I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 25 August 2016

6.30pm

Waitakere Ranges Local Board Office
39 Glenmall Place
Glen Eden

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Sandra Coney, QSO

 

Deputy Chairperson

Denise Yates, JP

 

Members

Neil Henderson

 

 

Greg Presland

 

 

Steve Tollestrup

 

 

Saffron Toms

 

 

(Quorum 3 members)

 

 

 

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

 

Tua Viliamu

Democracy Advisor

 

19 August 2016

 

Contact Telephone: (09) 813 9478

Email: Tua.Viliamu@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Waitākere Ranges Local Board

25 August 2016

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               6

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Update from Ward Councillors                                                                                    6

8          Deputations                                                                                                                    6

8.1     Piha Water and Wheels Charitable Trust                                                          6

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                          7

12        Auckland Transport Update Report - August 2016                                                   9

13        Quarterly Performance Report - June 2016                                                              33

14        Draft Annual Report 2015/2016 - Waitākere Ranges Local Board report             81

15        Community lease with Auckland Citizens Advice Bureaux Incorporated            95

16        Portfolio update - Member Steve Tollestrup                                                          127

17        Chairperson's report - August 2016                                                                        133  

18        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

At its meeting on 28 November 2013, the Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record any possible conflicts of interest in a register.

Register

 

Board Member

Organisation / Position

Sandra Coney

·       Waitemata District Health Board – Elected Member

·       Women’s Health Action Trust – Patron

·       New Zealand Society of Genealogists - Member

·       New Zealand Military Defence Society - Member

·       Cartwright Collective - Member

·       Titirangi RSA - Member

Neil Henderson

·       Portage Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       EcoMatters Environment Trust  – Employee

Greg Presland

·       Portage Trust – Elected Member

·       Lopdell House Development Trust – Trustee

·       Titirangi Residents & Ratepayers Group – Committee Member 

·       Whau Coastal Walkway Environmental Trust – Trustee

·       Combined Youth Services Trust - Trustee

Steve Tollestrup

·       Waitakere Licensing Trust – Elected Member

·       West Auckland Trust Services (WATS) Board – Trustee/Director

·       Waitakere Task force on Family Violence – Appointee

Saffron Toms

       NIL

Denise Yates

·       Friends of Arataki Incorporated – Committee member

·       EcoMatters Environment Trust – Trustee

·       Charlotte Museum Trust – Trustee


Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

                                              

Board Member

Organisation / Position

Sandra Coney

·       Friends of Arataki Incorporated – Trustee

Neil Henderson

·       Friends of Arataki Incorporated – Trustee

·       Living Cell Technologies Animal Ethics Committee – Member

·       Rural Advisory Panel - Member

Saffron Toms

·       Ark in the Park – Governance Group Member

 

4          Confirmation of Minutes

 

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 11 August 2016, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Update from Ward Councillors

 

An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Piha Water and Wheels Charitable Trust

Purpose

1.       Piha Water and Wheels Charitable Trust have asked for an opportunity to speak to the local board on skateboard facilities for the Piha population and its wider communities.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the deputation presentation from Piha Water and Wheels Charitable Trust.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

At the close of the agenda no requests for notices of motion had been received.

 


Waitākere Ranges Local Board

25 August 2016

 

 

Auckland Transport Update Report - August 2016

 

File No.: CP2016/16503

 

  

 

Purpose

1.       The purpose of this report is to; respond to requests from the Waitakere Ranges Local Board on transport-related matters, inform the board on the current status of the board’s Local Board Transport Capital Fund (LBTCF), facilitate decisions on proposed and current LBTCF projects and to provide information to elected members about Auckland Transport (AT) activities.

Executive summary

2.       In particular, this report provides an update on:

·        Local Board Transport Capital Fund projects

·        Consultation documents on proposed safety improvements

·        Local Board requests on transport-related matters

·        Media

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the Auckland Transport Update Report August 2016.

 

 

Comments

3.       The Waitakere Ranges Local Board Plan 2014 - 2017 provides direction to Auckland Transport on the views and preferences of the local community. It has three main themes, with a number of key initiatives relating to transport and the enhancement of public space along the road corridor.

4.       The Waitakere Ranges Heritage Area is protected.

·                Developing a Road Corridor Design Guide for the Heritage area.

·                 Implementing Local Area Plans (LAPs). The five existing LAPs for Oratia; Henderson Valley-Opanuku; Waiatarua; Muddy Creeks; Te Henga  (Bethells Beach) and the Waitakere River Valley have transport related actions for each area.

5.       Our Unique natural environments are healthy and restored.

·                Implementing the Waitakere Ranges Strategic Weed Management Plan

6.       Public transport, cycling and walking are easy, safe and connected.

·                Support rail electrification and improvements to bus services.

·                Work with our communities on a proposal for a connector shuttle service for coastal / rural areas, similar to the Kowhai connection in Warkworth.

·                Support the development of park and ride in Glen Eden.

·                Working with Auckland Transport to improve the road corridor in Glen Eden.

·                Develop a greenways plan for walking and cycling.

·                Investigate options for a cycleway from Project Twin Streams pathway to Glen Eden Town Centre.

·               Support the development of a cycleway alongside the western rail line.

·               Advocate for rural road safety improvements – including sensible speed limits and provisions for walking and cycling.

Monthly Overview

7.       Auckland Transport attended the On 19 April Auckland following site meetings and portfolio briefings:

·        On 18 July the regular Transport Portfolio holder briefing covered proposed and current LBTCF projects, provided information on the Auckland Transport Report and discussed current outstanding issues from the Local Board.

 

Local Board Transport Capital Fund (LBTCF)

The Waitakere Ranges Local Board’s funding allocation under the Local Board Transport Capital Fund (LBTCF) LBTCF is currently $331,152 per annum.

8.       The Board’s current LBTCF projects are included in the table below (with ROC = rough order of costs, and FEC = firm estimate of costs):

D#

Project Description

Progress/Current Status

066

·    Glen Eden Park and ride

·    Actual $139,000

Completed

359

·    Captain Scott Road Streetscape Improvements

·    ROC $35,000 (Concept Design & consultation only)

·    The close off letters were sent in July to all the people who provided feedback on the proposal to inform them on the outcome of the consultations.

362

·    West Coast Road Pedestrian & Cyclist safety improvements

·    ROC $730,000

·    AC requested more information about contamination and planting details before approve the resource consent, and AT is working on providing them ASAP.  

·    $260k contribution is being sought from AT’s Walking and Cycling budget to cover the extra costs that came late from Chorus to duct their services, Vector to relocate some of their power poles, and Road Maintenance to replace the road pavement below the colored surface at the proposed gateway treatment.

·    Due to the delays in receiving utility services requirements and costs of their works, the physical works tender was out in the market on 2nd August.

·    Construction work is planned to start at the end of September.

366

·    Waitakere Ranges Footpath - Mountain Rd to Opanuku Pipeline track

·    ROC $600,000

·    After a successful ribbon cutting on 16 July, the project is 99% complete, except for some road marking and reinstatement works.

441

·    Sunnyvale to Oratia Shared Path

·    ROC $151,760

·    Consultation with affected property owners is now completed.

·    A design consultant will be appointed to start the work on Stage 1 of the proposed works.

 


 

9.       The Waitakere Ranges Local Board’s transport capital fund to date is summarised below:

 

 

RESPONSES AND PROGRESS REPORTS

 

GLEN EDEN PARK N RIDE - PROGRESS UPDATE

10.     For the Local Board’s information. Below is the progress to date and the next steps:

·        Car park construction programme -16 weeks

·        Practical completion Aug 2016

·        Final completion mid September 2016

 

PARAU RESIDENT & RATEPAYERS TRANSPORT ISSUES – PUBLIC MEETING

11.     Auckland Transport, along with local board members, attended the Parau R&R annual general meetingand first meeting, to listen to the concerns of the community in regards to speed and safety on Huia and Cornwallis Roads.

Update

AT is investigating the road safety issues that were raised at the May 2016 Parau R&R AGM.

12.     As agreed at the AGM, AT has been on site at Huia Rd (from Armour Rd to Shirley Rd) to assess the safety issues raised by the Parau community including:

·        Traffic speeding through Parau

·        Pedestrian safety risk for school children

·        Lack of roadside maintenance/mowing

·        Crossing and turning conflicts at intersections with Huia Rd

·        Request for reducing the current 70k speed limit to 50k along Huia Rd (from Armour Rd to Shirley Road)

·        Request for a footpath along Huia Rd (from Armour Rd to Shirley Rd)

13.     AT has also been collecting information about traffic speeds and crash history to help inform the investigation and any suggested safety treatments

14.     As agreed at the Parau AGM, AT will meet internally in mid-August to agree the proposed safety solutions, and then take them to the local board and key Parau appointees for discussion.

15.     AT can only change speed limits according to the national Speed Limit Setting Rule, with input from NZTA and Police, so that the speed limit reflects local development and is highly likely to be complied with. This is currently a challenging scenario for this 600m straight stretch of Huia Rd which could create a substantial demand on police enforcement to be effective. However, it should be noted that the Government is changing the Speed Limits Setting Rule in the near future (early 2017), to allow for speed limits that better reflect safety issues.

16.     AT is not ruling out any of the improvement options at this stage, until all the data is collected. It is AT’s experience, in similar rural situations. is that a single ‘quick fix’ solution is unlikely to address all the issues raised and therefore a combination of improvements may be required over time.

 

Consultation Documents on Proposed Safety Improvements

17.     Consultation documents for the following proposals have been provided to the Waitakere Ranges Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only:

·        Proposed changes to bus stops on Glendale Rd and the Swanson Train Station

·        Glenesk Road, Piha - No Stopping At All Times Restrictions (NSAAT)

·        Seat Removal from 114 West Coast Road, Glen Eden

·        Proposed changes to bus stop on Glendale Road.

·        Mahoe Road, Titirangi – No Stopping At All Times (NSAAT) Restriction

·        Te Henga and Wairere Road – Route Improvements

 

Local Board Response

18.     The Local Board Portfolio Lead were in support of all of the proposals above and did make comments on the Seat Removal from 114 West Coast Road for the seat to be relocated in a different location in Glen Eden.

 

WAITAKERE RANGES QUARTERLY REPORT FOR THE PERIOD April – June 2016

19.     Local boards have been telling us that the quarterly reports are too long and contain too much regional material. Therefore Auckland Transport (AT) has decided to trial supplying the material from the Quarterly Report in a different way.  Instead of a separate report, the relevant material will be incorporated as an attachment to each local board’s monthly report.

20.     Therefore information about the works different AT groups have carried out in the local board areas will be available as an attachment to the monthly reports. Going forward, AT will be able to supply the Transport Control Committee (TCC) resolutions on a monthly basis as this will make this material much more timely and relevant.

21.     The local board advocacy initiatives will be reported on in October and March each year. These changes should help to smooth out the information flow to local boards and ensure the material being reported on, is as timely as possible.

22.     In addition to this material, AT will circulate the quarterly report we prepare for the Governing body by email to local board chairs and transport portfolio leads. (This report can go on local board agendas if requested and, covers major regional projects, public transport patronage figures, road maintenance activity and financial performance.)

 

23.     The following are attached to this report:

·        Report from AT departments on what they have done in each local board area over the past quarter - Attachment A

·        Report on Travelwise Schools activities - Attachment B

·        The Transport Controls Committee report, this will be a regular monthly attachment. - Attachment C

·        Waitakere Ranges Local Board: Report on Advocacy Initiatives – Attachment D

ISSUES COMPLETED

Subject Name

Decision Description

Date Requested

Completion date

Footpath Or Cycleway - Parau To Laingholm

Your request for a footpath from Parau to Laingholm has been added to the Regional Footpath Programme’s Candidate List. All requests are held in a candidate list and scored in March to place them in order of regional priority

June 2016

July 2016

Township Road, Waitakere Road – Improvements To Intersection Layout

 

The Local Board Portfolio Lead were supportive of what is being proposed.

 

June 2016

July 2016

MEDIA REGIONAL UPDATES

NEW BUS AND TRAIN ZONES

24.     AT is introducing a new zone-based public transport system to make fares simpler. The new, Simpler Fares system for all bus and train services, excluding SkyBus, begins on 14 August 2016 and will be a significant change to bus and train fares in Auckland, making it much easier for passengers to work out their fares before travelling.

25.     The new zone map has 13 zones and fares will be calculated according to the number of zones travelled through for the entire journey. Colour coded zones together with a new fare table make it simpler to work out cash or AT HOP fares no matter which buses or trains people travel on, by adding up the number of zones being travelled through and using the fare table to work out the fare.

26.     With an AT HOP card it will be even simpler for bus and train journeys, with a single fare being charged for each journey, even if passengers take several buses or trains to reach their destination. This will become increasingly important as AT rolls out the New Network for public transport over the next two years, beginning with south Auckland later this year.  The New Network will be much easier to understand and use, with better and more frequent connections, and the new fare system will help customers make the most of it.

27.     An AT HOP card will facilitate payment for one entire journey from A to B, instead of passengers paying for each bus or train separately. They will tag on and off each bus and train as they do now, but will be charged a single fare at the end of the journey. During a journey passengers can use up to five buses or trains within four hours, with up to 30 minutes transfer time between each trip.

28.     A new AT HOP child weekend fare is also being introduced, to make weekend family outings by public transport more affordable, along with changes to the AT HOP day pass and three new ferry monthly passes. A child paying with an AT HOP card that has a child concession applied will be able to travel anywhere in Auckland, making up to five bus or train trips over a four hour period, with up to 30 minutes transfer time between each trip allowed, and pay a one-zone fare regardless of how many zones they cross.

29.     A new AT HOP day pass costing $18 will also provide unlimited travel until midnight on the day it is first used on all buses and trains plus inner harbour ferry services (except SkyBus services). The inner-harbour ferries are Devonport, Stanley Bay, Bayswater, Northcote Pt and Birkenhead services.

30.     The following fare table for buses and trains will apply:

 

Adult ATHOP Fare

Child and

Accessible AT

Hop fare*

Tertiary AT HOP

Fare*

CityLink

$0.50

$0.30

$0.40

 

1 Zone

$1.80

$0.99

$1.28

 

2 Zone

$3.10

$1.73

$2.31

3 Zone

$4.90

$2.72

$3.59

4 Zone

$6.00

$3.46

$4.52

5 Zone

$7.50

$4.45

$5.80

6 Zone

$8.80

$5.10

$6.70

7 Zone

$10.10

$5.60

$7.50

8 Zone

$11.20

$6.00

$8.20

*Child, Accessible and Tertiary AT HOP fares only apply when paying with an AT HOP card with the relevant concession applied.

LE AT

31.     Visit AT’s website for more information on Simpler Fares, including a map showing the new fare zones:

https://at.govt.nz/bus-train-ferry/service-announcements/simpler-fares-from-sunday-14-august/#ZoneMap.

 

Attachments

No.

Title

Page

aView

Auckland Transport activities over the April – June 2016

15

bView

Report on Travelwise Schools activities

27

cView

The Transport Controls Committee report

29

dView

Waitakere Ranges Local Board Report on Advocacy Initiatives

31

      

Signatories

Authors

Owena Schuster – Elected Member Relationship Manager – WEST, Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

25 August 2016

 

 

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Waitākere Ranges Local Board

25 August 2016

 

 

 

Waitakere Ranges Local Board

Safer Communities and Schools

C = Completed

P = Planned

O = On-going

M = Engineering Meeting

I  =  Engineering Investigation

D =  Engineering Delivery

Walking

Cycling

PT

Road safety

Walking School Bus

Parking

SSTP Implementation

Development

Monitoring

Additional Information

WOW programme

Time Zone Mapping

Walking promotion

Safety training

Promotion

Bus/rail promotion

AT Hop promotion

Slow Down Around Schools

Back to School

Road safety event

SADD promotion

Recognition event

Volunteer PD

New route

HIRE audit

Safety at School Gate

Park and Walk promo

Pre-launch

Engineering

Launch

Planning meeting

Lead teacher development

Student leader development

Baseline survey

Follow Up survey

Annual survey

Glen Eden Intermediate

 

 

 

P

P

 

 

 

 

 

 

 

 

 

 

O

C

 

 

 

 

C

C

 

 

P

 

Glen Eden School

O

 

 

C

 

 

 

P

 

 

 

C

 

 

 

O

 

 

 

 

 

C

 

 

 

P

 

Henderson Valley School

O

 

O

 

 

 

 

C

 

C

 

C

 

 

 

O

 

 

 

 

 

C

C

 

 

P

 

Kaurilands School

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

O

 

 

 

 

 

 

 

 

 

 

 

Konini School (Auckland)

O

 

O

C

O

 

 

 

 

 

 

 

 

 

 

O

O

 

 

 

 

C

 

 

 

P

WSB Promotion

Laingholm School

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

O

 

 

 

 

 

 

 

 

 

 

 

Oratia School

 

 

P

 

P

 

 

 

 

 

 

 

C

C

C

 

 

 

P

 

P

O

O

 

 

 

 

Swanson School

 

 

C

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WSB Promotion

Titirangi School

 

 

C

C

 

 

 

 

 

 

 

P

 

 

 

O

 

 

 

 

 

 

 

 

 

 

 

Waitakere School

On-going initiatives and relationship management

 

Woodlands Park School

O

 

O

 

 

 

 

 

P

 

 

 

 

 

 

O

 

 

 

 

 

 

 

 

 

P

 

 


Waitākere Ranges Local Board

25 August 2016

 

 

 

 

 

TCC Decisions, April June 2016


ATTACHMENT C


 

 Waitakere Ranges                                                                                                

 

Meeting Date

Street Name(s)

 

Nature Of Restriction

Reference

Report Type

Decision

Comments

 

Fri 15 Apr 2016

 

Seymore Rd / Solea

Rd

 

Sunnyvale

 

No Stopping At All Times, Traffic

Islands, Flush Median

 

13250

 

Permanent Traffic and Parking changes Combined

 

Carried

 

Fri 29 Apr 2016

Woodlands Park Rd

Titirangi

No Stopping At All Times, Angle

Parking, Pedestrian Crossing,

13305

Permanent Traffic and Parking

Carried

 

 

 

 

Rd Hump, Traffic Islands

 

changes Combined

 

 

Fri 29 Apr 2016

Swanson Rd /

Henderson

No Stopping At All Times, Bus

13344

Permanent Traffic

Carried

Extraordinary Item

 

Redlands Grove

 

Stops, Lane Restrictions, Give-

Way Control, Flush Median, Edge Lines, Lane Provision,

 

and Parking

changes Combined

 

 

 

 

 

Traffic Islands

 

 

 

 

Fri 13 May 2016

Clayburn Road, West

Coast Road

Glen Eden

No Stopping At All Times, Stop

Control, Traffic Islands

13131

Permanent Traffic and Parking changes Combined

Carried

 

Fri 24 Jun 2016

Swanson Road

Swanson

No Stopping At All Times, Bus

Stop

13477

Permanent Traffic

Control changes

Carried

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 1 of 1


Waitākere Ranges Local Board

25 August 2016

 

 

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Waitākere Ranges Local Board

25 August 2016

 

 

Quarterly Performance Report - June 2016

 

File No.: CP2016/12846

 

  

 

Purpose

1.       To update the Waitakere Ranges Local Board on progress towards their objectives for the year from 1 July 2015 to 30 June 2016, as set out in their Local Board Agreement.

Executive Summary

2.       The attached performance report consolidation contains the following this quarter:

·        Local board financial performance report

·        Local Community services activity overview

·        Local Libraries overview

·        Parks, Sports and recreation overview

·        Infrastructure and Environmental services overview.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      approve the Quarterly Performance Report for the Waitakere Ranges Local Board for the period ended 30 June 2016.

 

Comments

3.       This report has been created to give the elected members a comprehensive and common overview of local activities from council departments and CCO’s. Future reports are expected to include additional departmental and CCO reports as these are developed for inclusion and discussion.

Consideration

Local Board views and implications

4.       The performance report for the period ended 30 June 2016 was presented at a workshop prior to this meeting.

Māori impact statement

5.       Maori, as stakeholders in the council, are affected and have an interest in any report of the local board financials.  However, this financial performance report does not impact specific outcomes or activities. As such, the content of this report has no particular benefit to, or adverse effect on Maori.

Implementation

6.       The next performance report update will be for the quarter ended September 2016 and presented to the local board at the November business meeting.


 

Attachments

No.

Title

Page

aView

Waitākere Ranges Performance Report June 2016

35

     

Signatories

Authors

David Rose - Lead Financial Advisor

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

25 August 2016

 

 

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Waitākere Ranges Local Board

25 August 2016

 

 

Draft Annual Report 2015/2016 - Waitākere Ranges Local Board report

 

File No.: CP2016/14700

 

  

 

Purpose

1.       This report compares actual activities and performance with the intended activities and level of service set out in the Local Board Agreement 2015/2016. The information is prepared as part of the local board’s accountability to the community for the decisions made throughout the year.

Executive summary

2.       The Auckland Council Annual Report 2015/2016 (AR) is currently being prepared and progressed through an external audit process. In late September, the audit is expected to be completed and the final report will be approved and released to the public. The AR will include performance results for each local board.

3.       The local board is required to monitor and report on the implementation of the Local Board Agreement for 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the AR.

4.       The 2015/2016 local board agreements formed part of the Long-term Plan 2015-2025 (LTP). The performance measures included in the LTP changed significantly from the previous LTP. This AR is the first time that we are reporting back externally against these new performance measures.

5.       The attached report is proposed for approval by the local board. The report includes the following sections:

-        Message from the chairperson

-        The year in review

-        How we performed

-        Financial information.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      note the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b)      receive the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c)      approve the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d)      give authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

 

Comments

6.       The local board is required to monitor and report on the implementation of Local Board Agreement 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 monitoring and reporting

(1)       Each local board must monitor the implementation of the local board agreement for its local board area.

(2)       Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i)     compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii)    specifies whether any intended changes to the level of service have been achieved; and

iii)    gives reasons for any significant variation between the level of service achieved and the intended level of service.

7.       Each local board must comment on the matters included in the Annual Report under subsection (2) in respect of its local board area and the council must include those comments in the Annual Report.

8.       This report focuses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion in the Annual Report 2015/2016.    The report contains the following sections:

 

Section

Description

a)

Message from the chairperson

Legislative requirement to include commentary from the local board on matters included in the report.

b)

The year in review

a.         - Financial performance

b.         - Key achievements

c.         - Key projects

d.         - Challenges in our area

e.         - Looking forward

Snapshot of main areas of interest for the community in the local board area.

c)

How we performed

Legislative requirement to report on performance measure results for each activity, and to provide explanations where targeted levels have not been achieved.

d)

Financial information

Legislative requirement to report on financial performance results compared to LTP budgets, together with explanations about variances.

9.       Local board comments on local board matters in the annual report will be included in the Annual Report as part of the message from the chair.

10.     The next steps for the draft Annual Report are:

·        Audit during August 2016

·        Report to the Finance and Performance Committee on 22 September

·        Report to the Governing Body for adoption on 29 September

·        Release to stock exchanges on 29 September

·        Publication on 7 October

·        Copies of the Annual Report will be provided to the local board offices, Auckland Council libraries and council service centres.

Consideration

Local board views and implications

11.     Local board comments on local board matters in the Annual Report will be included in the Annual Report as part of the message from the chair.

Māori impact statement

12.     The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan over a 12-month period. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

 

Attachments

No.

Title

Page

aView

Draft 2015/2016 Annual Report

85

     

Signatories

Authors

David Rose - Lead Financial Advisor

Judy Kerling - PA to Group Financial Controller

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

25 August 2016

 

 

 

 

 

 

 

 

 

 

Waitākere Ranges Local Board

 

 

 

 

Find out more about Waitākere Ranges Local Board

aucklandcouncil.govt.nz/waitakereranges

 



 

Message from the chairperson

This year has been a busy one. Where possible we have focused on implementing the recommendations of the Waitākere Ranges Heritage Area Monitoring Report. Our local board plan flagged our greater focus on weed control. This year we trialled a climbing asparagus removal project, working with private landholders in Piha and Huia, the success of which has been very pleasing – keep pulling out those weeds! 

 

Work also continues on the Historic Heritage Report, a three-year project to map sites of historic value in the Waitākere Ranges Heritage Area. The fifth, and for the moment final, local area plan (LAP), for Bethells/Te Henga was completed, and we are now looking to prioritise implementation of the existing LAPs.

 

A number of our local place-making events have been very successful, supporting economic development and/ or social cohesion. These included Open Studios Waitākere, an opportunity for artists resident in the Waitākere Ranges area to open their studios to the public, and Movies in Parks, hosted at Hoani Waititi Marae. This past year saw a lovely and moving commemoration of Waikumete Cemetery at its open day, which celebrated the personal, local and regional importance of this place in Auckland. 

 

We are pleased to see strong appreciation of our local libraries, and acknowledge the strength and variety of the services that they work to provide. The new local board-funded ‘Makerspace’ in Glen Eden Library is an excellent example of how libraries are diversifying to bring us into the modern age.

 

In the last year, work also started to establish a new community space in front of Glen Eden Library. We anticipate that this will be completed in early 2016/2017 and hope to see it encourage library users to further engage with Glen Eden Town Centre. Movement this year on creating a new permanent town square has been slow, but is ramping up to take advantage of the Long-term Plan funding set aside for the project in the next two financial years.  

 

In looking at how our rural communities move about, we responded to a community petition to improve safety in their area by funding the Mountain Road/Henderson Valley walkway. Now complete, this is providing a safe path for local residents and visitors to the Opanuku Pipeline Track. Connections into the city are important and we are pleased to see Auckland Transport taking hold of new park-and-ride arrangements for Glen Eden rail station.

 

Sandra Coney QSO

Chairperson, Waitākere Ranges Local Board


 

The year in review

 

Financial performance

Waitākere Ranges Local Board invested $2.1 million in capital expenditure and $9.5 million in operating expenditure in 2015/2016. Key capital investments included $1.8 million on park development and renewals projects. Capital expenditure was lower than planned due to delays in design/consultation on various parks renewals programmes, including Huia Domain seawall. Operating expenditure was lower than planned, due mainly to efficiency savings on community services, parks and environmental programmes.

 

Key achievements

We completed the Mountain Road/Henderson Valley walkway and adopted the local area plan for Te Henga/Bethells Beach and the Waitākere River Valley.

 

Parks renewals included work on the Ceramco Park footbridge and footpath to provide a new pedestrian- and bike-friendly walkway.

 

Key events funded by the local board included Open Studios Waitākere, Going West Books and Writers Festival, and Waikumete Cemetery Open Day.

 

In partnership with private property owners there was a successful trial to rid Piha and Huia of climbing asparagus, an ecological weed.

 

Key projects

Following consultation, the physical works to manage erosion on the Huia Domain seawall were delayed until next year. Little Muddy Creek Walkway physical works were delayed in order to consult with local residents and finalise the design and consent process.

 

Challenges in our area

Funding and resource constraints have resulted in slow progress on the Glen Eden Town Centre Implementation Plan.

 

We are concerned to see a significant local funding reduction for the Waitākere Ranges Heritage Area coming up in 2017/2018. Reduced investment due to funding constraints is a risk to our ability to protect and enhance the unique natural environments as recognised in the Waitākere Ranges Heritage Area Act 2008.

 

Looking forward

There are plans to redesign the public space in front of Glen Eden Library, to make it a more attractive feature of the town centre, and to complete planning for the town square.

 

We will produce Waitākere Ranges Heritage Area local park design guidelines, to recognise the fact that this is a unique and iconic landscape that requires particularly sensitive treatment with regards to planning of parks assets. 


 

How we performed

 

Local parks, sport and recreation


Performance measure results for local parks, sport and recreation were mixed. A lower proportion of the population said they visited a local park this year. While this is likely to be partly due to the survey question having been amended, promoting our parks is one way this may be increased in the future.



 

Level of service

Performance measure

Status

2016 actual

2016 target

2015 actual

Provide a range of recreational opportunities catering for community needs on local parks, reserves and beaches

Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves

68%(1)

75%

New measure

Percentage of residents who visited a local park or reserve in the last 12 months

89%(2)

90%

86%

Provide sports fields that are fit for purpose and cater for community needs

Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields

77%

70%

New measure

 

·                     Note

·                     1

·                     This result may be related to growth putting pressure on open spaces and/or increasing demand for new activities on parkland.

·                     2

·                     This year’s survey question provided a way for participants to easily identify which parks belong to their specific local board area. This may help to explain the decline in performance, as many residents live near the fringes of their local board area and use parks in other areas. Promoting our parks and facilities will be one strategy used to help increase the proportion of the population who visit local parks.

 

 

 

 

 


 

Local community services


All four measures relating to libraries achieved target. Enhancements to the Wi-Fi service contributed to high numbers of customers using libraries as digital hubs. The number of library visits per capita remained high, and customers were satisfied with the quality of service delivery and the library environment.

 

Our grants satisfaction measure was considerably below target, and we are considering how to improve this in future. Activities that should contribute to this are centred on moving to an empowered communities approach, including holding workshops to assist community groups with grants applications.

 

All measures for events, programmes and projects are new; this year’s results will give us a baseline to measure future performance.

 

We partially met our social infrastructure level of service, with three measures achieved and three not achieved.

 


 

Level of service

Performance measure

Status

2016 actual

2016 target

2015 actual

Provide safe, accessible, welcoming library facilities that support the delivery of quality learning programmes and services relevant to local communities.

Use of libraries as digital community hubs: Number of internet sessions per capita (PC & Wi-Fi)

3.1(1)

1.5

New measure

Number of visits to library facilities per capita

6.5(2)

5.5

6.5

Percentage of customers satisfied with the quality of library service delivery

93%

85%

88%

Percentage of visitors satisfied with the library environment

85%

85%

New measure

Enable Aucklanders and communities to express themselves and improve their wellbeing through customer-centric advice, funding, facilitation and permitting

Percentage of funding/grant applicants satisfied with information, assistance and advice provided

59%(3)

75%

New measure

Deliver a variety of events, programmes and projects that improve safety, connect Aucklanders and engage them in their city and communities

Percentage of participants satisfied with council-delivered local arts activities

No result(4)

80%

New measure

Percentage of Aucklanders that feel connected to their neighbourhood and local community

39%(5)

74%

New measure

Percentage of attendees satisfied with council-delivered and -funded local events

76%(6)

85%

New measure

Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities

Percentage of Aucklanders that feel their local town centre is safe – day time

69%(7)

82%

New measure

Percentage of Aucklanders that feel their local town centre is safe – night time

22%(8)

30%

New measure

Facility utilisation: utilisation at peak times for council-managed community centres and venues for hire

48%

31%

48%

Facility Utilisation: utilisation at off-peak times for council-managed community centres and venues for hire

14%(9)

19%

15%

Percentage of community facilities bookings used for health- and wellbeing-related activity

27%

20%-30%

New measure

Number of visitors to community centres and venues for hire

157,557

120,498

159,369

 

·                     Note

·                     1

·                     Customer internet usage exceeded expectations. The ease of access, speed and reliability of the Wi-Fi service was enhanced during the year and the number of customers with their own devices increased. Growth is beginning to slow down.

·                     2

·                     The target was set to reflect the decline in traditional library business as customers shift to accessing the library digitally. However, increased use of libraries as social and digital hubs has resulted in higher-than-expected library visits.

·                     3

This target measures community grants exclusively, including those for community, arts and culture, events, sport and recreation, environment and heritage. 2015/2016 was the first year of implementing the new community funding policy, which also saw the establishment of a dedicated funding hub. Funding hub members also worked closely with subject matter experts to reach relevant communities. A series of community workshops is planned for 2016/2017 to build community groups’ capacity to submit quality applications and to provide further advice to applicants.

·                     4

There were no council-delivered local arts activities held after April 2016, which was when we started measuring satisfaction.

·                     5

People may not be feeling connected for a variety of reasons, including being new to the area, being too busy or preferring to not be connected. To a lesser extent there may also be lack of awareness about how to access activities that could contribute to feeling connected, and language and cultural barriers. A number of our activities such as arts programmes, community facility programmes, events and community development seek to connect Aucklanders to their local communities. The empowered communities approach being implemented from 2016/2017 aims to increase this.

·                     6

This measure aims to survey at least two events annually for each local board area to assess attendees’ views on a sample of council-provided or -funded events. Waikumete Cemetery Open Day scored 85 per cent target, an excellent result for a first-time event, but satisfaction with Kauri Karnival was only 66 percent. Feedback from the event has identified areas for improvement.

·                     7

This result shows the number of people who feel safe in their local town centre during the day. This may be influenced by the work of our community safety teams, and is something we aim to improve. The Glen Eden Safety Hub provides continued reassurance to the community through the co-location of the Pacific Wardens, the community patrol groups and the town centre manager. The proposed town square in Glen Eden will provide a space for community activation and improve perception of safety in the future.

·                     8

This result shows the number of people who feel safe in their local town centre at night. This may be influenced by the work of our community safety teams, and is something we aim to improve.

·                     9

Actual utilisation remains similar to 2014/2015. The digital booking system, which will record bookings from 1 July 2016, is expected to improve customer experience and utilisation.

 

 

 

 

Local planning and development


The measure for local planning and development achieved target as Glen Eden Business Improvement District (BID) fulfilled all the requirements of the BID Policy, and also undertook a successful expansion ballot. BID partnership is one of the key mechanisms for developing town centres as great places to do business.



 

 

Level of service

Performance measure

Status

2016 actual

2016 target

2015 actual

Develop local business precincts and town centres as great places to do business

Percentage of Business Associations meeting their Business Improvement District (BID) Partnership Programme obligations

100%

100%

100%

 

 

 

Local environmental management


In 2015/2016, the local board funded a comprehensive environment work programme focused on biosecurity, biodiversity, healthy waters, community engagement and sustainable living.

 

There were six successful applications for the west coast lagoons septic tank upgrade subsidy. The kauri dieback disease community coordinator continues to develop networks and contacts for communicating key information and developing community stewardship of kauri.

 

The weed-management project for climbing asparagus at Huia and Piha continues. Since the project started, 400 individual properties have been engaged with and 93 per cent of these properties are actively involved in the project. The project has resulted in increased community awareness of climbing asparagus over the last year, with people reporting new locations in the regional park and attempting control.

 

Weed bins were provided for the community to dispose of their weeds. There were 241 weed bin exchanges across all sites in the local board area.

 

The local board continues its partnership with EcoMatters Environment Trust to deliver a number of environmental projects, including War On Weeds and sustainable living workshops for ethnic and vulnerable households.

 

Finally, a series of reports was completed to evaluate water quality, stream health and community engagement for Project Twin Streams.


 

 

Level of service

Performance measure

Status

2016 actual

2016 target

2015 actual

Provide leadership & support to protect and conserve the region’s natural environment, historic heritage and Māori cultural heritage

Proportion of local programmes that deliver intended environmental actions and/or outcomes

89%

80%

New measure

 

 

 

 

 

Local governance


Following consistent advocacy by the nine local boards that are members of the Manukau Harbour Forum, and as part of the Long-term Plan and Annual Plan development processes over the past two years, council-controlled organisation Watercare, in partnership with the National Institute of Water and Atmospheric Research (NIWA), has agreed to fund a three-year research programme to establish a hydrodynamic model of the Manukau Harbour. The modelling will provide information to enable Auckland Council and other stakeholders to implement initiatives to improve the water quality of the harbour for recreational and commercial users.

 

The measures for this group of activities are covered under the regional governance group of activities in Volume 1, where the survey measures participation with Auckland Council decision-making in general, including local decision-making.



 

Financial information           

 

Summary of revenue and expenditure by local activity                       

 

For the year ended 30 June 2016

$000

Note

Actual
2016

Long-term Plan 2016

Actual
2015

Operating revenue

 

 

 

 

 Local community services

 

320

327

93

 Local environmental services

 

-

-

-

 Local parks sport and recreation

 

-

-

-

 Local planning and development

 

-

-

-

 Local governance

 

-

-

-

Total operating revenue

 

320

327

93

 

 

 

 

 

Operating expenditure

 

 

 

 

 Local community services

 

3,502

3,963

3,286

 Local environmental services

 

823

1,025

848

 Local parks sport and recreation

1

3,924

3,390

4,332

 Local planning and development

 

243

420

277

 Local governance

 

1,009

1,015

1,028

Total operating expenditure

 

9,501

9,813

9,771

 

 

 

 

 

Net expenditure

 

9,181

9,486

9,678

 

 

 

 

 

Subsidies and grants for capital expenditure

 

 

 

 

 Local community services

 

-

-

250

 Local environmental services

 

-

-

-

 Local parks sport and recreation

 

-

-

-

 Local planning and development

 

-

-

-

 Local governance

 

-

-

-

Total subsidies and grants for capital expenditure

 

-

-

250

 

 

 

 

 

Capital expenditure

 

 

 

 

Local community services

 

(33)

409

1,639

Local environmental management

 

202

-

337

Local parks sport and recreation

2

1,808

2,979

2,514

Local planning and development

 

119

-

56

Local governance

 

39

-

127

Total capital expenditure

 

2,135

3,388

4,673

 

Variance explanations – Actual 2016 to Long-term Plan 2016

1

Operating expenditure was above budget for local parks, sport and recreation due to parks maintenance not being fully budgeted for.

2

Capital expenditure was below budget for local parks, sport and recreation due to delays in design/consultation on various parks renewals programmes, the most significant being the Huia Domain seawall, which will be delayed until FY17.

 


 

Funding impact statement

 

For the year ended 30 June 2016

$000

Note

Actual 2016

Long-term Plan 2016

Annual
Plan 2015

Sources of operating funding:

 

 

 

 

General rates, UAGCs, rates penalties

 

        10,864

        10,806

        11,961

Targeted rates

 

              44

              45

              45

Subsidies and grants for operating purposes

 

                6

              10

              10

Fees and charges

 

              81

              71

              79

Local authorities fuel tax, fines, infringement fees and other receipts

 

             233

             247

             292

Total operating funding

 

        11,228

        11,179

        12,387

 

 

 

 

 

Applications of operating funding:

 

 

 

 

Payment to staff and suppliers

 

          8,763

          9,008

          9,764

Finance costs

 

             623

             623

             452

Internal charges and overheads applied

 

          1,427

          1,427

          2,151

Other operating funding applications

 

               -  

               -  

               -  

Total applications of operating funding

 

        10,813

        11,058

        12,367

 

 

 

 

 

Surplus (deficit) of operating funding

 

             415

             121

              20

 

 

 

 

 

Sources of capital funding:

 

 

 

 

Subsidies and grants for capital expenditure

 

               -  

               -  

               -  

Development and financial contributions

 

               -  

               -  

               -  

Increase (decrease) in debt

 

          1,720

          3,267

          5,010

Gross proceeds from sale of assets

 

               -  

               -  

               -  

Total sources of capital funding

 

          1,720

          3,267

          5,010

 

 

 

 

 

Applications of capital funding:

 

 

 

 

Capital expenditure:

 

 

 

 

  - to meet additional demand

 

             455

             465

          1,750

  - to improve the level of service

 

             274

             268

          1,443

  - to replace existing assets

 

          1,406

          2,655

          1,837

Increase (decrease) in reserves

 

               -  

               -  

               -  

Increase (decrease) in investments

 

               -  

               -  

               -  

Total applications of capital funding

1

          2,135

          3,388

          5,030

 

 

 

 

 

Surplus (deficit) of capital funding

 

           (415)

           (121)

             (20)

 

 

 

 

 

Funding balance

 

               -  

               -  

               -  

 

Variance explanations – Actual 2016 to Long-term Plan 2016

1

Capital expenditure was below budget due to delays in design/consultation on various parks renewals programmes, the most significant being the Huia Domain seawall, which will be delayed until FY17.

 

 


Waitākere Ranges Local Board

25 August 2016

 

 

Community lease with Auckland Citizens Advice Bureaux Incorporated

 

File No.: CP2016/14997

 

  

 

Purpose

1.       To seek approval to grant a community lease for multi-premises to Auckland Citizens Advice Bureaux Incorporated. Premises are located in nineteen local board areas as follows:

·        Albert-Eden

·        Devonport-Takapuna

·        Henderson-Massey

·        Hibiscus and Bays

·        Howick

·        Kaipātiki

·        Māngere-Ōtāhuhu

·        Manurewa

·        Maungakiekie-Tāmaki

·        Orākei

·        Ōtara-Papatoetoe

·        Papakura

·        Puketāpapa

·        Rodney

·        Upper Harbour

·        Waiheke

·        Waitākere Ranges

·        Waitematā

·        Whau

Executive summary

2.       Auckland Council and Auckland Citizen Advice Bureaux Incorporated (the Bureaux) have negotiated a revised Strategic Relationship Agreement (Attachment A) and a new Funding Agreement which was approved by the Regional Strategy and Policy Committee 7 April 2016.

3.       This provides an opportunity for the existing thirty two occupation agreements, inherited from legacy councils, to be surrendered and replaced with a multi-premises lease. The initial term of the lease would be for two years with two rights of renewal each being for a three year period.

4.       The change to a multi-premises lease has been discussed with the Bureaux who have welcomed the initiative as it would simplify their administration and enhance budgeting.

5.       There have been meetings with most local boards with Bureaux premises who were overall supportive of the multi-premises lease.

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b)      approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i)        The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii)       Rent will be $1.00 plus GST per annum.

iii)      Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

 

iv)      That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m2 of space occupied.

v)      Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi)      Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii)     The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii)    All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

 

Comments

The Bureaux Background

 

6.       On 20 September 2012 the Bureaux was incorporated under the Incorporated Societies Act 1908. The aim of the Bureaux is to:

·     Ensure that individuals do not suffer through ignorance of their rights and responsibilities;

·     Assist those who are unable to express their needs effectively;

·     To exert a responsible influence on the development of social policies and services, both locally and nationally.

 

7.       Currently, the Bureaux and its associated societies occupy 32 premises provided by council throughout Auckland. All these have varying agreements in respect of the terms and conditions:

·     Thirty are council-owned premises with various occupation arrangements in place;

·     Two are commercially owned and leased to council.

 

8.       A review of the occupation agreements with the Bureaux identified benefits that would accrue if these agreements were brought together as one lease with consistent terms and conditions, aligned with the Strategic Relationship Agreement (SRA) and Funding Agreement (FA) and Long-term Plan funding rounds.


9.       Under the SRA, the Bureaux have agreed to meet local community objectives by providing communities with high quality information, advice, referral and client advocacy services that:

·        Are accessible and responsive to the needs of our diverse communities;

·        Inform and empower people;

·        Encourage people to be actively involved in shaping their communities and the city;

·        Contribute to the development of regional social policy;

·        Collaborate with Auckland Council on the development of the strategic direction for the provision of the Citizens Advice Bureau services.

 

10.     Relationships between local boards and local Bureaux are at different stages of development. The SRA supports development of successful long-term local board-Bureaux relationships by increasing information sharing between the board and Bureaux through quarterly and annual reports on service usage and emerging local issues.

Premises Background

11.     The Bureaux and its associated societies have agreed to surrender existing occupation contracts and to enter into a regional multi-premises lease identifying the separate sites occupied by the Bureaux.

12.     Attachment B lists the Bureaux premise(s) for inclusion in this local board area. Attachment C Regional Bureaux Sites shows all the Bureaux locations across the region.

13.     Two sites listed below are owned by the Crown and held in trust by council as noted in the table below, these leases will require a clause to recognise that the properties may in the future be required for Treaty of Waitangi settlement purposes. These sites are:

Local Board Area

Building Name

Location

Maungakiekie-Tāmaki

CAB Office

100 Line Rd Glen Innes

Kaipātiki

Library building

5 Ernie Mays St Northcote

 

14.     Three sites are unclassified local purpose reserves. These sites can be leased pursuant to section 61 (2A) of the Reserves Act without the need to classify or advertise. The details of each will be placed on a schedule of sites to be classified subsequently. The sites are:

 

Local Board Area

Building Name

Location

Maungakiekie-Tāmaki

CAB Office Plunket Rooms

100 Line Rd Glen Innes

Waiheke

CAB office building

141 Ocean View Rd Oneroa

Whau

New Lynn Library Building

3 Memorial Drive

Options

 

15.     This report proposes that all council managed premises for the Bureaux be granted under a multi-premises community lease providing the thirty two sites with a common lease document with standard terms and conditions. A multi-premises lease will enable more efficient, consistent and streamlined lease management. Importantly it will provide the Bureaux with the following:

·     Accommodation with a defined lease period;

·     Known costs to further assist their budget planning and financial controls;

·     Reduce both the Bureaux and council’s administrative costs thereby assisting the former to focus on their primary outcomes.

 

16.     The regional premises meet the current service delivery needs of the Bureaux. No asset delivery study has been undertaken, but will be as part of the work programme in the SRA between council and the Bureaux. The proposed lease accommodates this future asset study by allowing for more streamlined addition and removal of premises to meet both the changing accommodation and business needs of the Bureaux.

17.     Some sites are currently under consideration by local boards regarding configuration of current space or relocation to other premises. These are Panmure, Sylvia Park, Glen Innes, (Maungakiekie-Tāmaki Local Board) and Glen Eden (Waitākere Ranges Local Board).

18.     The proposed multi-premises lease will allow for a more flexible optimization of the network while retaining local boards delegated authority.

19.     This proposal was developed in consultation with the Arts Community and Events Department, Legal Services, and Corporate Finance and Property and in close working relationship with the Bureaux.

20.     The local board can alternatively choose not to adopt the proposed recommendation, where its respective Bureaux will be omitted from the multi-premises agreement and managed as individual leases. The multi-premises agreement can still be entered into by supporting local boards and progressed without the participation of all, though this would significantly reduce the efficiencies to be gained by the approach.

Consideration

Local board views and implications

21.     The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

22.     Local Board budgets will be affected by the proposed change to rental and operational fees. However, the change is related to asset-based service budgets and does not need to be topped up by individual LDI funding for local boards showing a negative effect. Conversely, Local Boards receiving more revenue will not have ability to spend the additional funds showing in their accounts. Budgets will be adjusted at the first review in August to manage this.

23.     A portfolio meeting has been held with most local boards and they were presented with the proposal for a multi-premises community lease. General acceptance of the approach for a multi-premises lease was indicated and no concerns were raised. 

24.     There are no local board risks identified for the proposal as it allows for a more networked and flexible management of the premises while retaining local boards delegated authority.

25.     The SRA supports the achievement of the following 2014-2017 Local Board Plan priorities:

·     Thriving communities

Māori impact statement

26.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

27.     Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the local board area.

Implementation

28.     The multi-premises community lease will outline consistent terms and conditions for each of the Bureaux

29.     There are no significant cost implications for Auckland Council.

 

Attachments

No.

Title

Page

aView

Attachment A Strategic Relationship Agreement

101

bView

Attachment B Bureaux Site

121

cView

Attachment C Regional Bureaux Sites

123

     

Signatories

Authors

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

25 August 2016

 

 

 


Strategic Relationship Agreement

Serving Our Communities Together

Auckland Council and Auckland Citizens Advice Bureaux

 

 

A.  Background and Purpose

Auckland Council and Auckland Citizens Advice Bureaux Inc. (ACABx) have a robust relationship, based on the long-standing relationship between local Bureaux and the legacy councils.  Both organisations wish to reflect this existing goodwill in a framework to guide their relationship and the achievement of their shared vision, and further manifest this trust and mutual respect through development of a formal partnership and shared work programme. This agreement also provides for council funding for Citizens Advice Bureaux (CABx) services through ACABx and related accountabilities.

 

B.  Shared Vision

Auckland Council and ACABx have agreed that they will work together to provide local communities with high quality information, advice, referral and client advocacy services that:

§ are accessible and responsive to the needs of our diverse communities

§ inform and empower people

§ encourage people to be actively involved in shaping their communities and the city

§ contribute to the development of regional social policy.

 

 

C.  Roles and Responsibilities

Both organisations play roles in delivering on the shared vision:

 

Auckland Citizens Advice Bureaux (ACAB) Inc.

The aims of ACABx are:

To ensure that individuals do not suffer through ignorance of their rights and responsibilities, or of the services available; or through an inability to express their needs effectively.

Me noho matāra kia kaua te tangata e mate i tāna kore mōhio ki ngā āhuatanga e āhei atu ana ia, ki ngā mahi rānei e tika ana kia mahia e ia, ki ngā ratonga rānei e āhei atu ana ia; i te kore rānei āna e āhei ki te whaputu i āna hiahia kia mārama mai ai te tangata.

To exert a responsible influence on the development of social policies and Services, both locally and nationally.

Kia tino whawāhi atu ki te auahatanga o ngā kaupapa-ā-iwi me ngā ratonga-ā-rohe, puta noa hoki i te motu.

ACABx:

An Incorporated Society, established in June 2012 with the following purposes:

§ to provide an organisational framework and support structure which enables a co-ordinated service to members related to funding from, and other support arrangements with, Auckland Council and other bodies.

§ to work with Auckland Council on the development of the strategic direction for the provision of the Citizens Advice Bureau services within the Auckland Council area.

Auckland’s Citizens Advice Bureaux (CABx) are members of ACABx and democratically elect a board to fulfil the above purposes.  In turn, ACABx and all Auckland CABx are members of Citizens Advice Bureau New Zealand (CABNZ).  CABNZ supports bureaux to meet membership standards which underpin their service and influences development of social policies and services at a national level.  

CABx provide information, advice, referral and client advocacy services via face-to-face, telephone and online contact. Currently, there are 12 Bureaux comprising 31 Auckland service sites, with over 900 trained volunteers fielding close to 302,000 enquiries per annum, 75 percent of this service is delivered face-to-face.

 

Auckland Council:

A unitary authority with purposes, functions, powers and duties as set out in the Local Government Act 2002 and amendments, and other Acts including the Local Government (Auckland Council) Act 2009.

Support for CABx strongly aligns with the vision and strategic direction of the Auckland Plan and the Empowered Communities Approach endorsed by the Regional Strategy and Policy Committee on 4 June 2015.

Key roles in this relationship include, but are not limited to:

§ brokering and facilitation

§ co-ordination and planning

§ networking and access to information,  knowledge and other key decision makers

§ advocacy

§ Kaitiakitanga/guardianship role (in terms of both the City and its people)

§ engagement with local communities. 

In terms of this agreement Auckland Council also takes on the role of a funder.

Both organisations agree to support each other where possible, including reasonable acknowledgement of each other’s logos where appropriate.

Guiding Principles of working together

Both organisations acknowledge a commitment to the concept of partnering and agree to:

§ work in such a way that promotes goodwill, good faith and trust, recognising and respecting each other’s ways of working and obligations to their organisation and wider stakeholders

§ commit to continuously seek to improve what we do in partnership through sharing good practice

§ support the achievement of each other’s outcomes where possible and work constructively and collaboratively to achieve shared outcomes

§ acknowledge and celebrate success and the achievement of mutually shared outcomes

§ work together to actively support the Treaty of Waitangi/Te Tiriti o Waitangi

§ actively promote social inclusion and embrace Auckland community diversity

§ share information to improve understanding of local communities and inform council social policy development.

 

 

 

D.  Managing the Relationship

Both organisations agree to:

§ meet a minimum of four times a year to progress their shared outcomes

§ develop a shared work programme including a range of initiatives at both strategic and operational levels that is reviewed on an annual basis

§ ensure the maintenance and ongoing development of a strong and healthy MASTER CW LOGOrelationship.

 

E.   Resourcing MASTER CW LOGO

The financial and non-financial resources of each organisation will be used to support the achievement of individual and shared outcomes, including resourcing and capacity to invest in relationships and partnering processes.

Key non-financial resources include:

§ staff, elected member and volunteer time

§ knowledge, information, advice and networks.

Auckland Council has agreed to fund ACABx for the provision of Auckland CABx services for the two year period 2016-2018 because CABx are:

§ well established and have recognised expertise

§ critical to fulfilling council goals

§ involved in activities in which council has a key interest

§ healthy, viable and sustainable organisations.

 

F.   Review

Both organisations are mutually accountable for delivering on this agreement, and reporting progress to each other and to third parties. This strategic relationship agreement will be reviewed at the end of one year from the date of signing.

 

 

 

G.  Signatories

The common seal of Auckland Citizens Advice Bureaux Inc. was affixed in the presence of the Chairperson /Representative (***) and a Board Member (***) on …………………….2016.

 

                                                                                                                                                      

                                                                                    

ACABx Chairperson/Representative                      Auckland Council

 

 

                                                                                                                                                      

                                                                                  

ACABx Board Member                                              Auckland Council officer with delegated                                                                            authority

 


 

SCHEDULES

1.  Shared vision

2.  Protocols and Processes to Support the Relationship

3.  Biennial Work Priority Areas

·   Shared Outcomes and Key Work Priority Areas

4.  CAB Services in 2016/2018


 

Schedule 1. Shared Vision

Auckland Council and ACABx have agreed they will work together to provide local communities with high quality information, advice, referral and client advocacy services that:

§ are accessible and responsive to the needs of our diverse communities

§ inform and empower people

§ encourage people to be actively involved in shaping their communities and the city

§ contribute to the development of regional social policy.

 

Schedule 2. Protocols and Processes to Support the Relationship

 

The scope of this relationship

This Agreement is not intended to extend to the day-to-day operation of local bureaux. In relation to the local boards – local CABx relationship, the focus is on local services.

 

 

Table one: Identified activities within this agreement

 

In scope

Out of scope

Regional funding relationship including monitoring and reporting

Local, supplementary funding to CABx through local boards

Overview of CABx accommodation and multi-site lease arrangements

Property issues associated with local CABx

Co-ordinating cross-council relationships with ACABx (e.g. Libraries)

The operational relationships between council departments and local CABx

Research using aggregated data and information to inform policy development that address issues facing CAB clients  

Access to or sharing of data that may compromise client privacy, or other confidential matters (etc.)

Support for ACABx and CABx  to develop capacity and services to effectively respond to the changing face of Auckland

Specific funding arrangements outside of the ACABx  grant

 

Auckland Council Governing Body – ACABx Relationship

This strategic relationship is between ACABx and Council’s Governing Body, with a focus on ensuring both Council and ACABx have an Auckland wide focus and best practice principles to achieve the most effective and responsive service for the people of Auckland.

The Governing Body (which consists of an elected mayor and 20 councillors) focuses on big picture, region-wide strategic decisions, and it is the Governing Body who holds the decision-making role in relationship to the regional ACABx relationship.

 

Strategic Relationship Management

Both organisations recognise that many people, at both political, governance and operational levels, will be involved in achieving the goals and priorities that form the basis of this agreement. For clarity, and to facilitate and strengthen the strategic relationship between both organisations, the Community Empowerment Manager for Auckland Council and the Board Chair ACABx are identified as the key people with oversight responsibilities for the successful implementation of this agreement.

 

 

 

Funding

Auckland Council Governing Body has agreed to provide funding through the Long-term Plan 2015-2025. Funding has been agreed for 2016-2018 to support the operation of CABx across Auckland and the agreed work programme.

Funding will be in accordance with the terms and conditions of the Funding Agreement attached as Appendix One. The term of this agreement is for two years. A negotiated right of renewal at the completion of this agreement for a period of three years followed by a further three years is conditional on delivery of the agreed biennial work programme for 2016-2018 and approval by the Auckland Council Regional Strategy and Policy Committee.

 

Relationship between local boards and local CABx

Local boards are a key part of Auckland's governance, enabling local representation and decision making on behalf of local communities. There are 21 local boards throughout the Auckland region from Rodney to Franklin.

Local boards have a significant and wide-ranging role that spans most council services and activities.  Local boards represent their communities, make decisions on local matters including local facilities, provide local leadership and support strong local communities. Local boards provide important local input into region-wide strategies and plans including those of the council-controlled organisations (CCOs).

Relationships between local boards and local CABx are at different stages of development, which reflect their specific local situation. Some local boards have more than one CABx in their area, and some local boards are serviced from their neighbouring local board area. However, the local board is a primary stakeholder in any local CABx. The local board’s role includes decision-making in relation to locations and leasing of community facilities, many of which accommodate local CABx. The local CABx role is to provide local information, advice, referral and client advocacy services to meet the needs of the local community. The intention of this Agreement is to support development of successful long-term local board-local CABx relationships for mutual benefit. There will continue to be different relationships in different local board areas, reflect their specific local context, preferences and priorities.

 

The process for successful collaboration between local boards and local CABx

To fulfil the intent of this strategic relationship agreement the following actions will be undertaken:

·    To promote information sharing, local CABx will report to their relevant local board on a quarterly basis on service usage and other matters of interest (emerging trends and local issues). This may be done as a cluster in a local board area. The expectation is that as part of this reporting process local bureau will give an annual presentation at a local board meeting at least once a year.

·    To develop and maintain the relationship between local boards and local CABx, regular meetings will be set up for the purpose of sharing emerging trends. The frequency and format of those meetings should be  agreed with the local board Chair and/or the local board portfolio lead.

·    Regular meetings will provide for CABx to contribute to empowering and enabling communities and improve service delivery.

·    Each local board – local CABx will focus on relationship development and implementation will be designed to build on local strengths and successes and respond to the specific needs of the local area and its community.

The key outputs of successful collaboration between local boards and local CABx

The key outputs of a successful collaboration include:

§ Reporting to local boards e.g. on service usage and other matters of interest

§ Informal updates and check-ins

§ Opportunities to provide input into future local community development and CABx service development

§ Opportunities for co-location or location in Auckland Council-owned facilities.

Each local board – local CABx relationship development and implementation will be designed to build on local strengths and successes and respond to the specific needs of the local area and its community.

 

Auckland Libraries’ Relationship with ACABx

Local libraries and local CABx have good established relationships. Libraries provide access to information, CABx provide facilitated access to information and unique advice tailored to the situation of the client. The intention of this agreement is to strengthen and develop relationships between Auckland Libraries and ACABx in order to strengthen areas for working together.

This will include:

Twice-yearly meetings, incorporated into the general meeting schedule, will include a senior manager in Libraries and an ACABx representative to share information, build relationships, and develop effective mechanisms for addressing matters over which the services need to co-operate, particularly within co-located facilities. It is expected that local libraries via the Community Library Manager will also be in relationship with their local CABx.

 

Reporting

As part of each organisation’s annual planning process, elected/board members and staff of both organisations will come together for a workshop each year. This workshop will be an opportunity to discuss shared issues and projects related to the setting of forthcoming work programmes.

Regular meetings (four to six annually) will be held to support the joint relationship and achievement of the shared work programme.  These meetings will focus on:

§ Reviewing progress against the work programme, including timeframes, outcomes and resourcing

§ Sharing information, issues and opportunities and ensuring delivery of the shared work programme

§ General relationship strengthening

§ Celebrating successes

 

Conflict Management

Both organisations are committed to address any issues that may arise by communicating honestly and openly and at an early stage.

However, if necessary, the Chief Executive of Auckland Council and the ACABx Board Chair, or their delegates, agree to meet and work through any serious issue or conflict in a sensible and practical manner.

If a resolution is not reached via this process, both parties will participate in mediation with a mutually acceptable mediator appointed if necessary by the Chairperson of LEADR NZ Inc. (Lawyers Engaged in Alternative Dispute Resolution).

 

Evaluation

Both organisations are committed to evaluate and review performance, not only in terms of shared work programmes (via achievement of key milestones and outcomes noted in the shared work programme), but also the effectiveness of this relationship agreement.  The latter evaluation will be built into the annual workshop between both organisations and a broader biennial relationship review undertaken as part of the development process of any further agreement between the parties.


 

Schedule 3. Biennial Work Priority Areas

·   Shared Outcomes and Key Work Priority Areas

As noted in this strategic relationship agreement, the Auckland CABx and local councils have worked together for many years and both organisations acknowledge the contribution that each has made.

This agreement reflects a partnering way of working, which is also reflected in the biennial work priority areas with key resourcing to support shared projects over the two-year period identified in Auckland Council’s Long-term Plan 2015-2025 and ACABx Strategic Plan.

Work Priority Areas for the 2016-2018 period include:

§ Partnering –clarifying the Council-ACABx relationship framework in practice

§ Annual work programme development–refining the annual joint programme of work that will progress our shared outcomes

§ Policy development–enabling a process for ACABx to contribute to council’s social policy development

Additional priorities can be incorporated to the biennial work programme, providing there is shared agreement and careful consideration of resourcing implications.

BIENNIAL WORK PROGRAMME FOR 2016/2017 – 2017/18

Objectives

Parties Involved

Outputs

1.  Partnering

Support development of the collaborative relationship and partnering as a fundamental way of working. Define approach and language to build upon this agreement and to be built into ongoing agreements.

ACABx representatives and Community Empowerment Unit (CEU), Auckland Council staff

Partnering language and approach developed collaboratively and clearly articulated and documented by ACABx and council by June 2017.

2.  Annual work programme development

Acknowledging both parties are working toward outcomes to contribute to positive social change at a local and regional level – refine the joint programme of work.

 

Year one – Work collaboratively to define approach and tools that ensure the value and outcomes of ACABx work is communicated and measured working towards a better articulation of the value that CABx provide to Auckland communities.

 

Build capability to address network provision, including development of tools to ensure ACABx and CABx responsiveness to :

·    growth in service need or provision particularly relating to vulnerable communities

·    demographic change

·    information exchange needs

·    digital service provision

 

Year two – Test and apply approach to be completed and reviewed at the end of year two.

ACABx representatives and CEU staff

Co-develop via regular meetings a model of gathering and analysing, information and communicating the impact of CABx in the community.

 

 

 

Co-develop model that will capture both quantitative (how much did we do), and qualitative (how well did we do it?) and impact (what changed as a result) data. Agree model by June 2017 for application in 2017-18 year by ACABx.

 

Co-develop and agree approach and tools for responding to the changing needs of Auckland’s communities to be tested in 2017-18 year by ACABx.

From June 2017 apply model of capturing, reporting and communicating impact and responsive network provision.

 

 

March-June 2018 collaboratively review application of the model.

3.  Policy development – analyse and interpret statistics, case studies, anecdotal evidence, knowledge and experience to share to support policy development enabling positive social change within Auckland’s communities.

ACABx and CABx representatives, CEU, RIMU, Community and Social Policy staff

Co-develop an approach to ensuring  information is shared effectively and communicated in a way that is valuable for all parties.

AC will work with ACABx so that relevant ACABx information is received and distributed across  Council and informs Council policies and practice.

Approach to be developed and confirmed by June 2017 and applied in the financial year 2017-18.


Waitākere Ranges Local Board

25 August 2016

 

 

Schedule 4. CABx Services 2016/2018

Services to be provided by CABx across Auckland

CABx across Auckland provide confidential and accessible, free, information, advice and advocacy services.

These services include:

§ Community and social service information

§ Legal advice

§ Budgeting management

§ Tax counselling

§ Immigration information

§ Access to food banks

§ Justice of the Peace clinics

§ Specialist advocacy work

§ Specialist services such as interpreting

§ Support for the ethos of volunteering 

 

 


Waitākere Ranges Local Board

25 August 2016

 

 

CABx services are provided at the following sites as well as through 0800FORCAB (0800367222) and www.cab.org.nz.

 

The following table denotes the service as at May 2016.  Hours of operation are subject to change.

CAB Site

Address

Weekdays

Saturdays

Local Board

Albany
(Agency of Browns Bay)

Upper Harbour Local Board Office
3 Kell Drive, Albany

Mon

12.00pm - 2.00pm

 

Upper Harbour 

Avondale

Carpark behind Avondale Library
93 Rosebank Road, Avondale

Mon-Fri

9.30am - 1.00pm

 

Whau

Birkenhead

Birkenhead Library Building
Cnr Rawene Road and Hinemoa Street, Birkenhead

Mon-Fri

9.00am - 4.30pm

 

Kaipatiki

Botany
(Agency of Pakuranga)

25I Town Centre Drive, Botany Town Centre, East Tamaki

Mon-Fri

9.30am - 1.00pm

 

Pakuranga

Browns Bay

2 Glen Road, Browns Bay

Mon-Fri

9.00am - 4.30pm

 

Hibiscus and Bays

CAB Language Link

(Not funded by AC)

521D Mt Albert Road, Three Kings

Mon-Fri

9.00am - 4.00pm

 

Puketepapa

Central Auckland

First Floor, Central Auckland Library
44-46 Lorne Street, Auckland CBD

Mon-Thu

9.30am - 4.30pm

10.00am - 12.00pm

Waitemata

Fri

11.00am – 3.00pm

Eden-Albert

Adjoining Mt Albert Library Building
82 St Lukes Road, Mt Albert

Mon-Fri

9.00am - 4.00pm

 

Albert-Eden

Glen Eden

Glen Eden Library Complex
Cnr Glendale Road and Glenmall Place, Glen Eden

Mon-Fri

9.00am - 4.30pm

 

Waitakere Ranges

Glen Innes

Plunket Rooms
100 Line Road, Glen Innes

Mon-Fri

9.00am - 4.00pm

9.30am – 11.00am [Legal Advice Clinic by appointment only] 

Maungakiekie-Tamaki

 

CAB Site

Address

Weekdays

Saturdays

Local Board

Glenfield

Glenfield Library Building
90 Bentley Avenue, Glenfield

Mon-Fri

9.00am - 4.30pm

 

Kaipatiki

Grey Lynn-Ponsonby

Grey Lynn Community Centre
510 Richmond Road, Grey Lynn

Mon-Fri

9.00am - 4.00pm

9.00am – 4.00pm

Waitemata

Helensville

27 Commercial Road, Helensville

Mon-Fri

10.00am - 3.00pm

 

Rodney

Henderson

11 Trading Place, Henderson

Mon-Fri

9.00am - 4.30pm

 

Henderson-Massey

Hibiscus Coast

Orewa Community Centre
40-46 Orewa Square, Orewa

Mon-Fri

9.00am - 3.30pm

10.00am - 1.00pm

Hibiscus and Bays

Mangere

Shop 17, Orly Avenue
Mangere Town Centre

Mon-Fri

9.00am - 4.00pm

 9.30am - 12.30pm

Mangere-Otahuhu

Manurewa

Library Complex
7J Hill Road, Manurewa

Mon-Fri

9.00am - 4.00pm

9.00am - 11.00pm

Manurewa

Massey

Massey Library Building
Cnr Don Buck Road and Westgate Drive Massey

Mon-Fri

9.00am - 4.30pm

 

Henderson-Massey

Mt Roskill

Mt Roskill Library Building
546 Mt Albert Road, Three Kings

Mon, Wed, Thu

9.30am - 4.00pm

  10.00am – 12.00pm

Puketepapa

Tue, Fri

9.30am - 1.00pm

New Lynn

New Lynn Library Building
3 Memorial Drive, New Lynn

Mon-Fri

9.00am - 4.30pm

 10.00am - 1.00pm

Whau

Northcote

Northcote Library Buildings
5 Ernie Mays Street, Northcote

Mon-Fri

9.15am - 3.30pm

 

Kaipatiki

Onehunga

Onehunga Community Centre and Library Building
83 Church Street, Onehunga

Mon, Tue, Thu, Fri

Wed

9.30am - 4.00pm

9.30am – 5.15pm

10.00am - 12.00pm

Maungakiekie-Tamaki


CAB Site

Address

Weekdays

Saturdays

Local Board

Otahuhu

(Agency of Mangere)

Toia Precinct, 30-34 Mason Avenue, Otahuhu

Mon-Fri

10.00am – 2.00pm

 

Mangere-Otahuhu

Otara

Shops 1 and 2, 46 Fair Mall
Bairds Road, Otara Town Centre

Mon-Fri

 9.00am – 4.00pm

9.00am – 12.00pm

Otara-Papatoetoe

Pakuranga-Eastern Manukau

Pakuranga Library Building
Aylesbury Street, Pakuranga

Mon-Fri

9.00am - 4.30pm

9:30am - 11:30am

Howick

Panmure-Ellerslie

Panmure Community Centre
7-13 Pilkington Road, Panmure

Mon-Fri

9.30am – 12.45pm

 

Maungakiekie-Tamaki

Papakura

4a Opaheke Road
Papakura

Mon-Thu

9.00am - 4.30pm

 

Papakura

Fri

9.00am – 4.00pm

Papatoetoe

35a St George Street, Papatoetoe

Mon-Fri

9.00am - 4.00pm

9.00am – 12.00pm 

Otara-Papatoetoe

Remuera-Eastern Bays

4 Victoria Avenue, Remuera

Mon-Fri

9.00am - 5.00pm

 

Orakei

Sylvia Park

Shop N230, Level 1, Sylvia Park Mall
286 Mt Wellington Highway, Sylvia Park

Mon-Fri

9.00am - 4.30pm

10.00am – 12.00pm 

Maungakiekie-Tamaki

Takapuna

Takapuna Community Services Building
7 The Strand, Takapuna

Mon-Fri

9.00am - 4.30pm

 

Devonport-Takapuna

Thu

7.00pm – 8.30pm

Waiheke

141 Ocean View Road, Oneroa, Waiheke

Mon-Fri

9.00am - 1.30pm

9.00am - 12.00pm

Waiheke

Wellsford

Wellsford Community Centre
1 Matheson Road, Wellsford

Mon-Fri

10.00am - 3.00pm

 

Rodney


Waitākere Ranges Local Board

25 August 2016

 

 

 

Waitakere Ranges

Glen Eden

Glen Eden Library Complex Cnr Glendale Rd and Glenmall Place Glen Eden

$15,000

$1

$2,158

-$12,842

 



Waitākere Ranges Local Board

25 August 2016

 

 

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Waitākere Ranges Local Board

25 August 2016

 

 

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Waitākere Ranges Local Board

25 August 2016

 

 

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Waitākere Ranges Local Board

25 August 2016

 

 

Portfolio update - Member Steve Tollestrup

 

File No.: CP2016/17696

 

  

 

Purpose

1.       This report provides an opportunity for Member Steve Tollestrup to give an update with regards to activity within his portfolio areas.

2.       Portfolio holders are responsible for leading policy development in their portfolio area, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

3.       Member Tollestrup has lead for the portfolios of Community Development, Economic Development, Place-making/Urban Renewal, Ethnic, Peace and Safety.

 

Economic Development

 

4.       Thrive Winter issue

Thrive’s winter issue was sent in early June in both an electronic and print version. This issue of Thrive focused on the arts which not only feature as a significant contributor to overall west Auckland economy but also a unique ‘brand’ for the area as a major Auckland and New Zealand Arts Centre.

 

5.       BID Expansion.

The local board supported and funded promotion and vote for expanding the area of the Business Improvement District beyond the town centre and extending to businesses on West Coast, Glenview and Waikumete Roads was passed. The new BID became operational July 1.

6.       Glen Eden Business Promotion

The local board has allocated $20,000 this financial year for promotional funding to attract new businesses to Glen Eden.  The goal of establishing small business with greater variety of retail and hospitality than is presently available.  As portfolio holder I have been working closely the BID and ATEED on this project.

7.       Swanson Economic Development

During the fourth quarter, the local board in partnership with the Local Economic Team of ATEED developed the ‘Swanson Preparing for Growth’ project. The aim of the project is to engage with the Swanson Business community to identify potential actions that can be taken to capitalise on economic opportunities brought about by the planned local residential growth as set out in the unitary plan. The project includes additional research and it will continue into early 2017

8.       Swanson New Resident Pamphlet

Celebrating Swanson progressing the design of the pamphlet with Fletcher Living.

9.       Local Procurement

With Chairperson Coney I have been a member of the Council’s Procurement working group. The working from is tasked with evaluating efficiencies in local procurement of services and contracts. Of special interest for my own advocacy is further improving our area’s economy through local business and service providers being awarded contracts for local council projects.

10.     WEST Small Business mentoring and adult training.

Funding has been allocated the local training and small business advisory service WEST.  WEST is a charitable organisation (formerly part of Massey Matters) and will provide small business development and mentoring services for our area. It will also Improve employment opportunities for by provide adult training for those over 24 in skills such as forklift driving and licensing.

 

Community Development

 

11.     Homelessness working group

With the incidence of homelessness increasing in our area, particularly Glen Eden the Local Board has convened a Homelessness working group made up of community service and mental health providers, Glen Eden BID, faith based groups and government agencies to network and collaborate in supporting homeless in our community as well as considering responses together for the challenges homelessness brings. The group has met on three occasions and is presently creating a directory of resources and continuing network collaboration and advocacy.

 

12.     Healthy Families

Met with representatives of Healthy Families, a programme contracted to Sport Waitakere by the Ministry of Health. Healthy families have the goal of delivering impacts the health and well-being of large numbers of the population in places where people work, recreate, study and spend their time.  They provided a sample Healthy food policy which was suggested to be adopted and used for Local board and council functions and events. Goal is promoting healthy food and good nutrition something this Board is highly supportive of. Healthy Families will present the case for the policy at a board workshop.

 

13.     Gentrification Research

Research is now underway for a co-funded research project between Unitech school of Social Practice and the Local Board considering the growth and development of Glen Eden over the next 10 years. The project will specifically be concerned with the impact of rising house prices, changing demographic and social needs for the present population, particularly those most at risk such as elderly, low income and beneficiaries. It will also consider what amenities might be required and how to manage this transition in such a way that long held community culture and values are not lost. Few communities have planned well for this type transition and this project is intended to help shape critical decision making and policy development of the local board and council.

14.     Huia Broadband

Approval has been granted to Spirit Technology for a pilot project testing wireless broadband to areas such as the ranges and coastal villages where broadband access is poor or absent. The trial is to start early spring and will provide internet access to a discrete section of Huia presently without reliable access.


15.     Mountain Road pathway

The local Board hosted a community ribbon cutting of the newly completed Mountain Rd walkway. A bit of a wild wintery Saturday but the rain held off and a good local turnout enjoyed the morning with hot drinks and muffins. The ribbon cutting was performed with great dignity by the local children. The new walkway will not only provide enhanced safety for pedestrians and trampers using Mountain Rd, but will also form part of a single loop from Mountain Rd to Tram Valley, then Swanson and back over to Henderson Valley Road.

 

 

16.     Albionvale / Parrs Park Project

On behalf of the Local Board Community Waitakere is funded for a community engagement programme stimulating neighbourhood connection between Hoani Waititi Marae, Albionvale Residents Association and Housing New Zealand Residents of Tuck Nathan Drive and Haki Wihongi Place. The goal is to support these communities’ shared place-making initiatives. They are at present considering improvements to road safety and the amenity of the adjoining Parrs Park.

 

Ethnic Communities

 

17.     Tula’i Graduation

Tula’i is a significant Pasifika youth programme where the LB is working closely and supportively. With the Chair Sandra Coney I attended their end of year event and Pacific youth leadership graduation ceremony.

 

18.     Connected Media Trust

Connected Media Trust is a charitable organisation focused on media training especially for youth. Each year it runs the national ‘Outlook for Someday’ which is a youth film challenge with the theme of Sustainability, Environment, Social Justice and Community Wellbeing. The Trust is running pre-competition media and film training to support those wishing to enter. The Trust has wanted to increase the enrolment of Pacific youth and have requested the local board to support media skills training in Glen Eden. The board has provided funding for the workshop

 

19.     Ethnic Heritage Ranges tours

Working with Board staff, Eco-Matters Trust and West Auckland Ethnic Board a project of introducing new migrants and refugees to the Ranges and Coast has been funded. The project provides a number of day long excursions highlighting the importance of the ranges and coastal environment visiting attractions such as Arataki Visitors Centre, walkways and coast and meeting with local communities. Topics on water safety, rock-fishing dangers, the importance of the Heritage Area, conservation will be provided by. Waitakere Ethnic Board members raised the fact that many of our new migrants living in our area have never visited the Ranges or understand their importance. This project is in response to correcting that.

 

Safety

 

20.     Meeting with Area Commander / Councillor Cooper

As portfolio holder I met with Area Commander Scott Webb and Cr Linda Cooper to discuss ongoing safety issues and ways of increasing a greater presence and vigilance in Glen Eden, particularly Glenmall business precinct which has had a recent increase in anti-social behaviour and petty crime. Commander Scott pointed out limited police resources but agreed to some intensification. This has been evident. I have at this point established quarter meetings with Waitakere Police leadership.

 

21.     BID members / Police meeting

Following the above meeting I provided a debrief to the BID Town Centre Manager and Committee Chairperson who requested a further meeting with Police and Bid members. That was organised and hosted by the local Board to a well-attended meeting. An outline of concerns was provided to the Police and Commander Webb answered queries and spoke of collaborative solutions between police and the BID.

 

22.     CCTV server

The Local Board has provided a grant for the town centre CCTV server. Presently the BID and Board are working to establish a direct link via VPN to the District Police Headquarters in Henderson which can provide better access to evidential video for prosecution.

 

23.     Ongoing Safety Hub meeting

Regular monthly meetings of the Glen Eden Safety Hub continue and are a valuable networking opportunity between Community Constable, Community Patrols, Pasifika Wardens, BID and Local Board. The salient topic is improved lighting for the town centre which is presently being reviewed by the Board. Local Board Strategic Broker has met with Auckland Transport Street Light manager and engineers to discuss renewals of lighting possibly being brought forward to 2017.


Miscellaneous

 

24.     June Citizenship ceremonies. Always a particular joy to me participate and to see people from around the world and in some cases from places of high deprivation like Afghanistan receive their citizenship.

·        Intergenerational Forum. Invited by the Auckland Catholic Diocese to take part in an intergenerational forum where perspectives of young people and seniors were exchanged.

·        Review IPC recommendations. With my board colleagues I received an over view of the Independent recommendations on the Unitary Plan

·        HVRA AGM. Attended the Henderson Valley AGM and provided a board update on matters primarily concerning the local area.

·        Waitakere Residents Association. Attended there resent meetings and have provided support in improving amenity at their Memorial Hall through removal of unsightly waste bins and the renewing of septic system behind the Hall’s field.

·        Combined R/R. Attended Waitakere Ranges Combined Residents working group.

·        Attended council briefing on the North West development plans for Massey and Kumeu.

·        Regular attendance at Greater Glen Eden meetings.

·        Work ready, CV licensing:  Youth Services West

·        Tuck Nathan Park

             

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the portfolio update from Member Steve Tollestrup.

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

25 August 2016

 

 

Chairperson's report - August 2016

 

File No.: CP2016/18004

 

  

 

1.       I was overseas for some of the last month so not so much to report. Thank you to Deputy-Chair, Denise Yates, for deputising, and Greg Presland, who stepped in when Denise took a break.

2.       Having adopted the Annual Plan we have rapidly moved on to approving the programmes and projects for 2016/17. We are much ahead than we have been in previous years so this will help Council staff and our partners deliver their projects on time. In previous years we have not got to this point until some months later.

3.       With so much of our budgets tied up in running Council assets, whether parks or facilities, or ongoing funding agreement with partners and community recipients, the Board does not have a huge room to move. We also lack Capex, and as we are not anticipating huge growth in our Board area or any major transport projects, we do not get the injections of Capex that our neighbouring boards, Whau and Henderson-Massey receive.

4.       This means that we do not have very much on the way of funds to carry out capital projects, such as town centre improvements or new recreational facilities. Some of our residents look over the borders and ask why our area does not get the new developments other boards get, and that is the reason.

5.       On the other hand, people in our area enjoy assets other areas do not, such as a myriad of beaches, walking trails, very large natural areas and so on. We are one of the biggest local board areas, with a small population so the funding formulas, which are based mostly on population, plus deprivation, plus a little bit for geographical area, do not work so well for us.

6.       We do have a small Auckland Transport Capex fund, and recently opened our first accomplishment with this funding, the Mountain Road walkway, in Henderson Valley, which enables local people including school children to safely walk around their area. This links with the regional parks track network and Hillary Trail, so that is a bonus. One day all the walkway and track projects will enable a network of mainly off-road walking routes. We have talked about linking the Foothills Walkway with Parker Road, Beveridge Track, Exhibition Drive, which would enable a walk from Titirangi to Swanson, through the foothills, and maybe cycling one day.

7.       The second project with this AT Capex money, is a shared pathway (walk and cycle) from Oratia School and village hall to Parrs Park and this is at the design stage. Next, we need to get together the funds to continue this through Parrs Park and eventually to Sunnyvale Railway Station.

8.       The Governing Body also last year decided on a discretionary Capex fund for each local board. Our share each year is about $350,000. This means for 2015/16-2016/17 we have $700,000, which is a reasonable sum to think about improvements in the public spaces of Glen Eden, although there are also other contenders for the money. Plus we have $567,000 capex actually in our budget for Glen Eden public spaces, so all up we have at least $1.267 million. The recent Pt Chevalier town square upgrade cost the Albert-Eden Local Board around $900,000 so we are well placed to make significant improvements to Glen Eden.

9.       Eighteen months ago, we experimented with the Pop-up summer square and right now works are being undertaken at the library end of town to improve that public space and enable it to be better used for library activities.

10.     We will look to take forward the design thinking as we develop a concept for a public square by the local board office, which is land owned by Auckland Council. We want to see coherent improvement in Glen Eden, not a bit of this and a bit of that, which doesn’t jell.

11.     The area by the local board office s is a sunny, open area, which could provide a very nice sitting, socialising place, with provision for small events. It is already a popular place to sit and hang out, but we can much improve the amenity and extend the area. There is also some space opposite on the north side of Glenmall Place which could be part of the improvements.

12.     I can understand how local people are impatient to see things happen, and we can reassure them that change is coming. We will progressively work towards this upgrade, and we will be encouraging the Glen Eden Business Association and local retailers to also think about improvements in the privately owned spaces of Glen Eden.

 

 

Sandra Coney

Chair Waitakere Ranges Local Board

 

 

 

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the Chairperson’s report.

 

 

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Tua Viliamu - Democracy Advisor

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau