Agenda of Great Barrier Local Board

Great Barrier Local Board

14 September 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Great Barrier Local Board Capital and Local Grant, Round One 2016/2017, applications 7

13 Temporary arrangements for urgent decisions and staff delegations during the election period 57

14 Community Facilities Maintenance Contracts 2017 61

15 Auckland Transport Update - September 2016 87

16 Correspondence 97

17 Chairperson's report 101

18 Board Members' Reports 105

19 Governance Forward Work Calendar 131

20 Consideration of Extraordinary Items

PUBLIC EXCLUDED

21 Procedural Motion to Exclude the Public 135

C1 Ngāti Rehua-Ngātiwai ki Aotea Treaty Settlement - redress at Claris Aerodrome 135

1 Welcome

Chairperson IM Fordham will welcome everyone in attendance. Member J Cleave will lead a karakia.

2 Apologies

An apology from member JJ Gilbert has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 9 August 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Great Barrier Local Board

14 September 2016

Great Barrier Local Board Capital and Local Grant, Round One 2016/2017, applications

File No.: CP2016/17870

Purpose

1. This report is to present applications received in round one of the Great Barrier Local Board capital and local grants for 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Great Barrier Local Board has set a total capital grants budget of $252,000 and a total community grants budget of $115,000 for the 2016/2017 financial year.

3. This is the only capital grant round for the 2016/2017 financial year and round one of two local grant rounds which operate in 2016/2017.

4. Eight applications were received in the capital grant round requesting a total of $280,146 and eight applications were received in this local grants round requesting a total of $38,576.

5. The local board is also requested to consider the allocation of $750.00 to the Rural Woman New Zealand Incorporated – Tryphena, from the civic events budget, for catering of the 2017 ANZAC service, with funds to be released after 1 December 2016.

Recommendations

That the Great Barrier Local Board:

a) agree to fund, part-fund or decline each capital and local grant application for Round One 2016/2017 listed in Table 1 and 2.

Table 1: Great Barrier Local Board Round One 2016/2017 capital grant applications

Application ID	Applicant	Project	Amount requested
LG1704-104	Tryphena Community Hall Society Incorporated	Re-roof Tryphena Community Hall	$166,855
LG1704-105	Great Barrier Island Community Health Trust	Replacement of the battery bank for the provision of power at Nurses Cottage in Port FitzRoy	$4,272
LG1704-107	Marion Barleyman Memorial Cottage Rural Women New Zealand Awana Branch Incorporated	Towards an upgrade for Barleyman Memorial Cottage	$15,165
LG1704-110	The Community Church of St John the Evangelist	Towards an upgrade of the solar energy system	$19,917
LG1704-111	Great Barrier Island Community Heritage and Arts Village Trust	Painting of the Gray House Museum building	$27,189
LG1704-114	Barrier Social Club Incorporated	Support for operational costs	$18,848
LG1704-115	North Barrier Residents and Ratepayers Association Incorporated	Towards the boat club refrigeration upgrade	$2,900
LG1704-116	Lewis Iraia Ngawaka (Kawa Marae)	Towards erosion protection	$25,000
		Total	$280,146

Table 2: Great Barrier Local Board Round One 2016/2017 local grant applications

Application ID	Applicant	Project	Amount requested
LG1704-102 Community	Orama Christian Trust	Towards guided walking by Orama Oasis for a concession fee, audit of safety plan, bush leader and first aid training courses for two people.	$2,088
LG1704-117 Community	Aotea Family Support Group (AFSG)	Towards a feasibility study and a pilot programme for a Great Barrier Island Maritime Academy	$3,720
LG1704-101 Environment	Windy Hill Rosalie Bay Catchment Trust	Towards sustained and improved biodiversity for Great Barrier Island for field team equipment, bait, Global Positioning System (GPS), tracking tunnel pads and traps.	$12,368
LG1704-106 Environment	Great Barrier Island Environmental Trust	Towards production of a newsletter for Great Barrier Island	$2,300
LG1704-103 Events	Sea Education Aotea Charitable Trust	Towards “SEAFest 2017” for promotion, prize and equipment costs	$750
LG1704-108 Events	Aotea Family Support Group (AFSG)	Towards Summer 2017: New Year’s Picnic and FitzRoy Family Fest for event management and related expenses.	$12,200
LG1704-109 Events	Great Barrier Island Community Heritage and Arts Village Trust	Towards “Radio Hauraki 50th Anniversary Celebrations” for the licence fee, Disc Jockey, production of exhibition material, printing and advertising	$1,150
LG1704-112 Events	Aotea Holistic Healing Great Barrier Island Charitable Trust	Towards “Barrier Beats Fest” for all the festival costs.	$4,000
		Total	$38,576

b) allocate $750.00 from the civic events budget to the Rural Woman New Zealand Incorporated – Tryphena for catering of the 2017 ANZAC service with funds to be released after 1 December 2016.

Comments

6. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

9. The Great Barrier Local Board will operate one capital grants round and two local grant rounds for this financial year. Should any capital grant funds remain unallocated after round one a second round will be considered.

10. For the 2016/2017 financial year, the Great Barrier Local Board set a total capital grants budget of $252,000 and a community grants budget of $115,000.

11. Sixteen applications received in round one of the Great Barrier Local Board capital and local grants for 2016/2017 requesting a total of $381,722. Eight capital grant applications requested a total of $280,146 and eight local grant applications for a total of $38,576.

12. The local board is also requested to consider the allocation of $750.00 to the Rural Woman New Zealand Incorporated – Tryphena, from the civic events budget, for catering of the 2017 ANZAC service, with funds to be released after 1 December 2016.

Consideration

Local board views and implications

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Great Barrier Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15. A one-page summary of each application is attached (see Attachment B).

Māori impact statement

16. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

17. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

18. Following the Great Barrier Local Board allocating funding for round one of the capital and local grants for 2016/2017, staff will notify the applicants of the local board decision on receipt of the official minutes being released.

Attachments

No.	Title	Page
a ⇩	Great Barrier Local Board Grants Programme 2016/2017	11
b ⇩	Great Barrier Capital and Local Grants Round One 2016/2017 application summaries	13

Signatories

Author

Jaimee Wieland - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

John Nash - Relationship Manager Great Barrier & Waiheke

Great Barrier Local Board

14 September 2016

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2016/18071

Purpose

1. The purpose of this report is to seek the local board’s approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with portfolio holders under delegation protocols.

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

3. Temporary arrangements are therefore needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

4. Between the last business meeting and the declaration of election results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

5. Following the declaration of results, the current members are no longer in office. New members come into office the day after the declaration of results, but cannot act until they give their statutory declaration at the inaugural meeting. During this period, urgent decisions will be made by the chief executive under his existing delegated authority.

6. All local boards have made a general delegation to the Chief Executive. This delegation is subject to a requirement to comply with delegations protocols approved by the local board, which require, amongst other matters, staff to consult with portfolio holders on certain matters. The most common area requiring consultation is landowner consents relating to local parks.

7. After the election, there will be no local board portfolio holders to consult until new arrangements are made at the first business meeting in the new term. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval.

8. As a temporary measure, approval is sought from the local board to allow officers to continue to process business as usual decisions that cannot wait until after the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents.

9. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Recommendations

That the Great Barrier Local Board:

a) utilise the board’s existing urgent decision-making process OR delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder, from 8 October 2016 until new arrangements are made at the first business meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Comments

10. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results[1] (likely to be 13 October 2016).

11. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting[2].

12. Following the last local board meeting of the current electoral term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

13. Temporary arrangements need to be made for:

· Urgent decisions

· Decisions made by staff under delegated authority from the local board that require consultation with portfolio holders.

Urgent decisions

14. Between the last business meeting and the declaration of results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

15. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the chief executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

16. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues.

17. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

18. Parks staff receives a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

19. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols. However, after the election, there will be no portfolio holders in place to consult with until new arrangements are made at the first business meeting of the local board in the new term.

20. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

21. As a temporary measure, it is recommended that the local board allow staff to process routine business as usual matters without consulting with the nominated portfolio holder, where these matters cannot wait until new arrangements are made in the term.

Appointment to external bodies

22. Appointments made by the local board to external bodies will cease at the election. New appointments will need to be made by the local board in the new term.

Consideration

Local board views and implications

23. This is a report to all local boards.

Māori impact statement

24. These arrangements do not have specific implications for Māori.

Implementation

25. This decision will allow routine matters to be processed during the election period.

Attachments

There are no attachments for this report.

Signatories

Author

Felicity Prance - Policy Advisor

Authorisers

John Nash - Relationship Manager Great Barrier & Waiheke

Carol McKenzie-Rex - Relationship Manager

Great Barrier Local Board

14 September 2016

Community Facilities Maintenance Contracts 2017

File No.: CP2016/18061

Purpose

1. The purpose of this report is to seek local board feedback on proposed maintenance service specifications where they may have an impact on levels of service for local activities, to inform a Request for Proposal to the supplier market (due to be published in early October 2016).

Executive summary

2. The majority of Auckland Council’s existing contracts to maintain buildings, grounds, open space and parks amenities expire on 30 June 2017. A Request for Proposal process is planned to be underway in October 2016 followed by contract negotiations, to determine new maintenance contracts to take effect from 1 July 2017.

3. The governing body is responsible for procurement decisions of major service delivery contracts. Local boards set, and can increase levels of service for local activities subject to minimum levels of service set by the governing body.

4. Local boards play a key role in providing input to proposed maintenance service specifications where they may have an impact on levels of service for local activities. This report is seeking feedback from local boards by 23 September 2016 to inform a Request for Proposal to the supplier market, including the following:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D).

Recommendations

That the Great Barrier Local Board:

a) Delegates authority to the Chair and Deputy Chair to provide the board’s feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts by 23 September 2016.

b) Provides feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts, including:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D).

Comments

Background

5. Auckland Council currently has 38 community facilities contracts to maintain buildings, grounds, open space and parks amenities. The majority of these contracts are scheduled to expire on 30 June 2017.

6. A project has been setup to implement new facilities maintenance contracts to serve the Auckland region from 1 July 2017.

7. The governing body is responsible for procurement decisions of major service delivery contracts. Local boards set, and can increase (with locally driven initiative funding), levels of service for local activities subject to minimum levels of service that are set by the governing body.

8. Local boards play a key role in providing input to proposed maintenance service specifications where it may have an impact on levels of service for local activities.(e.g. “neighbourhood parks – lawns are presented in a way that encourages general walkability and allows for passive recreational activity”)

9. The objectives of this project include implementing:

· standardised contracts, but with flexibility to accommodate local board governance decisions (e.g. change the use of an asset, increase baseline service levels through locally driven initiative funding)

· outcomes that reflect local character and social outcomes (e.g. promote local employment, support local design of facilities)

· smart procurement outcomes (e.g. sustainability)

· consistency in service delivery across the Auckland region

· value for money

· improved contract performance and auditing

· improved local board reporting to inform governance decision making.

10. A Procurement Working Group consisting of 12 local board chairs has provided regular direction and guidance over the last four months on this project’s strategy and intent.

11. Cluster workshops were held throughout August 2016 with all local boards to discuss this project’s intent and direction and obtain informal feedback. Formal feedback is now sought from all 21 local boards by 23 September 2016, on the proposed service specifications, local outcomes and the overall structure for new community facilities maintenance contracts prior to finalising a Request for Proposal to the supplier market in early October 2016.

In Scope

12. This will include the following services:

· Cleaning (including all toilets and car parks)

· Facilities management (all buildings including toilets, clocks)

· Green maintenance (parks, gardens, streets, mowing, Healthy Waters green assets)

· Outdoor leisure amenities and equipment (e.g. playgrounds, skate facilities, courts, park structures)

· Hard surfaces (e.g. park paths, boardwalks)

· Beach, coastal assets (beach furniture / paths, boat ramps & seawalls)

· Access management (gates and toilets)

· Loose litter collection

· Pest control (in and around a building)

· Lighting (internal and external amenities)

13. The following specialist services require niche suppliers and will be considered throughout this process, but may be contracted separately to minimise risk in the provision of these services:

· Arboriculture

· Ecological restoration and external / environmental pest control

· Sports fields renovations and upgrades

· Painting

· Pool plants, water features, fountains

Out of Scope

14. Services excluded from this project include general building compliance maintenance work as follows, as existing contracts do not expire for another two years:

· Building Warrant of Fitness management

· Fire evacuation schemes and training

· Fire alarm monitoring

· Fire systems maintenance

· Lift maintenance

· Security systems maintenance

· Small water professional services

· Rubbish collection and recycling from Council buildings

Proposal

15. To maximise economies of scale whilst still providing a local flavour, staff propose to create five facility maintenance contracts across each of the geographical cluster areas outlined in Attachment A.

16. Proposed baseline service specifications defining outcomes expected across a range of asset groups are outlined in Attachment B.

17. Smart procurement outcomes identified as important to local boards, that will be considered in the procurement of each facility maintenance contract are outlined in Attachment C.

18. Council is exploring the possibility of directly engaging Great Barrier and Waiheke maintenance service providers to deliver services on the islands. Proposed procurement models are outlined in Attachment D.

Consideration

Local board views and implications

19. A Procurement Working Group consisting of 12 local board chairs was setup to provide direction and advice over the last four months on this project’s strategy and intent.

20. Workshops were held with each of the proposed geographical cluster groups in August 2016 to outline proposed service specifications, proposed structure of new maintenance contracts and to obtain verbal feedback.

Māori impact statement

21. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/ the Treaty of Waitangi and its broader statutory obligations to Māori.

22. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

· Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua

· Significantly lift Māori social and economic well-being

· Building Māori capability and capacity.

Implementation

23. A Request for Proposal for facility maintenance contracts is due to be published to the supplier market in early October 2016 with contract negotiations formally concluded in April 2017.

24. A transition period will be in place before new contracts take effect from 1 July 2017 to ensure a smooth implementation.

25. Local boards will have the opportunity to set local performance targets for 2017/2018 as part of the Annual Planning process in early 2017. Staff will provide clear and concise information enabling the local board an opportunity to allocate locally driven initiative (LDI) funding to increase maintenance service specifications between March and May 2017.

26. Facility contract terms and conditions will be negotiated in early 2017 and will enable the ability for local boards to increase local maintenance service levels through the annual planning process each year.

Attachments

No.	Title	Page
a ⇩	Proposed geographical clusters	65
b ⇩	Proposed service specifications	67
c ⇩	Smart procurement principles	81
d ⇩	Delivery model options for Gulf Islands	85

Signatories

Author

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Rod Sheridan - General Manager Community Facilities

Karen Lyons - Manager Local Board Services

Great Barrier Local Board

14 September 2016

Auckland Transport Update - September 2016

File No.: CP2016/19416

Purpose

1. The purpose of this report is to: respond to requests from the Great Barrier Local Board on transport-related matters, inform the board on the current status of the board’s Local Board Transport Capital Fund (LBTCF), to facilitate decisions on proposed and current LBTCF projects and to provide information to elected members about Auckland Transport (AT) activities.

Executive summary

2. This report covers matters of specific application and interest to the Great Barrier Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and relevant Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides an update on;

· Local Board Transport Capital Fund

· Update re Tryphena / Shoal Bay Wharf Freight Days

· Tryphena Recreational Pontoon

· Tryphena Coastal Walkway

· Media

Recommendation

That the Great Barrier Local Board:

a) note the Auckland Transport Update – September 2016.

Comments

Local board transport capital fund (LBTCF)

4. The Great Barrier Island Local Board’s funding allocation under the LBTCF is currently $100,000 per annum.

5. The Board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

211

· Hector Sanderson Road

· Split into sections for funding purposes

· FEC estimate of $385,524

· Resolution GBI/2014/63 (15 May 2014) “The design element of the project will be led by the Local Parks and SLIP’s project team”.

· Resolution GBI/2014/154 (December 2014) Requests that those parts of the projects 221 and 211 currently being progressed by the board be funded from Local Board Transport Capital Fund. Board agreed to fund from the LBTCF April 2015. AT and AC working with Board on this, project further supported by the Board in the May 2015 Board meeting (GBI/2015/53).

· Board resolved to allocate all available funds from the LBTCF to selected sections of this project ($383,440).

· Project is now complete as per the design brief and available funds would allow.

6. The Great Barrier Local Board’s transport capital fund to date is summarised below.

Total funds available in current political term (Four years including 2012/2013)	$400,000
Spent to Date on Completed Projects (including money spent on cancelled projects)	$506,766
Committed to date on projects approved for design and/or construction	$
Total budget left that needs to be allocated to new projects and spent by the end of the current political term	-$106,766	The four year budget (and all of 2016/2017 budget) is already allocated. No more projects need to be approved.
Total of projects assessed to a Rough Order of Coast (ROC) stage but not approved by the LB	$50,000
Funds available from the next political term (2016/2017)	-$1,396	This is the unallocated balance of the 2016/2017 Great Barrier LBTCF budget

Great Barrier Local Board transport capital fund summary:

Update Tryphena / Shoal Bay Wharf hard stand

7. Auckland Transport is working with the Great Barrier Local Board to resolve issues that have been identified around the wharf area, on days that freight is loaded and unloaded.

8. On 16 March 2016, Auckland Transport and members of the Great Barrier Local Board met with representatives from Sealink, GB Cartage, Blackwell Carriers and AB Deliveries to discuss the area and solutions to issues experienced on a freight day.

9. During the discussion it was agreed that Auckland Transport would concrete the hard stand past the wharf and that in principle it was agreed that a freight distribution shed could be erected on the site, near the existing green shed.

10. Auckland Transport does not see itself owning or managing such a shed and its role would be limited to approval of the shed on the site, and approval of a license to occupy, actual location, size and usage.

11. The local board agreed to look at possible funding sources for a shed.

12. Dave Hyland from Sealink agreed to create a document that will outline arrangements and responsibilities required for the area on a freight day. Once created, he will socialise the document and carry out consultation with all relevant stakeholders.

13. Auckland Transport contractors started the concreting of the hard stand as promised on 16 March 2016, this work is now complete with full loading and unloading activities able to recommence.

14. Auckland Transport is now awaiting a design for the shed to be drafted, for consideration.

Tryphena Recreational Pontoon

15. An audit of the recreational pontoon at Tryhena identified major issues with buoyancy and structural supports.

16. From this audit Auckland Transport received a recommendation that the pontoon be removed from the water or repaired with urgency.

17. An initial estimate of the cost to repair the pontoon is approximately $60,000 but would only give the pontoon up to five years extended life.

18. On Tuesday 26 July 2016, Auckland Transport staff met on site with local users of the pontoon, including Police, Coast Guard, representatives of the local board and several locals to discuss potential solutions.

19. Initial discussions have resulted in Auckland Transport seeking a second opinion on the structural integrity of the pontoon, with possible solutions and, the costs to repair the pontoon, if funds were available.

20. In the interim it was agreed that the dingy rack would be removed from the pontoon to reduce the weight on the seaward side of the pontoon and as a temporary measure, the dinghies would be laid flat on the pontoon.

21. It was also agreed that in future, the dinghies would need to be relocated from the pontoon to an acceptable location away from the pontoon.

22. Auckland Transport is still awaiting a report back regarding the points in paragraph 18 above.

Tryphena Coastal Walkway

23. The Tryphena Coastal Trail is one of the key initiatives listed in the Draft Local Board Plan 2014. This concept plan outlines the vision for the development of a continuous walking connection between Pūriri Bay and Shoal Bay Wharf. Auckland Council has commissioned a report that sets out the overall framework of the plan, and identifies discrete projects that can be implemented in the coming years.

24. Auckland Transport has agreed to work with Auckland Council and the local board on the plan, as and when time and budgets allow.

25. In a walk over with local board representatives and Auckland Council staff, Auckland Transport engineers identified several areas that would need attention on or near the road corridor to allow the path to continue unimpeded. See attachment A.

26. Auckland Transport is working with Auckland Council and the local board on this project.

Footpath Okiwi School

27. Auckland Transport recently worked with the Great Barrier Local Board to construct a footpath outside the Okiwi School, to make access to the school safer for school children.

28. This path is now completed.

Media

Auckland seniors on board with HOP

29. The latest figures show 97 per cent of seniors travelling on public transport are using SuperGold AT HOP cards.

30. The numbers have been steadily climbing since the introduction of the SuperGold AT HOP card, due to Auckland’s senior citizens seeing the benefits of using the cards.

31. Using a HOP card means people can simply board the bus, ferry or train and tag on, which makes journey times quicker for all customers.

32. Auckland Transport is very pleased so many people now have, and are using, their SuperGold AT HOP card.

33. Auckland Transport had a last minute flurry of SuperGold applications, prior to the cards going live, these are all now loaded into the system. This means there is now a very high percentage of people eligible for SuperGold who are using their AT HOP cards.

34. Since Sunday 14 August, SuperGold paper tickets are no longer available on board buses, from ticket offices or from Customer Service Centres.

35. Seniors without an AT HOP card loaded with a SuperGold concession, are able to purchase a paper ticket to travel on public transport but will have to pay the full adult cash fare.

36. To access the SuperGold public transport concession, passengers will need an AT HOP card with a SuperGold concession applied to it.

37. For more on SuperGold: https://at.govt.nz/bus-train-ferry/at-hop-card/at-hop-card-concessions/senior-supergold-concession/

New bus and train zones are here

38. Simpler Fares have been successfully rolled out for bus and train users across Auckland.

39. Simpler Fares is a new zone-based public transport system to make fares simpler and it operates on all bus and train services (except SkyBus).

40. The new zone map has 13 zones, and fares are now calculated according to the number of zones travelled through for the entire journey.

41. Auckland Transport believes, this is a significant change to bus and train fares in Auckland and it is much easier for people to work out their fare before they travel.

42. Auckland Transport believes, colour coded zones along with a new fare table will make it simpler to work out cash or AT HOP fares no matter which buses or trains taken.

43. Commuters, simply add up the number of zones they are travelling through and use the fare table to work out the fare.

44. A seamless transition for customers and equipment on all buses, at depots, retailers and stations was successful after the update was completed.

45. It is expected that approximately 33 per cent of ATHOP customers will see a fare decrease and for 66 per cent there will be no change.

46. With the change in fare structure an AT HOP card makes it’s even simpler for bus and train journeys, with a single fare being charged for each journey, even if a commuter takes several buses or trains to get to their destination. This will become increasingly important as Auckland Transport rolls out the New Network for public transport over the next two years, beginning with south Auckland later this year. The New Network aims to be much simpler and easier to understand and use. It will be better connected and generally more frequent, and the new fare system will help customers to make the most of it.

47. Customers with an AT HOP card will pay for the entire journey from A to B, instead of paying for each bus or train trip separately. By tagging on and off each bus and train, as is the current practice, and at the end of the journey customers will be charged a single fare.

48. During a journey customers are able to use up to five buses or trains within four hours, with up to 30 minutes transfer time between each trip.

49. Also introduced is a new AT HOP day pass costing $18, which provides unlimited travel until midnight on the day it is first used on all buses and trains plus inner harbour ferry services (except SkyBus services). Inner-harbour ferries are Devonport, Stanley Bay, Bayswater, Northcote Pt and Birkenhead services.

50. In addition a new AT HOP monthly pass costing $200 was introduced and this provides unlimited travel on all buses and trains (except SkyBus services).

51. SkyBus services are excluded from the new system.

52. For further information on the fare zones and fares go to www.at.govt.nz/simplerfares.

Consideration

Māori impact statement

53. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

54. The activities detailed in this report do not trigger the Significance Policy. All programmes and activities are within budget/in line with the council’s Annual Plan and Long-term Plan (LTP) documents and there are no legal or legislative implications arising from the activities details in this report.

Attachments

No.	Title	Page
a ⇩	Tryphena Coastal Trail Walkover	93

Signatories

Author

Ivan Trethowen – Elected Member Relationship Manager , Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

John Nash - Relationship Manager Great Barrier & Waiheke

[1] Sections 115 and 116, Local Electoral Act 2001

[2] Clause 14, Schedule 7, Local Government Act 2002

Chairperson	Izzy Fordham
Deputy Chairperson	Susan Daly
Members	Jeff Cleave
	Judy Gilbert
	Christina Spence

No.	Title	Page
a⇩	Board Member Susan Daly's report	107
b⇩	Board Member Jeff Cleave's report	113
c⇩	Board Member Judy Gilbert's report	121
d⇩	Board Member Christina Spence's report	127

Authors
Authorisers