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Finance and
Performance Committee
22 September
2016
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
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6.1
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Michael Wood - Puketapapa Local Board - Whare building at Monte
Cecilia Park
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A PowerPoint presentation and
supporting information was given in support of the item. Copies
have been placed on the official minutes and are available on the Auckland
Council website as minutes attachments.
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Cr D Quax joined the meeting at 9.44am.
Cr ME Lee joined the meeting at 9.50am.
Cr C Darby joined the meeting at 9.52am.
Cr WD Walker joined the meeting at 9.55am.
Deputy Mayor PA Hulse joined the meeting at 9.56am.
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Resolution number FIN/2016/138
MOVED
by Cr CE Fletcher, seconded by Deputy Chairperson R Clow:
That the Finance and
Performance Committee:
a) receive
the presentation regarding the restoration of the Whare building at Monte
Cecilia Park and thank Michael Wood for his attendance.
CARRIED
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Attachments
a 22
September 2016, Finance and Performance Committee, Item 6.1, Michael Wood -
Puketapapa Local Board - Whare building at Monte Cecilia Park presentation
b 22
September 2016, Finance and Performance Committee, Item 6.1, Michael Wood -
Puketapapa Local Board - Whare building at Monte Cecilia Park supporting
information
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7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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13
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Whare
Redevelopment Monte Cecilia Park
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Resolution number FIN/2016/140
MOVED
by Cr CE Fletcher, seconded by Cr ME Lee:
That the Finance and
Performance Committee:
a) re-allocate
$300,000 capital expenditure from the budget for a functions facility at the
Pah homestead site to the Whare restoration project.
b) note
a council and charitable trust partnership model to fundraise and oversee the
Whare redevelopment project is feasible.
c) note the existing James Wallace Arts Trust and the Joint Liaison
Board may provide suitable vehicles for this function if the existing
Relationship Agreement is refreshed to accommodate this purpose.
d) note that prior to spending against any allocated budget for the
restoration of the Whare or approval of a joint council and trust venture, an
independent business case needs to be developed to consider the ultimate use
of the Whare, and the provision of consequential operational budget.
CARRIED
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Note: Pursuant
to standing order 1.8.6, Cr GS Wood requested his dissenting vote be
recorded.
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9
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Disposals Recommendation Report
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Resolution number FIN/2016/141
MOVED
by Cr CM Penrose, seconded by Cr AM Filipaina:
That the Finance and
Performance Committee:
a) approve, subject to the satisfactory conclusion of any required
statutory processes, the disposal of the land at:
i) 201
Murphys Road, Flat Bush comprised of an estate in fee simple more or less
being Section 14 SO 465808 comprising approximately 1,368m2
contained in computer freehold register
653180;
ii) 1
Victoria Street, Ōtāhuhu comprised of an estate in fee simple more
or less being Lots 79-80 Part Fairburn’s Grant 269A and Lot 2 DP 13598
comprising approximately 1,093m2 contained in certificates of
title NA555/109 and NA312/122;
iii) 15
Waitai Road, Waiheke Island comprised of an estate in fee simple more or less
being Lot 303 Deposited Plan 14189 comprising approximately 1,062m2 contained
in certificate of title NA95C/433;
iv) 70R
Tidal Road, Māngere more or less being Lot 37 DP 61861 comprising
approximately 296m2;
b) agree that final terms and conditions be approved under the
appropriate delegations.
CARRIED
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12
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Health,
Safety and Wellbeing August 2016 update - report from Audit and Risk
Committee meeting on 8 August 2016
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Cr GS Wood left the meeting at 10.22am.
Cr WD Walker retired from the meeting
at 10.27am.
Deputy Chairperson R Clow left the
meeting at 10.31am.
Cr GS Wood
returned to the meeting at 10.32am.
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Resolution number FIN/2016/143
MOVED
by Chairperson MP Webster, seconded by Cr W Cashmore:
That the Finance and
Performance Committee:
a) receive
the Health, Safety and Wellbeing August 2016 update report.
CARRIED
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10
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Approval of and recommendation for adoption of the 2015/2016
Annual Report and Summary Annual Report for Auckland Council and Group
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A PowerPoint presentation
was given in support of the item. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Deputy Chairperson R Clow returned to the meeting at
10.38am.
Mayor LCM Brown joined the meeting at 10.41am.
Cr SL Stewart left the meeting at 10.54am.
Cr SL Stewart returned to
the meeting at 10.59am.
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Resolution number FIN/2016/144
MOVED
by Deputy Chairperson R Clow, seconded by Cr W Cashmore:
That the Finance and
Performance Committee:
a) note
the confirmation by the Audit and Risk Committee that the audit process has
been completed satisfactorily; and
b) agree
to recommend adoption of the draft 2015/2016 Annual Report and Summary Annual
Report to the Governing Body subject to editorial and technical changes to
the document to be approved by the Group Chief Financial Officer and the
Chairperson of the Finance and Performance Committee.
CARRIED
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Attachments
a 22
September 2016, Finance and Performance Committee, Item 10, Approval of and
recommendation for adoption of the 2015/2016 Annual Report and Summary Report
for Auckland Council and Group presentation
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The meeting adjourned at 11.07am and
reconvened at 11.12am.
Mayor LCM Brown and Member DE Taipari were
not present.
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11
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Budget update September 2016
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Mayor LCM Brown returned to the
meeting at 11.15am.
Member DE Taipari returned to the
meeting at 11.17am.
Cr CM Penrose left the meeting at
11.30am.
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Resolution number FIN/2016/145
MOVED
by Cr J Watson, seconded by Deputy Mayor PA Hulse:
That the Finance and
Performance Committee:
a) approve
a grant of $2 million for capital investment in the James Liston Hostel,
funded from the existing City Centre Targeted Rates spending envelope,
subject to due-diligence and appropriate legal structures or contractual
arrangements to ensure the council’s investment is used to deliver the
proposed outcome.
CARRIED
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Notes: Item 12
– Health, Safety and Wellbeing August 2016 update – report from
Audit and Risk Committee meeting on 8 August 2016 was taken after Item 9
– Disposals Recommendation Report
Item 13 –
Whare Redevelopment Monte Cecilia Park was taken after Item 8 – Notices
of Motion
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15
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Summary of information memos and briefings - 22 September 2016
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Cr CM
Penrose returned to the meeting at 11.36am.
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Resolution number FIN/2016/147
MOVED
by Chairperson MP Webster, seconded by Cr J Watson:
That the Finance and
Performance Committee:
a)
receive the summary of information memos and briefings –
22 September 2016.
b)
note the report on the allocation of $3m to Harbour Access
Trust, remains outstanding.
CARRIED
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16 Consideration
of Extraordinary Items
There
was no consideration of extraordinary items.
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17 Procedural
motion to exclude the public
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Resolution
number FIN/2016/148
MOVED by Chairperson MP Webster, seconded by Mayor
LCM Brown:
That the
Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Shareholder
Approval for GridAKL lease
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
information about the rental rates for buildings within GridAKL. If
this information was publically available, it would compromise ATEED's
ability to negotiate with sub-tenants..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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11.45am The
public was excluded.
12.19pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Shareholder Approval for GridAKL lease
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Resolution number FIN/2016/149
MOVED
by Deputy Chairperson R Clow, seconded by Chairperson MP Webster:
That the Finance and
Performance Committee:
a) grant shareholder approval to Auckland Tourism, Events and
Economic Development Limited (ATEED) to enter into a lease
and development agreement (and any other incidental dealings and
transactions) relating to the Mason Brothers building within Wynyard Central
on terms acceptable to the ATEED board.
b) approve additional capital expenditure budget for ATEED as
follows:
i) $4.2
million to fit out the Mason Brothers building
ii) $1.6
million to meet increased costs for the Innovation 5A building, arising from
industry cost increases and design changes to meet earthquake standards.
conditional on
iii) the
associated ongoing interest and depreciation costs being met by ATEED, and
iv) the
ongoing operation being at least fiscally neutral and not requiring
additional rates funding in the future.
c) authorise the Auckland Council Chief Executive to sign any
shareholder resolutions and other documents necessary to give effect to
clauses a) and b).
d) agree that the report and attachments will remain confidential,
but clauses a), b) and c) be restated in the open section of the minutes.
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12.19pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS TRUE AND CORRECT BY THE CHAIRPERSON AND
LEAD OFFICER UNDER STANDING ORDER 8.1.4 ON
DATE:.........................................................................
CHAIRPERSON:........................................................
LEAD OFFICER:........................................................
