I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 8
August 2016
Kai from
5.00pm, meeting from 6.00pm
Level 2,
Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Youth Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Flora Apulu
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Deputy Chairperson
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Alex Johnston
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Members
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Janice Auva'a
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Ben Moimoi
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Lit Wei Chin
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Caroline Paepae
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Savannah Cox
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Lesina Ponifasio
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Loniana Fifita
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Micah Stininato
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Matthew Greive
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Caryn Strang
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Georgina Halstead
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Mackenzie Valgre
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Antony Kapeli-Sua
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Sam Yoon
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Jasmine Li
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Aileen Zhou
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Mosa Mafile'o
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Liaison Councillor
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Linda Cooper, JP
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(Quorum 9 members)
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Jaimee Maha
Democracy Advisor
2 August 2016
Contact Telephone: (09) 890 8126
Email: jaimee.maha@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS
OF REFERENCE
The Terms of Reference set out the purpose,
role and protocols of the Panel.
Panel members will also be expected to
abide by the Code of Conduct for members of Auckland Council advisory panels.
Purpose
The purpose
of
the panels is to provide strategic advice to the Council on issues of significance to their communities and to
advise
on effective engagement by
Council with those communities.
Outcomes
The Panel will provide advice through an
agreed annual work programme, integrated
wherever possible, with
other panels and
approved by the Regional Strategy and Policy Committee.
Annual work programme
The Council will advise the Panel of the
areas of strategy, policy and plan development that are likely to require
comment or advice from the Panel during the course of the year. The work
programme should also provide scope for the Panel to respond to issues and
concerns arising from its communities and to develop its own priorities.
As resources allow, budget is available for the
Panel to support activities
that clearly contribute to
the
agreed work programme but the Panel may not access external resources for activities or events, except
with the agreement of Council
Submissions
Panel advice will contribute to Council decision-making,
but panels will not make formal submissions on Council strategies, polices and
plans, for example, the Long Term Plan.
In their advisory role to the Council,
Panels may have input to submissions made by the Council to external
organisations but do not make independent submissions, except as agreed with
Council.
This does not prevent individual members
being party to submissions outside their role as Panel members.
* The above
information is a summary of the 2014 Terms of Reference document and is based
on the Governing Body decisions of 19 December 2013
Review
The form and functioning of the Panel may be reviewed prior
to or after, the end of the Panel term in September 2016.
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Youth Advisory Panel
08 August 2016
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Updates from Youth Advisory Panel Members 7
6 Working Party and Sub-committee Updates 27
7 Youth Advisory Panel - Work Programme Update 29
8 Youth Advisory Panel - Self-review 35
9 Consideration of Extraordinary
Items
Apologies from
Member M Stininato and Member S Cox have been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Youth Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 4 July 2016, as a true and correct
record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Youth Advisory
Panel
08 August 2016
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Updates from
Youth Advisory Panel Members
File No.: CP2016/12094
Purpose
1. To receive
updates from Youth Advisory Panel members on local actions and issues.
Executive
Summary
2. These updates
are provided by members to share local information and highlight any matters of
concern to the youth of Auckland. This information can be taken by members back
to their respective local youth voice groups as appropriate.
3. At the time the
agenda was compiled, update requests had been received from:
· Ben Moimoi – Albert-Eden
· Lit Wei Chin – Kaipātiki
· Caroline Paepae –
Māngere-Ōtāhuhu
· Flora Apulu – Manurewa
· Alex Johnston – Waitematā
· Aileen Zhou – Whau
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Recommendation
That the Youth Advisory Panel:
a) note the updates from the panel
members.
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Attachments
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No.
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Title
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Page
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aView
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Albert-Eden Youth Board Member Update - August 2016
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9
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bView
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Kaipātiki Local Youth Board Member Update -
August 2016
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11
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cView
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Waitematā Youth Collective Member Update - August
2016
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17
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dView
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Whau Youth Board Member Update - August 2016
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19
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Signatories
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Authors
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Jaimee Maha - Democracy Advisor
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Authorisers
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Amanda Kelly - Acting Lead Officer
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Youth Advisory
Panel
08 August 2016
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Youth Advisory
Panel
08 August 2016
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Youth Advisory
Panel
08 August 2016
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Youth Advisory
Panel
08 August 2016
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Youth Advisory
Panel
08 August 2016
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Working Party and Sub-committee Updates
File No.: CP2016/12097
Purpose
1. To provide the
Youth Advisory Panel working parties and the communications sub-committee an
opportunity to update the panel on actions.
Executive
Summary
2. The Youth
Advisory Panel will receive updates on actions and progress from the following
working parties and the Communications sub-committee:
· Communications Sub-committee – Deputy Chairperson A Johnston, and
Member L Chin
· Auckland is My Playground Steering Group – Members M Stininato and B
Moimoi
· Mayor’s Youth Traction Plan and Youth Connections Liaisons – Members
L Chin, M Greive, and S Yoon
· Empowered Communities Approach Working Party – Chairperson F Apulu,
Members J Auva’a, L Chin, M Mafile’o, B Moimoi, and M Valgre
· Rangatahi Roopu Working Party – Member M Valgre (lead), Members S
Cox, L Fifita, T Kapeli-Sua, M Mafile’o, B Moimoi, and L Ponifasio
· Civil Defence and Emergency Management Working Party – Member T
Kapeli-Sua
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Recommendations
That the Youth Advisory Panel:
a) thank the
working party and sub-committee leads for their updates.
b) thank the
working party and sub-committee members for their commitment over the term.
c) forward
sub-committee and working party updates for the attention of respective local
youth voice mechanisms.
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Attachments
There are no attachments for this report.
Signatories
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Authors
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Jaimee Maha - Democracy Advisor
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Authorisers
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Amanda Kelly - Acting Lead Officer
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Youth Advisory
Panel
08 August 2016
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Youth Advisory Panel - Work Programme Update
File No.: CP2016/15654
Purpose
1. To receive an update on the
Youth Advisory Panel’s work programme.
Executive
Summary
2. The Youth
Advisory Panel have provided advice to Auckland Council, ensuring that the views and needs of young people of Auckland are
incorporated in council’s decision-making, by:
· reviewing and commenting on the content of
council’s strategies, policies, plans, bylaws and projects
· advising council on ways to communicate
and engage effectively with their communities.
· bringing to the attention of council any
matters that they consider to be of particular importance for or concern to
youth.
Work
programme update
3. The Youth
Advisory Panel 2016/2016 work programme, included as Attachment A, has been
completed.
4. Since its
establishment in 2011, the Youth Advisory Panel has advised on more than 20
council policies including the Significance and Engagement Policy, Arts and
Culture Strategic Action Plan, Long-term Plan 2015-2025, and the 2016 Local
Government Elections (see Attachment B).
5. The Youth
Advisory Panel organised a Youth Summit at Roskill Youth Zone on 30 April 2016.
More than 100 young people attended from 21 local youth voice groups to discuss
community empowerment and youth participation in the 2016 local government
elections.
6. The Terms of
Reference for the advisory panels states that “the form and functioning of the
panel may be reviewed prior to or after, the end of the panel term in September
2016.”
7. The 8 August
2016 meeting is the final meeting of the Youth Advisory Panel for the current
council term. The term for all demographic panels ends in 9 September 2016, one
month prior to the 2016 Local Government Elections.
8. An independent
review process is currently underway in preparation for the 2016-2019 council
term. The findings of the review will assist the incoming mayor in determining
the future form and functions of advisory panels.
Presentation
to Governing Body
9. To mark the end
of the advisory panels’ term, the chair and deputy chair of the Youth Advisory
Panel have the opportunity to present the panel’s achievements for the term to
the Governing Body on Thursday 29 September 2016.
End
of term function for demographic advisory panel members
10. Democracy
Services staff are organising an end of term function for all members of
council’s demographic advisory panels to thank them for their contributions and
advice.
11. The details of
the function are as follows:
Time: 1.30
– 3.30 pm
Date: Friday
16 September 2016
Venue: Level
2 Reception Lounge, Auckland Town Hall
12. At the function,
the panels will have an opportunity to reflect on milestones, and celebrate the
achievements of the past three years.
13. Mayor Len Brown
will attend to acknowledge the contribution of all panel members.
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Recommendation
That the Youth Advisory Panel:
a) note the Youth Advisory Panel
work programme update.
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Attachments
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No.
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Title
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Page
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aView
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Youth Advisory Panel - Work Programme August 2016
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31
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bView
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Youth Advisory Panel - Advice and Feedback Schedule
August 2016
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33
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Signatories
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Authors
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Jaimee Maha - Democracy Advisor
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Authorisers
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Amanda Kelly - Acting Lead Officer
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Youth Advisory
Panel
08 August 2016
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Youth Advisory
Panel
08 August 2016
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Youth Advisory
Panel
08 August 2016
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Youth Advisory
Panel
08 August 2016
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Youth Advisory Panel - Self-review
File No.: CP2016/16390
Purpose
1. To provide an opportunity for
the Youth Advisory Panel to reflect on the panel’s achievements, challenges and
learnings from this term.
2. To delegate authority to the
chair and deputy chair to present to the Governing Body on this topic.
Executive
summary
3. Auckland Council’s advisory
panels are one of council’s mechanisms to engage with diverse communities.
Advisory panels ensure that the views and needs of diverse communities in
Auckland are incorporated in council’s decision-making, by:
· reviewing
and commenting on the content of the council’s strategies, policies, plans,
bylaws and projects
· advising
the council on ways to communicate and engage effectively with their
communities
· bringing
to the attention of the council any matters that they consider to be of
particular importance for, or concern to, their communities.
4. The Youth Advisory Panel is one
of the six Auckland Council demographic advisory panels which were established
in the 2013-2016 term. The term of all panels end in September 2016.
5. All panels are subject to review
and establishment by the new mayor and governing body in October 2016. To
inform this decision making Auckland Council has undertaken a review of the
effectiveness of the panels over the term. Panel members and staff have
participated in this review and provided feedback on the panels form and
function. In addition, the Youth Advisory Panel has been asked to mark the end
of the panel’s term, and update the Governing Body on the panel’s work and
achievements in September 2016.
6. It is proposed that part of this
final Youth Advisory Panel meeting is dedicated to a self-review to summarise
the achievements, challenges and learnings so that they can be recorded. With
input from the deputy chair, staff from the Arts, Community and Events team
have designed a workshop session to help with this, and they will be present to
facilitate the workshop.
7. This report is a procedural
report to allow for resolutions following the workshop. Key themes from the
workshop will be captured, and the chair and deputy chair are to be delegated
the authority to present on behalf of the Youth Advisory Panel at the Governing
Body meeting on Thursday 29 September 2016.
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Recommendations
That the Youth Advisory Panel:
a) note the key themes from the
Youth Advisory Panel’s self-review.
b) delegate authority to the chair
and deputy chair of the Youth Advisory Panel to speak on behalf of the panel
at the Governing Body meeting on Thursday 29 September 2016.
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Mara Bebich - Stakeholder Liasion Manager
Amanda Kelly - Specialist Advisor
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Authorisers
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Amanda Kelly - Acting Lead Officer
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