Devonport-Takapuna Local Board

OPEN MINUTES

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday,
6 September 2016 at 3.00pm.

present

Chairperson	Joseph Bergin
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE

ALSO PRESENT

His Worship the Mayor	Len Brown	[from 5.30pm, Item 20]
Councillors	Chris Darby	[from 4.42pm, Item 23]
	George Wood	[from 4.45pm, Item 23]
Youth Representative	Ian Lim

Devonport-Takapuna Local Board 06 September 2016

1 Welcome

The Chairperson opened the meeting and welcomed the board members and the members of the public.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number DT/2016/158

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 August 2016, including the confidential section, as a true and correct, subject to the following amendment to item 18, resolution number DT/2016/146, clause a), as follows:

a) extend the Takapuna Town Centre alcohol ban to the public outdoor areas of 11 Killarney Street and part of The Promenade as shown on the map in Attachment A of the agenda report, as well as the area extending from the end of the formed road to the Lake Pupuke foreshore, effective from 16 November 2016.

CARRIED

5          Leave of Absence

There were no leaves of absence.

Note:   Item 9 Public Forum was taken at this time.

6 Acknowledgements

6.1	Sarah Higgins, Franklin Local Board member
	The Chairperson acknowledged the sudden passing of Sarah Higgins, Franklin Local Board member.
	Resolution number DT/2016/159 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)         acknowledge the sudden passing of Sarah Higgins, Franklin Local Board member. CARRIED

6.2	2016 Olympians
	The Chairperson acknowledged and congratulated the following 2016 Olympians that have connection to the Devonport-Takapuna Local board area: · Lydia Ko -  silver medal in Womens Golf; · Eliza McCartney - bronze medal in Women’s Pole Vault; · Jo Aleh - silver medal in Sailing (470-women); · Jacko Gill - men’s shot put – final; and · Lisa Carrington - gold medal in Women's K-1 200 metres and bronze medal in K-1 500 metres.
	Resolution number DT/2016/160 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) acknowledge the following 2016 Olympians, connected to the Devonport-Takapuna Local Board area, for their success in the 2016 Olympics: · Lydia Ko -  silver medal in Womens Golf; · Eliza McCartney - bronze medal in Women’s Pole Vault; · Jo Aleh - silver medal in Sailing (470-women); · Jacko Gill - men’s shot put – final; and · Lisa Carrington - gold medal in Women's K-1 200 metres and bronze medal in K-1 500 metres, CARRIED

6.3	Board Member Dianne Hale QSO, JP
	On the occasion of her final board meeting, the board acknowledged the enormous contribution to the local community and the city made by Dianne over three decades of service. Dianne was first elected to the last Devonport Borough Council in 1986 prior to the amalgamation of North Shore City. She then served on the North Shore City Council from 1992 until the Auckland Council amalgamation in 2010, serving three of these terms (1998-2007) as Deputy Mayor. In addition, she has served with distinction on both terms of the Devonport-Takapuna Local Board from 2010 to 2016. Among her long list of major achievements for the North Shore and the wider Auckland Region are a number of widely celebrated and visionary developments. Of particular note is her involved in driving the establishment of the North Harbour Stadium, the creation of the Northern Express Busway and her portfolio leadership on behalf of the board for the Devonport Library. She is widely respected and acclaimed for her measured, sensible and considered stances on all issues. Her collaborative and pragmatic approach has seen her work constructively with a wide range of people from all different points of view to breakthrough policy deadlocks. In addition to her hard work on behalf of the people of our city, Dianne is also recognised as a mentor to many youth that she has supported throughout her career as both a liaison to the Shore Youth Council and tireless advocate for youth affairs. This was exemplified by her pivotal role in establishing the YouthWorx Trust and she is credited with initiating discussions about a dedicated youth facility on the North Shore during her first term on North Shore City Council. Dianne's extraordinary efforts have been recognised with a QSO and her appointment as a community magistrate. The board thanked Dianne for her service and wished her well for her future endeavours.
	Resolution number DT/2016/161 MOVED by Deputy Chairperson G Gillon, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a)         acknowledged Member Dianne Hale, thanked her for her service and wished her well for her future endeavours. CARRIED
	Attachments a     6 September 2016 Devonport-Takapuna Local Board meeting, Item 6.3 - Acknowledgement - Dianne Hale

6.4	Chairperson - Joseph Bergin
	The Deputy Chairperson - Grant Gillon, acknowledged the Joseph Bergin, Chairperson of the board, for his work and his contribution during his time as a member and as a chairperson of the board. He congratulated him on his achievements and extended best wishes for the future.
	Resolution number DT/2016/162 MOVED by Deputy Chairperson G Gillon, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)         acknowledge Chairperson Joseph Bergin for his hard work and the contribution he has made to the board and the community during his time as a member and chairperson of the board, and wishes him all the best in his future endeavours. CARRIED

Note:   Ian Lim, Youth Representative, acknowledged the support and the contribution that the Devonport-Takapuna Local Board and especially the Chairperson – Joseph Bergin has provided to the Devonport-Takapuna Youth Board.

6.5	Board Member Allison Roe
	Member Jan O’Connor acknowledged and thanked Member Allison Roe for her work and contribution during her time as a member of the Devonport-Takapuna Local Board.
	Resolution number DT/2016/163 MOVED by Member JRK O'Connor, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a)         acknowledge Board Member Allison Roe for her work and contribution during her time as a member of the board and wishes her all the best in her future endeavours. CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Gavin Sheehan - Takapuna Beach Reserve Holiday Park
	Gavin Sheehan was in attendance to speak in regards to Takapuna Beach Reserve Holiday Park, Item 11.1. Speaking notes were tabled at the meeting. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number DT/2016/164 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a)         thank Gavin Sheehan for his presentation. CARRIED
	Attachments a     6 September 2016 Devonport-Takapuna Local Board meeting, Item 9.1 - Gavin Sheehan - Takapuna Beach Holiday Reserve Park

9.2	Tom Logan - Takapuna Beach Reserve Holiday Park
	Tom Logan was in attendance to speak in regards to Takapuna Beach Reserve Holiday Park, Item 11.1. Speaking notes were tabled at the meeting. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number DT/2016/165 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a)         thank Tom Logan for his presentation. CARRIED
	Attachments a     6 September 2016 Devonport-Takapuna Local Board meeting, Item 9.1 - Tom Logan - Takapuna Beach Holiday Reserve Park

9.3	Kay Miller - Takapuna Beach Reserve Holiday Park
	Kay Miller was in attendance to speak in regards to Takapuna Beach Reserve Holiday Park, items 11.1 and 23.
	Resolution number DT/2016/166 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a)         thank Kay Miller for her presentation. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

11.1

Notice of Motion

A copy of a letter dated 16 August 2016 signed by Ron Batty on behalf of the ‘Friends of Takapuna Beach Reserve’, ‘Environment Takapuna’, ‘Takapuna Boating Club’ and ‘Save the Camping Ground’  was tabled at the meeting. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) rescind resolution number DT/2015/245 of the 15 December 2015 meeting of the Devonport-Takapuna Local Board.

A division was called for, voting on which was as follows:

For Member M Cohen Deputy Chairperson G Gillon Member JRK O'Connor

Against Chairperson J Bergin Member DP Hale Member AP Roe

Abstained

The Chairperson exercised their casting vote for/against so the motion was Lost.

Resolution number DT/2016/167

MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

b)      agree support for an upgraded campground activity within the Northern Activity Zone of Takapuna Beach Reserve.

CARRIED

Attachments

a     6 September 2016 Devonport-Takapuna Local Board meeting, Item 11.1 - Notice of Motion, Letter

Note:   Item 23 was taken at this time.

12

Grant of new community sub-leases at Fort Takapuna Recreation Reserve, Vauxhall Road, Devonport

Resolution number DT/2016/168 MOVED by Member DP Hale, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a)      defer the decision of a sub-lease to Devonport Heritage Incorporated for Room 3, Barracks A13, Fort Takapuna Recreation Reserve (refer to Attachment A of the agenda report) to the next Devonport-Takapuna Local Board. b)      grant a sub-lease to Grey Power North Shore Incorporated for Room 4, Barracks A13, Fort Takapuna Recreation Reserve (refer to Attachment A of the agenda report) on the following terms and conditions: i)       term – one year commencing 1 September 2016 with one right of renewal for one year; ii)      rent - $1.00 plus GST per annum if requested; iii)     operational charge (including utilities) - $225.00 per annum plus GST; iv)     the Grey Power North Shore Incorporated Community Outcomes Plan (refer to Attachment C of the agenda report) as approved being attached to the sub-lease document; and v)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012, the Reserves Act 1977 and the head lease held by Auckland Council for the barracks. c)      grant a sub-lease to North Harbour Radio Community Trust for Room 8, Barracks A13, Fort Takapuna Recreation Reserve (refer to Attachment A of the agenda report) on the following terms and conditions: i)       term – one year commencing 1 September 2016 with one right of renewal for one year; ii)      rent - $1.00 plus GST per annum if requested; iii)     operational charge (including utilities) - $450.00 per annum plus GST; iv)     the North Harbour Radio Community Trust Community Outcomes Plan (refer to Attachment D of the agenda report) as approved being attached to the sub-lease document; and v)      approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012, the Reserves Act 1977 and the head lease held by Auckland Council for the barracks. d)      ask Grey Power North Shore Incorporated and North Harbour Radio Community Trust to use its best endeavors to ensure its members, employees, invitees, contractors and agents abide by the Auckland Council’s Smoke-Free Policy. CARRIED

13

Devonport-Takapuna Local Grants: Round One 2016/2017

Resolution number DT/2016/169

MOVED by Chairperson J Bergin, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) allocate funds to Devonport-Takapuna Local Grants: Round One 2016/2017 applications as follows:

Application No.	Organisation Name	Project	Total Requested	Amount Allocated
LG1702-107	NZ Sculpture On Shore Ltd	Towards the hireage of fencing and ramps, portaloos, waste management, parking equipment, Saint Johns ambulance and contract fees for the handy man, plumber and computer services for the New Zealand Sculpture On Shore event in November 2016	$15,000	$15,000
LG1702-114	Lake House Trust (Lake House Arts Centre)	Towards the costs for print and online marketing for the Lake House Trust between October 2016 to September 2017	$7,284	$0.00 *applicant receives an operational grant to cover operational expenses.
LG1702-120	Devonport Folk Music Club Incorporated	Towards the costs for performers, advertising and hireage of a public announcement system for “Folk in the Park” in February 2017	$2,800	$2,800
LG1702-121	The Operating Theatre Trust, trading as Tim Bray Productions	Towards the venue hire of the PumpHouse Theatre, ticketing costs, lighting hire, purchase of costume material, prop material, advertising costs for the “Santa Claus Show 16” and “The Great Piratical Rumbustification” show between December 2016 to April 2017	$22,210	$5,000
LG1702-111	Takapuna North Community Trust	Towards the costs for venue hire, master of ceremonies, stage manager, performers donation, publicity and advertising, equipment hire and catering for the International Day of Older Persons celebration in October 2016	$4,500	$3,000
LG1702-112	Chinese New Settlers Services Trust	Towards the venue hire of the Glenfield Community Centre between October 2016 to September 2017	$2,400	$0.00 Applicant has outstanding accountability
LG1702-116	PHAB Association Incorporated	Towards the costs of specialist support staff, ice breaker workshops and facilitation costs between October to December 2016	$6,000	$5,000
LG1702-101	45 Events (Beach Series)	Towards the costs of a water safety programme from Mairangi Bay Surf Lifesaving Club between November 2016 to March 2017	$8,500	$5,000
LG1702-103	Takapuna Beach Business Association	Towards the hireage of staging and sound, children's entertainers, performers and entertainment activities for the “Takapuna Beach French Festival” in February 2017	$7,500	$5,000
LG1702-105	Lions Club of Devonport Incorporated	Towards the costs for traffic management, road closure notices including printing, Saint Johns, North Shore Brass and the hireage of the sleigh and reindeer for the Devonport Lions Santa Parade on 4 December 2016	$3,800	$3,800
LG1702-108	Takapuna Beach Business Association	Towards the hireage of staging and sound, live music, children’s entertainers, performers and activities for the “Takapuna Beach Easter Carnival” in April 2017	$7,500.00	$5,000
LG1702-115	Takapuna Beach Business Association	Towards the costs of entertainment activities for the Takapuna Beach Winter Festival  between June to July 2017	$15,000.00	$7,500
LG1702-118	Milford Village Business Association	Towards the costs for traffic management, entertainers and hireage of the tables and chairs for the “2017 Vive la France” event in February 2017	$5,000	$5,000
LG1702-124	Lake House Trust  (Lake House Arts Centre)	Towards the hireage of power equipment, purchase of a cross street banner,  advertising costs, health and safety contractor and salaries/wages for the education coordinator and event coordinator for the “Wood Sculpture Live event” in May 2017	$36,704	$20,000
LG1702-126	Triathlon New Zealand	Towards the costs for water safety, traffic management, Saint John’s Ambulance and hireage of fencing and bike racks for the “Sovereign Takapuna Triathlon Festival” in January 2017	$10,000	$10,000
LG1702-117	Lake House Trust (Lake House Arts Centre)	Towards the costs for the repair and repaint of the heritage “Barrack” buildings at 37 Fred Thomas Drive, Takapuna between November 2016 to January 2017	$8,536	$5,000
LG1702-109	Forrest Hill Milford Association Football Club Incorporated	Towards the costs to build new changing sheds under the Forrest Hill Milford Football Club at Becroft Park between October to November 2016	$7,819	$4,000
QR1602-512	North Shore Croquet Club	Towards the costs towards the ‘Petanque Terrain” construction project between June to July 2016	$3,500	$3,500
		Total amount requested	$174,053

b) allocate funds to the multi-board applications listed below, as follows:

Application No.	Organisation Name	Project	Total Requested	Amount Allocated
LG1702-106	Two Lanterns Limited	Towards the costs of application and scorecard development and an independent verification of the scorecard between July to October 2016	$5,000	$0.00 *project does not align with the local board outcomes and priorities
LG1702-113	English Language Partners - North Shore	Towards the venue hire of the New Zealand Chinese Christian Church, Saint Peters Takapuna, Glenfield Community Centre, Hibiscus Coast Community House and the Sunnynook Community Centre between February to June 2017	$5,418.92	$0.00 *applicant receives contract funding from central government to deliver project
LG1717-106	Age Concern North Shore Incorporated	Towards overheads including rent, power, webpage, computer information services, postage, printing, stationery, annual general meeting (AGM) costs, newsletters, volunteer costs, resources for the Chinese group, transport and total mobility scheme assessments from 1 October 2016 to 31 March 2017	$22,098	$20,000
LG1701-115	Outline New Zealand Incorporated	Towards the costs to train volunteers for the specialist Lesbian, Gay, Bisexual, Transgender, Intersex and Queer helpline between October 2016 to September 2017	$2,000	$1,000
LG1717-116	North Shore Centre’s of Mutual Aid (CMA) Incorporated	Towards operational costs for two CMA centres for isolated and older people between January 2017 and December 2017	$5,000	$3,000
LG1708-111	The Korean Society of Auckland Incorporated	Towards the hireage of the North Shore Events Centre and volunteer costs for the “2017 Korean Day” event in April 2017	$2,600	$2,600
LG1705-130	Waitakere Arts and Cultural Development Trust	Towards associated delivery costs to run the “TEMP”, an outdoor public arts science multi week event between March and April 2017	$2,000	$0.00 *event is not taking place in the local board area
LG1720-128	Body Positive	Towards festival costs for “World Acquired Immune Deficiency Syndrome (AIDS) Day” in November 2016	$500	$0.00 *event is not taking place in the local board area
LG1717-117	Emote Trust	Towards production costs to host “Dancing in the Park Christmas Eve” event in December 2016	$6,400	$0.00 *event is not taking place in the local board area
LG1702-104	Badminton North Harbour Incorporated	Towards the costs for replacing the carpet in the entrance, passageway, mezzanine, bar and kitchen at 47 Bond Crescent, Forrest Hill between November to December 2016	$7,500	$6,171
LG1706-133	Gymnastics Community Trust	Towards the operational costs for Gymnastics Community Trust between October 2016 to September 2017	$15,000	$0.00 *lower priority as application is requesting funds for operational costs
LG1717-111	Browns Bay Bowling Club Incorporated	Towards feasibility study and needs assessment to establish the Browns Bay Sporting Hub between October 2016 to March 2017	$3,000	$0.00 *project is not taking place in the local board area and will be funded by the Hibiscus and Bays Local Board
		Total amount requested	$76,516.92	$32,771

CARRIED

14

Devonport-Takapuna Quick Response, Round One 2016/2017

Resolution number DT/2016/170

MOVED by Deputy Chairperson G Gillon, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) allocate funds to the Devonport-Takapuna Quick Response, Round One 2016/2017applications, as follows:

Application No.	Organisation Name	Project	Total Requested	Amount Allocated
QR1702-104	Depot Art and Music Space	Towards the printing and advertising for the ‘It is not the big thing but how’ event between June to September 2016	$2,000	$2,000
QR1702-112	Play-A-While Toy Library Devonport	Towards the rental costs of the Devonport Community House between October 2016 to September 2017	$1,505	$1,505
QR1702-114	Royal New Zealand Foundation (RNZBF) of the Blind	Towards the purchase of a digital talking book for the Blind Foundation (RNZBF) library between August 2016 to July 2017	$1,500	$0.00 *project does not align with the local board outcomes and priorities
LG1702-103	Vox Pop Productions Limited	Towards the hireage of the sound system, payment for performer and hireage of the Takapuna Beach Hall for the ‘end of the golden weather’ event in December 2016	$2,112	$1,950
QR1702-103	Paul Cornish	Towards the costs of advertising for the “JETS Community Run” between October 2016 to March 2017	$517	$517 *funding to be released retrospectively
QR1702-105	Bayswater School Parent Group	Towards the purchase of race timing transponders in November 2016	$1,950	$1,950
		Total amount requested	$9,584	$7,922

CARRIED

15	Community Facilities Maintenance Contracts 2017
	Devonport-Takapuna Local Board feedback on the Community Facilities Maintenance Contracts 2017 was tabled at the meeting. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number DT/2016/171 MOVED by Deputy Chairperson G Gillon, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a) ratify the board’s feedback on Community Facilities Maintenance Contracts 2017, as tabled at the meeting. b) delegate to the Chairperson and the Parks Portfolio holder sign off of any minor changes to the submission. CARRIED
	Attachments a     6 September 2016 Devonport-Takapuna Local Board meeting, Item 15 - Community Facilities Maintenance Contracts 2017, Devonport-Takapuna Local Board feedback on the Community Facilities Maintenance Contracts 2017

16	Monthly Local Board Services report - August 2016
	An updated copy of Mount Cambria Reserve map was tabled at the meeting. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number DT/2016/172 MOVED by Chairperson J Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      receive the report. b)      grant NZ Sculpture on the Shore exclusive use of Barracks 12 and 13 at Fort Takapuna from the period Monday 31 October to Tuesday 22 November. c)      approve the supply and installation of the following at the Mount Cambria Reserve at a total cost of $17,000 to be met from its Locally Driven Initiatives (LDI) Parks Sport and Recreation (PSR) response fund: i)       two 100 litre rubbish bins; ii)      two dog bag dispensers; iii)     two wicket-style bike racks; and iv)     five new signs. CARRIED
	Attachments a     6 September 2016 Devonport-Takapuna Local Board meeting, Item 16 - Monthly Local Board Services report - August 2016, Mt Cambria updated map

Note:   Item 20 was taken at this time.

17

Temporary arrangements for urgent decisions and staff delegations during the election period

Resolution number DT/2016/173 MOVED by Member M Cohen, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a)      delegate to the Chairperson and Deputy Chairperson together the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members. b)      note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations, in line with the spirit of board resolutions, and that the decisions made under this arrangement be reported to the first business meeting of the incoming board. c)      approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder, from 8 October 2016 until new arrangements are made at the first business meeting in the new term.  d)      note that existing appointments by the local board to external bodies will cease at the election, and that new appointments will need to be made by the local board in the new term. CARRIED

18	Record of Briefing/Community Forum - 5 and 26 July and 23 August 2016
	Resolution number DT/2016/174 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a)      receive the record of the briefing and community forums held on 5 and 26 July and 23 August 2016. CARRIED

19	Ward Councillors Update
	There was no Ward Councillors Update at this meeting.

20	Board Members' reports
	Note:   Item 20 was taken after item 16.
	Members Cohen, Hale and O’Connor tabled their reports. A copy of the tabled documents have been placed on the file copy of the minutes and can be viewed at the Auckland Council website.
	Member Dianne Hale was provided an opportunity to present her valedictory speech.
	Note:   Councillors Darby and Wood were provided an opportunity to acknowledge Member Hale for her service to the community over the past 30 years.
	Resolution number DT/2016/175 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive Member Dianne Hale’s valedictory speech. CARRIED
Note:   Meeting adjourned at 5.43pm. Note:   Meeting reconvened at 6.08pm Note:   Item 17 was taken at this time.
	Resolution number DT/2016/176 MOVED by Member M Cohen, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: b) receive the tabled report from Member Mike Cohen. c) request that relevant council staff report to the local board in the new term on issues relating to the relationship of tenants residing in social housing units, the local board and the new manager of these facilities, for example the requirement to pay a $500 bond before they can transfer to a more affordable apartment within the same complex. CARRIED
	Note:   The Mayor has undertaken to raise the matter reference in resolution c) through his office for follow up and action.
	Resolution number DT/2016/177 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: d) receive the tabled report from Member Dianne Hale. CARRIED
	Resolution number DT/2016/178 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: e) receive the tabled report from Member Jan O’Connor. f) request that Auckland Transport investigate the feasibility of  all day pay and display at No 12 Channel View Road reverting to 180 minutes pay and display. g) request that Auckland Transport urgently investigate pedestrian  safety  for the whole of Channel View Road, and that any necessary upgrades be implemented as soon as possible. h) thank our Auckland Transport Elected Representative Liaison Officer, Marilyn Nicholls, for her commitment and input during the last term. i) receive the verbal report from Member Gillon. j) thank local board services staff and all the liaison staff for their work and professionalism in supporting the local board. CARRIED
	Attachments a     6 September 2016 Devonport-Takapuna Local Board meeting, Item 20 Board Member's reports, Member Mike Cohen's report b     6 September 2016 Devonport-Takapuna Local Board meeting, Item 20 Board Member's reports, Member Dianne Hale's report c    6 September 2016 Devonport-Takapuna Local Board meeting, Item 20 Board Member's reports, Member Jan O'Connor's report

21	Chairperson's reports
	Resolution number DT/2016/179 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a)      receive the chairperson’s valedictory speech. CARRIED

22        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

23

Process to Progress Retention of Takapuna Beach Reserve Holiday Park

Note:   Item 23 was taken after Item 11.1.

Ian Wheeler - Director Portfolio Management, Toni Giacon - Team Leader Stakeholder and Community Engagement, Pene Jackson - Team Leader Commercial Property Portfolio, Panuku Development Auckland and Matthew Ward - Service and Asset Planning Team Leader, Community Services, Auckland Council.

A Memo was tabled at the meeting. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed at the Auckland Council website.

Elements of the attached memo may be withheld from the public in accordance with the provisions outlined in section 7(2)(i) of the Local Government Official Information and Meetings Act 1987 (LGOIMA), as withholding the information is necessary for Panuku Development Auckland to carry out, without prejudice, commercial negotiations.

In particular, the information if released to the public could negatively impact upon Panuku Development Auckland’s future negotiations with the preferred operator regarding rental charges and lease terms and conditions.

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) reconfirm its intention to set aside 6,292m2 of the Northern Activity Zone  of the Takapuna Beach Reserve (90% of the current leased area of the Takapuna Beach Holiday Park) for a campground (“the holiday park”) subject to outcomes of resolution g) below.

b) notes the outcome of the stakeholder workshop held on 1 August 2016 which articulates a future vision for the holiday park activity which is  to provide a truly authentic seaside holiday attraction – embodying the hospitality and honesty for which the kiwi experience is internationally known.

c) request staff to further explore a social enterprise model for the future operation of an upgraded holiday park and report back to the Devonport-Takapuna Local Board as soon as possible.

d) agree to enter into a collaborative process with Panuku Development Auckland to agree the ‘essential community outcomes’ intended for the upgraded holiday park activity. These ‘community outcomes’ include but are not necessarily limited to:

i.        amenity values as per interpretations of the Resource Management Act 1991 Part 1 (meaning those natural or physical qualities and characteristics of an area which contribute to the public’s appreciation of its pleasantness, aesthetic coherence and cultural recreational attributes);

ii.       enhanced public access through the leased area;

iii.       premium standard;

iv.      optimization of site layout (including ingress/egress issues);

v.       reducing effects of seasonality;

vi.      visible Mana Whenua cultural footprint;

vii.     non-permanent fixtures; and

viii.     greater social and economic return to the community and local economy.

e) agree to enter into a collaborative process with Panuku Development Auckland to provide feedback on and assist with the preparation of a shortlist of possible operators for Panuku Development Auckland’s final decision.

f) agree to Panuku Development Auckland undertaking a reference design process that will demonstrate a built outcome that meets the agreed essential and desired financial, community, cultural, sustainability and delivery outcomes intended for the upgraded holiday park activity.

g) note the options under the Reserves Act to enable a lease for an upgraded holiday park activity that is not provided in the Takapuna Beach Reserve Management Plan.

h) note that subject to the outcome of the publicly notified Reserves Act process outlined in resolution g), Panuku Development Auckland will:

i.        manage an expression of interest process to secure an operator for the upgraded holiday park, noting that the expression of interest attributes will be agreed with the Devonport-Takapuna Local Board; and

ii.       develop a shortlist of operators with feedback and input from the Devonport-Takapuna Local Board, select the preferred party and conclude lease negotiations for the upgraded holiday park on the basis that the preferred respondent’s offer / proposal meets the community outcomes and conforms to the expression of interest attributes as agreed with the Devonport-Takapuna Local Board.

i) note Panuku’s advice that the initial term of any required lease would need to be thirteen (13) years with two (2) further rights of renewal of ten (10) years each in order to achieve the commercial reality of the vision.

i) notes that the term will be subject to the outcomes of any publicly notified Reserves Act process outlined in resolution e), market testing through the expression of interest process and final negotiations with any preferred operator.

j) notes that there is no current intention to require the current operator (who operates on a month-to-month tenancy) to vacate the site before the end of August 2017, when the Panuku expression of interest process is intended to conclude.

Note:   The motion was taken in parts as follows:

Resolution number DT/2016/180

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) reconfirm its intention to set aside 6,292m² of the Northern Activity Zone  of the Takapuna Beach Reserve (90% of the current leased area of the Takapuna Beach Holiday Park) for a campground (“the holiday park”) subject to outcomes of resolution g) below.

A division was called for, voting on which was as follows:

For Chairperson J Bergin Member DP Hale Member AP Roe

Against Member M Cohen Deputy Chairperson G Gillon Member JRK O'Connor

Abstained

The Chairperson exercised their casting vote for so the motion was Carried.

CARRIED

Amendment by way of addition was MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor:

Resolution number DT/2016/181

That the Devonport-Takapuna Local Board:

b) agree that the remaining 10% of the land be not built upon, or concreted, or paved, or sealed over, or used as a hard stand.

CARRIED

The Chairperson put the substantive motion to the vote:

Resolution number DT/2016/182

MOVED by Chairperson J Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) reconfirm its intention to set aside 6,292m² of the Northern Activity Zone  of the Takapuna Beach Reserve (90% of the current leased area of the Takapuna Beach Holiday Park) for a campground (“the holiday park”) subject to outcomes of resolution h) below.

b) agree that the remaining 10% of the land be not built upon, or concreted or paved or sealed over or used as a hard stand.

c) note the outcome of the stakeholder workshop held on 1 August 2016 which articulates a future vision for the holiday park activity which is  to provide a truly authentic seaside holiday attraction – embodying the hospitality and honesty for which the kiwi experience is internationally known.

d) request staff to further explore a social enterprise model for the future operation of an upgraded holiday park and report back to the Devonport-Takapuna Local Board as soon as possible.

e) agree to enter into a collaborative process with Panuku Development Auckland to agree the ‘essential community outcomes’ intended for the upgraded holiday park activity. These ‘community outcomes’ include but are not necessarily limited to:

i.        amenity values as per interpretations of the Resource Management Act 1991 Part 1 (meaning those natural or physical qualities and characteristics of an area which contribute to the public’s appreciation of its pleasantness, aesthetic coherence and cultural recreational attributes);

ii.       enhanced public access through the leased area;

iii.      premium standard;

iv.      optimization of site layout (including ingress/egress issues);

v.       reducing effects of seasonality;

vi.      visible Mana Whenua cultural footprint;

vii.     non-permanent fixtures; and

viii.    greater social and economic return to the community and local economy.

f) agree to enter into a collaborative process with Panuku Development Auckland to provide feedback on and assist with the preparation of a shortlist of possible operators for Panuku Development Auckland’s final decision.

g) agree to Panuku Development Auckland undertaking a reference design process that will demonstrate a built outcome that meets the agreed essential and desired financial, community, cultural, sustainability and delivery outcomes intended for the upgraded holiday park activity.

h) note the options under the Reserves Act to enable a lease for an upgraded holiday park activity that is not provided in the Takapuna Beach Reserve Management Plan.

i) note that subject to the outcome of the publicly notified Reserves Act process outlined in resolution h), Panuku Development Auckland will:

i. manage an expression of interest process to secure an operator for the upgraded holiday park, noting that the expression of interest attributes will be agreed with the Devonport-Takapuna Local Board; and

ii. develop a shortlist of operators with feedback and input from the Devonport-Takapuna Local Board, select the preferred party and conclude lease negotiations for the upgraded holiday park on the basis that the preferred respondent’s offer / proposal meets the community outcomes and conforms to the expression of interest attributes as agreed with the Devonport-Takapuna Local Board.

iii. note Panuku’s advice that the initial term of any required lease would need to be thirteen (13) years with two (2) further rights of renewal of ten (10) years each in order to achieve the commercial reality of the vision.

j) note that the term will be subject to the outcomes of any publicly notified Reserves Act process outlined in resolution h), market testing through the expression of interest process and final negotiations with any preferred operator.

k) note that there is no current intention to require the current operator (who operates on a month-to-month tenancy) to vacate the site before the end of August 2017, when the Panuku expression of interest process is intended to conclude.

CARRIED

Attachments

a     6 September 2016 Devonport-Takapuna Local Board meeting, Item 23 - Process to Progress Retention of Takapuna Beach Reserve Holiday Park, Memo

6.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

In accordance with Clause 3.19.2 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Devonport-Takapuna Local Board, held on 6 September 2016 prior to the next Auckland Council election.

__________________________________

Joseph Bergin, Chairperson

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Eric Perry, Relationship Manager

(delegate of the chief executive)