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Great Barrier
Local Board
14 September
2016
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1 Welcome
Chairperson IM
Fordham opened the meeting and welcome everyone present. Member JC Cleave led
the meeting in a karakia.
A
minute’s silence was observed to acknowledge the passing of Basil Fergus.
Secretarial Note: Member JC Cleave left the meeting at 10.07am
2 Apologies
Secretarial Note: Member JC Cleave returned to the meeting at 10.09am
3 Declaration
of Interest
Chairperson IM
Fordham declared an interest in respect of the Aotea
Family Support Group, Great Barrier Island Community Heritage and Arts Village Trust
and the Aotea Holistic Healing Great Barrier Island Charitable Trust’s local
grant funding applications at item 12 – Great
Barrier Local Board Capital and Local Grant, Round One 2016/2017 applications.
Deputy Chairperson
SP Daly declared an interest in respect of the Great
Barrier Island Community Heritage and Arts Village Trust’s funding
application at item 12 – Great Barrier Local
Board Capital and Local Grant, Round One 2016/2017 applications.
Member JC
Cleave declared an interest in respect of Lewis Iraia
Ngawaka’s (Kawa Marae) funding application at item 12 – Great Barrier Local Board Capital and Local Grant, Round One
2016/2017 applications.
Member CA
Spence declared an interest in respect of the Aotea
Family Support Group’s funding application at item 12 – Great Barrier Local Board Capital and Local Grant, Round One
2016/2017 applications.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Caroline Leys and Anne Marie McGlashan - Orama Christian Trust
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Caroline Leys and Anne Marie McGlashan from Orama
Christian Trust were in attendance to present to the Great Barrier Local
Board in respect to their funding application.
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Resolution number GBI/2016/135
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a)
note the Public Forum presentation.
b)
thank Caroline Leys and Anne Marie McGlashan
from Orama Christian Trust for their Public Forum
presentation.
CARRIED
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9.2
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Nell Williams – Great Barrier Island Community Heritage and
Arts Village Trust and Aotea FM
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Nell Williams from Great Barrier Island Community Heritage
and Arts Village Trust and Aotea FM was in attendance to present to the Great
Barrier Local Board in respect to her funding applications.
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Resolution number GBI/2016/136
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank Nell Williams from Great
Barrier Island Community Heritage and Arts Village Trust and Aotea FM for her Public Forum presentation.
CARRIED
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9.3
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Kay Stowell - Great Barrier Island Environmental Trust
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Kay Stowell from Great Barrier Island Environmental Trust was
in attendance to present to the Great Barrier Local Board in respect to her
funding application.
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Resolution number GBI/2016/137
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank Kay Stowell from Great Barrier Island
Environmental Trust for her Public Forum presentation.
CARRIED
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9.4
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Teresa Manion-Wood - The Community Church of St John the
Evangelist
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Teresa Manion-Wood from The Community Church of St John
the Evangelist was in attendance to present to the Great Barrier Local Board
in respect to her funding application.
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Resolution number GBI/2016/138
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank Teresa Manion-Wood from The Community Church
of St John the Evangelist for her Public Forum presentation.
CARRIED
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9.5
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Steve Kendall - Great Barrier Island Community Health Trust
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Steve Kendall from Great Barrier Island Community Health
Trust was in attendance to present to the Great Barrier Local Board in
respect to his funding application.
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Resolution number GBI/2016/139
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank Steve Kendall from Great Barrier Island Community
Health Trust for his Public Forum presentation.
CARRIED
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9.6
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Catherine Knight - Marion Barleyman Memorial Cottage Rural Women
New Zealand Awana Branch Inc
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Catherine Knight from Marion Barleyman Memorial Cottage
Rural Women New Zealand Awana Branch Inc was in attendance to present to the
Great Barrier Local Board in respect to her funding application.
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Resolution number GBI/2016/140
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank Catherine Knight from Marion Barleyman
Memorial Cottage Rural Women New Zealand Awana Branch Inc for
her Public Forum presentation.
CARRIED
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9.7
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Sue Thompson - Tryphena Community Hall Society Inc
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Sue Thompson from Tryphena Community Hall Society Inc was
in attendance to present to the Great Barrier Local Board in respect to her
funding application.
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Resolution number GBI/2016/141
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank Sue Thompson from Tryphena Community Hall
Society Inc for her Public Forum presentation.
CARRIED
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9.9
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Maud Mclean - Aotea Family Support Group
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Maud Mclean from Aotea Family Support Group was in
attendance to present to the Great Barrier Local Board in respect to her
funding applications.
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Resolution number GBI/2016/143
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank Maud Mclean from Aotea Family Support Group for her Public Forum presentation.
CARRIED
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9.10
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Nikki Wimsett and Kimberley Pipe - Aotea Holistic Healing Great
Barrier Island Charitable Trust
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Nikki Wimsett and Kimberley Pipe from Aotea Holistic
Healing Great Barrier Island Charitable Trust were in attendance to present
to the Great Barrier Local Board in respect to their funding application.
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Resolution number GBI/2016/144
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank Nikki Wimsett and Kimberley Pipe from Aotea
Holistic Healing Great Barrier Island Charitable Trust for their
Public Forum presentation.
CARRIED
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9.11
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David Speir - North Barrier Residents and Ratepayers Association
Inc.
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David Speir from North Barrier Residents and Ratepayers
Association Inc. was in attendance to present to the Great Barrier Local
Board in respect to his funding application.
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Resolution number GBI/2016/145
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank David Speir from North Barrier Residents and
Ratepayers Association Inc. for his Public Forum presentation.
CARRIED
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9.12
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Penelope Andrews - Marion Barleyman Memorial Cottage Rural Women
New Zealand Awana Branch Inc
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Penelope Andrews from Marion Barleyman Memorial Cottage
Rural Women New Zealand Awana Branch Inc was in attendance to present to the
Great Barrier Local Board in respect to the lighting by the airfield
and health centre.
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Resolution number GBI/2016/146
MOVED by Chairperson IM Fordham,
seconded by Deputy Chairperson SP Daly:
That the Great Barrier Local Board:
a) note the Public Forum presentation.
b) thank Penelope Andrews from Marion Barleyman
Memorial Cottage Rural Women New Zealand Awana Branch Inc for
her Public Forum presentation.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Great Barrier Local Board Capital and Local Grant, Round One
2016/2017 applications
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Chairperson
IM Fordham declared an interest in this item and took no part in the
discussion or voting on item 12 a), regarding Aotea
Family Support Group, Great Barrier Island Community Heritage and Arts
Village Trust and the Aotea Holistic Healing Great Barrier Island
Charitable Trust.
Deputy Chairperson SP Daly declared
an interest in this item and took no part in the discussion or voting on item
12 a), regarding Great Barrier Island Community
Heritage and Arts Village Trust.
Member JC Cleave declared an interest
in this item and took no part in the discussion or voting on item 12 a), regarding Lewis Iraia Ngawaka (Kawa
Marae).
Member CA Spence declared an interest
in this item and took no part in the discussion or voting on item 12 a), regarding
Aotea Family Support Group.
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Resolution number GBI/2016/147
MOVED
by Chairperson IM Fordham, seconded by Member J Cleave:
That the Great
Barrier Local Board:
a)
agree to fund, part-fund or decline
each capital and local grant application for Round One 2016/2017 listed in
Table 1 and 2.
Table
1: Great Barrier Local Board Round One 2016/2017 capital grant applications
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Application ID
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Applicant
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Project
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Amount approved
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LG1704-104
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Tryphena Community
Hall Society Incorporated
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Towards the re-roof
project for the Tryphena Community Hall - subject to a full assessment by
the council asbestos expert and other funding being secured for the balance
of the project total by March 2017. Please note $50,000 is the capital
grants limit for funding per project.
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$50,000
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LG1704-105
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Great Barrier
Island Community Health Trust
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Towards the replacement
of the battery bank for the provision of power at the Nurses Cottage in
Port FitzRoy
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$4,272
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LG1704-107
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Marion Barleyman Memorial
Cottage Rural Women New Zealand Awana Branch Incorporated
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Towards an upgrade
for the Barleyman Memorial Cottage
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$15,165
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LG1704-110
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The Community
Church of St John the Evangelist
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Towards an upgrade
of the solar energy system for the church house. The approved amount is less
GST and less the 10% contribution.
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$16,740
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LG1704-111
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Great Barrier
Island Community Heritage and Arts Village Trust
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Towards the painting
of the Gray House Museum building
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$27,189
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LG1704-114
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Barrier Social
Club Incorporated
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Support for
operational costs – for chiller repairs
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$8,853
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LG1704-115
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North Barrier
Residents and Ratepayers Association Incorporated
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Towards the boat
club refrigeration upgrade
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$2,900
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LG1704-116
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Lewis Iraia
Ngawaka (Kawa Marae)
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Declined due to
the proposed coastal erosion project being led through the Local Board
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$0.0
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Total
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$125,119
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Table
2: Great Barrier Local Board Round One 2016/2017 local grant applications
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Application ID
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Applicant
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Project
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Amount approved
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LG1704-114
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Barrier Social
Club Incorporated
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Support for
operational costs – for rates and insurance
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$10,012
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LG1704-102
Community
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Orama Christian
Trust
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Towards the Guided
Walking DoC concession, safety plan audit, bush leader training and first
aid training.
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$2,087.50
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LG1704-117
Community
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Aotea Family
Support Group
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Towards the
certification courses for diving, free diving and boating.
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$400
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LG1704-101
Environment
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Windy Hill Rosalie
Bay Catchment Trust
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Towards the
sustained and improved biodiversity for Great Barrier Island for field team
equipment, bait, Global Positioning System (GPS), tracking tunnel pads and
traps.
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$12,327.05
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LG1704-106
Environment
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Great Barrier
Island Environmental Trust
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Towards the
production of newsletters for Great Barrier Island
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$2,300
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LG1704-103
Events
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Sea Education
Aotea Charitable Trust
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Towards the
“SEAFest 2017” for promotion, prize and equipment costs
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$750
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LG1704-108
Events
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Aotea Family
Support Group
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Towards the Summer
2017: New Year’s Picnic and FitzRoy Family Fest for event management
and related expenses.
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$12,200
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LG1704-109
Events
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Great Barrier
Island Community Heritage and Arts Village Trust
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Towards the
“Radio Hauraki 50th Anniversary Celebrations” for
the licence fee, Disc Jockey, production of exhibition material, printing
and advertising
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$1,150
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LG1704-112
Events
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Aotea Holistic
Healing Great Barrier Island Charitable Trust
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Towards the
“Barrier Beats Fest” for the costs excluding catering and
accommodation costs and less the ticketed income
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$1,750
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Total
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$42,516.55
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b)
allocate $750.00 from the civic events
budget to the Rural Woman New Zealand Incorporated – Tryphena for
catering of the 2017 ANZAC service with funds to be released after 1 December
2016.
CARRIED
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Secretarial note: Chairperson IM Fordham does not
support the rat bait portion of the Windy Hill Rosalie Bay Catchment Trust
application and requested that this be noted.
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13
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Temporary arrangements for urgent decisions and staff delegations
during the election period
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Resolution number GBI/2016/148
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great
Barrier Local Board:
a) delegate to the chair
and deputy chair in discussion with other board members, the power to make,
on behalf of the local board, urgent decisions that may be needed between the
final local board business meeting and the commencement of the term of office
of new local board members.
b) note that from the
commencement of the term of office of new local board members until the
inaugural meeting of the incoming local board, urgent decision-making will be
undertaken by the Chief Executive under existing delegations.
c) approve that staff, as a temporary measure, can make business as
usual decisions under their existing delegated authority without requiring
compliance with the requirement in the current delegation protocols to
consult with the nominated portfolio holder, from 8 October 2016 until new
arrangements are made at the first business meeting in the new term.
d) note that existing appointments
by the local board to external bodies will cease at the election and new
appointments will need to be made by the local board in the new term.
CARRIED
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14
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Community Facilities Maintenance Contracts 2017
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Resolution number GBI/2016/149
MOVED
by Chairperson IM Fordham, seconded by Member CA Spence:
That the Great Barrier
Local Board:
a) delegate
authority to the Chairperson and Deputy Chairperson, in discussion with other
board members, to provide the board’s feedback on the proposed service
specifications, local outcomes and the overall structure for new Community
Facilities maintenance contracts by 23 September 2016.
CARRIED
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15
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Auckland Transport Update - September 2016
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Ben Halliwell,
Elected Member Relationship Manager, and Jonathan Anyon,
Elected Member Relationship Team Manager, from Auckland Transport were in attendance to present to the Great Barrier Local Board in
respect to the Auckland Transport Update – September 2016 report.
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Resolution number GBI/2016/150
MOVED
by Chairperson IM Fordham, seconded by Member J Cleave:
That the Great
Barrier Local Board:
a) note
the Auckland Transport Update – September 2016.
CARRIED
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16
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Correspondence
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A copy of the
tabled document has been placed on the official minutes and can be viewed on
the Auckland Council website as a minute attachment.
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Resolution number GBI/2016/151
MOVED by Chairperson IM
Fordham, seconded by Deputy Chairperson SP Daly:
That the
Great Barrier Local Board:
a)
note the correspondence for the month
of August 2016.
b)
support Councillor Mike Lee’s
letter to Mayor Len Brown regarding oil leaking from the wreck of the Niagara
- Outer Hauraki Gulf and will supply a letter of support
CARRIED
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Attachments
a 29 August 2016 - Letter from Councillor Mike Lee to Mayor Len
Brown concerning the oil leaking from the wreck of the Niagara
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20 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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21 Procedural
motion to exclude the public
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Resolution
number GBI/2016/155
MOVED by Chairperson IM Fordham, seconded by Deputy
Chairperson SP Daly:
That the
Great Barrier Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that John Hutton, Manager Treaty Settlements, be permitted to remain for
Confidential Item C1: Ngāti
Rehua-Ngātiwai ki Aotea Treaty Settlement - redress at Claris Aerodrome after the public has been excluded, because of his
knowledge of treaty settlements, which will help the Great Barrier Local
Board in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Ngāti
Rehua-Ngātiwai ki Aotea Treaty Settlement - redress at Claris Aerodrome
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
confidential information on the Ngāti Rehua-Ngātiwai ki Aotea
Treaty Settlement package as it relates to the responsibilities of the
Great Barrier Local Board.
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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11.42am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
Secretarial Note: The meeting was adjourned at 12.45pm and reconvened at 2.45pm.
3.15pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
Secretarial Note: Member JC Cleave closed the meeting with a karakia.
3.17 pm In accordance with Clause 3.19.2 of the Auckland Council Local Board
Standing Orders, we hereby confirm the correctness of the minutes of the last
meeting of the Great Barrier Local Board, held on
Wednesday, 14 September 2016 prior to the next Auckland Council election.
__________________________________
IM Fordham, Chairperson
__________________________________
John Nash,
Relationship Manager
(delegate of the chief executive)
