Agenda of Franklin Local Board

1 Welcome

The Chair will open the meeting and welcome everyone present.

2 Apologies

Apologies from Members BS Crompton and M Bell have been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board confirms the ordinary minutes of its meeting, held on Tuesday, 23 August 2016, including the confidential section, as a true and correct record.

5 Leave of Absence

Requests for leave of absence have been recieved from Members A Fulljames, and M Bell.

6 Acknowledgements

The Franklin Local Board acknowledge the passing of Sarah Higgins, a Member of the Franklin local board.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Dangerous condition of First View Avenue, Beachlands - Warren Smith

Purpose

1. The residents of First View Avenue, Beachlands deputation with respect to the dangerous condition of First View Avenue.

Executive summary

2. As per standing orders the Chairman has approved the request from the residents of First View Avenue, Beachlands to provide a deputation with respect to the dangerous condition of First View Avenue.

Recommendation/s

a) That the Franklin Local Board thanks Warren Smith and the residents of First View Avenue, Beachlands for their attendance.

8.2 Deputation - Weka Watch Kawakawa Bay Incorporated - Rosemary Cotman

Purpose

1. Weka Watch Kawakawa Bay Incorporated deputation with respect to their activities around the protection of Weka.

Executive summary

2. As per standing orders the Chairman has approved the request from Weka Watch Kawakawa Bay Incorporated to provide a deputation with respect to their activities in the protection of Weka, particularly in Kawakawa Bay.

Recommendation/s

That the Franklin Local Board thanks Rosemary Cotman, the representative from the Weka Watch Kawakawa Bay Incorporated, for her attendance.

8.3 Deputation - Oke Charity Walk - Paul Dickson

Purpose

1. Oke Charity Walk deputation with respect to their funding application.

Executive summary

2. As per standing orders the Chairman has approved the request from Oke Charity Walk to provide a deputation with respect to their funding application.

Recommendation/s

That the Franklin Local Board thanks Paul Dickson, the representative from the Oke Charity Walk, for his attendance which is due to be considered at the meeting.

8.4 Deputation - Hunua Villages Fete - Georgina Gilmour

Purpose

1. Hunua Villages Fete Volunteer Team deputation with respect to their local grant funding application.

Executive summary

2. As per standing orders the Chairman has approved the request from the Hunua Villages Fete Volunteer Team to provide a deputation with respect to their local grant funding application which is due to be considered at the meeting.

Recommendation/s

That the Franklin Local Board thanks, Georgina Gilmore, the representative from the Hunua Villages Fete Volunteer Team, for her attendance.

8.5 Deputation - Counties Tennis Association - Steven Brindle

Purpose

1. Counties Tennis Association deputation with respect to their local grant funding application.

Executive summary

2. As per standing orders the Chairman has approved the request from the Counties Tennis Association to provide a deputation with respect to their local grant funding application which is due to be considered at the meeting.

Recommendation/s

a) That the Franklin Local Board thanks, Steven Brindle, the representative from the Counties Tennis Association, for his attendance and for the presentation regarding their funding application for court resurfacing.

Attachments

a Counties Tennis Court Resurfacing Presentation ............................... 123

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Franklin Local Board

27 September 2016

Franklin Local Board Local Grants: Round One 2016-17

File No.: CP2016/19467

Purpose

1. The purpose of this report is to present applications received for Franklin Local Board Local Grants round one 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Franklin Local Board has set a total community grants budget of $156,000 and a total school pool grants budget of $25,000 for the 2016/2017 financial year.

3. Twenty-four applications were received for Franklin Local Grants Round One, including three multi-board applications with a total request of $288,050.00.

4. Four school pool grant applications were received for the Franklin swimming pool grant round with a total requested of $52,194.81.

Recommendation/s

That the Franklin Local Board:

a) consider the applications listed in Table One and Table Two and agree to fund, part-fund or decline each application in this round.

Table One: Franklin Local Board Round One, Local Grant Applications

App ID	Applicant	Focus	Project	Requesting	Ineligible/Eligible
LG1703-117	Connect the Dots Charitable Trust	Arts and culture	Towards Connect the Dots Charitable Trust for art material.	$845.00	Eligible Recommend transfer to quick response round one.
LG1703-121	Puni School Parent Teacher Association	Arts and culture	Towards the “Franklin Multicultural Festival” for stage hire, marquee hire and sound system.	$6,500.00	Eligible
LG1703-101	Beachlands Community Trust	Community	Towards the “Christmas@Sunkist” 2016 event, including operational costs.	$3,436.00	Eligible
LG1703-103	Maraetai Beach Community Hall Incorporated	Community	Towards operational expenses to hold a community open day celebrating Maraetai Hall and community.	$5,000.00	Eligible
LG1703-104	Waiuku Business and Development Association Inc.	Community	Towards the “Waiuku Christmas Parade” operational costs.	$2,262.00	Eligible
LG1703-114	Te Whangai Trust	Community	Towards the cost of two houses for the youth programme.	$15,000.00	Eligible
LG1703-118	Franklin Family Support Services	Community	Towards Franklin Family Support Services for lease expenses.	$4,800.00	Eligible
LG1703-128	Glenbrook Beach Residents and Ratepayers Association	Community	Towards the cost of painting the exterior of Glenbrook Beach Community Hall.	$2,000.00	Eligible
LG1703-133	Children's Autism Foundation	Community	Towards Children’s Autism Foundation for cost of their 10 week outreach services programme.	$9,450.00	Eligible
LG1703-106	Splore Dynamics Limited	Environment	Splore Dynamics Limited for waste diversion and education at the “Splore” event.	$5,000.00	Eligible
LG1703-107	Franklin Branch, New Zealand Tree Crops Association	Environment	For the purchase of a container and extended shelter for the Pukekohe High School orchard.	$5,100.00	Eligible
LG1703-120	Jocelyn Scott	Environment	Towards fencing costs to prevent soil erosion.	$3,000.00	Eligible
LG1703-123	Waiuku Friends of Golf	Environment	Towards eradication of weeds and replanting natives.	$7,125.00	Eligible
LG1703-129	Ayrlies Gardens and Wetlands Charitable Trust	Environment	Towards the purchase and implementation of 37 predator traps with automatic pumps.	$6,000.00	Eligible
LG1703-110	Sanitarium Health and Wellbeing Company	Events	Towards the “South Auckland Sanitarium Weet-Bix Kids Tryathlon” for infrastructure costs for delivering the event.	$5,000.00	Eligible
LG1703-124	Clevedon Business Association	Events	Towards Clevedon Christmas Parade for traffic management and event insurance costs.	$3,220.00	Eligible
LG1703-125	St Andrews Community Trust	Events	Towards St Andrews Community Trust event for the speaker’s fee and advertising costs.	$6,000.00	Eligible
LG1703-126	The Hunuas Summer Fete Volunteer Team	Events	Towards “Hunua Villages Summer Fete 2016” for venue hire, performers and operational costs.	$2,800.00	Eligible
LG1703-111	Franklin United Football Club Incorporated	Sport and recreation	Towards Franklin United Football Club Incorporated for equipment and coaching fees.	$44,999.00	Eligible
LG1703-115	NZ Offshore Powerboat Association	Sport and recreation	Towards the “2017 NZOffshore Powerboat Championship Series Round Two” event for costs towards safety teams, patrol boats, marine medics, safety helicopters, waste management and portaloo hire.	$5,000.00	Eligible
LG1703-127	Counties Tennis Association	Sport and recreation	Towards Counties Tennis Association for the cost of repairing and resurfacing the courts.	$120,000.00	Eligible
			Total:	$262,537.00

Table Two: Multi-board Applications

App ID	Applicant	Focus	Project	Requesting	Ineligible/Eligible
LG1703-105	Life Education Trust South Eastern Auckland (t/a Life Education Counties Manukau)	Community	Towards cost of the Life Education Programme delivery, including the salary of the educator, classroom resources, workbooks, compliance costs for the mobile classrooms and general operational costs.	$10,000.00	Eligible
LG1703-119	The Scout Association of New Zealand - Schlaepfer Park Scout Camp	Community	Towards the purchase of a compact tractor.	$13,513.00	Eligible
LG1703-131	Elvis in the Gardens (umbrella organisation New Zealand Women Ltd)	Events	Towards the cost of the Elvis in the Gardens event at the Manurewa Botanic Gardens on 26 February 2017.	$2,000.00	Eligible
			Total:	$25,513.00

Table Three: Franklin Swimming Pool Applications

App ID	Applicant	Focus	Project	Requesting	Ineligible/Eligible
SP1703-101	Mauku School Board of Trustees	Swimming pool	Towards Mauku School for costs towards a pool heat pump system with solar panels.	$39,930.99	Eligible
SP1703-102	Maraetai Beach School	Swimming pool	Towards water testing and treatment, annual maintenance, maintaining the pool infrastructure, and heating the pool.	$3,963.82	Eligible
SP1703-104	Glenbrook School Board of Trustees	Swimming pool	Towards the cost of pool chemicals.	$3,300.00	Eligible
SP1703-105	The Ararimu Residents and Ratepayers Association Inc.	Swimming pool	Towards the cost of the pool heat pump.	$5,000.00	Eligible
			Total:	$52,194.81

Comments

5. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016, see Attachment A.

6. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

7. The Franklin Local Board will operate five quick response grants and two local grants round, one swimming pool grant and world war commemoration grant round for this financial year. This is the first local grants round and swimming pool grant round for 2016/2017.

8. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas.

9. Twenty-four applications were received in the first round of Franklin local grants, including three multi-board applications with a total request of $288,050.00.

10. In addition to the local grant applications, four swimming pool response applications were received in Franklin swimming pool grant round with a total request of $52,194.81.

Consideration

Local board views and implications

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One organisation in this quick response round has identified as Maori.

Implementation

14. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15. Following the Franklin Local Board allocating funding for local grants round one and swimming pool grant round, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇨	Franklin Grants Programme 2016/2017 (Under Separate Cover)
b ⇨	Franklin Local Grants Round One 2016/2017 application summaries (Under Separate Cover)
c ⇨	Franklin Local Grant Round One Multiboard 2016/2017 application summaries (Under Separate Cover)
d ⇨	Franklin School Swimming Pool Grants 2016/2017 application summaries (Under Separate Cover)

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

Franklin Quick Response Grants: Round One 2016/17

File No.: CP2016/19968

Purpose

1. The purpose of this report is to present applications received for Franklin Local Board Quick Response Grants round one 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Franklin Local Board has set a total community grants budget of $156,000 for the 2016/2017 financial year.

3. Seven applications were received in the first round of Franklin quick response with a total request of $16,022.00.

Recommendation/s

That the Franklin Local Board:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Franklin Local Board Round One, Quick Response Grant Applications

App ID	Applicant	Focus	Project	Requesting	Ineligible/ Eligible
QR1703-108	Hunua Ararimu Paparimu Valley Residents Association	Community	Towards Hunua Ararimu Paparimu Valley Residents Association for the cost of printing flyers.	$682.00	Eligible
QR1703-110	Whitford Playcentre	Community	Towards Whitford Playcentrefor cost of upgrading areas of their playground.	$2,000.00	Eligible
QR1703-112	Anglican Diocese of Auckland	Community	Towards Anglican Diocese of Auckland For the cost of Pukekohe Anglican Communal Food Garden	$2,110.00	Ineligible Recommend transfer to local grants round as amount exceeds the maximum amount for quick response grants.
QR1703-115	Youthline Auckland Charitable Trust	Community	Towards Youthline Auckland Charitable Trust for the purchase of mobile computer tablets for ten youth workers based in South Auckland.	$2,000.00	Eligible
QR1703-101	Mr Porou (Jake) Tamepo	Environment	Towards cost of planting to stabilize stream banks.	$1,230.00	Eligible
QR1703-116	Mrs Kristina Smith	Environment	Towards cost of removal of willow trees at 945 Ararimu Rd, RD3, Drury.	$6,000.00	Ineligible Recommend transfer to local grants round one as amount exceedsthe maximum amount for quick response grants.
QR1703-114	Pukekohe East Church Preservation Society	Historic Heritage	Towards Pukekohe East Church Preservation Society for the cost of four heritage Plaque reinstatement.	$2,000.00	Eligible
			Total:	$16,022.00

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016.

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Franklin Local Board will operate five quick response grants and two local grants round, one swimming pool grant and world war commemoration grant round for this financial year. This is the first quick response grants round for 2016/2017.

7. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas.

8. Seven applications were received for Franklin Quick Response Round One with a total request of $16,022.00.

Consideration

Local board views and implications

9. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One organisation in this quick response round has identified as Maori.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Franklin Local Board allocating funding for quick response round one, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇨	Franklin Quick Response Round One 2016/2017 application summaries (Under Separate Cover)

Signatories

Authors

Daylyn D'Mello - Environmental and Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

Amendments to the Franklin Local Board Grants Programme 2016/2017

File No.: CP2016/16299

Purpose

1. To amend the Franklin Local Board Community Grants Programme 2016/2017 (see Attachment A) to include criteria for two additional contestable funds - the waterways protection fund and the coastal rescue services fund.

Executive summary

2. The Auckland Council Community Grants Policy was adopted in December 2014. This policy guides the allocation of local, multi-board and regional grants to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to adopt their own local grants programme.

4. The Franklin Local Board adopted its Community Grants Programme 2016/2017 (see Attachment A) at its business meeting on 26 April 2016 (resolution no. FR/2016/67). At the time of adoption, the programme did not include criteria for the allocation of funding to the waterways protection fund or the coastal rescue services fund as these funds had not yet been established.

Waterways Protection Contestable Fund

5. When adopting its local environment and development work programme 2016/2017, the board allocated $20,000 operational funding to a waterways protection contestable fund, for projects that will improve water quality in priority catchments.

6. Applications will be considered for planting or fencing projects on private land located on or bordering the stream from individual landowners, community groups or organisations. Retrospective funding will not be granted, and half of the project cost is to be funded by applicants.

7. It is recommended that there is one funding round opening on 13 March and closing on 17 April 2017, in line with the board’s local grants funding round two.

8. Eligibility criteria for projects to be considered for the Franklin waterways protection fund is based on criteria for the regional waterways protection fund. At a workshop on 2 August, the board tailored the criteria to be more specific for Franklin.

9. At a further workshop on 20 September, the board provided direction on priority catchments for the fund. Due to timing issues, the information from this workshop is not available to include with this report but will be tabled at the business meeting on 27 September.

10. The board is now being asked to amend its Community Grants Programme 2016/2017 to include the criteria and priority catchment information for the waterways protection fund as follows:

The local board aims to:

· Support projects that will protect and enhance the natural environment and improve water quality in a priority catchment (to be determined).

The board will support projects that meet the following criteria:

· Applicants are landowners, community and environmental groups located or operating in the priority catchment.

· Activities or work that has not yet started or been completed (no retrospective funding).

· Projects on privately-owned land involving fencing off the stream, wetlands, seeps and drains.

· Works relating to the fencing, such as enabling alternative water supplies for livestock

needed as a consequence of the fencing.

· Environmental weed control and restoration planting using eco-sourced plants within

fenced-off areas.

· Fifty per cent of the project cost to be funded by applicants, including an in-kind

contribution or contribution by other donors.

· Refer to the attached “Franklin Local Board Waterway Protection Fund Guidelines” for

more specific requirements and assessment criteria.

Coastal Rescue Services Contestable Fund

11. Auckland Council has a long-standing funding relationship with Pohutukawa Coast Sea Rescue Trust to support local volunteers to provide sea rescue services and public boating education specifically in the Maraetai/Pohutukawa Coast area.

12. A funding agreement was set up with the Pohutukawa Coast Sea Rescue Trust for the 2015/2016 financial year. This enabled collaboration with Coastguard Maraetai to ensure adequately equipped and trained crews would respond to marine search and rescue incidents; and to facilitate aquatic safety education to the boating public. This agreement ended on 30 June 2016.

13. In May 2016, Coastguard Maraetai was successful in gaining a funding grant from the board. The grant is to assist with costs to provide sea rescue services for the 2016/2017 year. This was an interim measure to ensure the continued provision of a coastal rescue service and public education.

14. The coastal rescue services contestable fund was established in June as part of the board’s arts, community and events work programme 2016/2017. The board allocated $45,000 to establish the fund for organisations providing sea rescue and sea survival education.

15. Eligibility criteria for projects to be considered for the coastal rescue services fund was discussed at a board workshop on 6 September. The following criteria has been developed based on feedback at the workshop:

The local board aims to:

· Support the provision of sea rescue services and survival skills training.

The board will support projects that meet the following criteria:

· Local volunteers providing effective sea rescue services to the community including:

· vessel expenses outside of rescue events e.g. training costs

· vessel accommodation expenses

· contribution to equipment replacement

· crew training and venue expenses

· Public education activities to improve beach and boating safety for visitors and residents including:

· vessel focused programmes

· risk and hazard focused programmes

· survival skills programmes

Note: learn to swim programmes are funded through other channels and applications for these programmes will not be accepted.

16. It is recommended that there is one funding round opening on 13 March and closing on 17 April 2017, in line with the board’s local grants funding round two.

17. The board is now being asked to amend its Community Grants Programme 2016/2017 to include the criteria and dates for the coastal rescue services contestable fund.

Recommendation/s

That the Franklin Local Board amends the Franklin Community Grants Programme 2016/2017 (see Attachment A) adopted at its business meeting on 26 April 2016 (refer resolution FR/2016/67) by adding the following wording:

Waterways Protection Fund

Opens: 13 March and closes 17 April 2017.

The local board aims to:

· Support projects that will protect and enhance the natural environment and improve water quality in the (to be determined) priority catchment.

The board will support projects that meet the following criteria:

· Applicants are landowners, community and environmental groups located or operating in the priority catchment.

· Activities or work that has not yet started or been completed (no retrospective funding).

· Projects on privately-owned land involving fencing off the stream, wetlands, seeps and drains.

· Works relating to the fencing, such as enabling alternative water supplies for livestock needed as a consequence of the fencing.

· Environmental weed control and restoration planting using eco-sourced plants within fenced-off areas.

· Fifty per cent of the project cost to be funded by applicants, including an in-kind contribution or contribution by other donors.

· Refer to the attached “Franklin Local Board Waterway Protection Fund Guidelines” for more specific requirements and assessment criteria.

Coastal Rescue Services Fund

Opens: 13 March and closes 17 April 2017.

The local board aims to:

· Support the provision of sea rescue services and survival skills training.

The board will support projects that meet the following criteria:

· Local volunteers providing effective sea rescue services to the community including:

· vessel expenses outside of rescue events e.g. training costs

· vessel accommodation expenses

· contribution to equipment replacement

· crew training and venue expenses

· Public education activities to improve beach and boating safety for visitors and residents including:

· vessel focused programmes

· risk and hazard focused programmes

· survival skills programmes

Note: learn to swim programmes are funded through other channels and applications for these programmes will not be accepted.

Attachments

No.	Title	Page
a ⇩	Franklin Local Board Grants Programme 2016/2017	25

Signatories

Authors	Jane Cain - Local Board Advisor
Authorisers	Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

Franklin Local Board – Grant Programme 2016/2017

Our local grants programme aims to provide contestable and discretionary community grants to local communities.

Outcomes

Our grant programme will support the following outcomes outlined in our local board plan

• Cherished natural environment

• Thriving local economy

• Excellent transport connections and infrastructure

• Growth in the right place, at the right time

• Proud, safe and healthy communities

Our priorities for grants

Franklin Local Board is keen to support its strategic goals through providing grants to local communities. The local board has developed the following specific objectives to guide applicants.

Events funding

The local board aims to:

• promote environmental responsibility through supporting events that aim for zero waste (reduce, reuse, recycle)

• strongly encourage smoke-free events, particularly those targeting children, young people and their families

• support events that celebrate our distinctive local communities and enable people to come together

• support events which encourage visitors to spend more time in Franklin as a destination

• support events that aim to be financially sustainable and become regular and celebrate part of the Franklin event calendar.

Community funding

The local board aims to:

• support community groups to be effective and contribute to the community, particularly in shaping and developing their areas to be better and safer places

• assist young people to move from school to work or further training.

• support initiatives that celebrate our arts, culture and heritage

• work with local partners to help make the community feel safe

Environmental funding

The local board aims to:

• support local environmental initiatives

• encourage activities that reduce waste to landfill, prevent illegal dumping and preserve the beauty of our environment

• support the prevention of kauri dieback in our native forests

• encourage a weed and pest-free natural environment

• support community initiatives to enhance waterways and the coastline, including beach clean-ups and planting.

War commemoration project funding

The local board aims to:

• support small to medium projects providing permanent structures, including new or partially completed projects that commemorate times of war

• consider supporting upgrades or repairs to existing structures

• support projects on land in public or private ownership.

Criteria:

The board will support projects that meet the following criteria:

• for projects on private land, the requirements are:

• evidence is provided of public access and public good

• there will be no ongoing maintenance obligations for council

• partial funding for a project will be provided, not 100% funding. Additional funding to complete the project will be required by the applicant

• the project is not complete - retrospective funding of projects will not be considered.

• funding applications for commemorative events will be redirected to the alternative contestable fund for events for consideration.

School pool funding

The local board aims to:

• support schools to enable them to open their pool to the community over the summer period.

Criteria:

The board will support projects that meet the following criteria:

• steps have been taken to increase usage over summer by the wider community and evidence of increased usage is provided

• water testing is undertaken by a certified person (i.e. has attained the NZQA unit standards in swimming pool water quality)

• a user agreement with at least one community user group/organisation (e.g. learn to swim provider) is in place.

Lower Priorities

The Franklin Local Board has identified the following as lower priorities:

• Travel

• Salaries

• Catering

• Vehicles

• Sports equipment

• Sports uniforms

• Organisations which have a closed membership i.e there is benefit to the members and limited benefit to the wider community

Investment Approach

The Franklin Local Board has allocated budgets to support the local grants programme as follows:

• Quick Response Grants: 50% of the total grant budget per annum

Ø Minimum amount per grant $200

Ø Maximum amount per grant $2,000

• Local Grants 50% of the total grant budget per annum

The Franklin Local Board will support match funding as part of the Local Grants fund

Application Dates

Franklin Proposed Dates 2016/2017

Contestable Quick Response

2016/2017 funding rounds	Opens	Closes	Decision made	Projects to occur after
Round one	4 July 2016	29 July 2016	27 September 2016	1 October 2016
Round two	3 October 2016	28 October 2016	December 2016 (dates tbc)	1 January 2017
Round Three	16 January 2017	10 February 2017	April 2017 (dates tbc)	1 May 2017
Round Four	13 February 2017	10 March 2017	May 2017 (dates tbc)	1 June 2017
Round Five	13 March 2017	7 April 2017	June 2017	1 July 2017

Contestable Local Grants

2016/2017

funding rounds

Opens

Closes

Decision made

Projects to occur after

Round one

4 July 2016

29 July 2016

27 September 2016

1 October 2016

Round two

13 March 2017

7 April 2017

June 2017
(dates tbc)

1 July 2017

World War Commemoration and School Swimming Pool dates

2016/2017

funding rounds

Opens

Closes

Decision made

Projects to occur after

Round one

4 July 2016

29 July 2016

27 September

1 October 2016

Accountability Measures

The Franklin Local Board requires all successful applicants to provide a self-review, including how the group achieved its planned outcomes and participation numbers (where able to be quantified), to be supplied to the local board with an accompanying photo of the activity or event.

Franklin Local Board

27 September 2016

Education Programmes and Events 2016/2017
- Franklin Local Board

Public Programmes	Franklin Site/s	Date

Ranger Walk and Talk July- Dec 2016	Beachlands-Maraetai Walkway	21-Jun-16
	Te Ara O Whangamaire Walkway, Patumahoe	6-Sep-16
	Waiti Bay -Tawhitokino Regional Park	27-Sep-16
	Adah Platts-Mills Reserve	27-Oct-16
	Beachlands-Maraetai Walkway	22-Nov-16
	Clevedon Scenic Reserve	8-Dec-16
Ranger Walk and Talk Jan-June 2017	Beachlands-Maraetai Walkway	2017
Some sites covered second half 2017	Te Ara O Whangamaire Walkway, Patumahoe	2017
	Waiti Bay -Tawhitokino Regional Park	2017
	Adah Platts-Mills Reserve	2017
	Beachlands-Maraetai Walkway	2017
	Clevedon Scenic Reserve	2017
Park Bus Tours	East Coast of Franklin	2017
2 tours in Franklin	Awhitu Peninsula	2017
Calendar Events
Conservation Week
Matariki Event- Traditional plant use with expert Riki Bennett
World Wetlands Day	Kayak Tour of Wairoa river?- new event	2-Feb-17
Seaweek Event/s	Guided walk Waiti Bay-Tawhitokino Coast	Mar-17
	East coast parks bus tour	Mar-17
Heritage Festival
Public talks and presentations	At sites on request eg tramping clubs, libraries, Grey power, etc	By request

School Education Programmes
Adopt a Park	Bombay School
	Valley School

	Maraetai School

	Paerata School

	View Road School


Classroom in the Parks	Clevedon Scenic Reserve	By request
	Rooseville Reserve new site	By request
School visits/Outreach	At any schools by request	By request

Support of other education programmes
AC Biodiversity team school outreach programme
Waicare	Support planting programmes with high student numbers at Clevedon Scenic Reserve
Outdoor experience
AC Rec team
Enviro services team	Sustainability Challenge- Waitawa	15-Nov-16
Manukau Beautification Trust

Franklin Local Board

27 September 2016

Allocation of 2016/2017 Community Response Fund

File No.: CP2016/19753

Purpose

1. To allocate funding from the 2016/2017 community response fund for the development of a concept plan for Sunkist Bay, Beachlands and renewal of the floor coverings in the reception/entrance area at Franklin Pool and Leisure centre, Pukekohe.

Executive summary

2. The Franklin Local Board has a community response fund of $97,318 (operational funding) for the 2016/2017 financial year. The fund can be used at the local board’s discretion.

3. The following funding has already been allocated from the community response fund:

Project	Cost $
Printing additional 6,000 weed management brochures and distribution to rural delivery homes	4,500
Strategic weed control - transfer to local environment work programme	9,000
Printing additional 2,000 weed management brochures with distribution to rural delivery homes and PO Box holders	1,300
Support for preparation of a bid to host an event in Franklin	5,000
TOTAL	$19,800

Sunkist Bay, Beachlands – Concept Plan

4. A balance of $77,518 is therefore available for allocation.

5. At a workshop on 9 August, staff provided information on a proposed concept plan for Sunkist Bay, Beachlands, which could be developed at a cost of up to $15,000.

6. The concept plan would have the following scope:

· Community consultation and engagement (to establish requirements for park development)

· Connectivity to existing assets and the town centre

· Creation of a suite of furniture and materials to be used within the “older” area of Beachlands

· Connection with the history of Beachlands

· Crime prevention through environmental design (CPTED) principles are followed

· Blends with coastal environment, including suitable material selection

· Possible incorporation of an ANZAC Memorial (using local materials and within a small memorial garden)

· Ways of enhancing the views, including the view from the town centre.

7. At the workshop, the board gave direction that it supports the development of the above concept plan.

8. The board is now being asked to allocate funding of up to $15,000 from its community response fund for the plan’s development. This will then become part of the parks, sport and recreation work programme and regular updates will be provided to the local board.

Franklin Pool and Leisure, Pukekohe – Reception Upgrade

9. At a workshop on 13 September 2016, staff provided information on the upgrade of the flooring for the entrance and reception area at Franklin Pool and Leisure Centre. Belgravia has undertaken to upgrade the reception and foyer of the facility and has asked that the local board consider upgrading the flooring.

10. The cost to upgrade the floor for the whole area, including the ramp, so that the entire reception area has the same look is up to $32,000.

11. The upgrade of the reception area will include:

a) a new layout with a functional reception service desk area, including an accessible desk for customers with disabilities

b) improved flow through the entrance and improved security

c) a dedicated retail space and café area

d) further enhancement and improved look and appearance of the facility for the customer.

12. At the workshop, the local board gave direction that it supports the upgrade of the reception area, and funding of the upgrade to the flooring through its community response fund up to $32,000. This will then become part of the parks, sport and recreation work programme and regular updates will be provided to the local board.

Recommendation/s

a) That the Franklin Local Board allocates up to $15,000 from its 2016/2017 communityresponse fund for the development of a concept plan for Sunkist Bay, Beachlands.

b) That funding of up to $15,000 allocated from the Franklin Local Board’s 2016/2017 community response fund for the development of a concept plan for Sunkist Bay, Beachlands is transferred to the Local Parks budget and the 2016/2017 work programme to enable implementation and reporting.

c) That that Franklin Local Board allocates up to $32,000 from its 2016/2017 community response fund for the upgrade of the flooring at Franklin Pool and Leisure, Pukekohe including costs of all materials and installation of the reception area and ramp.

d) That funding of up to $32,000 allocation from the Franklin Local Board’s 2016/2017 community response fund for the upgrade of the flooring at Franklin Pool and Leisure, Pukekohe is transferred to the Leisure 2016/2017 work programme to enable implementation and reporting.

Attachments

There are no attachments for this report.

Signatories

Authors

Jane Cain - Local Board Advisor

Debra Langton - Senior Local Board Advisor

Authorisers

Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

Franklin Community Arts Initiatives and Draft 2016/2017 Work Programme Stage One

File No.: CP2016/17238

Purpose

1. To approve reallocation of the community arts initiative funding in the Arts, Community and Events Work Programme 2016/2017 and to approve stage one of the community arts initiatives work programme.

Executive summary

2. The Franklin Local Board approved $50,000 in their Arts, Community and Events (ACE) Work Programme 2016/2017 to ‘community arts initiatives’. The amounts approved were: $25,000 for community arts broker facilitation and $25,000 for community led arts activity.

3. Staff recommend that the $50,000 community arts initiatives budget be reallocated as follows:

· $20,000 for community arts broker facilitation

· $30,000 for community led arts activity.

The table below summarises the amended 2016/2017 budget:

2016/2017 Approved budget

2016/2017 Recommended budget changes

$25,000 Arts broker facilitation

$25,000 Community led arts activity

$20,000 Arts broker facilitation

$30,000 Community led arts activity

4. Feedback received via a local board workshop on 5 July 2016, as well as input from the arts forums, and local board meetings on 16 August 2016 and 6 September 2016 have been incorporated into the draft work programme stage one. The draft work programme is included as Attachment A and requires approval before work can commence.

Recommendation/s

That the Franklin Local Board:

a) approve a funding agreement to Too Bee Ltd of $50,000 for community arts initiatives, which includes $20,000 for community arts broker facilitation and $30,000 for community led arts activity.

b) approve the 2016 Franklin Local Board Draft Work Programme Stage One (Attachment A).

Comments

Background

5. The Franklin Local Board allocated $50,000 in their 2015/2016 work programme to ‘community arts initiatives’: $30,000 of the funding was used for community arts broker facilitation and to host a series of arts forum across Franklin. The remaining $20,000 budget was reallocated to other local board initiatives.

6. In November 2015, a Franklin Local Board funded arts forum was held. The community arts broker role was supported following feedback gathered at this event.

7. Staff recommend the Franklin Local Board reallocate the $50,000 budget as: $20,000 for community arts broker facilitation and $30,000 to community led arts activity in the Franklin Local Board area.

The Franklin Community Arts Broker

8. The Franklin Community Arts Broker (FCAB) was appointed in June 2016 to scope art activations within the community for implementation from September 2016.

9. With a geographically dispersed creative community, the brokering role provides a focus and means of representing local arts and creative talent.

10. From the $30,000 budget allocated in the 2015/2016 work programme, the FCAB coordinated a series of art forums across Franklin in the last week of July 2016, engaging artists and community groups in planning for future projects.

11. The current FCAB 2015/2016 contract concludes in October 2016. Approval of the community arts initiatives budget is required so that the FCAB contract can be renewed and so community projects outlined in the FCAB draft work programme can be delivered.

12. Feedback received via a local board workshop on 5 July 2016, as well as input from the arts forums, and local board meetings on 16 August 2016 and 6 September 2016 have been incorporated into a draft work programme stage one. The draft work programme is included as Attachment A.

Consideration

Local board views and implications

13. The Franklin Community Arts Broker presented at a local board workshop on 5 July 2016. The views expressed by local board members are reflected in the draft work programme.

14. The outcomes of the community arts initiatives work programme 2016 align to the 2014-2017 Franklin Local Board Plan goal to build proud, safe and healthy communities, so that those who live in Franklin are proud of the area, and feel safe and part of the community.

Māori impact statement

15. Improving Māori outcomes is a priority for the Franklin Local Board. The ACE work programme aims to improve well-being among Māori living in the local board area and to incorporate Māori traditions and understandings through diverse and creative opportunities for engagement, collaboration and participation across Franklin.

Implementation

16. If the recommendations of this report are approved, a contract for the FY2016/2017 community led arts activity and community arts broker facilitation will commence.

17. A second draft work programme for the stage two community led arts activity and community arts broker facilitation will be presented to the local board for approval early in 2017.

18. The ACE work programme will be implemented within the Annual Plan 2016/2017 budget. Staff and the FCAB will continue to meet with the Franklin Local Board to provide updates on the work programme and ensure it is progressed in a timely way.

Attachments

No.	Title	Page
a ⇩	2016 Franklin Local Board Draft Work Programme Stage One	39
b ⇩	Murals Pros and Cons	43

Signatories

Authors

Tania Short - Arts & Culture Advisor (South)

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

Attachment B: Murals Pros and Cons

	Pukekohe Youth Mural		Beachlands Community Mural
Community Partner	The New Zealand Police		Beachlands Historical Society
Location	Birdwood Road East, Pukekohe North, approx 10m x 1.2m		Beachlands Chartered Club Wall, approx 14m x 3.5m
Artists	Janine and Charles Williams http://www.charlesjaninewilliams.com		Karyn Fisher and Sandra Russell
Main Objectives	To engage youth to beautify the area/reserve on Birdwood Road East, Pukekohe North and to compliment the already existing community garden.		To represent community heroes in a historically themed mural to enrich the aesthetic of the Beachlands community.
Quote	$7500 - includes artist time, paint, consultation with youth, plywood sheets, launch event. Please note this is a heavily discounted community rate for these artists. **NB the cost does not include graffiti guard. The Manukau Beautification Trust will be approached to support this.		$7500 - artist fee only Paint will be supplied by Resene as sponsorship. Beachlands Historical Society to provide hospitality for launch event. **NB the cost does not include graffiti guard. The Manukau Beautification Trust will be approached to support this.
Community Engagement	The ideas/themes will come from youth who reside in the Pukekohe North area. The youth groups include: Duke of Edinburgh, Revolution Youth and Franklin Squad. They will liaise with the artists about the artwork’s content and they will make sure their ideas accurately reflect the essence of the Pukekohe North area. The youth will also help paint the mural - assisting in areas where base colours need filling in. A community launch event.		Community consultation occurred as part of the Beachlands broader community consultation day on Sunday Sept 11 2016. There is overwhelming support for the mural and 22 votes out of 25 for the local artist. Another quality option was provided. The community also able to engage through: - observing and connecting with artists during their research process and final painting of the mural - Attending a launch event. - Potential for an assistant artist to work alongside artists (to be confirmed)
Notes		Youth consultation will begin for this mural as soon as possible, with completion potentially this year.	The artists have indicated they are ready to paint in the new year after finalising research and input from the community.

	Pukekohe Youth Mural	Beachlands Community Mural
PROs	Youth engagement	This is the only Beachlands project currently looking for support under the arts broker programme.
	Wider community support (the New Zealand Police, youth groups, community garden stakeholders)	Wider community support for the mural as evidenced at the consultation day.
	High quality artists engaged	Local community represented as the artists of the project.
		The mural would be unique to this area. The artists are largely unseen across Auckland.
		Beachlands Historical Society to provide a launch at their own cost
CONs	No other budget was raised apart from that within the arts broker programme.	No other cash budget was raised apart from that within the arts broker programme
	The total budget total is three times the amount set aside in the arts broker programme (to do both murals). So if the local board decide to use the arts broker funds to complete these two projects, there will be nothing left for the second half of the year.	The total budget is three times the amount set aside in the arts broker programme (to do both murals). So if the local board decide to use the arts broker funds to complete these two projects, there will be nothing left for the second half of the year.
	If the project is deferred until other funds are found, this will severely affect the finish date – murals are weather dependent and are best painted during the summer months.	If the project is deferred until other funds are found, this will severely affect the finish date – murals are weather dependent and so best painted through summer

Franklin Local Board

27 September 2016

Pukekohe Town Centre Revitalisation Committee

File No.: CP2016/18215

Purpose

1. To endorse the continued operation of the Pukekohe Town Centre Revitalisation Committee (Pukekohe TCRC) and approve the terms of reference (see Attachment A) to be effective until 30 June 2017.

Executive summary

2. The Pukekohe TCRC oversees the delivery of streetscape improvement projects that improve the amenity of Pukekohe town centre.

3. These projects seek to make Pukekohe an attractive, safe and enjoyable place in accordance with the objectives of the Auckland Plan and Franklin Local Board Plan.

4. There is $1.221m Asset Based Services (ABS) capital budget included in the board’s 2016/2017 local environment and development work programme for the upgrade of Manukau Road, Pukekohe, as part of the Pukekohe Town Centre Revitalisation project.

5. The design phase for the Manukau Road project was completed in June 2016 and construction is due to be undertaken in early 2017.

6. It is therefore recommended that the Pukekohe TCRC continues to operate to oversee the project.

7. The current terms of reference for the Pukekohe TCRC ended on 30 June 2016, and it is proposed that the board approves the attached terms of reference to be effective until
30 June 2017 to align with the board’s 2016/2017 work programme.

Recommendation/s

a) That the Franklin Local Board endorses the continued operation of the Pukekohe Town Centre Revitalisation Committee.

b) That the Franklin Local Board approves the terms of reference (see Attachment A) for the Pukekohe Town Centre Revitalisation Committee to effective until 30 June 2017.

Comments

8. The Pukekohe Town Centre Revitalisation project (project) is a long running programme to revitalise the streets of Pukekohe town centre and maintain high amenity standards. The project has been ongoing since 2000.

9. For this project, the town centre is the area within the Pukekohe Ring Road (Tobin Street/Stadium Drive/Massey Avenue/Wesley Street), extending along Manukau Road to include Custom Street – the location of the new bus interchange.

10. The objective of the project is to improve Pukekohe town centre and provide an attractive, safe and viable place for people to do business, shop, work and visit. This objective is consistent with the vision of the Franklin Local Board Plan and the Auckland Plan vision for Pukekohe as a priority satellite town. The project continues to achieve this objective by delivering on streetscape improvement and place making projects.

11. An Asset Based Services (ABS) capital budget of $1.221m is included in the board’s 2016/2017 local environment and development work programme for the upgrade of Manukau Road, Pukekohe, which is part of the Pukekohe Town Centre Revitalisation project.

12. The design phase for the project was completed in June 2016 and construction is due to be undertaken in early 2017.

13. The Pukekohe TCRC was established to provide direction and oversee the project under guidance of the Franklin Local Board. The Pukekohe TCRC has been operating successfully and has strong membership and participation.

14. It is proposed that the Pukekohe TCRC continues to operate as the steering committee for the project. It is also proposed that the Pukekohe TCRC has the following responsibilities:

Identify future projects in collaboration with key stakeholders
Make project recommendations to the local board
Make decisions around the design and implementation of projects that are consistent with the future programme of works approved by the local board
Promote the project through collective communication channels.

15. It is recognised that the local board retain responsibilities in relation to:

Approving the work programme (on a financial year basis) to be overseen by the Pukekohe TCRC
Approving the financial spend (on a financial year basis) required to deliver the approved programme of works; and
Receiving quarterly update reports on projects and budget spend.

16. Membership of the Pukekohe TCRC is at the discretion of the Franklin Local Board. It is proposed that the membership includes representatives from:

The Franklin Local Board Pukekohe subdivision (four members)

· Pukekohe Business Association

· NZ Police – Pukekohe Community Constable

· Franklin Historical Society

17. It is recognised that although the membership includes a number of community and council organisations, it does not remove the need for further community and stakeholder consultation on individual projects.

18. The board can amend the above membership list if it so wishes.

19. Terms of reference outlining the specific role, function and membership of the Pukekohe TCRC can be found in Attachment A.

20. The board is requested to endorse the continued operation of the Pukekohe TCRC and approve the terms of reference to be effective until 30 June 2017.

Consideration

Local board views and implications

21. The Franklin Local Board is the decision maker in respect to financial decisions as part of the project.

22. The role of overseeing the delivery of the project is to be conducted by the Pukekohe TCRC under the guidance of the local board.

Māori impact statement

23. The Franklin Local Board and the Pukekohe TCRC acknowledges the principles of Katiakitanga.

24. Where a particular work or activity is deemed to impact on Maori cultural or spiritual values, consultation with local iwi will be undertaken as a matter of course in accordance with established protocols.

Implementation

25. The activities and operation of the Pukekohe TCRC detailed in this report are within budget. Any decisions arising from discussion and any changes to the work programme will have financial and resourcing implications that will need to be managed.

26. Relevant Auckland Council and Auckland Transport operational divisions are engaged as part of the Pukekohe TCRC project design process and throughout construction/implementation. Operations and maintenance budgets for projects are confirmed as part of the project inception and scoping process.

Attachments

No.	Title	Page
a ⇩	Pukekohe Town Centre Revitalisation Committee Terms of Reference 2016/2017	51

Signatories

Authors	Jane Cain - Local Board Advisor
Authorisers	Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

Pukekohe Town Centre Revitalisation Committee

TERMS OF REFERENCE

1 July 2016

Table of Contents

Definitions

1.0 Background

2.0 Committee formation

3.0 Roles and functions

4.0 Membership

5.0 Meetings

6.0 Committee Focus Area

7.0 Projects

8.0 Budgets

9.0 Confidentiality

10.0 Communications

11.0 Ambiguity and conflict

APPENDICES

APPENDIX 1: Agenda template

APPENDIX 2: Risk Register

DEFINITIONS

TCRC Pukekohe Town Centre Revitalisation Committee

ToR Terms of Reference

The Project The Pukekohe Town Centre Revitalisation Project

1.0 Background

The Pukekohe Town Centre Revitalisation project is a long running programme of works to revitalise the streets of Pukekohe and maintain high amenity standards within the Town Centre. The project has been on-going since its conception in 2000.

The objective of the project is to improve the Pukekohe Town Centre as an attractive, safe and viable place for people to do business, shop, work and visit, consistent with the Auckland Plan vision for Pukekohe as a priority satellite town. The Town Centre Revitalisation Project continues to achieve this objective by delivering on streetscape improvement projects under the guidance of the Franklin Local Board and the Pukekohe Town Centre Revitalisation Committee.

The funding was historically collected as part of a targeted rate from businesses from within the Town Centre under the Franklin District Council, and has been supplemented with general rates. Since the Auckland Council amalgamation in November 2011 funding is now allocated from general rates and forms part of the Franklin Local Board budget.

2.0 Committee formation

2.1 Endorsement

The operation of the Pukekohe Town Centre Revitalisation Committee (TCRC) has been continued under direction of the Franklin Local Board at its 27 May 2014 business meeting.

The TCRC has the role of project steering committee for the Town Centre Revitalisation Project as outlined in this Terms of Reference. The Franklin Local Board remains the ultimate decision maker in respect to the Pukekohe Town Centre Revitalisation Project.

Any role or function that may have been omitted from this Terms of Reference, or is ambiguous, will be directed to and decided upon by the Franklin Local Board.

2.2 Term

The TCRC has been endorsed for a term commencing 1 July 2016.

This term will come to an end 30 June 2017, unless otherwise directed by the Franklin Local Board. The Franklin Local Board will reconsider the role and function of the TCRC at this time.

3.0 Role and function

3.1 Role and function of the TCRC

The primary role of the TCRC is to be the project steering committee for projects that fall under the remit of the TCRC (section 7.0) as endorsed by the Franklin Local Board.

The TCRC ultimately reports to the Franklin Local Board.

Auckland Council officers will report the activities of the TCRC to the Franklin Local Board on a quarterly basis.

Specifically the TCRC has the following responsibilities to:

· act as a Project Steering Committee for the Pukekohe Town Centre Revitalisation Project

· identify and scope future projects in collaboration with key stakeholders

· make project recommendations to the Franklin Local Board

· make decisions around the design and implementation of projects that are consistent with the future programme of works approved by the Franklin Local Board (refer section 7.0); and

· promote the Town Centre Revitalisation Project through collective communication channels (refer section 10.0).

3.2 Role and function of the Franklin Local Board

To:

· approve the programme of work (on a per financial year basis) (refer section 7.0)

· approve the financial spend (on a per financial year basis) required to deliver the approved programme of works (refer section 8.0)

· receive Quarterly Update Reports, reporting on budget spend and project updates.

3.3 Other

The TCRC is not a forum for raising and addressing operational and maintenance issues.

Operational and maintenance issues need to be addressed through discussions with Auckland Council and Auckland Transport officers through the relevant Auckland Council and Auckland Transport communication channels.

4.0 Membership

4.1 Committee membership

The membership of the TCRC is to include four (4) representatives from the Franklin Local Board Pukekohe subdivision.

The membership of the TCRC is to also include one (1) representative from each of the following community organisations: These organisations are responsible for appointing their own representative on an annual basis. The role of each appointee is to bring the views of their organisation to the TCRC.

· Pukekohe Business Association

· NZ Police – Pukekohe Community Constable

· Franklin Historical Society

Relevant Auckland Council and Auckland Transport officers will also attend meetings in an advisory and operational capacity. Officers may include:

· Development Programmes Lead, Auckland Council

· Project Manager, Auckland Transport

· Auckland Transport, Elected Member Relationship Manager

Membership of the TCRC is at the discretion of the Franklin Local Board.

4.2 Membership eligibility

For any community or council organisation to be eligible for membership on the TCRC that organisation must demonstrate:

· It is representative of the community

· It has an endorsed governance structure

· Its meetings are minute and made publicly available

· It meets regularly and has a quorum

4.3 Stakeholder engagement

It is recognised that although the membership includes a number of community and Council organisations it does not negate the need for consultation and engagement with iwi, landowners and occupiers, businesses, primary advocate organisations and the general community on TCRC projects.

Stakeholders and engagement needs are to be identified by the TCRC at the commencement of each project.

5.0 Meetings

5.1 Committee Chair

The TCRC is to be chaired by a member of the Franklin Local Board.

5.2 Meeting arrangements

The TCRC will meet on the third Thursday of every month unless otherwise agreed by all members.

Meetings will be located at the Pukekohe Service Centre, 82 Manukau Road, Pukekohe, unless otherwise agreed by all members.

5.3 Meeting resourcing

Auckland Transport and Auckland Council will resource all meetings and will be responsible for preparation of Agendas and Minutes in consultation with the Chair (refer section 5.1).

There will be no resourcing or payment of community organisation’s to attend meetings.

5.4 Agendas and Minutes

A meeting agenda and any material for consideration are to be circulated at least 4 days prior to the meeting. Minutes are to be prepared and circulated after every meeting.

5.5 Meeting quorum

A meeting quorum is considered when there is:

2 x Local Board Members; and

2 x Auckland Council or Auckland Transport staff; and

2 x community organisations

6.0 Focus area

The focus area for the TCRC, and therefore the Pukekohe Town Centre Revitalisation Project, is limited to that area within the Pukekohe Ring Road (Tobin Street/ Stadium Drive/ Massey Avenue/ Wesley Street), extending along Manukau Road to include Custom Street (Figure 1) – the location to future car park and ride, and station/ bus interchange.

Projects outside of this area may be endorsed at the discretion of the Franklin Local Board.

Figure 1: Pukekohe Town Centre Revitalisation Project Area

Pukekohe Town Centre Revitalisation Project Area

7.0 Projects

The TCRC is to oversee the programme of Town Centre Revitalisation works as endorsed by the Franklin Local Board at the 25 February 2014 Business Meeting.

Table 1 sets out the endorsed future projects implementation programme for the 2014/15 and 2015/16 Financial Years.

A more detailed programme of works is to be presented to and considered for endorsement by the Franklin Local Board at the commencement of each financial year (as per section 3.2).

The TCRC may make recommendations to the Franklin Local Board about alternative future projects.

Decision making around alternative future projects remains with the Franklin Local Board.

Table 1

FY 2014/15

FY 2015/16

Project

$1,200,000

$1,400,000

Manukau Road streetscape upgrade works

To provide an improved (amenity and safety) connection between the Station and Town Centre

Design

Implementation: Stage 1

Implementation: Stage 2

Lighting

To improve safety and amenity around the Town Centre at night

Design

Implementation: Stage 1

Implementation: Stage 2

Laneways

To improve safety and amenity of laneways and arcades

Design

Implementation: Stage 1

Implementation: Stage 2

Public art

Temporary and permanent works to invigorate the Town Centre

Design

Implementation: Stage 1

Design

Implementation: Stage 2

Heritage trail

A partnership project with Pukekohe Heritage Society and Auckland Council Heritage Team

Implementation

Miscellaneous projects

To respond to maintenance needs and/ or project partnership requests from community groups and other stakeholders or other work streams such as the Area Plan. These are to be considered by the Local Board as they arise.

Implementation

8.0 Budget

Budget management remains the responsibility of the Franklin Local Board.

The TCRC may make recommendations around the expenditure of budget (particularly in respect to maximising efficiency and opportunity) for consideration by the Franklin Local Board.

9.0 Confidentiality

Unless otherwise stated, all information and data tabled and discussed at TCRC meetings is to be treated as confidential.

Information and data is to be used only for the purpose of progressing projects in discussion and in the remit of the TCRC unless otherwise agreed to by the data/ information owner or provider.

10.0 Communications

Communication includes any external communication, media coverage and stakeholder engagement.

Proposed communications should be reported to the TCRC and approved by the Auckland Council prior to publishing.

All communication should be consistent with agreed key messaging.

Communications will be a reoccurring item on the TCRC Agenda.

11.0 Ambiguity and conflict

In the event of ambiguity or conflict in the provisions of this Terms of Reference which results in uncertainty or dispute, the matter will be raised with the Franklin Local Board for consideration and resolution.

Franklin Local Board

27 September 2016

Auckland Transport Update – September 2016

File No.: CP2016/00939

Purpose

1. Providing an update on transport matters for the information of the Franklin Local Board and a register of transport issues in the Franklin Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive Summary

2. This report covers matters of specific application and interest to the Franklin Local Board and its community, matters of general interest relating to Auckland Transport activities or the transport sector, and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· Franklin Local Board’s transport capital fund

· Pukekohe station update

· Transport for Future Urban Growth project update

· Auckland Transport joins Facebook

· Southern Corridor Improvements project update

· AT HOP comes to selected supermarket check-outs.

Recommendation/s

That the Franklin Local Board receives the report entitled ‘Auckland Transport Update – September 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

Discussion

Franklin Items

A1. Local board transport capital fund (LBTCF)

4. The Franklin Local Board’s funding allocation under the LBTCF is currently $434,966 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

083

Pukekohe East Road-Mill Road/Harrisville Road intersection, Bombay/Pukekohe – installation of variable 70 km/h rural intersection activated warning signage (RIAWS)

· FEC estimate of $67,000

· Installation was completed with the signs fully operational on 27-Jun-16.

· An open road sign is to be installed near the beginning of Harrisville Road.

· Final costs will be known at the end of Sep-16 and is expected to be around $64,000.

349

Pacific Street new footpath, Waiuku

· Revised ROC of $147,500

· Construction began in Jun-16 and the project is 95% completed.

· Construction is completed except for one driveway defect to remedy and general site reinstatement (topsoiling) to complete. The outstanding work is expected to be completed by the end of Sep-16.

· Final costs yet to be finalised but expected to be ~$151k.

443

Upgrade of Beachlands town centre gardens

· ROC estimate of $105,000

· The ROC estimate for the upgrade (developed in conjunction with AC Parks) is $105,000.

· On 24-Nov-15, the Board approved the project for detailed design and costing.

· AT has received assistance from the Board’s Strategic Broker to gather community input on the design. A mood board has been used for comment and feedback on Facebook and a community meeting is being held on Sunday 11-Sep-16 following which robust community feedback will be provided. Local board members have been involved in this work alongside the local community trust.

· A workshop will subsequently be scheduled with the Board to discuss the outcomes from the local consultation and present designs for consideration.

458

Second View Avenue, Beachlands – installation of new kerb and channel between Wakelin and Bell Roads (both sides)

· SW component estimate $42,000

· LBTCF FEC estimate $355,000

· On 24-Nov-15, the Board approved the project for detailed design and costing.

· On 22-Mar-16, the Board approved construction based on the FEC of $355,000 and the design tabled at the meeting.

· Construction has commenced and is expected to be completed by mid to late Sep-16.

466

Pedestrian advisory signage at ‘informal crossings’, Pukekohe town centre

· Updated FEC of $10,000 (for five identified sites)

· Final cost reported as $8,700.

· On 28-Jun-16, the Board approved the project for construction.

· On 2-Aug-16, the Board approved the expansion of the project to include two further crossing points on King Street, for the revised FEC estimate of $10,000.

· Installation completed.

· Final costs reported as $8,700.

6. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund summary:

*Total funding available (across 5 FYs – 2012/2013 to 2016/2017)*	$2,174,830
Completed projects reporting actual costs (Second View Ave kerb and channel; Patumahoe/Waiuku/Attewell investigation; Pukekohe station overbridge; Ardmore School footpath; Harris St bench; Pukeoware School signs; Waiuku pavers clean/seal upgrade; Third View Ave kerb and channel project x2; Awhitu flag lighting; Tobin St car park lighting; Kaiwaka Rd footpath; Whitford bus interchange; Kitchener Road angle parking upgrade; Hunua pedestrian facility; Waiuku pavers replacement – stage 1; Pukekohe pedestrian advisory signage/ 5 sites)	-$1,450,988
Projects approved for construction based on ROCs or FECs (Mill/Harrisville RIAWS; Pacific St footpath; Second View Ave kerb and channel)	-$568,600
Projects with ROCs approved for detailed design and costing phase (Beachlands town centre gardens)	-$105,000
Funding still available to allocate	$50,242

A2. Pukekohe station update

7. The scope of works for this project is a bus/rail interchange, park and ride, new station overbridge with lifts, renewal of timber platform surfacing and improvements to the Custom Street, Harris Street and Manukau Road intersections. This will cater for the new bus network with bus services exiting Custom Street onto Manukau Road.

8. The project is currently progressing according to programme for overall delivery:

a. The tender drawings for stage 2 have been received and a peer review for building consent is being undertaken

b. Works along Custom Street are progressing on programme

c. Works to Manukau Road are due to start from 19 September. Traffic management will be in place commencing with right turn restrictions into and out of Harris Street, which will be a permanent change. VMS signboards will be placed on the road to warn motorists in advance, and local schools and businesses and the school bus operator have been advised

d. The project team has received confirmation that the Manukau Road streetscape specifications will be rolled out to the majority of Custom Street

e. A lease along KiwiRail land for a temporary path that links the interim bus interchange and the V8 bridge is being processed. This will be a temporary compacted path

f. The project team has coordinated with a telecommunications company to accelerate their proposed cabling works along Manukau Road. They are planning to work in advance of Auckland Transport works, which will limit damage to newly laid paths along Manukau Road

g. The Custom Street entrance to the public car park at the Council service centre has now been closed and will remain closed for 12 months. Auckland Transport is still seeking to close this entrance permanently but the current agreement with Auckland Council is for a temporary closure

h. Pohutukawa trees on Custom Street have been limbed back and the pavement over roots has been removed. An arborist has been onsite during the works

i. Resource Consents for Stage 2 are still being processed following a request for further contamination testing. This has been completed and is due to be submitted to Auckland Council this month for closure

j. Auckland Transport is in ongoing discussion with the owners of 99 Manukau Road re the loss of on-street parking spaces

k. Land purchases on the corner of Harris Street have not progressed. This is an historic encroachment that will need resolution and Auckland Transport’s Property team is making every effort to make contact with the property owner

l. Land purchase for 4 Manukau Road is progressing well. A revised resource consent for the planned changes to parking has been written and is in the process of being signed off so it can then be submitted to Auckland Council

m. A sod-turning event is being re-planned for 20 October 2016

n. The Stage 2 tender has been delayed due to the late delivery of drawings. This is now planned to be awarded by late November 2016

o. The overall programme is planning to open the full station by June 2017. Ticket machines for the Bus station have been ordered but lead times have extended and the machines are not expected to be received until August 2017.

9. Construction works have commenced for Stage 1 and the contractor’s programme has been prepared to allow the new bus network services to commence from 30 October. This programme is on schedule but is still tight and regular reviews are required to ensure it is met regardless of the weather.

A3. Traffic Control Committee (TCC) report for August

10. Decisions of the TCC during the month of August 2016 affecting the Franklin Local Board area are shown on the table at Attachment A.

General Information Items

Update on the Transport for Future Urban Growth project

11. Auckland Transport, the NZTA and Auckland Council appreciate the Franklin Local Board’s contributions and feedback during the recent development phases of the Transport for Future Urban Growth project.

12. As well as involving key stakeholders in workshops, two rounds of extensive consultation in February and May with the community were also held, with 23 events across Warkworth, north, north-west and south Auckland attended by more than 1200 people. More than 1300 online survey forms were received, and over 300 industrial and freight organisations that use the transport network to move goods both regionally and nationally were surveyed.

13. Since then the project team has been analysing all feedback alongside the results of further technical analysis, the work of the Auckland Transport Alignment Project (ATAP), and Auckland Council’s decisions on the Unitary Plan to help inform and refine the project’s 30 year transport network plans for each growth area.

14. The next step is to present the project’s refined transport network plans to the Auckland Development Committee, Auckland Transport’s Board and the NZTA Board for consideration.

15. Following this, the plans will be published and will be able to be used as a guide for future coordinated infrastructure planning in each growth area by all three organisations, key stakeholders, utilities providers, developers and property owners.

16. Auckland Transport, the NZTA and Auckland Council will now begin work on delivering the short to medium term projects in each growth area as well as longer term corridor protection. Examples include the recent funding agreement to provide certainty for the design and construction of the Matakana Link Road in Warkworth, ensuring it can be built in line with the Ara Tuhono Puhoi to Warkworth Road of National Significance (RoNS), and the announcement of urgent safety improvements to SH16 in the north-west, via the NZTA’s Safe Roads Alliance initiative. The aim is that these short to medium term projects will help address current transport pressures while the parties continue to develop other longer term solutions.

B2. Auckland Transport joins Facebook

17. Auckland Transport launched its official AT Facebook page on Monday 29 August. The new AT Facebook page is an opportunity to share the unified AT story and engage with customers on the largest social media platform. The launch was timed to align with the ‘10 Minute Trains’ campaign, which began on Sunday 4 September.

18. The content page has been populated with video, infographics, events, notes and images and will continue to be updated with timely content and to respond to queries where suitable.

19. To view AT’s Facebook page, please visit the following link: https://www.facebook.com/akltransport

B3. Tertiary travel planning

20. Between March and May this year, Auckland Transport’s biennial survey on tertiary student travel was completed. This year, as well as the campuses that were studied in 2014 (AUT City, AUT Akoranga, AUT South, University of Auckland, Massey Albany and Unitec), an additional six campuses were included in the research including the University of Auckland’s Newmarket and Grafton campuses, Manukau Institute of Technology, and the Music and Audio Institute of New Zealand. In total 2,108 interviews were completed.

21. The surveys show that there has been a significant growth of students using public transport since 2014. Total public transport main mode travel to campus has increased from 41% to 48% and non-car travel has increased from 60% to 63%. Student attitudes towards public transport are strongly positive and nearly all students have an AT HOP card. Price and overcrowding are now seen as the biggest barriers for increasing use. Use of AT sources of information (e.g. journey planner) has significantly fallen since 2014 as the use of google maps for transport information has grown. Attitudes and use of public transport are similar across all CBD/city fringe campuses and suburban campuses. MIT Manukau students are highly represented in train statistics.

B4. NZTA Southern Corridor Improvements project update

22. Over the next month, NZTA will continue working in the median and shoulders between Hill Road and the Pahurehure Inlet. The NZTA will also continue working to widen the motorway bridges over the Papakura Stream, and the KiwiRail Lines. Service investigations will continue for future work areas to be established, including works around major utilities such as gas, water, and power main lines.

23. Work expected in September includes:

Hill Road to Takanini Interchange:

· In the median, base layers will be laid to form the new pavement between Hill Road and Alfriston Road

· Asphalt operations will commence in the median between Hill Road and Alfriston Road

· Installation of slip-form concrete barriers will continue in the median

· Earthworks and drainage installation will continue along the southbound shoulder of the motorway. This includes shaping of the new open channels (also known as swales) which help treat stormwater as it runs off the motorway.

Takanini Interchange to Pahurehure Inlet:

· Asphalt operations will begin in the median between the Takanini Interchange and the Pahurehure Inlet

· Vegetation removal and mulching will continue on the shoulder along the northbound side of the motorway

· Earthworks and drainage installation commence on the northbound shoulder of the motorway, including the shaping of new swales

· On the southbound side of the motorway, retaining wall and noise wall construction will commence.

Other Areas:

On the Papakura Stream bridge, substructure work and retaining wall construction is ongoing
Offsite precasting components for noise walls, retaining walls, and bridges continues
Work continues on the placement of precast retaining wall panels nearest the Spartan Road Bridge.

· Across the project, long term environmental controls are being installed to maintain water quality during construction.

24. It is important that motorists keep to the 80 km/h speed limit past the work areas. There will be ongoing truck and project vehicle movements accessing the shoulder and the median work sites. Keeping both motorists and NZTA team members as safe as possible is imperative and everyone's help to do this is needed.

25. NZTA will be doing its best to minimise effects of these works on motorists as much possible.

26. Background information and find out more about the project can be found on the following website: www.nzta.govt.nz/auckland-southern-corridor.

Media Releases

C1. Auckland seniors on board with HOP

27. The latest figures show over 97% of seniors travelling on public transport are using SuperGold AT HOP cards, and Auckland’s senior citizens are seeing the benefits of using their HOP cards.

28. The numbers have been steadily climbing since the introduction of the SuperGold AT HOP card. Using a HOP card means passengers can simply board the bus, ferry or train and tag on, which makes journey times quicker for all customers.

29. Since 14 August, SuperGold paper tickets are no longer available to purchase on board buses, from ticket offices or from Customer Service Centres. Seniors without an AT HOP card loaded with a SuperGold concession will still be able to purchase a paper ticket from a ticketing machine but will have to pay the full adult cash fare.

30. To access the SuperGold public transport concession, seniors will need a gold AT HOP card with a SuperGold concession applied to it.

31. For more information on SuperGold, visit: https://at.govt.nz/bus-train-ferry/at-hop-card/at-hop-card-concessions/senior-supergold-concession/

C2. Annual walking and cycling survey results

32. Auckland Transport’s annual Walking and Cycling Survey, published on 30 August, reveals that 353,000 Aucklanders cycle, up from 308,000 a year ago.

33. The positivity about cycling in Auckland is also reflected in Auckland Transport’s cycle counts, which show continual growth in cycle trips across the region with the biggest increase in the city centre.

34. New, protected cycling infrastructure such as the pink Lightpath is making cyclists feel safer, leading to an overall positive perception of cycling in Auckland rising from 22% to 39%.

35. Currently more than 34,000 people cycle to work but the study reveals that there are a further 144,000 who could cycle to work but are not.

36. The survey also reveals the number of people walking has increased by more than 11,000. There was a big jump in the number of people walking for non-recreational journeys, up 17% from 2015.

37. Auckland Transport is working with project partners Auckland Council and the Government through the NZ Transport Agency and the Urban Cycleways Programme on a $200m programme of cycle improvements from 2015 to 2018.

38. The survey summary of the percentage of Aucklanders who cycle or walk is:

Cycling	2015	2016
Do some cycling	27%	31%
To/from school or tertiary education	4%	7%
To/from public transport interchanges	5%	7%
Overall positive perception of cycling in Auckland	22%	39%

Walking	2015	2016
To/from public transport interchanges	24%	32%
To/from schools, shops, work, public transport	58%	68%

39. To view the full survey visit: https://at.govt.nz/cycling-walking/cycling-walking-monitoring/

C3. Access changes around Pukekohe Station works

40. Construction work on the first and smaller phase of Pukekohe’s bus and train transport hub is in full swing. Stage 1 involves construction of a temporary facility for new bus services and the installation of traffic lights at the Custom Street/Manukau Road intersection.

41. Access changes at the Harris Road and Manukau Road intersection will be implemented in September as follows:

· Only left turns into Harris Street from Manukau Road and out of Harris Road on Manukau Road

· No right turns from Harris Street into Manukau Road or from Manukau Road into Harris Street.

42. Initially these restrictions are required temporarily to allow the construction of new kerbs and footpaths at the intersection. However, once these works have been completed the access changes will become a permanent change to Harris Street. These restrictions will help manage the flow of traffic along Manukau Road following the installation of traffic lights.

43. As part of the work on the Custom Street/Manukau Road intersection, the Custom Street entrance to the visitor carpark to the Auckland Council Service Centre at 82 Manukau Road will be closed until September 2017. However, the visitor carpark entrance directly off Manukau Road will remain open at all times. Traffic management staff will be on site to provide assistance if required.

44. For more information visit at.govt.nz/pukekohestation

C4. AT HOP comes to the supermarket check-out

45. Getting an AT HOP card is a lot easier with prepay blue cards now being sold in sold in selected supermarkets and stores.

46. Customers told Auckland Transport that they believed supermarkets would be a great place to buy an AT HOP card, especially for those parents who need to buy replacement cards for children, and Foodstuffs is now stocking prepay AT HOP cards at 59 of its New World, PAK’nSAVE and Four Square stores across Auckland.

47. The prepay blue $20 AT HOP cards are loaded with $10 HOP money and can continue to be topped up online, at a top up machine or at other retailer locations.

48. Please note these stores are not able to sell any other AT HOP cards, top ups or HOP products. The $10 purchase price is non-refundable.

49. For a complete list of stores please see www.AT.govt.nz/retailers

50. For more information on AT HOP cards, visit: https://at.govt.nz/bus-train-ferry/at-hop-card

C5. City Rail Link receives sustainability rating

51. The City Rail Link (CRL) has been awarded a ‘Leading’ Infrastructure Sustainability (IS) Design rating by the Infrastructure Sustainability Council of Australia (ISCA), the highest possible achievement in the IS scheme.

52. The rating to Auckland Transport is for the design and construction planning (with Connectus) of Contract 2 – Albert Street tunnels and a stormwater diversion.

53. To award a rating, ISCA considers project performance across six themes: Management and Governance; Using Resources; Emissions, Pollution & Waste; Ecology; People and Place; and Innovation. The process the CRL has undertaken to engage and partner with Mana Whenua to embed cultural values into an industry recognised sustainability framework has been acknowledged as a ‘world first’ innovation.

54. CRL Project Director Chris Meale said Auckland Transport worked closely with Mana Whenua to tailor the IS tool to suit not only Auckland, but also the New Zealand cultural context. Also through this partnership with Mana Whenua, the CRL design is developing a cultural richness and sense of place, which will be carried through to the completed project.

55. “We are committed to setting the benchmark for sustainable design, construction and operation of infrastructure in New Zealand. The sheer scale and significance of the CRL means taking a sustainable approach throughout the project lifecycle, is not an option, it just makes sense. This recognition tells us we’re on the right track to achieving our sustainability goals.”

56. The submission to ISCA consisted of design documentation produced through the Early Contractor Involvement (ECI) phase with Auckland Transport’s Principal Technical Advisors (Aurecon with Mott MacDonald, Jasmax, Grimshaw and Arup) and delivery partner Connectus, the McConnell Dowell/Hawkins joint venture.

57. Antony Sprigg, CEO ISCA, said the City Rail Link Contract 2 package achieved a rating score of 78.7, well above the 50 points required to gain an ‘Excellent’ rating.

58. “The CRL team put together a very high quality submission demonstrating well prepared management plans, good policies and procedures, opportunities for energy reduction and strong stakeholder engagement and Mana Whenua participation. It is clear that this project will achieve some excellent sustainability outcomes if all the good intentions and well-planned processes are implemented on the ground.”

59. Key CRL sustainability initiatives planned over the project lifetime include:

· Switching from diesel generators to grid electricity during construction

· The use of LED street-lighting for the Albert Street reinstatement

· Collaborating with the Energy Efficiency and Conservation Authority (EECA) to promote efficient driving and monitor machinery during construction to reduce fuel use

· Changing excavation methods to reduce diesel and water use

· Installing tree pits in the street to collect and filter stormwater runoff.

Issues Register

60. The regular monthly issues register is Attachment B to this report.

Consideration

Local Board Views

61. The Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

62. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Schedule of the Traffic Control Committee (TCC) decisions affecting Franklin Local Board area	71
b ⇩	Issues Register – Franklin Local Board – September 2016	73

Signatories

Authors

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager; AT

Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

New Road Name Approval for the naming of an access way for a subdivision at 223 Beaver Road, Bombay

File No.: CP2016/19063

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for the naming of an access way as a result of the subdivision development at 223 Beaver Road, Bombay.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, all of the names put forward by the Applicant being “Streamfields Way”, “Kerangi Way” and “Kuegler Way” were determined to meet the road naming guideline criteria.

4. Mana Whenua were invited to provide feedback and suggestions. No suggestions had been provided at the time of writing.

5. The names “Streamfields Way”, “Kerangi Way” and “Kuegler Way” proposed by the Applicant are to be considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the naming of a new access way created by way of subdivision at 223 Beaver Road, Bombay as “Streamfields Way” noting that “Kerangi Way” and “Kuegler Way” also meet the naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. One access way requires naming in a new subdivision off Beaver Road, Bombay. Resource consent for this subdivision was applied for and granted (R/JSL/2015/3078).

8. The Applicant has proposed the following names for consideration for the access way created off Beaver Road, Bombay:

Road 1:

Preference	Proposed New Road Name	Meaning
Preferred Name	Streamfields Drive	This name typifies the area
First Alternative	Kerangi Drive	A native bird that habitats the area
Second Alternative	Kuegler Drive	Name of the property owner

Figure One: Location and Layout of new Roads

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed as meeting all of the criteria set out in the Auckland Council road naming guidelines.

11. The proposed suffix “Way” is appropriate in this circumstance, as it is a short enclosed roadway.

Consideration

Significance of Decision

12. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

13. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

14. Feedback was sought from Ngai Tai ki Tamaki, Ngati Tamaoho, Ngati Te Ata Waiohua, Te Akitai Waiohua, Te Ahiwaru Waiohua, Ngati Paoa, Ngati Maru, Ngati Whanaunga, Ngati Tamatera and Waikato-Tainui. Te Ahiwaru advised they supported any responses made by Ngati Te Ata and Ngati Tamaoho. Ngai Tai Ki Tamaki advised on 10 August 2016 that the matter would be forwarded to their cultural committee who should be able to respond within 3 weeks. Council’s facilitation service advised that this response time was outside of the consultation period; however no further response was provided.

15. NZ Post has advised that there are no issues with any of the road name suggestions.

Financial and Resourcing Implications

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

17. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

New Road Name Approval for a subdivision at 49 Ridge View Crescent, Pukekohe

File No.: CP2016/19194

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board, for the naming of a road as a result of the subdivision development at 49 Ridge View Crescent, Pukekohe.

Executive summary

3. Following assessment against the road naming criteria, all of the names put forward by the Applicant being “Sai Ridge Close”, “Sai View Place” and “Sai Hill Way” were determined to meet the road naming guideline criteria.

4. Mana Whenua were invited to provide feedback and suggestions. No suggestions had been provided at the time of writing.

5. The names “Sai Ridge Close”, “Sai View Place” and “Sai Hill Way” proposed by the Applicant are to be considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval the naming of a new road created by way of subdivision at 49 Ridge View Crescent as “Sai Ridge Close” noting that “Sai View Place” and “Sai Hill Way” also meet the naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

7. One road requires naming in a new subdivision off Ridge View Crescent, Pukekohe. Resource consent for this subdivision was applied for and granted (R/JSL/2015/3138).

8. The Applicant has proposed the following names for consideration for the road created off Ridge View Cresent, Pukekohe:

Road 1:

Preference	Proposed New Road Name	Meaning
Preferred Name	Sai Ridge Close	“Sai” is the first name of “Sai Baba of Shirdi”, a famous Indian spiritual master of whom the developer behind the subdivision is a keen follower. Sai Baba taught a moral code of love, forgiveness, helping others, charity, contentment and inner peace.
First Alternative	Sai View Place
Second Alternative	Sai Hill Way

Figure One: Location and Layout of new Roads

Assessment

10. The Applicant’s proposed road names have been assessed as meeting all of the criteria set out in the Auckland Council road naming guidelines.

11. The proposed suffixes “Close”, “Place” and “Way” are appropriate in this circumstance, as it is a short enclosed roadway.

Consideration

Significance of Decision

12. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

Consultation

14. Feedback was sought from Ngai Tai ki Tamaki, Ngati Tamaoho, Ngati Te Ata Waiohua, Te Akitai Waiohua, Te Ahiwaru Waiohua, Ngati Paoa, Ngati Maru, Ngati Whanaunga, Ngati Tamatera and Waikato-Tainui. Te Ahiwaru advised they deferred their interest to Ngati Te Ata and Ngati Tamaoho. Ngai Tai Ki Tamaki advised on 28 July 2016 that the matter would be forwarded to their cultural committee who should be able to respond within 3-4 weeks. Notwithstanding this response time was outside of the consultation period, no further response was provided.

15. NZ Post has advised that there are no issues with any of the road name suggestions.

Financial and Resourcing Implications

16. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

17. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

Private Way Name Approval for a Right of Way off Kitchener Road, Pukekohe

File No.: CP2016/19340

Purpose

1. The purpose of this report is to seek approval from the Franklin Local Board to name a Private Way off Kitchener Road, Pukekohe.

Executive summary

3. Following assessment against the road naming criteria, ‘Hansa Place’ (Applicants preferred name), ‘Hansa Daya Place’ and ‘Daya Place; were determined to meet the road naming guideline criteria.

4. Local iwi groups were consulted and Te Ahiwaru deferred interest in this particular project to Ngaati Tamaoho and Ngaati Te Ata. No responses from other Iwi have been received.

5. The name ‘‘Hansa Place’ proposed by the Applicant and the names ‘Hansa Daya Place’ and ‘Daya Place’ are considered for approval by the Local Board.

Recommendation/s

That the Franklin Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the Private Way name ‘Hansa Place’, proposed by the Applicant, created by way of subdivision at 7 Blake Road, Pukekohe, noting that ‘Hansa Daya Place’ and ‘Daya Place’ for the Private Way also meet the road naming criteria.

Comments

7. The Private Way, which comes off 7 Kitchener Road, Pukekohe was created as part of the subdivision referenced by Council as SUB/2013/4090. Construction has begun as part of Stage One of the subdivision, which includes the access-way which serves eight of the new sites within the subdivision.

8. The Applicant has proposed the following name for consideration for the Private Way created as part of the development off Blake Road, Pukekohe.

Preference	Proposed New Private Way Name	Meaning
Preferred Name	Hansa Place	The developer and landowner Jagdish Daya would like the first right of way in the northern ridge development in Pukekohe to be named in memory of his mother Hansa Daya. The family has been living in Pukekohe for 90 years. They have always had an appreciation of the land of Pukekohe and built up a business as market gardeners growing potatoes and onions for the domestic and international markets. The family matriarch, ‘Hansa Daya’ was also involved in the growing business. She was renowned for the quality of the Indian vegetables she grew as well as being a passionate gardener – winning the award for the best garden in Pukekohe in the early 1990’s. She passed away and did not see the growth of Pukekohe, a town that she was proud to bring up her family in. The lane to be named overlooks the greenfields of Pukekohe as well as the large town Pukekohe has become. It is an outlook that Hansa Daya would have enjoyed and she would have been proud to have her name associated with this site as well as having a historical family reference.
First Alternative	Hansa Daya Place	Refer above
Second Alternative	Daya Place	Refer above

Location and Layout of the Private Way showing as Easement ‘D’ on Lot 101 off Kitchener Road, Pukekohe, which gives access as part of Stage One of the subdivision, to Lots 6 – 9 (inclusive), and 16 – 19 (inclusive).

Decision Making

Assessment

10. The Applicant’s proposed Private Way name has been assessed against the criteria set out in the Auckland Council road naming guidelines;

11. The Applicant’s preferred name ‘Hansa Place’ for the Private Way and the two alternative names ‘Hansa Daya Place’ and ‘Daya Place’, comply with all the criteria of the road naming guidelines.

12. The proposed suffix ‘Place’ is appropriate as ‘Place’ is used for private ways. The suffix is in accordance with the Road Naming Guidelines.

Consideration

Significance of Decision

13. The decision sought from the Franklin Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

14. The decision sought from the Franklin Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. Consultation with 11 Iwi groups has been undertaken. Te Ahiwaru has responsded and would like to defer interest in this particular project to Ngaati Tamaoho and Ngaati Te Ata. No responses have been received from any other Iwi groups.

16. NZ Post was consulted and had no objection to the proposed names.

Financial and Resourcing Implications

17. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

18. The decision sought from the Franklin Local Board for this report is not considered to have any legal or legislative implications.

Implementation

19. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Melanie Sopoaga - Resource Consent Administrator

Mineke Meyerink - Intermediate Planner

Authorisers

Ian Smallburn - General Manager Resource Consents

Sue O'Gorman - Relationship Manager

Franklin Local Board

27 September 2016

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2016/18075

Purpose

1. The purpose of this report is to seek the local board’s approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with portfolio holders under delegation protocols.

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

3. Temporary arrangements are therefore needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

4. Between the last business meeting and the declaration of election results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

5. Following the declaration of results, the current members are no longer in office. New members come into office the day after the declaration of results, but cannot act until they give their statutory declaration at the inaugural meeting. During this period, urgent decisions will be made by the chief executive under his existing delegated authority.

6. All local boards have made a general delegation to the Chief Executive. This delegation is subject to a requirement to comply with delegations protocols approved by the local board, which require, amongst other matters, staff to consult with portfolio holders on certain matters. The most common area requiring consultation is landowner consents relating to local parks.

7. After the election, there will be no local board portfolio holders to consult until new arrangements are made at the first business meeting in the new term. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval.

8. As a temporary measure, approval is sought from the local board to allow officers to continue to process business as usual decisions that cannot wait until after the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents.

9. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Recommendation/s

a) That the Franklin Local Board utilises the board’s existing urgent decision-making process OR Delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b) That the Franklin Local Board notes that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) That the Franklin Local Board approves that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder, from 8 October 2016 until new arrangements are made at the first business meeting in the new term.

d) That the Franklin Local Board notes that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Comments

10. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results^{^[1]} (likely to be 13 October 2016).

11. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting^{^[2]}.

12. Following the last local board meeting of the current electoral term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

13. Temporary arrangements need to be made for:

· Urgent decisions

· Decisions made by staff under delegated authority from the local board that require consultation with portfolio holders.

Urgent decisions

14. Between the last business meeting and the declaration of results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

15. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the chief executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

16. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues.

17. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

18. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less) either, in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

19. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols. However, after the election, there will be no portfolio holders in place to consult with until new arrangements are made at the first business meeting of the local board in the new term.

20. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

21. As a temporary measure, it is recommended that the local board allow staff to process routine business as usual matters without consulting with the nominated portfolio holder, where these matters cannot wait until new arrangements are made in the term.

Appointment to external bodies

22. Appointments made by the local board to external bodies will cease at the election. New appointments will need to be made by the local board in the new term.

Consideration

Local board views and implications

23. This is a report to all local boards.

Māori impact statement

24. These arrangements do not have specific implications for Māori.

Implementation

25. This decision will allow routine matters to be processed during the election period.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Prance - Policy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

Sue O'Gorman - Relationship Manager

[1] Sections 115 and 116, Local Electoral Act 2001

[2] Clause 14, Schedule 7, Local Government Act 2002

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Murray Kay
	Dr Lyn Murphy

Item	Who	Time
1. Introduction
2. Minutes
Project Status Reporting 3. Project 1
4. Project 2
5. Project 3
6. Auckland Council update
7. Auckland Transport Update
8. Stakeholder update
9. Risk Management
10. Budget Management
11. Next meeting

Risk No.	Type	Risk Name	Description	Likelihood	Consequence	Level of Risk	Mitigation strategy	Residual risk

No.	Title	Page
a ⇩	Franklin Local Board Workshop Notes : 2 August 2016	101
b ⇩	Franklin Local Board Workshop Notes : 9 August 2016	103
c ⇩	Franklin Local Board Workshop Notes : 16 August 2016	107
d ⇩	Franklin Local Board Workshop Notes : 23 August 2016	111
e ⇩	Franklin Local Board Workshop Notes : 6 September 2016	113
f ⇩	Franklin Local Board Workshop Notes : 13 September 2016	115

Authors	Anthea Clarke - Democracy Advisor
Authorisers	Sue O'Gorman - Relationship Manager