Agenda of Waitematā Local Board

Waitematā Local Board

09 August 2016

Auckland Transport Update - August 2016

File No.: CP2016/16692

Purpose

1. The purpose of this report is to respond to requests from the Waitematā Local Board on transport-related matters, inform the board on the current status of the board’s Local Board Transport Capital Fund (LBTCF), and facilitate decisions on proposed and current LBTCF projects and to provide information to elected members about Auckland Transport (AT) activities.

Executive summary

2. This report covers matters of specific application and interest to the Waitematā Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.

Recommendation/s

That the Waitematā Local Board:

a) Receive the report, Auckland Transport Update – June 2016.

b) Approve $10,000 towards the cost of the Lower Khartoum Place renaming wayfinding sign, from the Local Board Transport Capital Fund.

Comments

Monthly Overview

3. Auckland Transport attended a workshop on Tuesday 5 July 2016 with the Waitematā Local Board on;

· Ian Mckinnon Drive Cycleway. The cycleway looks to connect the cycle ways between Upper Queen and Dominion Rd. Auckland Transport will be consulting on the proposed route/design early August 2016, once completed Auckland Transport will incorporate feedback and take to detailed design stage, after which further consultation will take place.

· Central Rail Link (CRL) Aotea Station development consent, initial overview of the potential way in which the station and surrounds could be developed and the preliminary designs/concept.

4. Auckland Transport attended a workshop on Tuesday 19 July 2016 with the Waitematā Local Board on;

· Regional Signage project. Currently 4 sites being trialed, with testing of a couple of different sign types. The Signage Team are now starting on preparation of the strategy document. The feedback report on the trial will be sent to the Board for review.

· Parnell Station footpath. Discussion of the 2 options available, with Auckland Transport recommending option 2 be endorsed by the Board. Auckland Transport will present to the Auckland Domain Committee on 27^th July 2016.

· Great North Road cycleway/bus priority project. This project links Karangahape Road. in the east to the Grey Lynn shops in the west. Public consultation is programmed for Aug/Sept 2016.

5. The monthly Transport Portfolio catch-up meeting was held on Wednesday 20 July 2016. Board Member’s Coom, and Dempsey were present and received updates on:

· Bullock Track signalisation. The road safety team are working on a proposal to signalise this high risk intersection. They are currently working on scheme design and will seek Local Board feedback once completed. The project brief is to improve the intersection for buses, cars and cyclists, which in turn will address the causes of crashes reported at the intersection.

· Proposed parking restrictions, Basque Rd, Nicholls Lane and Dacre Street. In order to actively support the Car Share Initiative currently operating in Auckland, Auckland Transport has identified these 3 streets and locations where it believes it is desirable for a space to be reserved for a car share vehicle.

· Beaumont Street / Wynyard Quarter cycleway update. NZTA are currently testing the feasibility of introducing part time signals across the slip lane into Beaumont Street from the motorway. Auckland Transport is planning for construction of this cycleway to commence in Sept/Oct 2016.

· Union Street, Midtown cycleway update. The feasibility study was completed in April 2016 and has been reviewed internally and then presented to the Waitemata Local Board in June 2016. Auckland Transport is proceeding with scheme assessment and once completed will go to public consultation, which is expected to be completed by February 2017. Detailed design is then scheduled between March and September 2017.

Local board Transport Capital Fund (LBTCF)

6. The Waitematā Local Board’s funding allocation under the LBTCF is currently $469,789 per annum.

7. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#	Project Description	Progress/Current Status
216	· Newmarket Rail Station Artwork fencing · FEC estimate of $5,000	· The Board approved $5,000 towards the project · Handrail manufactured, installation planned mid 2016, Auckland Transport’s contractor currently in discussion with KiwiRail re. access to the area near the tracks (No change Aug 2016) · $1,277 has been committed to this project and the balance, being $3,723, will be covered by Auckland Transport’s renewals budget.
403	· Waitematā Greenways · Grey Lynn Park – shared path · Development of a wider, shared path that supports the Grey Lynn Park development plan and the future Waitematā Greenways Route G1 cycle route	· The Board approved $350,000 towards the project. The project was completed and opened in July · Currently in progress, consultation being planned for the route, concept designs being worked on. Working with AC parks
426	· Ponsonby Road pedestrian improvements. Funding to create an improved pedestrian experience, including safety elements and amenity, on Ponsonby Road between Williamson Ave. and Franklin Road	· The Board approved $703,000 towards the project · Design released for public consultation in November 2015 · Board requested adjustments to plantings and planter boxes in MacKelvie Street. Revised plans to be given to the board to consult with businesses in the affected area · Mackelvie Street to have raised treatments · Board agreed on option 2 as presented at workshop on 1 March 2016, with adjustments to Mackelvie Street · Updated plans for Mackelvie Street, that include painted flush medium, splitter island and painted lane way, presented to Board May 2016. · New rough order of cost for Mackelvie Street now 74K, excluding trial planters
425	· Newmarket Laneways Streetscape improvements · Funding for concept design development for the Newmarket Laneways Plan. · Council has allocated $3.5m over the next two financial years to deliver the project	· The Board approved $500,000 towards the project · Concept designs for Teed St, York and Kent Streets updated with extra 350K approved by the Board in June 2016 towards the project · Project being led by Auckland Council, in close consultation with Auckland Transport staff
	· Parnell Station footpath connection to Nicholls Lane	· April 2016 - Board approved Auckland Transport to proceed to ROC on the project and to bring back to the board for a decision on funding, once completed · ROC of $700,000 · Board approved $350,000 from its LBTCF with Auckland Transport also agreeing to commit $350,000 to this project.
	· Lower Khartoum Place renaming wayfinding sign	· Board requested Rough order of cost · See below

The Waitematā Local Board’s Transport Capital Fund to date is summarised below.

Waitematā Local Board Transport Capital Fund summary:

Total funds available in current political term (Four years including 2012-13)	Amount Approved	Actual Expenditure	$1,879,156
Spent to Date on Completed Projects (including money spent on cancelled projects)As follows;			$ 80,940
Cancelled Projects
· Newmarket Streetscape Enhancement WTM/2012/365	200 to 250k	$13,320
· Great North Road advanced cycle stop boxes and feeder lane WTM/2012/365	28k	$720
· Kitchener Bowen, Victoria St intersections WTM/2012/365	28k	$ 2,920
· Residential traffic Calming project East of Ponsonby Rd WTM/2012/365 · Newmarket Rail Station Artwork Fencing ($3,723 now funded from AT renewals)	150k 5k	$510 $1,277
Completed Projects
· Grey Lynn Shops footpath Enhancement WTM/2012/365	20k	$20,000
· Drinking fountain – Four Sites WTM/2013/184	27k	$27,288
· Poynton Terrace Raised crossing WTM/2013/250	0	$ 1,900
· Drinking Fountains Carlton Gore Rd Nelson Street, Upper Queen Street – Installation WTM/2014/82, WTM/2014/37, WTM/2015/32	37k	$12,847
Total		$80,792
Committed to date on projects approved for design and/or construction as follows; · Newmarket Railway Station · Waitemata Greenways · Ponsonby Rd Pedestrian improvements · Newmarket Laneways · Newmarket Laneways additional cost · Parnell Station footpath	5k 350k 703k 500k 350k 350k	$ 1,277 $17,638 $55,992 $24,969 $0 $0	$2,253,000	Percentage of these committed projects spent to date = 23%
Total budget left that needs to be allocated to new projects and spent by the end of the current political term			$15,0023	The current four year budget is fully committed. No more projects need to be approved
Total of projects assessed to a rough order of cost (ROC) stage but not approved by the Local Board ·			$0
Funds available from the next political term (2016-17)			$15,0023	This is the full 2016-17 Waitematā LBTCF budget

Ponsonby Road Pedestrian Improvement Project

8. The Ponsonby Road Pedestrian Improvements Project is underway and at detailed design stage. Consultation is underway with iwi and the Ponsonby Road Business Association, on the street furniture and the detailed design. Consultation will close on the 31 July 2016, after which all feedback will be reviewed and an analysis completed. The designs for Mackelvie Street have been revised, to include a temporary trial with planting in the middle of the road. The plans will be finalised to take account of the Board’s feedback, regarding the need for future works as part of a holistic view of the approach to laneways in Ponsonby.

Proposed Local Board Transport Capital Funds Projects

9. The Waitematā Local Board has committed all available funds for the current term and have committed $454,784 from the first year of the new term. This leaves $15,0023 available funds from the 2016/17 political term from the Local Board Transport Capital Fund.

10. In June 2016 the Waitematā Local Board further approved the projects below to proceed to a rough order of costs (ROC).

11. Projects:

· Lower Khartoum Place renaming wayfinding sign.

12. Project updates:

Lower Khartoum Place renaming wayfinding sign, rough order of cost to removed current material in the footpath and to replace it with a etched name place (of the same material) is approximately $10,000.(as below)

13. Source, supply and get stone etched $1,900

Install including night works, traffic management etc $3,500

Set up 2 contracts, consultation, supervision $2,500

Sub Total $7,900

Contingency 15% $1,185

Rough order of cost $9,085

Consultations

14. Public consultation has been undertaken on the proposals listed in the table below. Should the Board wish to give any feedback, the Board may choose to make its feedback through formal resolutions or request further engagement or a submissions analysis to be presented to the Board before a formal board position is taken.

Recent Proposals Consulted On
*Proposal*	*Timeframe*
Parking restrictions, Union Street	Feedback Closed and being analysed
Parking restrictions, Alfred Street	Feedback Closed and being analysed
No Stopping at all Times, Judges Bay Road	Feedback Closed and being analysed
Parking restrictions, Basque RD, Dacre St, Nicholls Lane	Feedback Closed and being analysed
Ponsonby Road, pedestrian project, detailed design	Feedback Closed and being analysed
No U Turn, Grafton Rd	Feedback Closed and being analysed
New Bus Stop, Mortimer Pass	Feedback Closed and being analysed

Digital Advertising Screens

15. Auckland Transport, together with media supplier QMS (www.qmsmedia.co.nz), are installing a series of digital advertising screens across the network. This is the first stage of Auckland Transport’s digital advertising implementation. The first digital screens are being installed at Britomart Transport Centre, Newmarket Train Station and Akoranga Bus Station.

16. The purpose of the trial is to confirm the design and technology incorporated into the screens are appropriate for use across the public transport network. The prototype screens are displaying adverts on an 8 second loop, including a link to a survey being run by AT from 29^th June – 24^th July to gauge public reaction.

17. Other smaller format screens are planned for locations in ferry terminals, car parks, and bus and train stations.

Quarterly Reports

18. Over the last few years Local Boards have been telling Auckland Transport that the quarterly reports are too long and contain too much regional material. Therefore Auckland Transport has decided to trial supplying the material from the Quarterly Report in a different way. Instead of a separate report, the relevant material will be incorporated as an attachment to each local board’s monthly report.

19. Therefore information about the works different Auckland Transport groups have carried out in the local board areas will be available as an attachment to the monthly reports. Going forward, Auckland Transport will be able to supply the Transport Control Committee (TCC) resolutions on a monthly basis as this will make this material much more timely and relevant.

20. The local board advocacy initiatives will be reported on in October and March each year. These changes should help to smooth out the information flow to local boards and ensure the material being reported on, is as timely as possible.

21. In addition to this material, Auckland Transport will circulate the quarterly report we prepare for the Governing body by email to local board chairs and transport portfolio leads. (This report can go on local board agendas if requested and, covers major regional projects, public transport patronage figures, road maintenance activity and financial performance.)

22. The following are attached to this report:

· Attachment A – Report from AT departments on what they have done in each local

· board area over the past quarter

· Attachment B – Report on Travelwise Schools activities

· Attachment C – The Transport Controls Committee report (From henceforth this will be a regular monthly attachment)

· Attachment D – Advocacy initiatives

Franklin Road Project update

Background

23. Franklin Road is an iconic Auckland street with significant heritage value and is an important

connection between Ponsonby and the city centre.

24. There are over 14,000 vehicle trips per day on the road. This includes buses and over-dimension vehicles.

25. However, the road is in poor condition creating safety hazards for pedestrians, cyclists and

drivers. Over time tree roots have damaged footpaths, drainage infrastructure and road

pavement. There is a high demand for parking, but a lack of well defined parking spaces. This results in drivers parking too close to trees and driving over exposed roots.

26. Some utility providers are also worried about infrastructure conditions in Franklin Road. They are planning service renewals and upgrades soon.

Project objectives

27. Auckland Transport has plans to upgrade the road to best meet the needs of all users,

including:

• Providing improved pavement surface, footpaths and drainage

• Protecting tree root zones from vehicles by redefining the berm area

• Providing for the safe movement of pedestrians, cyclists and vehicles

• Retaining as much street parking as possible

• Working with utility providers to minimise disruption and deliver an integrated programme

of works

• Improving street lighting.

28. In conjunction with the road upgrade, some utility services will also upgrade their infrastructure.

29. Auckland Transport is working with utility service providers and taking a ‘dig once’ approach,

incorporating their upgrade works into the project. Watercare, Vector, Chorus and Auckland

Council Storm Water will all be undertaking works to upgrade and/or future proof their

infrastructure.

30. Construction is scheduled to take place in two stages, avoiding the busy December Christmas lights period:

• Stage 1, utility works due to commence July 2016 – February 2017 (with no works

undertaken mid November – Jan for the Christmas lights event)

• Stage 2, works commence January - October 2017.

32. Full update in attached memo, attachment E

It’s all go’ for cycling in Auckland

33. A new transport map is set to become as recognisable to Aucklanders as the Tube map is to Londoners. Auckland’s cycle network map will be a tool to help Aucklanders plan their journeys and illustrates how we’re improving travel choice to the city says Kathryn King, Auckland Transport’s, Cycling and Walking Manager.

34. On the 1 July 2016 Auckland Transport launched the campaign with a video clip of people riding on Auckland’s cycleways. The objective is to let Aucklander’s know about the city’s fantastic new and proposed cycle routes. Working with the Government and other partners, together Auckland Transport will be building 52km of new cycleways by the end of 2018.

35. Auckland Transport believes the Lightpath - Te Ara I Whiti has proved hugely popular and has seen big growth in the number of people cycling into the city.

It appears people are switching to cycling as a mode of transport because it provides them with certainty of travel time, it saves them money and it’s a great form of exercise.

36. Auckland Transport opened the Quay St Cycleway on 8 July and later in the year, will be opening cycle routes in Mt Roskill and Mangere. In the coming months Auckland Transport will be seeking feedback from the public on a number of cycle projects including improvements on Ian McKinnon Drive, Great North Rd and Karangahape Rd.

37. Local research shows that a large number of Aucklanders would commute into the city by bike if there were more protected cycleways.

38. This programme of improvements will be transformational for Auckland’s transport network.

39. Auckland Transport, Auckland Council and the Government, through the NZ Transport Agency, are working on a $200 million programme of cycle improvements in Auckland by the end of 2018. Significant funding has come from the Urban Cycleways Programme - a partnership between Local and Central Government to accelerate key cycle projects throughout the country.

40. To see more go to https://at.govt.nz/cycling

Upcoming cycle projects in Auckland

41. Quay St Cycleway opened Friday 8 July

Mangere Future Streets opening late September

Mt Roskill Safe Routes section one opening late September

Ian McKinnon Dr Cycleway public consultation started early July

Karangahape Rd Streetscape Enhancement and Cycleway public consultation by August.

Great North Rd Cycleway public consultation by the end of 2016.

Cycling in Auckland by numbers

42. 750 cycle trips on the Lightpath - Te Ara I Whiti since it opened in December

A doubling of the number of people cycling into the city over three years.

50% increase in people cycling in Symonds St/Grafton Gully corridor following the opening of Grafton Gully Cycleway in 2014

47% increase in people cycling on Northwestern Cycleway in May 2016 compared with May 2015.

Consideration

Local board views and implications

43. This report is for the Local Board’s information and action as required.

Māori impact statement

44. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

45. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a View	Quarterly Report	5
b View	Report on Travelwise School Activities	5
c View	TCC Decisions April – June 2016	5
d View	Report on Advocacy Initiatives	5
e View	Franklin Road project update	5

Signatories

Authors	Ivan Trethowen – Elected Member Relationship Manager
Authorisers	Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Waitematā Local Board

09 August 2016

Cox's Bay Reserve - playground renewal

File No.: CP2016/15805

Purpose

1. To seek local board approval to reallocate $100,000 from their Locally Driven Initiative (LDI) capital expenditure budget to enhance the Cox’s Bay Reserve playground renewal project.

Executive summary

2. The playground at Cox’s Bay Reserve is due for renewal.

3. A public consultation exercise was carried out earlier this year, seeking feedback from park users and local residents on what they would like to see in the renewed playground.

4. Based on the feedback, two concept designs have been created.

5. The first concept design provides a like-for-like renewal based on, and achievable within, the existing renewal budget of $100,000.

6. The second concept design takes account of the high expectations within the local community, and also recognises the site’s significance within the Waitematā Local Board’s park network.

7. The second concept would require additional budget of $100,000.

8. The additional budget would allow the design to meet community expectations and include elements of natural play and landscaping, connecting children with their surroundings.

9. Both concept designs are included in this report as Attachment A

10. The local board had previously allocated $67,000 per year for financial years 2015-16, 2016-17 and 2017-18 (totalling $201,000) as a top-up to the Western Park paving renewal project.

11. This additional budget is no longer required, as this paving renewal has been delivered within the existing renewals budgets and ahead of the original schedule.

12. The local board can choose to reallocate some of this unspent LDI capital expenditure budget to allow the second concept design for the Cox’s Bay Reserve playground to be delivered

Recommendation/s

That the Waitematā Local Board:

a) Reallocates $100,000 of their Locally Driven Initiatives capital expenditure budget (2016-18) from the Western Park paving renewal project to the Cox’s Bay Reserve playground renewal project.

Background

13. Cox’s Bay Reserve is a large Sports Park which also serves a function as a destination park for passive recreation and play.

14. The playground at Cox’s Bay Reserve is been eligible for renewal, as the equipment has now reached the end of its life.

15. The 2016-17 renewals programme has identified the project and it has been allocated a budget of $100,000.

16. This budget would provide a like-for-like renewal, replacing the current play value with similar levels of play value.

17. The Waitematā Local Board has previously identified an aspiration to consider opportunities for improvements and upgrades whenever a playground is considered for renewal.

18. This aligns with the board being the first local board to seek child friendly accreditation.

19. As part of the renewal process, a public consultation exercise was held. The details are included below.

Public consultation and feedback

20. A simple survey was designed to ask participants a number of questions relating to their visit to the site and preferences for types of play.

21. A copy of the survey is included in this report as Attachment B

22. 350 surveys were hand delivered to neighbouring properties.

23. A site notice contained details of the survey and a link to the council’s Shape Auckland webpage.

24. The survey and web link were also advertised through the local board Facebook page and Neighbourly website.

25. The survey period was initially from mid-March to mid-May 2016 and was extended by a month (to mid-June 2016) at the request of the local board.

26. A total of 91 responses were received:

· 27 on-line submissions

· 64 hard copy survey forms

27. The feedback showed that the age range of children using the playground was fairly evenly split with 51% of respondents saying under-fives used it, followed by 43% eight-12 year olds and then 39% five –seven year olds.

28. Key elements of play identified as being important were:

· climbing

· swinging

· natural play

· balancing

· rocking

· spinning

29. 100% of respondents walked to the park, with 21% stating they sometimes cycled and only 9% of respondents travelling by car on occasion.

30. Some of the main positives of the playground that respondents noted were:

· good natural surveillance – clear views into and out of the playground

· well-used playground

· used by locals and those attending the reserve for sport

31. Some perceived issues identified were:

· cleanliness of the creek

· safety concerns for children crossing the park road

· dogs in the playground

32. Whilst the first concern is outside the remit of this project, the second two points can be resolved through the design.

33. Other comments included requests for shade, more seating, bigger and fully fenced playground, more frequent rubbish bin emptying and upgrades to the paths and toilets.

34. A summary of the consultation feedback is included as Attachment C.

35. The two concept designs were also presented recently to an inaugural meeting of local residents with an interest in Cox’s Bay Reserve.

36. The five participants were supportive of the second, enhanced renewal design, especially the improved connection between nature and play, although they did not support the suggestion of a sand pit.

Brief description of the two concept designs

37. Concept One is a like for like renewal, and detailed in Attachment A

38. It would provide seven pieces of play equipment and make use of the existing footprint, retaining the existing fencing and planting.

39. It could be delivered easily within the existing renewal budget, but is unlikely to meet the public’s expectations for a playground at this location.

40. Concept Two is an enhanced renewal, also detailed in Attachment A.

41. It would provide more significant play equipment, including a tall tower to take advantage of the location and views.

42. It would also allow a theme (Cox’s Bay/Opoutueka creek) to be introduced to the playground and greater natural play elements, and introduce new planting and natural play features such as boulders and more interesting ground formation.

43. Another benefit would be better integration between the main playground area and the swings on the other side of the footpath.

44. The Parks Unit would recommend progressing Concept Two which provides far greater play value to a wide age range and also brings greater relevance to the playground at this important location.

Consideration

Local board views and implications

45. The initial concept designs were presented to a parks portfolio meeting on 7 July 2016.

46. At that meeting, the portfolio holders recommend bringing the presentation to a full board workshop.

47. The presentation was given to a full board workshop on 14 July 2016. Each design was described along with the indicative budget required.

48. The general consensus from the board was that the site and playground warranted the enhanced renewal and members gave ‘in-principal’ support, subject to the sourcing of the additional funding required.

Māori impact statement

49. Iwi engagement has not yet occurred on this project.

50. Other recent projects at Cox’s Bay Reserve such as the Greenway, have shown that several mana whenua identify significant cultural connections to this this site

51. As part of the standard renewal process, an initial letter will be sent to all iwi within the next month, seeking confirmation of interest.

52. Ongoing dialogue with those interested will then occur, noting that as a renewal project, opportunities for significant input may be limited, although it may be possible to identify opportunities for some design elements within the overall budget.

53. Incorporation of Te Aranga -Maori Design Principles will, nevertheless, be a strong consideration in the design process.

Implementation

54. If the additional LDI budget is allocated, the Project Delivery team will continue to develop the second, enhanced renewal concept design, work with the parks portfolio holders

55. This will be presented to the parks portfolio holders for approval, before the detailed design is developed ready for resource consent and physical works.

56. An indicative timeframe for delivery is as follows:

· concept design development: July – mid-September 2016

· resource consent lodgement and received – mid-Sept – mid-Nov 2016

· detailed design: mid-Sept – mid-November 2016

· procurement: mid-November – mid-December 2016

· construction: February 2017 onwards

Attachments

No.	Title	Page
a View	Cox's Bay Reserve playground renewal - draft concept package July 2016	5
b View	Cox's Bay Reserve - playground survey	5
c View	Coxs Bay Reserve - playground feedback summary	5

Signatories

Authors

Mark Miller - Principal Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Kathryn Martin – Relationship Manager - Waitematā

Waitematā Local Board

09 August 2016

Community lease with Auckland Citizens Advice Bureaux Incorporated

File No.: CP2016/14810

Purpose

1. To seek approval to grant a community lease for multi-premises to Auckland Citizens Advice Bureaux Incorporated. Premises are located in nineteen local board areas as follows:

· Albert-Eden

· Devonport-Takapuna

· Henderson-Massey

· Hibiscus and Bays

· Howick

· Kaipātiki

· Māngere-Ōtāhuhu

· Manurewa

· Maungakiekie-Tāmaki

· Orākei

· Ōtara-Papatoetoe

· Papakura

· Puketāpapa

· Rodney

· Upper Harbour

· Waiheke

· Waitākere Ranges

· Waitematā

· Whau

Executive summary

2. Auckland Council and Auckland Citizen Advice Bureaux Incorporated (the Bureaux) have negotiated a revised Strategic Relationship Agreement (Attachment A) and a new Funding Agreement which was approved by the Regional Strategy and Policy Committee 7 April 2016.

3. This provides an opportunity for the existing thirty two occupation agreements, inherited from legacy councils, to be surrendered and replaced with a multi-premises lease. The initial term of the lease would be for two years with two rights of renewal each being for a three year period.

4. The change to a multi-premises lease has been discussed with the Bureaux who have welcomed the initiative as it would simplify their administration and enhance budgeting.

5. There have been meetings with most local boards with Bureaux premises who were overall supportive of the multi-premises lease.

Recommendation/s

That the Waitematā Local Board:

a) Approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b) Approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i) The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii) Rent will be $1.00 plus GST per annum.

iii) Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

iv) That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m² of space occupied.

v) Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi) Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii) The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

The Bureaux Background

6. On 20 September 2012 the Bureaux was incorporated under the Incorporated Societies Act 1908. The aim of the Bureaux is to:

· Ensure that individuals do not suffer through ignorance of their rights and responsibilities;

· Assist those who are unable to express their needs effectively;

· To exert a responsible influence on the development of social policies and services, both locally and nationally.

7. Currently, the Bureaux and its associated societies occupy 32 premises provided by council throughout Auckland. All these have varying agreements in respect of the terms and conditions:

· Thirty are council-owned premises with various occupation arrangements in place;

· Two are commercially owned and leased to council.

8. A review of the occupation agreements with the Bureaux identified benefits that would accrue if these agreements were brought together as one lease with consistent terms and conditions, aligned with the Strategic Relationship Agreement (SRA) and Funding Agreement (FA) and Long-term Plan funding rounds.

9. Under the SRA, the Bureaux have agreed to meet local community objectives by providing communities with high quality information, advice, referral and client advocacy services that:

· Are accessible and responsive to the needs of our diverse communities;

· Inform and empower people;

· Encourage people to be actively involved in shaping their communities and the city;

· Contribute to the development of regional social policy;

· Collaborate with Auckland Council on the development of the strategic direction for the provision of the Citizens Advice Bureau services.

10. Relationships between local boards and local Bureaux are at different stages of development. The SRA supports development of successful long-term local board-Bureaux relationships by increasing information sharing between the board and Bureaux through quarterly and annual reports on service usage and emerging local issues.

Premises Background

11. The Bureaux and its associated societies have agreed to surrender existing occupation contracts and to enter into a regional multi-premises lease identifying the separate sites occupied by the Bureaux.

12. Attachment B lists the Bureaux premise(s) for inclusion in this local board area. Attachment C Regional Bureaux Sites shows all the Bureaux locations across the region.

13. Two sites listed below are owned by the Crown and held in trust by council as noted in the table below, these leases will require a clause to recognise that the properties may in the future be required for Treaty of Waitangi settlement purposes. These sites are:

Local Board Area	Building Name	Location
Maungakiekie-Tāmaki	CAB Office	100 Line Rd Glen Innes
Kaipātiki	Library building	5 Ernie Mays St Northcote

14. Three sites are unclassified local purpose reserves. These sites can be leased pursuant to section 61 (2A) of the Reserves Act without the need to classify or advertise. The details of each will be placed on a schedule of sites to be classified subsequently. The sites are:

Local Board Area	Building Name	Location
Maungakiekie-Tāmaki	CAB Office Plunket Rooms	100 Line Rd Glen Innes
Waiheke	CAB office building	141 Ocean View Rd Oneroa
Whau	New Lynn Library Building	3 Memorial Drive

Options

15. This report proposes that all council managed premises for the Bureaux be grante

under a multi-premises community lease providing the thirty two sites with a common lease document with standard terms and conditions. A multi-premises lease will enable more efficient, consistent and streamlined lease management. Importantly it will provide the Bureaux with the following:

· Accommodation with a defined lease period;

· Known costs to further assist their budget planning and financial controls;

· Reduce both the Bureaux and council’s administrative costs thereby assisting the former to focus on their primary outcomes.

16. The regional premises meet the current service delivery needs of the Bureaux. No asset delivery study has been undertaken, but will be as part of the work programme in the SRA between council and the Bureaux. The proposed lease accommodates this future asset study by allowing for more streamlined addition and removal of premises to meet both the changing accommodation and business needs of the Bureaux.

17. Some sites are currently under consideration by local boards regarding configuration of current space or relocation to other premises. These are Panmure, Sylvia Park, Glen Innes, (Maungakiekie-Tāmaki Local Board) and Glen Eden (Waitākere Ranges Local Board).

18. The proposed multi-premises lease will allow for a more flexible optimization of the network while retaining local boards delegated authority.

19. This proposal was developed in consultation with the Arts Community and Events Department, Legal Services, and Corporate Finance and Property and in close working relationship with the Bureaux.

20. The local board can alternatively choose not to adopt the proposed recommendation, where its respective Bureaux will be omitted from the multi-premises agreement and managed as individual leases. The multi-premises agreement can still be entered into by supporting local boards and progressed without the participation of all, though this would significantly reduce the efficiencies to be gained by the approach.

Consideration

Local board views and implications

21. The recommendations within this report fall within the local board’s allocated authority relating to local, recreation, sport and community facilities.

22. Local Board budgets will be affected by the proposed change to rental and operational fees. However, the change is related to asset-based service budgets and does not need to be topped up by individual LDI funding for local boards showing a negative effect. Conversely, Local Boards receiving more revenue will not have ability to spend the additional funds showing in their accounts. Budgets will be adjusted at the first review in August to manage this.

23. A portfolio meeting has been held with most local boards and they were presented with the proposal for a multi-premises community lease. General acceptance of the approach for a multi-premises lease was indicated and no concerns were raised.

24. There are no local board risks identified for the proposal as it allows for a more networked and flexible management of the premises while retaining local boards delegated authority.

25. The SRA supports the achievement of the following 2014-2017 Local Board Plan priorities:

· Strong communities that are inclusive, vibrant and engaged

Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

27. Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the local board area.

Implementation

28. The multi-premises community lease will outline consistent terms and conditions for each of the Bureaux

29. There are no significant cost implications for Auckland Council.

Attachments

No.	Title	Page
a View	Strategic Relationship Agreement	5
b View	Bureaux Sites	5
c View	Regional Bureaux Sites	5

Signatories

Authors

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Trina Thompson – Relationship Manager - Waitematā

Waitematā Local Board

09 August 2016

Waitemata Local Board Local Grants: Round One 2016/2017

File No.: CP2016/13681

Purpose

1. The purpose of this report is to present applications received for round one of the Waitematā Local Board Local Grants 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Waitematā Local Board has set a total community grants budget of $125,000 for the 2016/2017 financial year.

3. Eighteen applications were received in this round, two of which were transferred to the quick response round due to being under the minimum request stated in the local board grant programme with a total requested of $77,157.40.

4. The Waitematā Local Board Grants Committee met to decide on its recommendations to the Waitematā Local Board on the Local Grants Round One 2016/2017. These recommendations are included as Attachment B.

Recommendation/s

That the Waitematā Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application

in this round.

Table One: Waitematā Local Board Round One, Local Grant Applications

App ID	Applicant		Project/ activity focus		Project	Requested	Eligibility
LG1720-102	Clinton Ryder		Historic Heritage		Towards the arborist fees for maintaining a heritage recognised pecan tree	$1,228.20	Ineligible as under the minimum request. Transferred to Quick Response Round One
LG1720-104	Auckland and District Pipe Band Incorporated.		Arts and culture		Towards the marketing costs to promote the band	$3,000.00	Eligible
LG1720-105	The Actors` Program		Arts and culture		Towards the venue hire cost, tutor fees and administration costs	$5,000.00	Eligible
LG1720-108	Parent to Parent Auckland		Community		Towards the staff training costs	$3,260.00	Eligible
LG1720-109	Afghan Welfare Association Incorporated		Community		Towards the cost to deliver a diabetes awareness programme	$3,500.00	Eligible
LG1720-110	Auckland Badminton Association Incorporated		Sport and recreation		Towards the cost to expand a student development project	$7,500.00	Eligible
LG1720-111	St. Patrick's Cathedral Heritage Foundation		Historic Heritage		Towards the restoration cost	$7,500.00	Eligible
LG1720-113	Essentially Men Education Trust		Community		Towards the operational costs of running the trust	$7,500.00	Eligible
LG1720-115	Matua Atina'e Incorporatedorporated		Arts and culture		Towards the cost to edit and design a historical book of the first Samoan bi-lingual primary school unit	$6,200.00	Eligible
LG1720-118	NZ Contemporary Art Trust		Arts and culture		Towards the marketing costs to promote ArtWeek	$7,500.00	Eligible
LG1720-120	The People of Auckland Community Trust		Community		Towards purchasing items for the winter care packages for the homeless	$6,533.00	Eligible
LG1720-122	Sustainable Coastlines Charitable Trust		Environment		Towards the construction costs of the ‘Flagship Education Hub’	$7,000.00	Eligible
LG1720-123	Royal New Zealand Airforce Association - Auckland Branch		Events		Towards the cost to hold and participate in the commemoration of the ‘Battle of Britain’	$1,000.00	Ineligible as under the minimum request. Transferred to Quick Response Round One
LG1720-124	Sk8boarders United Voice		Sport and recreation		Towards the cost to conduct the invitational skateboarding competition in Victoria Park	$3,425.00	Eligible
LG1720-126	The New Zealand Dance Advancement Trust		Arts and culture		Towards the cost of performing a ceremonial dance	$6,991.20	Eligible
Total						$77,157.40
Table Two: Multi-board Applications
LG1720-117	Emote Trust	Arts and culture		Towards the costs to hold an event in Albert park		$7,500.00	Eligible
LG1720-125	Catholic Social Services	Community		Towards the cost to run the Pacific Living without violence programme		$6,380.00	Eligible
LG1720-128	Body Positive	Events		Towards festival costs for world acquired immune deficiency syndrome day.		$2,500.00	Eligible
Total						$16,380.00

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and review their programme each financial year. The Waitemata Local Board adopted its 2016/2017 grants programme on 10 May 2016 (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The Waitematā Local Board will operate four quick response rounds for this financial year. The first quick response round closed on 10 June 2016.

8. For the 2016/2017 financial year, the Waitematā Local Board set a total community grants budget of $125,000. It is recommended that the board allocate 50% of this budget to the two local grant rounds and consider allocating up to 50% of this in this grant round. This gives a total of $31,250.00 to be distributed in this round one local grant.

9. Eighteen applications were received in this round, two of which were transferred to the quick response round due to being under the minimum request stated in the local board grant programme with a total requested of $77,157.40.

Consideration

Local board views and implications

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

12. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

13. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

14. Following the Waitematā Local Board allocating funding for round one local grant, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Waitemata Local Board, Local Grants Programme 2016/2017	5
b View	Waitematā Local Board Grants Committee Recommendations on the Local Grants Round One 2016/2017	5
c View	Application Summaries	5

Signatories

Authors

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Trina Thompson - Relationship Manager - Waitematā

Waitematā Local Board

09 August 2016

Waitemata Local Board Events Development Fund and Community Christmas Fund Allocations 2016/207

File No.: CP2016/15750

Purpose

1. To confirm the transfer of the balance from the Event Partnership Fund to the Local Events Development Fund.

2. To allocate funds from the Local Event Development fund and the Christmas Event fund for 2016/2017.

Executive summary

3. The following funding is available to the Waitemata Local Board for allocation to events in the 2016/2017 financial year:

Fund	Amount available
Local Event Development *(including $20,000 top up from Event Partnership Fund)*	$45,000
Christmas Event Fund	$7,000
Total	$52,000

4. Ten applications have been received via an expression of interest for funding totalling in $159,082.60.

5. The Local board is now requested to approve recommendations for the allocation of funding for these events from the Community Christmas Fund and the Local Event Development Fund.

6. The Local board is also being requested to approve the transfer of the remaining balance of $20,000 from the Event Partnership Fund to the Local Event Development Fund.

Recommendation/s

That the Waitematā Local Board:

a) confirm transfer of the remaining balance of $20,000 from the Event Partnership Fund to the Local Events Development Fund.

b) approve funding for the following events for the 2016/2017 financial year from the Christmas events fund ($7,000) and the Local Events Development Fund ($45,000)

		Amount Applied For	Recommended Local Event Development Fund	Recommended Community Christmas Fund
ORGANISATION	EVENT		$45,000	$7,000.00
Grey Lynn Park Festival Trust	Grey Lynn Park Festival	5,000.00	5,000.00	0.00
West End Lawn Tennis Club	West End Cup	15,000.00	10,000.00	0.00
Parnell Trust	Art in a Day	13,551.00	6,000.00	0.00
Franklin Road Christmas Lights 2016	Franklin Road Christmas Lights	8,891.60	1,891.60	7,000.00
Crackerjack Promotions Ltd	Akld International Buskers Festival	30,000.00	15,000.00	0.00
NZ Contemporary Art Trust	Artweek	30,000.00	7,000.00	0.00
Emote Trust	Dancing in the Park	25,000.00	0.00	0.00
Toi Ora Live Art Trust	Outside Art Fair	15,000.00	0.00	0.00
Dante Alighieri Society of Auckland	Festival Italiano	5,000.00	0.00	0.00
Parnell Inc ( Mainstreet)	Pimp Your Ride at the Sundown Splash	11,640.00	0.00	0.00
Totals:		159,082.60	$44,891.60	$7,000.00
LDI Budget:			$45,000.00	$7,000.00
Remaining:			$108.40	$0

Comments

7. Local boards are responsible for the decision making and allocation of local board events funding. The Waitemata Local Board has identified key priorities for the local area within its local board plan, some of which can be achieved through events. The Waitemata Local Board requires event experiences that meet the following outcomes:

· A distinctive, high-quality urban environment that embraces our heritage

· Connected, accessible and safe transport choices

· Waitemata, the innovative economic hub of Auckland

· The natural environment is respected and enhanced

· Quality parks, open spaces and community facilities created for people to use and enjoy

· Strong communities that are inclusive, vibrant and engaged

8. The Arts Culture and Events work programme was approved 14 June 2016 (WMT/2016/94) and confirmed the availability of the following three events funds:

· Local Events Development Fund $25,000

· Events Partnership Fund $83,000

· Community Christmas Fund $7,000

Events Partnership Fund

9. The local events development fund enables the Waitemata Local Board to partner with local event organisers to develop an events programme that reflects the aspirations of the community and supports the local board priorities.

10. The Waitemata Local Board also supports a programme of events through the Events Partnership Fund which has a budget of $83,000 for the 2016/2017 financial year. This fund provides a three year strategic partnership which aims to develop and grow an identified group of events.

11. These events are currently in the third and final year of the three year partnership agreements (WTM/2014/112 and WTM/2015/91).

Event	2014/2015	2015/2016	2016/2017
Festival Italiano	$15,000	$20,000	$20,000
Art Week Auckland	$10,000	$20,000	$18,000
Art in the Dark	$30,000	~~$25,000~~	~~$20,000~~
Grey Lynn Park Festival	$25,000	$25,000	$25,000
Total	$80,000	$65,000	$63,000

12. Art in the Dark organisers (Celery Productions) have confirmed with the Events unit that they are unable to deliver the event in 2016. Celery Productions are aiming to return to delivery of the event in late 2017.

13. A balance of $20,000 remains in the Events Partnership Fund. Following a workshop with the Waitemata Local Board on 5 July 2016. It is suggested that this amount is transferred to the Local Events Development Fund.

Local Event Development and Community Christmas Funds

14. A local Event Development Fund of $45,000 and a Community Christmas Fund of $7,000 is available to the Waitemata local board in 2016/2017.

15. Applications have been submitted via an expression of interest process which was scheduled as follows:

Round	EOI Opens	EOI Closes	Decision Making
1	2 May 2016	10 June 2016	August Meeting

16. In this expression of interest process ten applications were received totalling in a request for $159,082.60 of funds. Full applications can be found at attachment A.

17. Recommendations have been made for funding against the criteria outlined the in the Waitemata Local Board Grants Programme 2016/2017 (attachment B) from both funds as follows:

		Amount Applied For	Recommended Local Event Development Fund	Recommended Community Christmas Fund
ORGANISATION	EVENT		$45,000	$7,000.00
Grey Lynn Park Festival Trust	Grey Lynn Park Festival	5,000.00	5,000.00	0.00
West End Lawn Tennis Club	West End Cup	15,000.00	10,000.00	0.00
Parnell Trust	Art in a Day	13,551.00	6,000.00	0.00
Franklin Road Christmas Lights 2016	Franklin Road Christmas Lights	8,891.60	1,891.60	7,000.00
Crackerjack Promotions Ltd	Akld International Buskers Festival	30,000.00	15,000.00	0.00
NZ Contemporary Art Trust	Artweek	30,000.00	7,000.00	0.00
Emote Trust	Dancing in the Park	25,000.00	0.00	0.00
Toi Ora Live Art Trust	Outside Art Fair	15,000.00	0.00	0.00
Dante Alighieri Society of Auckland	Festival Italiano	5,000.00	0.00	0.00
Parnell Inc (Mainstreet)	Pimp Your Ride at the Sundown Splash	11,640.00	0.00	0.00
Totals:		159,082.60	$44,891.60	$7,000.00
LDI Budget:			$45,000.00	$7,000.00
Remaining:			$108.40.00	$0

Consideration

Local board views and implications

18. A workshop was held with the Waitemata local board on Tuesday 5 July 2016 to clarify the status of the Event Partnership Fund and to discuss the applications that had been received for the Local Event Development Fund.

19. The decisions sought within this report fall within the local board delegations.

20. The decisions sought do not invoke the Auckland Council Significance Policy.

Māori impact statement

21. This fund does not specifically target Maori groups. However, Maori communities are likely to benefit from the events supported by the local board, alongside other groups in the community

22. Through the facilitation process, event organisers will consult with mana whenua on individual events if required.

Implementation

23. Following confirmation of the allocations, the event facilitator will notify each applicant of the outcome and work with the funding hub to commence contracting and payment.

Attachments

No.	Title	Page
a View	EOI Local Event Development Fund Application Pack	5
b View	Waitemata Local Board Grants Programme 2016-2017	5

Signatories

Authors

Carrie Doust - Team Leader Event Facilitation Central

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Trina Thompson - Relationship Manager - Waitematā

Waitematā Local Board

09 August 2016

Draft Annual Report 2015/2016 - Waitemata Local Board report

File No.: CP2016/14655

Purpose

1. This report compares actual activities and performance with the intended activities and level of service set out in the Local Board Agreement 2015/2016. The information is prepared as part of the local board’s accountability to the community for the decisions made throughout the year.

Executive summary

2. The Auckland Council Annual Report 2015/2016 (AR) is currently being prepared and progressed through an external audit process. In late September, the audit is expected to be completed and the final report will be approved and released to the public. The AR will include performance results for each local board.

3. The local board is required to monitor and report on the implementation of the Local Board Agreement for 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009. These requirements include providing comment on actual local activities against the intended level of service, and for the comments to be included in the AR.

4. The 2015/2016 local board agreements formed part of the Long-term Plan 2015-2025 (LTP). The performance measures included in the LTP changed significantly from the previous LTP. This AR is the first time that we are reporting back externally against these new performance measures.

5. The attached report is proposed for approval by the local board. The report includes the following sections:

- Message from the chairperson

- The year in review

- How we performed

- Financial information.

Recommendation/s

That the Waitematā Local Board:

a) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the draft local board information proposed for the Auckland Council Annual Report 2015/2016.

b) Receives the draft local board report to be included in the Auckland Council Annual Report 2015/2016.

c) Approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

d) Gives authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

Comments

6. The local board is required to monitor and report on the implementation of Local Board Agreement 2015/2016. The requirements for monitoring and reporting are set out in the Local Government (Auckland Council) Act 2009, as follows:

Section 23 monitoring and reporting

(1) Each local board must monitor the implementation of the local board agreement for its local board area.

(2) Each annual report of the Auckland Council must include, in respect of local activities for each local board area, an audited statement that –

i) compares the level of service achieved in relation to the activities with the performance target or targets for the activities (as stated in the local board agreement for that year); and

ii) specifies whether any intended changes to the level of service have been achieved; and

iii) gives reasons for any significant variation between the level of service achieved and the intended level of service.

7. Each local board must comment on the matters included in the Annual Report under subsection (2) in respect of its local board area and the council must include those comments in the Annual Report.

8. This report focuses on the formal reporting referred to in Section 23 above. Attachment A provides the draft local board information for inclusion in the Annual Report 2015/2016. The report contains the following sections:

	Section	Description
a)	Message from the chairperson	Legislative requirement to include commentary from the local board on matters included in the report.
b)	The year in review a. - Financial performance b. - Key achievements c. - Key projects d. - Challenges in our area e. - Looking forward	Snapshot of main areas of interest for the community in the local board area.
c)	How we performed	Legislative requirement to report on performance measure results for each activity, and to provide explanations where targeted levels have not been achieved.
d)	Financial information	Legislative requirement to report on financial performance results compared to LTP budgets, together with explanations about variances.

9. Local board comments on local board matters in the annual report will be included in the Annual Report as part of the message from the chair.

10. The next steps for the draft Annual Report are:

· Audit during August 2016

· Report to the Finance and Performance Committee on 22 September

· Report to the Governing Body for adoption on 29 September

· Release to stock exchanges on 29 September

· Publication on 7 October

· Copies of the Annual Report will be provided to the local board offices, Auckland Council libraries and council service centres.

Consideration

Local board views and implications

11. Local board comments on local board matters in the Annual Report will be included in the Annual Report as part of the message from the chair.

Māori impact statement

12. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan over a 12-month period. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Attachments

No.	Title	Page
a View	Draft 2015/2016 Annual Report	5

Signatories

Authors

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Christine Watson - Manager Financial Advisory Services - Local Boards

Trina Thompson - Relationship Manager - Waitematā

Waitematā Local Board

09 August 2016

Deputy Chair's Monthly Report

File No.: CP2016/16679

Conference report back: 2 Walk and Cycle conference – moving towards healthy communities, Auckland 6 – 8 July

Quay St cycleway open Mayor Len Brown “Cities have the capability of providing for everybody only when and only because they are created by everybody” Jane Jacobs (quoted by Tyler Golly, conference presenter)

I attended the 2 Walk and Cycling Conference 2016, the premier national conference addressing walking and cycling issues held every two years. The conference’s focus was on active, human-powered transport to achieve healthier, smarter and more liveable cities.

A great deal has changed since I attended my first 2 Walk and Cycle Conference in 2008. The debate has shifted from trying to convince politicians “why” cycling should be funded and on the agenda to “how” to best deliver cycling infrastructure as part of an integrated transport network. The funding situation has improved massively. Eight years ago a very small percentage of Council and Government transport budget was directed to walking and cycling. Previously the conference has been dominated by advocates arguing the case for increased investment and discussing case studies from overseas.

Quay St Cycleway counter

This year the conference, with significant sponsorship from NZTA, was attended by a range of professionals many of whom are working on projects in NZ boosted by the Urban Cycling Investment fund.

Auckland played host to the conference putting on a number of associated events. Delegates were treated to a Pecha Kucha special transport edition sponsored by Auckland Transport, Auckland Conversations with the conference keynote speaker Gil Penalosa and were invited to attend the opening of the Quay Street cycleway that includes Auckland’s first visible cycle counter (10,000 trips recorded within the first 19 days!).

Delegates were also able to experience Auckland’s growing cycling network and the award winning Te ara i whiti/Lightpath.

I participated in the conference as delegate, workshop presenter (Vision Zero workshop detailed in Attachment A), as networking breakfast host (with Margaret Lewis, to discuss the success of K’rd Open Streets event – photo right) and as one of the judges of the Bike to the Future awards announced at the conference dinner (Attachment B).

I found the conference hugely encouraging and affirming of how far we have progressed in Auckland with making cycling a viable option for more people to enjoy. There is however still much to do if Auckland is going to unleash the huge benefits that can be realised from prioritising walking and cycling. My only disappointment about the conference was the lack of diversity that failed to capture the many cycling “tribes” of Auckland.

There were a number of key themes that I took away from the conference

Healthy communities designed for everyone

There is overwhelming evidence that policies encouraging walking and cycling provide major health benefits. The Minister of Health should be the biggest champion of active transport when considering ways to combat soaring obesity related illnesses such as diabetes.

Karen Witten in her presentation Healthy places and spaces bringing a children’s voice to city planning noted that children involved in active transport have higher rates of physical activity. “Cities that work for children work for everyone”

The keynote speaker Gil Penalosa talked about all ages, all abilities networks that encourage activity that helps everyone (see more from Gil’s presentation below). Another keynote speaker Ben Rossiter from Victoria Walks said that “walking is fundamental to healthy communities.”

Shared paths

Dr Ben Rossiter from Walk Victoria gave a hard hitting, evidence based assessment on the need to design for walkability.

His presentation, Walking promotion and advocacy: An Australian story explained very convincingly why safer road design is needed for older pedestrians and why shared paths are not best practice.

- 25- 40% of those who suffer from a hip injury die within one year

- If want to deal with health and obesity walking is critical

- Constraints to older people walking – dogs off leash, bike riders on shared paths

- If you need sign to slow down the street is designed wrong!

His view is that shared paths should only be supported where designed for low speed, recreational environments where it is clear that cyclists must give way.

This is a particular issue in Australia and New Zealand where shared paths are often preferred to avoid difficult decisions about re-allocating road space for separate cycle lanes.

This presentation is relevant to a number of designs that are currently being considered for Auckland’s cycleway network eg Ian McKinnion Drive that has recently gone out for consultation and Nelson Street phase 2 that included a section of shared path opposed by the Waitematā Local Board.

Pop- ups and temporary trials

I have heard many experts recommend trials and pop ups as a low cost, quick way to demonstrate the benefits of new street design and build community support. Tyler Golly in his presentation Communities Designing Communities, shared ideas from Canada such as bike corrals, painted kerb extensions and parklets.

The Waitematā Local Board has been a supporter of trials particularly for cycling infrastructure but it has proved very difficult to progress. Part of the problem has been the lack of a nimble, empowered AT team who are able to focus on trials.

However we hopefully might start seeing “parklets” in the city. An Auckland Council parklet popped on Lorne Street during the conference (photo right). Providing additional space for people by removing two car parks was an instant success for nearby food vendors who reported a tripling in trade. High Street retailers take note!

We’ve also heard that AT is working a temporary brightly painted contra-flow cycle lane on Federal Street.

Road safety

A number of speakers highlighted how essential it is to make city roads safer for walking and cycling with a range of measures:

- Lower speeds

- Changes to the give way rules

- Vision Zero policy

- Creating more traffic free areas and restrictions (a pro liveability measure discussed by Glen Koorey, What can NZ learn from cycling in Europe)

- Network of cycleways

- Traffic calming measures

Disappointingly the CEO of Auckland Transport does not appear to prioritise safety over efficiency. In his opening address he responded to the challenge of more pedestrian walking zones by saying the real problem in the city centre is not the speed and volume of traffic but the number of people walking while looking at their phones!

Vision Zero is a policy that I have been championing with the support of the Board. Together with Cycle Action Network, Brake NZ and Walk Auckland I took part in a workshop on Building a grassroots campaign for Vision Zero: Why we need a new approach to road safety and how we can make it happen. (see Attachment A)

Auckland Conversations and keynote speaker, Gil Penalosa. The 8 80 City: Creating Vibrant and Healthy Communities

How can we create vibrant and healthy cities for everyone, regardless of age or social status? What is the role of streets - the largest public space in any city? How can parks improve the quality of life that attracts and retains people to their communities?

Gil answers these questions while also explaining a simple and effective principle for inclusive city building: ensuring the safety and joy of children and older adults (from 8 year olds to 80 year olds) are at the forefront of every decision we make in our cities. Drawing on his experience as Commissioner of Parks and Recreation in Bogota, Gil presents some of the now widely celebrated approaches to urban regeneration through investments in parks and public spaces. Gil also draws upon examples from cities around the world which demonstrate the power of parks and public space in making lives happier, communities better, and economies stronger.

Key points:

- Sustainable mobility: moving people towards a brighter, healthy more equitable future

- Gil was responsible for starting Ciclovia (Open Streets) in Bogota – his advice is to just do it as requires no capital investment, works to change minds and is an inclusive event that belongs to everyone (In Auckland we have now held three “ciclovia” type events and more are planned)

- When saying “no” also saying “yes” to something else eg more cars, more pollution and obesity.

- Designing a city for everyone is not a technical issue or funding issue but a political issue

- Need to evaluate cities by how they treat the most vulnerable

- Transport policies have a direct impact on equality and equity. 25% of income is tied up with mobility by car but for lower income is often nearer 50%

- Supports a focus on putting pedestrians first to encourage walkability: Vision Zero, max speed limit of 30Km p/h, quality infrastructure that shows a respect for people

- Benefits: environment, economic activity, health

Skypath

It is great news that in the same month as the conference councillors agreed unanimously to progress Skypath the walk/cycleway over the Auckland Harbour Bridge.

See Attachment C for the presentation I gave in support at the Finance and Performance Committee on 21 July.

Attendance costs

My conference registration of $910.00 was paid from Local Board Services professional development budget.

Recommendation/s

That the Waitematā Local Board receives the report.

Attachments

No.	Title	Page
a View	Attachment A Vision Zero	5
b View	Attachment B cycling awards	5
c View	Attachment C Skypath	5

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates

Authors	Sibyl Mandow - Democracy Advisor
Authorisers	Trina Thompson – Relationship Manager - Waitematā

Authors	Richard Court, ATEED Manager Operational Strategy & Planning
Authorisers	Paul Robinson, ATEED Local Economic Growth Manager

Authors	Tammy Hendricks - Relationship Manager PA / Office Manager
Authorisers	Trina Thompson - Relationship Manager - Waitematā