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Whau Local
Board
17 August 2016
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1 Welcome
The meeting opened
with a karakia.
2 Apologies
3 Declaration of Interest
Members were
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
Members
declared conflict of interests as below.
Register:
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Board Member
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Organisation /
Position
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Catherine Farmer
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·
Avondale-Waterview Historical Society – Committee
Member
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Blockhouse Bay Historical Society – Member
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Portage Licensing Trust – Trustee
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Blockhouse Bay Bowls - Patron
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Susan Zhu
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Chinese Oral History Foundation – Committee member
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The Chinese Garden Steering Committee of Auckland
– Board Member
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Derek Battersby
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Whau Coastal Walkway Environmental Trust –Trustee
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New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Chairman
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Ami Chand
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Kelston Community Trust – Trustee
· Portage Licensing Trust – Deputy Chair
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Rupa Aur Aap Trust – Trustee
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Kelston Community Hub – Chair
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Community Organisation Grants Scheme (COGS) Waitakere
City Local Distribution Committee– Committee Member
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Duncan Macdonald
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Avondale Business Association – Chairman
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Avondale Community Society – Chairman
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Avondale RSA – Committee Member
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Historical Society - Member
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Avondale Jockey Club – Member
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Ruby
Manukia-Schaumkel
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Problem Gambling Foundation – Board Member
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Simon Matafai
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International Pacific Council – President
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United for Education and Sustainable Futures – Ambassador
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Global Youth Music Committee – Ambassador
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Helping Youth Pursue Emancipation – Ambassador
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Auckland City Peace Ambassador
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Pacific Events and Entertainment Trust - Patron
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There was no
change to the register.
4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
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Resolution number WH/2016/95
MOVED by Member SPT Matafai,
seconded by Member A Chand:
That the Whau Local Board:
a) acknowledge Mary Farmer on
her recent 100th birthday on 6 August 2016.
b) acknowledge that Mary Farmer is a local Avondale
resident for more than 62 years and is a life member of the Catholic Women’s
League at St Mary’s Catholic Church in Avondale.
CARRIED
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7 Ward Councillor’s Update
Councillor Clow
updated the board on matters being addressed by the Governing Body including final
decision on the Unitary Plan; which will be notified publically on Friday, 19
August 2016.
8 Deputations
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8.1
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Heritage conference - Sandra Coney, Chair Waitakere Ranges Local
Board
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Waitakere
Ranges Local Board chair Sandra Coney made a verbal presentation updating the
board on the development of a new heritage event “New
Stories of the Old West – West Auckland Heritage Conference”. The
Conference is scheduled for Sunday 2 October 2016 at Titirangi
War Memorial Hall. This conference is free to attend and will be part of the
larger, region-wide Auckland Heritage Festival.
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Resolution number WH/2016/96
MOVED
by Member SPT Matafai, seconded by Member A Chand:
That the Whau Local
Board:
a) receive the deputation from Waitakere Ranges Local Board chair Sandra Coney and thank her for
the presentation.
CARRIED
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8.2
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Connected Media Charitable Trust
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David Jacobs from Connected Media Charitable Trust made a
presentation on sustainability film project for young people ‘The Outlook for
Someday’ and requested that the board supports the Trust’s application for a
grant towards its rental costs at 13A Totara Avenue, New Lynn.
A copy of presentation has been filed on
file copy of minutes and can be viewed on Auckland
Council website.
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Resolution number WH/2016/97
MOVED
by Chairperson CM Farmer, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) receive the deputation from David Jacobs of Connected Media Charitable Trust and
thank him for the presentation.
CARRIED
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Attachments
a Presentation - Connected Media
Charitable Trust
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8.3
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Netball Waitakere - Karyne Ross
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Deputy Chair, Susan Zhu joined the
meeting at 7.10pm.
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Karyne Ross,
General Manager of Netball Waitakere made a presentation introducing “ANZ
futureFERNS” project they are initiating in the Whau area. Netball Waitakere
is collaborating with Avondale College to utilise their newly refurbished
netball courts, and in future, their floodlights, to run a Junior Netball
Competition specially targeted to the local Whau area primary schools.
Netball Waitakere will set up a Satellite Netball Centre operating from the
college which will be of great benefit to the Whau local community.
The presentation included the
introduction of the initiative, project plan, timings and benefits
to the community. A copy of presentation and game information have been filed on file copy of minutes and
can be viewed on Auckland Council website.
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Resolution number WH/2016/98
MOVED
by Member A Chand, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) receive the deputation from Karyne Ross, General Manager of Netball Waitakere and
thank her for the presentation.
CARRIED
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Attachments
a Presentation - Netball Waitakere
- Karyne Ross
b Game information - ANZ
futureFERNS
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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13
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Local board members' reports
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There were no verbal
reports.
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15
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Draft Annual Report 2015/2016 - Whau Local Board report
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Resolution number WH/2016/101
MOVED
by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) note the
monitoring and reporting requirements set out in the Local Government
(Auckland Council) Act 2009 and the draft local board information proposed
for the Auckland Council Annual Report 2015/2016.
b) receive the
draft local board report to be included in the Auckland Council Annual Report
2015/2016.
c) approve the
message from the chairperson, which provides the local board’s comments on
local board matters in the Annual Report 2015/2016.
d) give
authority to the chairperson and deputy chairperson to make typographical
changes before submitting for final publication.
CARRIED
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17
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Sister Rene Shadbolt Park Skate Facility Extension
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Resolution number WH/2016/103
MOVED
by Member A Chand, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) approve the concept plan for
the full extension to the skate facility at Sister Rene Shadbolt Park.
b) allocate an further $70,000
from its LDI Capex funding, in addition to the remaining Parks growth fund
$60,000, to support the construction of the Sister Rene Shadbolt Skate Park
facility extension as outlined in the concept plan.
CARRIED
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18
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Alan Wood corridor naming of parks and bridges
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Resolution number WH/2016/104
MOVED
by Member SPT Matafai, seconded by Member R Manukia-Schaumkel:
That the Whau Local
Board:
a) approve the names of the
park area and bridges in the Alan Wood corridor, outlined in the Attachment A
map, as follows:
i) Alan Wood Reserve – for the
area in red
ii) Mokomoko
bridge - for bridge 2, by 108 Methuen Road
iii) Raupō
Bridge - for bridge 3, by Valonia Reserve
iv) Tuna
Roa - for bridge 4, by 174 Methuen Road
CARRIED
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19
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Central West Community Needs Assessment and Facilities
Investigation
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Resolution number WH/2016/105
MOVED
by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) receive the findings of the
Central West Community Needs Assessment and Facilities Investigation.
b) request staff to consider
the opportunities identified in this report for improving existing
facilities, programmes and services proposed in the Whau local board area in
the preparation of the next local board agreement and plan.
c) note that the opportunities
identified in this report for improving existing facilities, programmes and
services will be provided to the relevant departments of council for
consideration as part of future service delivery and asset management
planning for community facilities.
d) support progressing with a
strategic case for change including options analysis, site assessment, and
estimating cost implications for budgeted and potential new investment.
CARRIED
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20
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Community lease with Auckland Citizens Advice Bureaux Incorporated
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Resolution number WH/2016/106
MOVED
by Member R Manukia-Schaumkel, seconded by Member A Chand:
That the Whau Local
Board:
a) approve the
surrender of all leases and accommodation agreements to Auckland Citizens
Advice Bureaux Incorporated and other associated societies of the Bureaux,
within the respective local board area as specified in the Schedule of
Bureaux Sites (Attachment B).
b) approve a
new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for
the premises within the respective local board area specified in the Bureaux
Sites (Attachment B) subject to the following terms and conditions:
i) The lease term
will be two (2) years commencing 1 July 2016 with two (2) three (3) year
rights of renewal, with a final expiry of 30 June 2024, if all rights of
renewal are exercised.
ii) Rent will
be $1.00 plus GST per annum.
iii) Auckland Citizens Advice Bureaux Incorporated will be
responsible for all operational charges for each site throughout the term of
the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and
Regional Bureaux Sites-(Attachment C).
iv) That
operational charges for any sites added during the term of the lease be at
the rate prescribed by the community occupancy guidelines in effect at the
time of addition, currently $25/m2 of space occupied.
v) Provision
is provided to allow for the addition and removal of premises during the term
of the lease.
vi) Provision
to allow Libraries, where the space occupied by the Bureaux is required for
library purposes, to relocate the Bureaux to another area within the same
building upon six months’ notice.
vii) The
community outcomes plan provision be amended to refer to the revised
strategic relationship agreement objectives to develop specific community
outcomes between the Bureaux and each local board.
viii) All other
terms and conditions in accordance with the Auckland Council Community Occupancy
Guidelines July 2012.
CARRIED
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23 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.35pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
