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Waitākere
Ranges Local Board
25 August 2016
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
At its meeting on 28 November 2013, the
Waitakere Ranges Local Board resolved (resolution number WTK/2010/5) to record
any possible conflicts of interest in a register.
Register
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board – Elected
Member
· Women’s Health Action Trust – Patron
· New Zealand Society of Genealogists – Member
· New Zealand Military Defence Society – Member
· Cartwright Collective – Member
· Titirangi RSA - Member
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Neil Henderson
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· Portage Trust – Elected Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· EcoMatters Environment Trust – Employee
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Greg Presland
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· Portage Trust – Elected Member
· Lopdell House Development Trust – Trustee
· Titirangi Residents & Ratepayers Group – Committee
Member
· Whau Coastal Walkway Environmental Trust – Trustee
· Combined Youth Services Trust – Trustee
· Glen Eden Bid - Member
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Steve Tollestrup
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·
Waitakere Licensing Trust – Elected
Member
· West Auckland Trust Services (WATS) Board – Trustee/Director
· Waitakere Task force on Family Violence – Appointee
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Saffron Toms
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NIL
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Denise Yates
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· Friends of Arataki Incorporated – Committee member
· EcoMatters Environment Trust – Trustee
· Charlotte Museum Trust – Trustee
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Member appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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· Friends of Arataki Incorporated – Trustee
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Neil Henderson
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· Friends of Arataki Incorporated – Trustee
· Living Cell Technologies Animal Ethics Committee – Member
· Rural Advisory Panel - Member
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Saffron Toms
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· Ark in the Park – Governance Group Member
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4 Confirmation
of Minutes
5 Leave of Absence
There were no leaves
of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Update from Ward Councillors
Secretarial
note: Apologies from Deputy Mayor Penny Hulse and Councillor Linda Cooper
for absence were noted
8 Deputations
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8.1
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Piha Water and Wheels Charitable Trust
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A powerpoint presentation was
provided. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution number WTK/2016/101
MOVED
by Deputy Chairperson DA Yates, seconded by Member SR Tollestrup:
That the Waitākere
Ranges Local Board:
a) receive
the deputation presentation from Piha Water and Wheels Charitable Trust and
thank them for attending the Waitakere Ranges Local Board meeting.
CARRIED
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Attachments
a Piha Wheels
and Water Charitable Trust presentation
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9 Public Forum
Petition
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9.1
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Albionvale Village Greenspace Trust Petition - Mrs Paola Maldonado
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Albionvale Village Greenspace Trust -
petition notes and resident's petition were tabled at
the meeting. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Albionvale Village community led group wish to ask the Waitakere
Ranges Local Board to advocate with Auckland Transport to mitigate
traffic/road hazards in this area.
A resident's petition was tabled regarding the following:
·
signalised pedestrian crossing (with yellow
lights on poles) where the actual pedestrian crossing is located on West
Coast Road close to Selak Place and Albionvale
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a road making to keep clear the exit from
Albionvale to West Coast Road
·
some speed bumps on Albionvale Road
As of 25 August 2016, 300 signatures accompany the petition.
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The Albionvale Village Greenspace Trust
petition notes and petition has been placed on the official copy of the
minutes and can be viewed on Auckland Council website.
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Resolution number WTK/2016/102
MOVED by
Member GB Presland, seconded by Member NR Henderson:
That the
Waitākere Ranges Local Board:
a)
receive the petition from Albionvale Village Greenspace Trust and thank Paola Maldonado
for attending the Waitakere Ranges Local Board meeting.
b)
request a meeting be organised
between the local board and members of Albionvale Village Greenspace Trust,
Auckland Transport, and Hoani Waititi Marae
CARRIED
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Attachments
a Albionvale Village Greenspace Trust - petition notes
b Albionvale Village Greenspace Trust Petition
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Auckland Transport Update Report - August 2016
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Resolution
number WTK/2016/103
MOVED by Member GB Presland, seconded by Member
NR Henderson:
That the
Waitākere Ranges Local Board:
a)
receive the Auckland Transport
Update Report August 2016.
b) approve
the concreting of 20m of footpath, with an aggregate wash finish, outside of
the property 44 Henderson Valley Rd utilising its Auckland Transport Local Board
Capital Fund.
CARRIED
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15
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Community lease with Auckland Citizens Advice Bureaux Incorporated
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Resolution
number WTK/2016/105
MOVED by Member GB Presland, seconded by Deputy
Chairperson DA Yates:
That the
Waitākere Ranges Local Board:
a) approve
the surrender of all leases and accommodation agreements to Auckland Citizens
Advice Bureaux Incorporated and other associated societies of the Bureaux,
within the respective local board area as specified in the Schedule of Bureaux
Sites (Attachment B).
b) approve
a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated
for the premises within the respective local board area specified in the
Bureaux Sites (Attachment B) subject to the following terms and conditions:
i) The
lease term will be two (2) years commencing 1 July 2016 with two (2) three
(3) year rights of renewal, with a final expiry of 30 June 2024, if all
rights of renewal are exercised.
ii) Rent
will be $1.00 plus GST per annum.
iii) Auckland Citizens
Advice Bureaux Incorporated will be responsible for all operational charges
for each site throughout the term of the lease, as set out in the Schedule of
Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).
iv) That
operational charges for any sites added during the term of the lease be at
the rate prescribed by the community occupancy guidelines in effect at the
time of addition, currently $25/m2 of space occupied.
v) Provision
is provided to allow for the addition and removal of premises during the term
of the lease.
vi)
Provision to allow Council, where the space is occupied by the
Bureaux is required for council purposes, to relocate the Bureaux to another
fit for purpose space within near proximity upon six months’ notice
vii) The
community outcomes plan provision be amended to refer to the revised
strategic relationship agreement objectives to develop specific community
outcomes between the Bureaux and each local board.
viii) All
other terms and conditions in accordance with the Auckland Council Community
Occupancy Guidelines July 2012.
CARRIED
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13
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Quarterly Performance Report - June 2016
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Resolution
number WTK/2016/106
MOVED by Chairperson S Coney, seconded by Deputy
Chairperson DA Yates:
That the
Waitākere Ranges Local Board:
a)
approve the Quarterly Performance
Report for the Waitakere Ranges Local Board for the period ended 30 June 2016
noting the following changes to the report:
i) under the Maintenance projects section,
the Oratia Hall information supplied in bullet point 4 on Page 11 of the
circulated Quarterly Performance Report is incorrect. This work has not been
carried out and this bullet point is deleted..
ii) under the Capital expenditure information in
Finance Performance section, bullet point 4 section b) page 39 of the
circulated Quarterly Performance Report should also reference Seibel Road
walkway.
CARRIED
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14
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Draft Annual Report 2015/2016 - Waitākere Ranges Local Board
report
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Resolution number WTK/2016/107
MOVED
by Member NR Henderson, seconded by Member S Toms:
That the
Waitākere Ranges Local Board:
a) note the monitoring and reporting requirements set out in the
Local Government (Auckland Council) Act 2009 and
the draft local board information proposed for the Auckland Council Annual
Report 2015/2016.
b) receive
the draft local board report to be included in the Auckland Council Annual
Report 2015/2016.
c) approve
the message from the chairperson, which provides the local board’s
comments on local board matters in the Annual Report 2015/2016.
d) request
that the Kauri Karnival be included in the list of events under the Key
achievements section paragraph 3, and to reword paragraph 4 under Key
achievements to be “In partnership with private property owners the
local board began a project with the goal of ridding Piha and Huia of
climbing asparagus, an ecological weed.”
e) give
authority to the chairperson and deputy chairperson to make typographical
changes before submitting for final publication.
CARRIED
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16
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Portfolio update - Member Steve Tollestrup
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Resolution number WTK/2016/108
MOVED
by Member NR Henderson, seconded by Member S Toms:
That the Waitākere
Ranges Local Board:
a) receive the portfolio update from Member Steve Tollestrup.
CARRIED
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Secretarial note: Paragraph 17 Member Toms also
noted her attendance. Paragraph 19 the third sentence should finish after the
word provided and the word by deleted.
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17
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Chairperson's report - August 2016
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Resolution number WTK/2016/1109
MOVED
by Chairperson S Coney, seconded by Member S Toms:
That the Waitākere
Ranges Local Board:
a)
receive the Chairperson’s report.
b) request Panuku Development Auckland look at what
support their organisation may provide in 2016/17 to advance the redevelopment
and invigoration of the Glen Eden town centre, including:
·
identifying and investigating any Council
property and land optimisation opportunities
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leveraging existing commercial leases where
Council is the property owner
·
utilising its skillset of successful
place-making and vibrant urban design
CARRIED
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18 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
8.28 pm The
Chairperson thanked Members for their attendance and attention to business and declared
the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
