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Audit and Risk
Committee
13 September
2016
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no local
board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Review of Forward Work Programme
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Resolution number AUD/2016/35
MOVED
by Cr R Clow, seconded by Cr MP Webster:
That the Audit and
Risk Committee:
a) re-confirm
the approved 2016 forward work programme, which will include the following
amendment:
i) debrief
on the 2015-2025 Long-term Plan process (September 2016).
ii) monitoring
of Treaty Audit response deferred to next meeting.
CARRIED
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10
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Monitoring of Treaty Audit Response Work Programme
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This item was deferred to a subsequent
meeting.
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12
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Annual Report on the Performance of the Audit and Risk Committee
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Resolution number AUD/2016/37
MOVED
by Chairperson W Cashmore, seconded by Cr R Clow:
That the Audit and
Risk Committee:
a) receive
this Annual Report on the Performance of the Audit and Risk Committee report.
b) recommend
that the Chief Executive place the report on the next available agenda of the
governing body.
CARRIED
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13
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Office of the Auditor-General Review of Service Performance
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Lyn Provost,
Auditor-General was in attendance and spoke to the report.
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Resolution number AUD/2016/38
MOVED
by Chairperson W Cashmore, seconded by Member P Conder:
That the Audit and
Risk Committee:
a) receive
the report from the Auditor-General.
b) thank
the Auditor-General for her attendance and responses to questions from members.
CARRIED
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14
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Office of the Auditor-General and Audit New Zealand briefing
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Jo Smaill, Audit New Zealand Director was
in attendance and spoke to the briefing paper.
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Resolution number AUD/2016/39
MOVED
by Cr LA Cooper, seconded by Cr MP Webster:
That the Audit and
Risk Committee:
a) receive
the information provided by the Auditor-General and the Audit New Zealand
Director.
CARRIED
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15
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Draft 2015/2016 Annual Report and Summary Annual Report for
Auckland Council and Group
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A schedule showing changes after the
Financial Statements were provided to the Audit and Risk Committee was
provided. A copy has been attached to the official minutes and is available
on the Auckland Council website as a minutes attachment.
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Resolution number AUD/2016/40
MOVED by Member P Conder, seconded by Cr R Clow:
That the Audit and Risk Committee:
a) note
that there are no significant outstanding audit issues in respect of the
audit and process of preparing the 2015/2016 Annual Report and the Summary
Annual Report for Auckland Council and group.
b) recommend
the 2015/2016 Annual Report and the Summary Annual Report for Auckland
Council and group to the Finance and Performance Committee for recommendation
to the Governing Body for adoption.
CARRIED
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Attachments
a 13 September 2016 - Audit and Risk Committee - Item 15 Draft
2015/2016 Annual Report and Summary Annual Report for Auckland Council and
Group - schedule of changes
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16 Consideration
of Extraordinary Items
There
was no consideration of extraordinary items.
Note: As
this was the last meeting of the term the Chairperson W Cashmore thanked
members Paul Conder and Roy Tiffin for their advice; Cr Sir John Walker for
chairing the committee for the first half of the term and staff who supported
the committee for their good work.
Cr LA Cooper left the meeting at 11.00am.
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17 Procedural
motion to exclude the public
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Resolution
number AUD/2016/41
MOVED by Chairperson W Cashmore, seconded by Cr R
Clow:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that individual Directors and members of staff of the Council-controlled
Organisations be permitted to remain for Confidential Item C1 Update on
Council-controlled Organisation Risk after the public has been excluded,
because of their knowledge of matters which will help the Audit and Risk
Committee in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Update
on Council-controlled Organisation Risk
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Reason for passing
this resolution in relation to each matter
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Particular interest(s)
protected (where applicable)
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Ground(s) under
section 48(1) for the passing of this resolution
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The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(h) - The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In particular, the
report contains financial and operational information and details of audit
findings which if released may jeopardise the commercial operations of the
Council-controlled Organisations.
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s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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The meeting adjourned at 11.00am and
reconvened at 11.24am.
11.24am The
public was excluded.
12.47pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Update on Council-controlled Organisation Risk
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Resolution
number AUD/2016/42
MOVED by Member P Conder,
seconded by Cr MP Webster:
That the Audit and Risk
Committee:
a) receive
the Update on Council-controlled Organisation Risk report.
Restatement:
b) agree
that the Update on Council-controlled Organisation Risk report and
attachments be restated in the open minutes.
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Attachments
a 13 September 2016 - Audit and Risk Committee - Item C1 Update on
Council-controlled Organisation Risk
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12.47pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD BY THE
CHAIRPERSON AND LEAD OFFICER UNDER STANDING ORDER 8.1.4 ON
DATE:.........................................................................
CHAIRPERSON:........................................................
LEAD OFFICER:........................................................
