Minutes of Waiheke Local Board

Waiheke Local Board

25 August 2016

1 Welcome

Member Brown led the meeting in prayer.

2 Apologies

Resolution number WHK/2016/169

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) accept the apology from Deputy Chair Ballard and Member Treadwell for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2016/170

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 28 July 2016 and the extraordinary minutes of its meeting, held on Tuesday, 16 August 2016, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

The Chairperson noted he had passed on the board’s good wishes to Rod Leonard and acknowledged his massive contribution to our community and many successive councils.

7 Petitions

There were no petitions.

8 Deputations

8.1	Waiheke Backpackers - Tim Moon
	This item was withdrawn.

9 Public Forum

9.3

Waiheke Youth Voice – Georgie Halstead

Georgie Halstead was in attendance to give the board an update on the Waiheke Youth Voice.

Resolution number WHK/2016/173

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) thank Georgie Halstead for her attendance and presentation.

CARRIED

9.7

Encroachments at Rocky Bay - Will Wright

Will Wright was in attendance to speak to the board about encroachments at Rocky Bay

Resolution number WHK/2016/177

MOVED by Chairperson PA Walden, seconded by Member S Brown:

That the Waiheke Local Board:

a) thank Will Wright for his attendance and presentation.

CARRIED

9.1	Cycle Action Waiheke - Tony King-Turner and Darleen Tana Hoff-Nielsen
	Tony King-Turner and Darleen Tana Hoff-Nielsen were in attendance to speak to the board about congestion solutions for Belgium street.
	Resolution number WHK/2016/171 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) receive the tabled document and attach it to the minutes. b) thank Tony King-Turner and Darleen Tana Hoff-Nielsen for their attendance and presentation. c) request Auckland Transport provide an update on the Belgium Street concept plan and cycle route at the next board meeting on 22 September 2016. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Belgium Street Plans

9.5	Easement at Day's Landing - Andrew Grobler and Oktay Ozturk
	Andrew Grobler and Oktay Ozturk were in attendance to talk to the board about a possible easement through Day’s Landing at 530 Orapiu Road.
	Resolution number WHK/2016/175 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) receive the tabled document and attach it to the minutes b) thank Andrew Grobler and Oktay Ozturk for their attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Day's Landing Alternative Track

9.2	Kauri Die Back - Hue Ross and Jaqueline Joseph
	Hue Ross and Jaqueline Joseph were in attendance representing the Waiheke branch of Forest and Bird to speak to the board about Kauri Die Back on Waiheke Island.
	Resolution number WHK/2016/172 MOVED by Member JP Meeuwsen, seconded by Member S Brown: That the Waiheke Local Board: a) receive the tabled documents and attach them to the minutes b) thank Hue Ross and Jaqueline Joseph for their attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Kauri Health and protection at Te Matuku Bay Track

9.4	2degrees Mobile - Ben Blackmore
	Ben Blackmore was in attendance to speak to the board about plans to install some small scale coverage solutions for Waiheke.
	Resolution number WHK/2016/174 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) receive the tabled document and attach it to the minutes. b) thank Ben Blackmore for his attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 2degrees and Waiheke Island

9.6	Compost bins - Nancy Ross Ayton
	Nancy Ross Ayton was in attendance to speak to the board about compost bins in local parks.
	Resolution number WHK/2016/176 MOVED by Chairperson PA Walden, seconded by Member S Brown: That the Waiheke Local Board: a) receive the tabled document and attach it to the minutes b) thank Nancy Ross Ayton for her attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Compost bins at Surfdale Reserve

9.8

Matiatia - Christine Gisby and Mike Cox

Christine Gisby and Mike Cox were in attendance to speak to the board about the key hole plan for Matiatia.

Resolution number WHK/2016/178

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) thank Christine Gisby and Mike Cox for their attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Update

Resolution number WHK/2016/179

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board

a) receive the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

CARRIED

Kauri Health and Protection at Te Matuku Bay Track

Resolution number WHK/2016/180

MOVED by Member JP Meeuwsen, seconded by Member S Brown:

That the Waiheke Local Board:

a) receive the report.

b) note the information in the State of Kauri Health on Waiheke report

c) defers development of the track in the esplanade reserve immediately neighbouring 530 Orapiu Road to enable further information to be considered by the new board at its November or December 2016 meeting.

d) agree that further information will include:

i) addressing encroachments and land management matters on the reserve and neighbouring property;

ii) evaluation, including costings, of the following alternative options;

· consideration of the adjoining landowners offer of an alternative track route through the property;

· investigation of an alternative route through Squirrels Reserve

· investigation of a track route via a coastal board walk below the reserve

e) confirms that a detailed Kauri dieback management programme for this reserve and the above development options be agreed as part of the proposed report;

f) note that a Kauri Dieback: Waiheke Protection Plan is being developed and will be provided in conjunction with the above information.

CARRIED

Waiheke Local Board Performance Report for quarter ending June 2016

Resolution number WHK/2016/181

MOVED by Member JP Meeuwsen, seconded by Member S Brown:

That the Waiheke Local Board:

a) receive the Performance Report for the Waiheke Local Board for quarter ending June 2016.

b) note that $60k recorded as LDI budget over-spend is due to a coding error than over-allocation.

CARRIED

Draft Annual Report 2015/2016 - Waiheke Local Board report

Resolution number WHK/2016/182

MOVED by Member JP Meeuwsen, seconded by Member S Brown:

That the Waiheke Local Board:

a) note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b) receive the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c) approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d) give authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

CARRIED

Auckland Transport Update - August 2016

Resolution number WHK/2016/183

MOVED by Member S Brown, seconded by Chairperson PA Walden:

That the Waiheke Local Board:

a) receive the Auckland Transport Report – August 2016.

b) express its concern about the impact of double-decker buses on the local environment with particular regard to road safety, impact on roading infrastructure and lack of fit with island character.

c) note that other areas utilise regulatory options for restricting the size of passenger service vehicles and request investigation into options for specific areas of Waiheke.

d) request Auckland Transport consider low speed options for the next phase of the Gordons Road upgrade noting the concerns raised by various residents and groups.

e) thank Melanie Dale for her attendance and presentation.

CARRIED

Panuku Development Auckland Local Board Update 1 January to 30 June 2016

Resolution number WHK/2016/184

MOVED by Member JP Meeuwsen, seconded by Member S Brown:

That the Waiheke Local Board:

a) receive the Panuku Development Auckland Local Board Update 1 January to 30 June 2016.

CARRIED

Community Facilities Maintenance Contracts 2017

Resolution number WHK/2016/185

MOVED by Chairperson PA Walden, seconded by Member S Brown:

That the Waiheke Local Board:

a) delegate authority to the Chair and Deputy Chair to provide the board’s feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts, and report back to the 22 September 2016 board meeting.

CARRIED

Easement Application at 5 Fourth Ave

Resolution number WHK/2016/186

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) decline the request for land owner approval to reconfigure the car park within Fourth Avenue Reserve at 5 Fourth Avenue, Onetangi (Lot 6 DP 384635, CT40256) and do not support the request for an easement to enable access to the proposed development at 20C Fourth Avenue, Onetangi. This is because the site has other access options, the perceived privatisation of the car park on council reserve, potential traffic conflict between the public and residents and it is likely to materially alter and permanently affect the rights of the public in respect of the reserve.

b) thank Gary Wilton for his attendance and presentation.

CARRIED

Temporary arrangements for urgent decisions and staff delegations during the election period

Resolution number WHK/2016/187

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) utilise the board’s existing urgent decision-making process.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority

d) require that from 8 October 2016 until new arrangements are made at the first business meeting in the new term, where the current delegation protocols require consultation with the Local Board, the decision will be postponed until the new Local Board decision makers are put in place at the first business meeting.

e) require that from October 8 until the first business meeting of the new term no decisions allocated to Local Boards in the Long Term Plan are to be made by the Chief Executive or Officers unless there is an emergency requiring an urgent decision to be made.

f) require that a full list of all decisions made under delegation will be provided to the incoming Local Board. The list will include reasons why the decisions were so urgent and could not wait.

CARRIED

Reports requested/pending

Resolution number WHK/2016/188

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board

a) receive the reports requested/pending report.

CARRIED

Governance Forward Work Programme

Resolution number WHK/2016/189

MOVED by Member JP Meeuwsen, seconded by Member S Brown:

That the Waiheke Local Board:

a) receive the Governance Forward Work Programme.

CARRIED

Waiheke Local Board Workshop Record of Proceedings

Resolution number WHK/2016/190

MOVED by Member S Brown, seconded by Member JP Meeuwsen:

That the Waiheke Local Board

a) receive the record of proceedings of the Waiheke Local Board workshops held on 29 July 2016.

CARRIED

List of resource consents

Resolution number WHK/2016/191

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) receive the list of resource consents lodged during 18 July 2016 to 12 August 2016 related to Waiheke Island.

CARRIED

Chairperson's Report

Resolution number WHK/2016/192

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board

a) receive the Chairperson’s report and verbal update regarding the rural urban boundary on Waiheke Island.

b) delegate to the Chair and member Meeuwsen authority to work with Community Facilities to ensure the Onetangi Backpackers is occupied and operational by September / October 2016.

CARRIED

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.12 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Members	Shirin Brown
	John Meeuwsen

Deputy Chairperson	Becs Ballard
	Beatle Treadwell

Councillor	Mike Lee	Until 7:10pm	Item 13