Lane (preferred)	Lilley Mary Spriggs, wife of original owner, Nils Andersen	Yes – thematic (historic owner)
	Pupu Lane	Shortened form of “Pupurangi” refers to kauri snail	Yes – Māori name
	Bomber Lane	Reflects use of nearby land as an airforce base	Yes – thematic (historic use of land)
2	Propellor Avenue (Preferred)	Reflects use of nearby land as an airforce base	Yes – thematic (historic use of land)
	Ratara Avenue	Ratara Stream is located north of Dale Road	Yes – thematic (environmental)
	Rawaru Avenue	Shortened form of “Rarawaru” meaning rock cod	Yes – Māori name
3	Rigby Drive (preferred)	Rigby was a Crown surveyor in 1841	Yes – thematic (New Zealand history)
	Ricker Drive	Refers to the premature stage of kauri growth, named after its use for naval masts and spars	Yes – thematic (historic use of trees)
	Toitoi Drive	Refers to Toitoi bush	Yes – thematic (environmental)
4	Samuel Marsden Place (preferred)	Missionary who spent time in the area in the 1820s	Yes – thematic (historic person)
4	Kohanga Place	Nest	Yes – Māori name
5	Oyster Drive (preferred)	Oyster Capital is the parent company undertaking this development	Yes – significance to developer
	Poro Drive	Golden Oyster	Yes – thematic, Māori name
	Slaughterhouse Drive	Slaughter House stream is located within the area	Yes – thematic (environmental)
6	Henry Williams Avenue (preferred)	Missionary who spent time in the area in 1833	Yes - thematic (historic person)
	Papakiri Avenue	Tree bark	Yes – thematic Māori name
	Waiteputa Avenue	South western portion of Brighams Creek is named Waiteputa Creek on old survey plans	Yes – thematic (environmental)
7	Kahiwi Lane	Tree trunk	Yes – thematic, Māori name
7	Kamata Lane	Tree top of leaf tip	Yes – thematic, Māori name

11. Local iwi were consulted and responses were received from:

· Whiti-te-Ra Marae at Reweti, who was contacted by the applicant and many road names suggested by the marae were adopted in Stages 1 to 4 of this development;

· Ngati Whatua, who deferred their interest to Kaipara; and

· Ngai Tai Ki Tamaki, who advised they would forward the request to their cultural committee, who would respond within four weeks. No further response has been received by the applicant at time of writing this report.

Consideration

Local board views and implications

12. Auckland Council, by way of the Auckland Council Long-term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to local boards.

13. The decision sought from the Upper Harbour Local Board on this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The decision sought from the Upper Harbour Local Board on this report is linked to the Auckland Plan outcome, “A Māori identity that is Auckland’s point of difference in the world”. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

15. The applicant consulted with local iwi and responses were received from Whiti-te-Ra Marae at Reweti, Ngati Whatua and Ngai Tai Ki Tamaki.

Implementation

16. The Western Consenting Subdivision team will ensure the appropriate road name signage will be installed by the applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

No.	Title	Page
a View	Whenuapai Village map	193
b View	Road naming guidelines	195

Signatories

Authors

Andrew Foley - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

Upper Harbour Local Board

23 August 2016

New road name approval for roads created by way of subdivision at 15 and 15A Scott Road, Hobsonville

File No.: CP2016/17232

Purpose

1. To seek approval from the Upper Harbour Local Board for six new road names to vest and three private accessways, created by way of a subdivision at 15/15A Scott Road, Hobsonville.

Executive summary

2. Auckland Council has road naming guidelines which set out the requirements and criteria of the council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3. Following assessment against the road naming criteria, the proposed names ‘Tarapunga Drive’, ‘Warou Drive’, ‘Toanui Road’, ‘Hakoakoa Road’, ‘Tauhou Road’, ‘Riroriro Road’, ‘Pihoihoi Place’, ‘Tiutiu Lane’, and ‘Pahirini Lane’, are determined to meet the road naming policy criteria. The road names are the applicant’s preferred road names.

4. Callisto One Ltd (the applicant) proposed the names for the new road and accessways, based on the common theme of New Zealand birds in Māori.

5. On 8 June 2016, the applicant sent correspondence to local iwi groups (Ngati Whatua o Kaipara, Ngati Whatua o Orākei, Te Runanga o Ngati Whatua, Te Kawerau a Maki, Ngai Tai ki Tamaki, Ngati Tamaoho, Ngati Te Ata Waiohua, Te Akitai Waiohua, Ngati Paoa, Ngati Whanaunga, Ngati Maru, Ngati Tamatera, Te Patukirikiri). The representative of Ngati Whatua o Orākei has confirmed that they support the preferred names that the developer proposes for the roads/accessway.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the following road names proposed by the applicant, for the new roads created by way of a subdivision at 15/15A Scott Road, Hobsonville, pursuant to section 319(1)(j) of the Local Government Act 1974:

i. Road 1 –Tarapunga Road;

ii. Road 2 – Warou Drive;

iii. Road 3 – Toanui Road;

iv. Road 4 – Hakoakoa Road;

v. Road 5 – Tauhou Road;

vi. Road 6 – Riroriro Road;

vii. Lane 1 – Pihoihoi Place;

viii. Lane 4 – Tiutiu Lane; and

ix. Lane 6 – Pahirini Lane.

b) approve the extension of existing roads ‘Craig Way’ and ‘Kano Way’ (approved under resolution number UH/2016/110), in the subdivision at 15/15A Scott Road, Hobsonville.

Comments

6. The site is located, by way of subdivision, at 15/15A Scott Road, Hobsonville, and is legally described as Lot 1 & 2 DP 114439. On 11 February 2016, council granted consent (LUC/2015/2020 and SUB/2015/2023) for joint land use and subdivision consent to allow for construction of 327 residential sites, along with eight new roads and four new private accessways. The road naming application relates to the roads and private accessway identified in Attachment A.

7. Roads 1 to 6, located in the subdivision, need to be named. Three of the private accessways, Lane 1, 4 and 6, are serving more than five residential units, and will need to be named.

8. Roads 7 and 8 are the extension of the existing roads created by the subdivision consent at 17A Scott Road. On 28 June 2016, the Upper Harbour Local Board approved the names ‘Craig Way’ and ‘Kano Way’.

9. Lane 2 serves more than five residential units; however, those residential dwellings that gain access off Lane 2 also have road frontages, in which the street number of these dwellings could be allocated off the adjacent roads. Naming of Lane 2 is therefore not required.

10. Auckland Council Road Naming Guidelines allow that, where a new road or a private accessway needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred names for the local board’s approval. The applicant has provided the preferred names and alternative options as shown in the table below.

11. The applicant’s proposed road names have been assessed against the criteria set out in the council road naming guidelines. The significance of the proposed names are outlined in the tables below.

Road 1:

Preference	Proposed road name	Significance of proposed road name
First	Tarapunga Drive	Local birds – Māori word for Red Billed Gull. The proposed use of ‘Drive’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Greenfinch Drive	The largest and most stockily built of New Zealand’s introduced finches. The proposed use of ‘Drive’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Rallina Drive	A genus of bird in the rail family. It contains eight species found in forest and marshland in Australasia. The proposed use of ‘Drive’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.

Road 2:

Preference	Proposed road name	Significance of proposed road name
First	Warou Drive	Local birds - Māori word for Welcome Swallow. The proposed use of ‘Drive’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Jacks Drive	Derived from Jack Tar which was a common English term used to refer to seafarers of the merchant marine. Chosen due to the development’s close proximity to the sea. The proposed use of ‘Drive’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Myland Drive	Myland is the name of one of the developers land development companies. Other than a reference to owned land it has no particular further significance. This name does not reflect the history or significance of the site, and therefore do not meet the council’s Road Naming Guidelines. The proposed use of ‘Drive’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.

Road 3:

Preference

Proposed road name

Significance of proposed road name

First

Toanui Road

Local birds - Māori word for Shearwater.

The proposed use of ‘Road’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

Alternative suggestion

Gecko Road

Native New Zealand Omnivores.

The proposed use of ‘Road’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

Road 4:

Preference	Proposed road name	Significance of proposed road name
First	Hakoakoa Road	Local birds - Māori word for Skua. The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Skua Road	The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Cicada Road	Large homopterous insect. The New Zealand cicada fauna consists of 42 species and subspecies in five genera. The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.

Road 5:

Preference	Proposed road name	Significance of proposed road name
First	Tauhou Road	Local birds - Māori word for Silvereye. The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Silvereye Road	The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Poraka Road	Māori word of green bell-frog. The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.

Road 6:

Preference	Proposed road name	Significance of proposed road name
First	Riroriro Road	Local birds - Māori word for Warbler. The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Warbler Road	The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Callisto Road	Callisto is the name of the applicant. As this name does not reflect the history of the site, The name does not meet the Council’s Road Naming guideline. The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.

Lane 1:

Preference

Proposed road name

Significance of proposed road name

First

Pihoihoi Place

Local birds - Māori word for Skylark. Skylark is a Eurasian introduced bird found in New Zealand.

The proposed use of ‘Place’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

Alternative suggestion

Skylark Place

The proposed use of ‘Place’ accurately reflects the type of road being named.

The name has been accepted by Land Information New Zealand and New Zealand Post.

Lane 4:

Preference	Proposed road name	Significance of proposed road name
First	Tiutiu Lane	Local birds - Māori word for Songthrush. The proposed use of ‘Lane’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Blackbird Lane	New Zealand’s most widespread bird introduced from Europe. The proposed use of ‘Lane’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Magpie Lane	Passerine bird introduced to New Zealand from Australia. The proposed use of ‘Lane’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.

Lane 6:

Preference	Proposed road name	Significance of proposed road name
First	Pahirini Lane	Local birds - Māori word for Chaffinch. The proposed use of ‘Lane’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Chaffinch Lane	The proposed use of ‘Lane’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestion	Mantis Lane	New Zealand Mantis is a species of insect of praying mantis known as New Zealand praying mantis. The proposed use of ‘Lane’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.

Consideration

Local board views and implications

12. Auckland Council, by way of the Long-term Plan (2012 – 2022), allocated the responsibility for the naming of new roads to local boards, pursuant to section 319(1)(j) of the Local Government Act 1974.

13. The decision sought from the Upper Harbour Local Board does not trigger any significant policy and is not considered to have any immediate impact on the community.

14. The decision sought from the Upper Harbour Local Board is not considered to have any legal or legislative implications.

Māori impact statement

15. It is considered that there is no significance to Māori as a result of the proposed road names, and that there will be no adverse effects on Māori communities. Responses from representatives of Ngāti Whātua Ōrakei has confirmed support for the preferred names proposed.

Implementation

16. The Project, Practice and Resolutions Consenting Team are will ensure that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

17. The cost of processing the approval of the proposed new road name and any installation of road name signage, is recoverable in accordance with council’s administrative charging policies.

Attachments

No.	Title	Page
a View	Scheme plan with new road names proposed	211

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

Upper Harbour Local Board

23 August 2016

New road names approval for roads created by way of a subdivision at 129 Buckley Avenue, Hobsonville

File No.: CP2016/17236

Purpose

1. To seek approval from the Upper Harbour Local Board for two new road names, created by way of a subdivision at 129 Buckley Avenue, Hobsonville.

Executive summary

3. Following assessment against the road naming criteria, the proposed road names ‘Frances Bryers Road’ and ‘Frank Gill Road’, were determined to meet the road naming policy criteria. The road names are the applicant’s preferred road names.

4. Hobsonville Marine Precinct LP Ltd (the applicant) proposed the street names, based on the location and its connection with the history of the Royal New Zealand Air Force (RNZAF) base.

5. The proposed road names, ‘Frances Bryers Road’ and ‘Frank Gill Road’, were consulted with the Place Making Group on 31 October 2014. The Place Marking Group is the committee including representatives of Upper Harbour Local Board, Ngati Whatua o Kaipara, Hobsonville Point Residents Society, Hobsonville Land Company, Hobsonville School and Te Kawerau A Maki.

6. The road names ‘Frances Bryers Road’ and ‘Frank Gill Road’, proposed by the applicant, are not duplicated elsewhere within the wider Auckland region.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the road names, ‘Frances Bryers Road’ and ‘Frank Gill Road’ proposed by the applicant, for the new roads, created by way of a subdivision at 129 Buckley Avenue, Hobsonville, pursuant to section 319(1)(j) of the Local Government Act 1974

Comments

7. The site is located, by way of a subdivision, at 129 Buckley Avenue, Hobsonville, and is legally described as Lot 1 DP 473282.

8. Auckland Council granted consent on 22 April 2016 (LUC-2016-10 and SUB-2016-11), for joint land use and subdivision consent to allow for construction of 83 residential units, two roads to vest, three shared accessway (jointly owned access lot), and the necessary supporting infrastructure with bulk earthworks to be undergone to facilitate the development.

9. The Auckland Council Road Naming Guidelines allows that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval. The applicant has recommended the names Frances Bryers Road and Frank Gill Road for the two roads, and have Alexander Willis Road or Crescent as the alternative option.

Figure one: Location of proposed roads.

10. The applicants proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines. All names adhere to the general principles and objectives.

11. The proposed names were endorsed by the Place Making Group, which is a committee including representative of the Upper Local Board, iwi and Hobsonville School. The significance of the proposed names are outlined in the table below.

Preference	Proposed road name	The significance of the proposed road name
Road 1	Frances Bryers Road	The names Frances Bryers and Frank Gill are proposed because of their connection with this area when it was an RNZAF base. They were both Airforce personnel. The names fit with the theme of neighbouring road names, also Airforce personnel – Cochrane, Nevill, Isitt, Buckley etc. Frances Bryers. Named after Warrant Officer Frances Bryers MBE. Frances Bryers was the first member of the Women’s Auxiliary Air Force (WAAF) to receive the Queens Warrant in 1952. Bryers ran the Accounts Section at Hobsonville and in 1946 was one of the contingents that went to London to march in the Victory Parade. She was awarded the MBE in 1961 (sourced from Bee Dawson’s book ‘Hobsonville: Portrait of a Seaplane Station’). 'The WAAF book, A Scrapbook of Wartime Memories compiled by Bathia Mackenzie, says Bryers was of Maori race…widely loved by servicewomen and considered “an absolute gem, by high ranking male officers”. The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Road 2	Frank Gill Road	The names Frances Bryers and Frank Gill are proposed because of their connection with this area when it was an RNZAF base. They were both Airforce personnel. The names fit with the theme of neighbouring road names, also Airforce personnel – Cochrane, Nevill, Isitt, Buckley etc. Frank Gill: Named after Frank Gill, Base Commander, 1948-1950, lived in the Station Commanders House with wife Barbara. The proposed use of ‘Road’ accurately reflects the type of road being named. The name has been accepted by Land Information New Zealand and New Zealand Post.
Alternative suggestions	Alexander Willis Road / Crescent	Wing Commander A.E. Willis was Base Commander from 1944 to 1947. Willis was the main test pilot for the Kittyhawks. There are a couple of quotes from him in Bee Dawsons book about flying aircraft. The proposed use of ‘Road’ accurately reflects the type of road being named. Crescent would also be appropriate to use considering the proposed roads are shaped thoroughfare, with both ends joining the thoroughfare. The name has been accepted by Land Information New Zealand and New Zealand Post.

Consideration

Local board views and implications

13. The decision sought from the Upper Harbour Local Board does not trigger any significant policy and is not considered to have any immediate impact on the community.

14. The decision sought from the Upper Harbour Local Board is not considered to have any legal or legislative implications.

Māori impact statement

15. It is considered that there is no significance to Māori as a result of the proposed road names and that there will be no adverse effects on Māori communities. The applicant has consulted with the relevant local iwi through the Place Making Group, which include representatives from Ngati Whatua o Kaipara and Te Kawerau a Maki. Representatives from the two iwi groups support, and have no objections to the proposed road names.

Implementation

16. The Project, Practice and Resolutions Consenting Team are involved in ensuring that the appropriate road name signage will be installed accordingly, once an approval is obtained for the new road name.

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with council’s Administrative Charges.

Attachments

There are no attachments for this report.

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Eric Perry - Relationship Manager

Ian Smallburn - General Manager Resource Consents

Upper Harbour Local Board

23 August 2016

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2016/17137

Purpose

1. This report seeks a decision on the following application for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2. An application for an exemption for swimming or spa pools has been received from the owners of:

· 23 Huntington Park Drive, Greenhithe

3. The application does not comply with the Fencing of Swimming Pools Act 1987. Pool inspectors have inspected the property and consulted with the applicants, and full assessment reports are attached to this report (refer to confidential Attachment A).

4. The local board must now resolve to grant, grant subject to conditions, or decline the exemptions sought.

Recommendation/s

That the Upper Harbour Local Board :

a) grant the application for special exemption as sought for 23 Huntington Park Drive, Greenhithe, with the following conditions:

i. that warning stickers are affixed to the inside of the ranch sliders

ii. the exemption is personal to the current owner.

Comments

Background

5. Auckland Council pool inspectors have inspected the property for which an application for special exemption from the Act has been received. The swimming pool does not comply with the Act. The details of the non-compliance are specified in confidential Attachment A.

6. The council’s pool inspectors have consulted with the applicants. The applicant has been made aware of the council’s requirements to ensure fencing is compliant with the Act, and they have chosen to seek a special exemption from those requirements.

Legislative implications

7. Compliance with the Fencing of Swimming Pools Act 1987 is a mandatory requirement for all pool owners, unless exemptions are granted by the local board.

8. The act requires pool owners to fence their pool, or all or some of the immediate pool area, including the pool itself. Specific detail on this is contained in the schedule to the Act. If a pool does not have a complying fence it is an offence under the Act, unless exempt.

9. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances, and taking into account any conditions it may impose. Then, only if satisfied that an exemption would not significantly increase the danger to young children, can an exemption be granted.

10. The definition of the immediate pool area, which is “the land in or on which the pool is situated, and as much of the surrounding area that is used for activities or purposes related to the use of the pool”, is a key consideration for granting an exemption.

11. Where a building forms part of the pool fence and there are doors opening into the pool area, the local board may grant an exemption from compliance with clauses 8 and 10 of the schedule to the Fencing of Swimming Pools Act 1987. It may be exempt if the local board is satisfied that compliance with the act is impossible, unreasonable, or in breach of any other Act, regulation or bylaw, and the door is fitted with a locking device that when properly operated, prevents the door from being readily opened by children under the age of six years.

12. When granting a special exemption the local board may impose reasonable conditions relating to the property or the pool, or reflecting other relevant circumstances. These may include:

· making the exemption personal to the applicant so that upon sale of the property a new owner will need to apply for a new exemption; or

· granting the exemption for a fixed term irrespective of changes of ownership.

13. Any exemption granted, or condition imposed, may be amended or revoked by the local board by resolution. The rules of natural justice would, however, dictate that this action should not be taken without informing the pool owner, and giving them the opportunity to be heard.

Consideration

Local board views and implications

14. Local boards have delegated authority to approve exemptions to the Fencing of Swimming Pools Act.

15. Before making an exemption, the local board must consider:

· the particular characteristics of the property and the pool;

· any other relevant circumstances; and

· conditions it may be necessary to impose.

16. The local board must also be satisfied that the exemption would not significantly present a danger to young children.

17. The local board may resolve to grant, grant subject to conditions, or decline the application for special exemption.

18. If the application is declined the applicant will be required to fence the pool in accordance with the Fencing of Swimming Pools Act 1987.

Māori impact statement

19. There are no particular impacts on Māori that are different from those of other pool owners.

Implementation

20. The decision must be made by resolution.

Attachments

No.	Title	Page
a View	23 Huntington Park Drive, Greenhithe (Under Separate Cover) - Confidential

Signatories

Authors

Phillip Curtis - Senior Swimming Pool Specialist

Authorisers

Sally Grey - Manager Weather Tightness & Compliance

Eric Perry - Relationship Manager

Upper Harbour Local Board

23 August 2016

Consideration of funding request from Business North Harbour

File No.: CP2016/17393

Purpose

1. To consider the funding request received from Business North Harbour towards extending their C3 - Connect, Communicate and Collaborate programme, to include an electronic portal.

Executive summary

2. On 22 March 2016, Business North Harbour applied for funding for three local economic development programmes. These programmes were an extension of the C3 student programme, business demographic profiling and building business capability. At the time, the Upper Harbour Local Board was only able to fund the building business capability programme.

3. Business North Harbour has subsequently indicated that they would appreciate the local board reconsidering their funding request for the extension of the C3 - Connect, Communicate and Collaborate programme to include an electronic portal.

4. Businesses benefit from the programme through access to students who can assist with building business capacity and profitability. Students gain work experience or have the opportunity of securing formal internships.

5. Two C3 events are planned for each financial year and take the form of an expo. The expected internships, both formal and informal, or projects delivered as a result of the event, total between 30 and 40 annually.

6. Rather than relying on one or two physical annual events, Business North Harbour wants to extend the C3 Programme by building an electronic portal. The portal will be hosted on the Business North Harbour website, and enable 24 hour access to skills requirements for both businesses and students.

7. Business North Harbour is requesting $9,000 towards the build of the electronic portal.

8. The Upper Harbour Local Board has $9,000 available for allocation in its locally driven initiatives (LDI) local economic planning and development response fund.

Recommendation/s

That the Upper Harbour Local Board:

a) consider the funding request, to the value of $9,000, from Business North Harbour towards extending the C3 - Connect, Communicate and Collaborate programme to include an electronic portal.

Comments

9. On 22 March 2016, Business North Harbour applied for funding for three local economic development programmes. These programmes were an extension of the C3 student programme, business demographic profiling and building business capability. At the time the local board was only able to fund the building business capability programme.

10. Business North Harbour has subsequently indicated that they would appreciate the local board reconsidering their funding request for the extension of the C3 - Connect, Communicate and Collaborate programme to include an electronic portal.

11. The C3 – Connect, Communicate and Collaborate programme was launched July 2015, attracting over 300 university students and 36 businesses to a 'skills/project matching' event.

12. Businesses benefit from the programme through access to students who can assist with building business capacity and profitability. Students gain work experience or have the opportunity of securing formal internships.

13. The areas in which students could provide businesses with assistance are listed below:

· review or creation of marketing plans;

· implementation or review of new supply chain management systems;

· financial analysis;

· increased marketing through social media programmes and strategies;

· construction;

· interpreters for international business;

· gas fitting, drain laying and plumbing;

· the review of customer records or the creation of comprehensive databases;

· new website development, linking e-commerce;

· identification of potential new markets or client clusters;

· analysis of customer spend;

· improving business processes and developing new systems;

· assisting with human resources and organisational development;

· customer research; and

· data capturing.

14. Working with students through the C3 Programme initiative provides ‘human resource’ for businesses. The C3 Programme provides access to tertiary students who are available at all levels, in all disciplines, and who are capable, motivated, skilled people eager to work, learn and share their knowledge.

15. Businesses benefit from fresh ideas and the latest academic research, and the students gain invaluable real-world experience, and connections that will help jump-start their careers.

16. Two C3 events are planned for each financial year and take the form of an expo. The expected internships, both formal and informal, or projects delivered as a result of the event, total between 30 and 40 annually.

17. Rather than relying on one or two physical events annually, Business North Harbour wants to extend the C3 Programme by building an electronic portal. The portal will be hosted on the Business North Harbour website, and enable 24 hour access to skills requirements for both businesses and students.

18. The Upper Harbour Local Board has $9,000 available for allocation in its LDI local economic planning and development response fund.

19. Business North Harbour is requesting $9,000 towards the build of the electronic portal.

Consideration

Local board views and implications

20. This report provides the Upper Harbour Local Board with the opportunity to consider whether or not they would like to provide funding to Business North Harbour to enable the extension of the C3 - Connect, Communicate and Collaborate programme, to include an electronic portal.

Māori impact statement

21. No particular impacts on Māori communities have been identified, as all graduates and Business North Harbour business members, and associate members have access to the C3 programme.

Implementation

22. No implementation impacts have been identified.

Attachments

No.	Title	Page
a View	Letter of request from Business North Harbour for funding	225

Signatories

Authors	Karen Marais - Senior Local Board Advisor Upper Harbour
Authorisers	Eric Perry - Relationship Manager

Chairperson	Lisa Whyte
Deputy Chairperson	Brian Neeson, JP
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

Authors	Neda Durdevic - Democracy Advisor
Authorisers	Eric Perry - Relationship Manager