Minutes of Waitematā Local Board

Waitematā Local Board

09 August 2016

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WTM/2016/125

MOVED by Member GJ Moyle, seconded by Deputy Chairperson PJ Coom:

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 12 July 2016 as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Bruce Anderson - Hakanoa Street
	Secretarial note: the item was withdrawn.

9.2

Jennifer Stuart - Hakanoa Street

Resolution number WTM/2016/126

MOVED by Deputy Chairperson PJ Coom, seconded by Member VI Tava:

That the Waitematā Local Board thanks Jennifer Stuart for her attendance and presentation.

CARRIED

9.3

Chris Mauger - Hakanoa Street

Resolution number WTM/2016/127

MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas:

That the Waitematā Local Board thanks Chris Mauger for his attendance and presentation.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Report

Resolution number WTM/2016/128

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the Waitematā Local Board:

a) Receive the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee.

b) Thanks Councillor Mike Lee for his attendance.

CARRIED

Auckland Transport Update - August 2016

Resolution number WTM/2016/129

MOVED by Deputy Chairperson PJ Coom, seconded by Chairperson S Chambers:

That the Waitematā Local Board:

a) Receive the Auckland Transport Update – June 2016 report.

b) Approves $10,000 towards the cost of the Lower Khartoum Place renaming etched stone paving wayfinding sign, from the 2016/17 Local Board Transport Capital Fund budget.

c) Thanks Ivan Trethowen - Elected Member Relationship Manager for his attendance.

CARRIED

Secretarial note: Member Greg Moyle requested his objection to resolution b) be noted.

Cox's Bay Reserve - playground renewal

Resolution number WTM/2016/130

MOVED by Member VI Tava, seconded by Member GJ Moyle:

That the Waitematā Local Board:

a) Receive the Cox's Bay Reserve - playground renewal report.

b) Reallocates $100,000 of 2016-18 Locally Driven Initiatives Capital Expenditure budget from the Western Park paving renewal project to the Cox’s Bay Reserve playground renewal project.

c) Thanks Mark Miller - Principal Parks Advisor for his attendance.

CARRIED

Community lease with Auckland Citizens Advice Bureaux Incorporated

Resolution number WTM/2016/131

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Waitematā Local Board:

a) Let the Community lease with Auckland Citizenship Advice Bureaux Incorporated report lie on the table.

b) Refers the matters raised in the report to an early workshop of the local board for discussion and direction, including providing details of the current leases within Waitematā, and advise on the further option for separate leases on parallel complementary terms.

c) Recommends amending the community outcomes plan provision to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

d) Bring the report back onto the agenda once the board direction and any issues raised have been clarified.

e) Thanks Ron Johnson - Lease Advisor for his attendance.

CARRIED

Waitemata Local Board Performance Report for the twelve months ending June 2016

Resolution number WTM/2016/132

MOVED by Member GJ Moyle, seconded by Member RAH Thomas:

That the Waitematā Local Board:

a) Receive the Waitematā Local Board Performance Report for the twelve months ending June 2016 report.

b) Notes the Locally Driven Initiatives Capex budget delivery for 2015/16 outlined in Attachment B to the report.

c) Agrees the updated Locally Driven Initiatives Capex allocations for 2016/17 and 2017/18 outlined in Attachment B to the report.

d) Further notes that $141,000 Locally Driven Initiatives Capex budget remains unallocated for 2017/18.

e) Thanks Audrey Gan - Lead Financial Advisor Local Boards and Mark Miller - Principal Parks Advisor for their attendance.

CARRIED

ATEED Six monthly report to the Waitematā Local Board

Resolution number WTM/2016/133

MOVED by Member RAH Thomas, seconded by Chairperson S Chambers:

That the Waitematā Local Board:

a) Receive the six monthly report period 1 January to 30 June 2016 report.

b) Thanks Chris Lock – Strategic Advisor for his attendance.

CARRIED

Waitemata Local Board Local Grants: Round One 2016/2017

Resolution number WTM/2016/134

MOVED by Deputy Chairperson PJ Coom, seconded by Member RAH Thomas:

That the Waitematā Local Board:

a) Receive the Waitemata Local Board Local Grants: Round One 2016/2017 report and recommendations of the Waitemata Grants Committee.

b) Approves the following Local Grants 2016/17 Round One as listed in Table One:

Table One: Waitematā Local Board Round One, Local Grant Applications

App ID	Applicant	Focus	Project	Approved
LG1720-110	Auckland Badminton Association Incorporated	Sport and recreation	Towards the cost to expand a student development project	$7,500.00
LG1720-111	St. Patrick's Cathedral Heritage Foundation	Historic Heritage	Towards the costs of a restoration project	$6,941.00
LG1720-115	Matua Atina'e Incorporated	Arts and culture	Towards the cost to edit and design a historical book of the first Samoan bi-lingual primary school unit	$6,200.00 Subject to correct quotes
LG1720-120	The People of Auckland Community Trust	Community	Towards the costs to purchase items for winter care packages for the homeless	$6,533.00
LG1720-122	Sustainable Coastlines Charitable Trust	Environment	Towards the construction costs of the ‘Flagship Education Hub’	$7,000.00
LG1720-126	The New Zealand Dance Advancement Trust	Arts and culture	Towards the costs to perform a ceremonial dance	$1,750.00
LG1720-111	Black Doris Project	Arts and Culture	Towards marketing costs	$3,900.00
Total				$39,824.00

c) Declines the following Local Grants 2016/17 Round One, as listed in Table Two:

Table Two: Waitemata Local Board Local Grants 2016/17 Round One applications.

App ID	Applicant	Focus	Project	Requested	Comments
LG1720-104	Auckland and District Pipe Band Incorporated.	Arts and culture	Towards the marketing costs to promote the band	$3,000.00	Application withdrawn
LG1720-105	The Actors` Program	Arts and culture	Towards the venue hire, the tutor fees and administration costs for the Actors Programme	$5,000.00	Insufficient community outcome being demonstrated
LG1720-108	Parent to Parent Auckland	Community	Towards the costs of staff training for the “Parent to Parent” programme.	$3,260.00	Insufficient Waitemata community outcome being demonstrated
LG1720-109	Afghan Welfare Association Incorporated	Community	Towards running a diabetes awareness programme	$3,500.00	Insufficient Waitemata community outcome being demonstrated – recommend to refer to Albert-Eden for consideration
LG1720-113	Essentially Men Education Trust	Community	Towards the operational costs of running the Essentially Men Education Trust.	$7,500.00	Outstanding accountability report and low priority
LG1720-118	NZ Contemporary Art Trust	Arts and culture	Towards the cost of promotion for “ArtWeek”	$7,500.00	Event supported by Event Partnership & Development Funds
LG1720-124	Sk8boarders United Voice	Sport and recreation	Towards the costs involved to hold the Victoria Park invitational skateboarding competition	$3,425.00	Due to having an outstanding accountability report

d) Approves the following Multi-Board Local Grants 2016/17 Round One as listed in Table Three:

Table Three: Waitematā Local Board Multi Board Local Grants 2016/17 Round One applications.

App ID	Applicant	Focus	Project	Approved
LG1720-128	Body Positive	Events	Towards festival costs for “World Acquired Immune Deficiency Syndrome (AIDS) Day”.	$1,652.00

e) Declines the following Multi-Board Local Grants 2016/17 Round One as listed in Table Four:

Table Four: Waitematā Local Board Multi Board Local Grants 2016/17 Round One applications:

App ID

Applicant

Focus

Project

Requested

Comments

LG1720-117

Emote Trust

Arts and culture

Towards the costs to hold an event in Albert park

$7,500.00

Previously

funded for same event

LG1720-125

Catholic Social Services

Community

Towards the cost to run a Pacific living without violence programme

$6,380.00

Outstanding accountability report

CARRIED

Waitemata Local Board Events Development Fund and Community Christmas Fund Allocations 2016/207

Resolution number WTM/2016/135

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

That the Waitematā Local Board:

a) Receive the Waitemata Local Board Events Development Fund and Community Christmas Fund Allocations 2016/207 report.

b) Transfers the remaining balance of $20,000 from the 2016/17 Event Partnership Fund budget to the 2016/17 Local Events Development Fund budget.

c) Approves funding for the following events for the 2016/2017 financial year from the Christmas events fund ($7,000) and the Local Events Development Fund ($45,000):

Organisation	Event	Amount Requested	Approved Community Christmas Fund	Approved Local Event Development Fund
Grey Lynn Park Festival Trust	Grey Lynn Park Festival	5,000.00	0.00	5,000.00
West End Lawn Tennis Club	West End Cup	15,000.00	0.00	10,000.00
Parnell Trust	Art in a Day	13,551.00	0.00	6,000.00
Franklin Road Christmas Lights 2016	Franklin Road Christmas Lights	8,891.60	7,000.00	1,891.60
Crackerjack Promotions Ltd	Akld International Buskers Festival	30,000.00	0.00	15,000.00
NZ Contemporary Art Trust	Artweek	30,000.00	0.00	7,000.00
Totals:		159,082.60	7,000.00	$44,891.60
LDI Budget:			7,000.00	$45,000.00
Remaining:			0.00	$108.40

d) Notes that the following events are currently 2016/17 Events Partnership Fund funded events in addition to the above or below requests for additional funding:

A. Grey Lynn Park Festival - $25,000.00

B. Artweek - $18,000.00

C. Festival Italiano - $20,000.00

e) Declines the following events for the 2016/2017 financial year from the Local Events Development Fund:

Organisation	Event	Amount Requested
Emote Trust	Dancing in the Park	25,000.00
Toi Ora Live Art Trust	Outside Art Fair	15,000.00
Dante Alighieri Society of Auckland	Festival Italiano	5,000.00
Parnell Inc ( Mainstreet)	Pimp Your Ride at the Sundown Splash	11,640.00

CARRIED

Draft Annual Report 2015/2016 - Waitemata Local Board report

Resolution number WTM/2016/136

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the Waitematā Local Board:

a) Receive the Draft Annual Report 2015/2016 - Waitemata Local Board report.

b) Approves the message from the chairperson, which provides the local board’s comments on local board matters in the Annual Report 2015/2016.

c) Delegates authority to the chairperson and deputy chairperson to make typographical changes before submitting for final publication.

CARRIED

Chair's Monthly Report

Resolution number WTM/2016/137

MOVED by Member VI Tava, seconded by Member RAH Thomas:

That the Waitematā Local Board receive the chair’s verbal report.

CARRIED

Deputy Chair's Monthly Report

Resolution number WTM/2016/138

MOVED by Chairperson S Chambers, seconded by Member CP Dempsey:

That the Waitematā Local Board receive the deputy chair’s report.

CARRIED

Board Members' Reports

Resolution number WTM/2016/139

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Waitematā Local Board:

a) Receive the written report of Member Vernon Tava.

b) Receive Board Members’ Christopher Dempsey, Greg Moyle, Rob Thomas and Deborah Yates’ verbal reports.

CARRIED

Governance Forward Work Programme

Resolution number WTM/2016/140

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the Waitematā Local Board receive the Governance Forward Work Programme report.

CARRIED

Reports Requested/Pending

Resolution number WTM/2016/141

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitematā Local Board receive the Reports Requested/Pending report.

CARRIED

Waitemata Local Board Workshop Notes

Resolution number WTM/2016/142

MOVED by Chairperson S Chambers, seconded by Member RAH Thomas:

That the Waitematā Local Board receive the workshop proceeding notes for the meetings held on 5, 14, 19 and 26 July 2016.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.43 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas	From 6:11pm
	Deborah Yates

Councillor	Mike Lee	Until 7:16pm