I hereby give notice that an ordinary meeting of the Albert-Eden Local Board Grants Committee will be held on:

Date:                       Time: Meeting Room: Venue:	Wednesday, 7 September 2016 1.00 pm Albert Eden Local Board Office 135 Dominion Road Mt Eden
Albert-Eden Local Board Grants Committee OPEN AGENDA

MEMBERSHIP

Chairperson	Glenda Fryer
Deputy Chairperson	Lee Corrick
Members	Helga Arlington
	Graeme Easte
	Peter Haynes
	Rachel Langton
	Margi Watson
	Tim Woolfield

(Quorum 4 members)

Michael Mendoza

Democracy Advisor

30 August 2016

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Albert-Eden Local Board Grants Committee 07 September 2016

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Albert-Eden local grants and quick response round one, 2016/17, grant applications                                                                                                                                         7

13        Consideration of Extraordinary Items 

1 Welcome

2          Apologies

At the close of the agenda no apologies had been received.

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4          Confirmation of Minutes

That the Albert-Eden Local Board Grants Committee:

a) confirms the ordinary minutes of its meeting, held on Wednesday, 11 May 2016, as a true and correct record.

5          Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board Grants Committee 07 September 2016

Albert-Eden local grants and quick response round one, 2016/17, grant applications

File No.: CP2016/17398

Purpose

1.       The purpose of this report is to present applications received in round one of the Albert-Eden Local Board quick response grants and local grants for 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2.       The Albert-Eden Local Board has set a total community grants budget of $102,000 for the 2016/2017 financial year.

3.       This is round one, of three quick response rounds and round one, of the two, local grant rounds for 2016/2017.

4.       A total of 29 applications were received in the local grant round, of which 10 were multi-board applications, with a total requested of $174,471. The quick response round received 19 applications with a total requested of $49,031.

Recommendation/s

That the Albert-Eden Local Board Grants Committee:

a)      consider the local grant applications listed in Table One  and the local grant multi-board applications in Table Two and agree to fund, part-fund or decline each application in this round.

Table One: Albert-Eden local grants, round one grant applications

Application Identification (ID) and focus	Applicant	Project	Requested	Eligibility
LG1701-101 Arts and culture	New Zealand Book Festival	Towards New Zealand Book Festival for speakers fees, advertising, signage equipment hire and scholarship for the encouragement of new writers.	$5,000	Eligible
LG1701-110 Arts and culture	Okareka Dance Company	Towards Okareka Dance Company Summer School for delivery costs of a free performance and tutor fees to subsidise workshop costs for attendees.	$6,250	Eligible
LG1701-124 Arts and culture	Thebreaksnz	Towards Culture Shock (hiphop week) Festival for venue and equipment hire, artist and tutor fees, marketing and administration costs.	$5,320	Eligible
LG1701-131 Arts and culture	Kate McGill	Towards “Best Possible Album Party That Anybody Has Ever Been Two” for print marketing, rehearsal hire costs and production team fees.	$5,000	Eligible
LG1701-104 Community	Auckland Disability Law	Towards Unpacking Disability Law Programme for venue hire and Sign Language interpreters.	$5,000	Eligible
LG1701-109 Community	Mt. Albert Community Patrol Incorporated	Towards costs of extending and upgrading the Closed Circuit Television (CCTV) system in Mt Albert Town Centre.	$10,000	Eligible
LG1701-119 Community	Home and Family Counselling	Towards counselling for five families for eight free sessions per family.	$5,000	Eligible
LG1701-120 Community	Eden Rugby Club Incorporated	Towards Eden Community Hub Approach (ECHA) for professional painting the north and south elevation of Eden Rugby Club Premises.	$10,000	Eligible
LG1701-122 Community	Life Education Trust South East Auckland trading as Life Education Ponsonby, Eden Roskill	Towards Life Education - learning with Harold towards programme delivery costs.	$7,500	Eligible
LG1701-123 Community	Youthline Auckland Charitable Trust	Towards “Encouraging Youth Participation and Volunteering to Build the Albert-Eden Community” for the costs of facilitating, coordinating, presenting and reporting on youth advisory groups in Central Auckland.	$4,000	Eligible
LG1701-125 Community	Bhartiya Samaj Charitable Trust	Towards the “Elder Support Programme” for volunteer reimbursement, venue hire, transport costs, festival and national days celebrations costs.	$6,625	Eligible
LG1701-128 Community	“GROW” New Zealand Incorporated	Towards “Help people overcome or prevent mental illness” for reimbursement of materials, accommodation and travel costs for volunteer trainers and leadership meetings including catering.	$10,000	Eligible
LG1701-132 Community	Migrant Action Trust	Towards the “Schools Essential Recycling Drive” programme for website setup and seed-funding to purchase pre-loved school uniforms.	$5,000	Eligible
LG1701-114 Events	Zeal Education Trust	Towards the Albert-Eden “Event Box Tour” (four schools) for operational costs of the Event Box at each school.	$9,988	Eligible
LG1701-117 Events	EcoMatters Environment Trust	Towards EcoWest Festival 2017 for coordination and promotion costs to introduce EcoWest Festival into Albert-Eden Local Board area.	$5,000	Eligible
LG1701-118 Events	Catalyse Network	Towards the “Free Festival of Local Action” for advertising, marketing, venue hire, catering, materials and organiser fees.	$10,000	Eligible
LG1701-121 Events	New Zealand AIDS Foundation (NZAF)	Towards costs for the 2017 “Love Your Condom (LYC) Big Gay Out for waste management and portaloos.	$10,000	Eligible
LG1701-134 Historic Heritage	Kingsland Business Society Incorporated	Towards Kingsland Heritage Icons Plaque Replacement 2016 for the manufacture and supply of 12 photos anodised aluminium heritage plaques                 .	$4,071	Eligible
LG1701-113 Sport and recreation	Royal New Zealand Coastguard Boating Education	Towards the “Safe Boating” programme for a new boat, new life jackets and certificates.	$6,732	Eligible
Total			$130,486

Table Two: Local grants, round one multi-board grant applications

Application ID and focus	Applicant	Towards	Requested	Eligibility
LG1712-111 Arts and culture	Black Doris Project	Towards Black Doris: Pah Homestead (event) and The Basement Theatre (season) for practitioner fees, production and marketing costs.	$3,500	Eligible
LG1720-117 Arts and culture	Emote Trust	Towards the monthly Dancing in the Park sessions.	$7,500	Eligible
LG1701-115 Community	OUTLine New Zealand Incorporated	Towards Training volunteers for specialist Lesbian Gay Bisexual Transgender Intersex and Queer (LGBTIQ) helpline.	$4,000	Eligible
LG1712-112 Community	Chinese New Settlers Services Trust (CNSST)	Towards CNSST Cultural Learning Centre - Parnell Education Programme for venue hire.	$2,000	Ineligible, request is below the minimum grant value
LG1712-117 Community	Children's Autism Foundation	Towards community support services for families with children affected by autism for venue hire, workshops resources, mileage and professional facilitation costs.	$9,805	Eligible
LG1720-125 Community	Catholic Social Services	Towards Pacific Living Without Violence for social work and counselling practitioners wages.	$6,380	Ineligible, exclusion in the Commun-ity Grants Policy
LG1608-111 Events	The Korean Society of Auckland	Towards 2017 Korean Day for venue hire and volunteer costs.	$800	Ineligible, request is below the minimum grant value
LG1701-111 Events	Benjamin Watt	Towards “Fight 4 Charity” for venue hire, security, Master of Ceremonies (MC), doctor, first aid, photographer, Disc Jockey (DJ), boxing officials and advertising.	$2,500	Ineligible, request is below the minimum grant value
LG1705-130 Events	Waitakere Arts and Cultural Development Trust	Towards “TEMP” an outdoor public arts science multi-week free event for event delivery costs	$5,000	Eligible
LG1720-128 Events	Body Positive	Towards World Auto Immuno Deficiency (AIDS) Week for delivery costs of a number of events held in central and west Auckland.	$2,500	Ineligible , request is below the minimum grant value
Total			$43,985

b)      accept the transfer of local grant applications listed in table three to the quick response round for consideration.

Table Three: Transferred local grant applications to quick response grant round

App ID	Applicant	Towards	Requested	Eligibility
LG1701-102 Arts and culture	Connect the Dots Charitable Trust	Towards “Girls to the Front” for art materials.	$800	Eligible
LG1701-129 Sport and recreation	Basava Samithi of Australasia Incorporated NZ Chapter (BSOAA)	Towards BSOAA Sports and Recreation activities 2016-17 for activity management including venue hire, coaching and equipment.	$1,000	Eligible
Total			$1,800

c)      consider the quick response applications in Table four and agree to fund, part-fund or decline each application in this round.

Table Four: Albert-Eden quick response, round one grant applications

App ID and focus	Applicant	Towards	Requested	Eligibility
QR1701-111 Arts and culture	Arts and Literature Circle Trust	Towards costs for the Annual Harvest Festival Celebration.	$976	Eligible
QR1701-113 Arts and culture	Basava Samithi of Australasia New Zealand Chapter Incorporated	Towards “Vachanaamrutha” for all project costs.	$7,800	Ineligible, request exceeds the maximum grant value
QR1701-114 Arts and culture	Okareka Dance Company	Towards “Manawa” for lighting design.	$2,000	Ineligible as start date prior to approved start date for projects as per local board grant programme
QR1701-118 Arts and culture	Ensemble Polymnia Trust, Aorangi Symphony Orchestra (trading name)	Towards "White Night in St Petersburg" for venue hire and professional musician fees.	$3,815	Eligible
QR1701-119 Arts and culture	Auckland Highland Games Association Incorporated	Towards The Auckland Highland Games and Gathering for waste management and minimisation costs.	$1,200	Eligible
QR1701-102 Community	Communicare Civilian Maimed Association (CMA) (Auckland) Incorporated	Towards Mt Eden Communicare Centre for venue hire.	$1,321	Eligible
QR1701-103 Community	“PHAB Association” Incorporated	Towards PHAB Social Clubs for facilitation costs, venue Hire, icebreaker antibullying workshops, transport, volunteer expenses and art supplies.	$4,000	Eligible
QR1701-104 Community	Michelle Tolley	Towards Rosgrove Common for project costs.	$4,000	Ineligible as application is for works to a council asset and above the maximum request for an individual without an umbrella group
QR1701-108 Community	Space Invaders	Towards Your lights, our way for manufacturing and advertisement.	$5,000	Ineligible as start date prior to approved start date for projects as per local board grant programme and request exceeds maximum request
QR1701-116 Community	No. 19 (Auckland) Squadron Air Training Corps - Branch of the Air Training Corps Association of NZ Incorporated	Towards the Matamata Flying Camp for full weekend costs.	$4,000	Eligible
QR1701-125 Community	Albert Kwok (Umbrella organisation: Apec Fam Accounting Services Limited )	Towards “Making Your Denarius Counts” for printing costs of the workbook.	$3,122	Eligible
QR1701-132 Community	Lyn-Marie Harris	Towards community art workshops for materials and tools.	$975	Eligible
QR1701-134 Community	Royal New Zealand Foundation of the Blind	Towards the purchase of digital talking books for the Blind Foundation library.	$1,500	Eligible
QR1701-121 Events	Panacea Arts Charitable Trust trading as Mapura Studios	Towards Mapura Studios Open Day for food, family friendly activities and live performances.	$1,405	Eligible
QR1701-126 Events	Epsom Community Creche	Towards Epsom Community Creche 30th Anniversary open day for entertainment, activity and catering costs.	$851	Eligible
QR1701-127 Events	Japanese Society of Auckland Incorporated	Towards Japan Day 2017 for venue hire.	$2,000	Eligible
QR1701-137 Historic Heritage	Greenwoods Corner Business Association	Towards “Greenwoods Corner Pop-up Tram Stop” for cost of materials needed for construction and artistic re-creation of the interior and exterior surfaces.	$3,000	Eligible
Total			$46,965

Comments

5. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The Albert-Eden Local Board will operate two local grant rounds and three quick response rounds for this financial year. The local board will also operate an annual community gardens grant round, a neighbours day grant round and an accommodation support grant round.

8. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

9. This is the first of two local grant rounds and the first of three quick response rounds for 2016/2017.

10. A total of 29 applications were received in the local grants round of which 10 were multi-board applications, with a total requested of $174,471. The quick response round received 19 applications with a total requested of $49,031.

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

13. A one-page summary of each application is attached (see Attachment B).

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

15. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16. Following the Albert-Eden Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board decision on receipt of the official minutes being released.

Attachments

No.	Title	Page
a⇩	Albert-Eden Local Board Grants Programme 2016-2017	15
b⇩	Albert Eden Application summaries, Local Grant Round One	19
c⇩	Albert Eden Application summaries, Quick Response Round One	111

Signatories

Author	Jaimee Wieland - Community Grants Coordinator
Authorisers	Marion Davies - Community Grants Operations Manager Jennifer Rose - Operations Support Manager Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board Grants Committee 07 September 2016

Albert-Eden Local Board Grants Committee 07 September 2016

Albert-Eden Local Board Grants Committee 07 September 2016