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Governing Body
29 September
2016
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1
Affirmation
His Worship the Mayor read the affirmation.
2 Apologies
3 Declaration
of Interest
The following
declarations were received as follows when item 17 was taken:
- Cr Clow declared a conflict of interest in relation to item 17 numbers
5 and 38 of the report.
- Cr Stewart declared a conflict of interest in relation to item 17
numbers 24 and 037 of the report.
- Cr Lee declared a conflict of interest in relation to item 17 Cr Lee
declared a conflict of interest in relation to item 17 - The Straits Protection
Society Incorporated HC JR Judicial Review.
4 Confirmation
of Minutes
5 Acknowledgements and Achievements
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5.1
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Acknowledgement
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His Worship
the Mayor acknowledged the passing of Sir Graeme Douglas and John Waller and
a moment of silence was observed.
The text of
the acknowledgement has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
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Councillor D
Quax also acknowledged the passing of Dr Lloyd Drake.
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Cr R Clow entered
the meeting at 9.38 am.
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Achievements
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A document
noting Auckland Council’s Group achievements for June 2016 was tabled.
A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Attachments
a 29 September 2016 - Governing Body - Item 5.1 Acknowledgements
b 29 September 2016 - Governing Body - Item 5.1 Auckland Council
Group Achievements September 2016
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6 Petitions
There were no petitions.
7 Public Input
There was no public input.
8 Local Board Input
There was no local board input.
9 Extraordinary Business
There was no extraordinary business.
10 Notices of Motion
There were no notices of motion.
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11
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Office of the Auditor-General briefing
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Lyn Provost, Auditor-General
and Jo Smaill, Audit Director, Audit New Zealand were present for the item.
Auditor General Lyn Provost gave an update on recent
audit work carried out by her office on the council’s annual reporting
documents. She also commented on particular areas in the audit including
debt, weather tightness provision, Newcore and asset valuations. Ms Provost
also complimented the council on improvements to its Long-term Plan that has
resulted in the non-financial reporting in the annual report being shorter
and easier to read.
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Cr J Watson entered the
meeting at 9.51 am.
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Resolution number GB/2016/219
MOVED
by Cr R Clow, seconded by Cr MP Webster:
That the Governing
Body:
a)
receive the information provided by the Auditor-General.
b)
thank Lyn Provost, Auditor-General for her sterling service to New
Zealand.
CARRIED
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12
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Adoption of the 2015/2016 Annual Report and Summary Annual Report
for Auckland Council and group
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Resolution number GB/2016/220
MOVED
by Cr MP Webster, seconded by Cr R Clow:
That the Governing Body:
a) adopt
the 2015/2016 Annual Report for Auckland Council and group; and
b) adopt
the 2015/2016 Summary Annual Report for Auckland Council and Group.
CARRIED
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14
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Achievements of the Seniors Advisory Panel, Rainbow Communities
Advisory Panel and Youth Advisory Panel in the 2013-2016 term
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Margaret Devlin, Chair, and Seniors
Advisory Panel members Richard Northey ONZM, Janet
Clews, CNZM, QSO, JP, Russell Rigby and Dr Judy
Blakey presented a powerpoint presentation of their achievements during this
term. There was also some changes to the Attachment B of the report and
a new copy was tabled. Copies of both documents have been placed on the
official minutes and are available on the Auckland Council website as minutes
attachments.
Julie Radford-Poupard and
Jordon Harris, Co-Chairs of the Rainbow Communities Advisory Panel and member
Lexie Matheson spoke in support of the council and the Panel had undertaken since
its inception in 2016.
Flora Apulu, Chair and Alex
Johnston Deputy Chair of the Youth Advisory Panel were spoke in support of
the work council and the Panel had undertaken during this term of council.
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Deputy Mayor PA Hulse joined the meeting at 10.15 am.
Cr LA Cooper joined the meeting at 10.28 am.
Cr GS Wood left the meeting
at 10.34 am.
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Resolution number GB/2016/222
MOVED
by Mayor LCM Brown, seconded by Cr LA Cooper:
That the Governing
Body:
a) note the achievements of the Seniors Advisory Panel, Rainbow
Communities Advisory Panel and Youth Advisory Panel during the 2013-2016 term
and thank them for their contribution.
b) thank
the chairs, co-chairs and members of the panels for their attendance and
presentations.
CARRIED
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Attachments
a 29
September 2016 - Governing Body - Item 14 - Achievements of the Rainbow
Communities Advisory Panel, Seniors Advisory Panel and Youth Advisory Panel
in the 2013-2016 term - Seniors Advisory Panel presentation
b 29
September 2016 - Governing Body - Item 14 - Achievements of the Rainbow
Communities Advisory Panel, Seniors Advisory Panel and Youth Advisory Panel
in the 2013-2016 term - Collaborative Accomplishments - Seniors Advisory
Panel
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15
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WWI Centenary Memorial, Auckland Domain: Project Update and
Funding Proposal
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Working Party members Cr M Lee
and Cr C Fletcher, along with Sandra Coney, Chair of the WW1 Steering Group
spoke in support of the work undertaken for the project and sought support
for the report.
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Cr GS Wood returned to the meeting at 10.37 am.
Cr MP Webster left the meeting at 10.37 am.
Deputy Mayor PA Hulse left the meeting at 10.37 am.
Cr AM Filipaina left the meeting at 10.37 am.
Cr WD Walker joined the meeting at 10.42 am.
Cr MP Webster returned to the meeting at 10.42 am.
Cr AM Filipaina returned to the meeting at 10.42 am.
Deputy Mayor PA Hulse returned to the meeting at 10.42
am.
Cr CM Penrose left the
meeting at 10.52 am.
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Resolution number GB/2016/223
MOVED
by Cr ME Lee, seconded by Cr CE Fletcher:
That the Governing
Body:
a) note:
i. the
World War One Centenary Memorial Working Party was established by the
Governing Body in October 2014 to identify a suitable World War One centenary
memorial for all Aucklanders, to be completed by November 2018
ii. the
World War One Centenary Memorial project was estimated to cost up to $3
million
iii. as
part of the development of the Long-term Plan, council agreed to contribute
$1 million towards a World War One Centenary Memorial to be developed at
Auckland Domain
iv. after
inviting five designers to submit concept designs, “Te Takuahi –
The Hearth” was approved by the Governing Body in February 2016
v. in
July 2016, NZ Lotteries granted $655,000 to the World War One Centenary
Memorial project.
b) approve a capital funding
campaign for the World War One Centenary Memorial, based on the design for
“Te Takuahi – The Hearth”, and in accordance with the
design brief, include a suitable and subtle way of connecting the feature
with the Auckland War Memorial Museum and Court of Honour.
c) delegate to the Chief Executive
authority to explore and enable all suitable mechanisms for funding the
completion of the World War One Centenary Memorial project and in
consultation with the Urban Design Panel.
CARRIED
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Resolution number GB/2016/224
MOVED by Mayor LCM Brown, seconded by Cr ME
Lee:
That the Governing Body:
a)
recognise and thank Roy Clare for the wonderful job he has done
leading the Auckland War Memorial Museum.
CARRIED
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16
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Amendments to policy and bylaw on dogs
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Cr CM Penrose returned to
the meeting at 11.09 am.
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Resolution number GB/2016/225
MOVED
by Cr CM Penrose, seconded by Cr W Cashmore:
That the Governing
Body:
a) adopt
the amendments to the Auckland Council Dog
Management Bylaw 2012 in Attachment A of the
report – Amendments to dog access rules for the following local board
areas:
· Great Barrier
· Henderson-Massey
· Howick (excluding the alternative summer times and season addressed
in b) below)
· Ōtara-Papatoetoe
· Papakura
· Puketāpapa
· Whau
b) adopt
the Howick Local Board alternative summer times and season in the table
below, and amend the Auckland Council Policy on Dogs
2012 and Auckland Council Dog Management Bylaw 2012 as shown in Attachment A of the agenda – Amendments to dog
access rules:
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Local Board
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Summer period
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Summer times
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Howick
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Daylight
Saving
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7pm
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c) delegate to the Manager
Social Policies and Bylaws in consultation
with the relevant chair of the local board, under delegation from the Chief
Executive, to make any minor edits or amendments to Attachment A of the
report to correct any identified errors or typographical edits.
CARRIED
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The meeting
adjourned at 11.14am and reconvened at 11.20am.
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17
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Proposed Auckland Unitary Plan - Information on appeals and process
for making the Proposed Auckland Unitary Plan "Operative in Part"
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Cr Clow
declared a conflict of interest in relation to numbers 5 and 38 of the
report.
Cr Stewart
declared a conflict of interest in relation to numbers 24 and 37 of the
report.
Cr Lee
declared a conflict of interest in relation to The Straits Protection Society
Incorporated HC JR Judicial Review.
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Resolution number GB/2016/226
MOVED
by Deputy Mayor PA Hulse, seconded by Cr AM Filipaina:
That the Governing Body:
a) agree
to make those parts of the Proposed Auckland Unitary Plan that are not
subject to an appeal or other challenge “operative”
b) request
that the Chief Executive refers the Regional Coastal Plan provisions of the
Proposed Auckland Unitary Plan that are not subject to challenge to the
Minister of Conservation for approval
c) delegate
to Councillor Cashmore and the Chief Executive
the authority, during the period between 3
October 2016 and the inaugural meeting of the newly reconvened Governing Body
on 1 November 2016, the ability to make
decisions on how to resolve matters if through discussion with appellants
and/or other parties, matters can be resolved without recourse to a hearing;
and
d) request
that the Chief Executive completes, as soon as practicable, the necessary
statutory steps to public notify the Auckland Unitary Plan (Operative in
Part).
CARRIED
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18
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Valedictory Speeches
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Councillor
Arthur Anae, Councillor Cameron Brewer, Councillor George Wood and His
Worship the Mayor presented their valedictory speeches.
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Resolution number GB/2016/227
MOVED by Cr MP Webster, seconded by Deputy Mayor PA Hulse:
That the Governing Body:
a) receive
the valedictory speeches from Mayor Len Brown and Councillors Arthur Anae,
Cameron Brewer and George Wood, wish them all the best for their future
endeavours and thank them for their hard work and contribution to the 2013
– 2016 term of the Auckland Council.
CARRIED
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19 Consideration
of Extraordinary Items
There were no extraordinary items.
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20 Procedural
motion to exclude the public
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Resolution
number GB/2016/228
MOVED by Mayor LCM Brown, seconded by Cr CE
Fletcher:
That the
Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Claris
Local Purpose Reserve - Ngāti Rehua-Ngātiwai ki Aotea
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(c)(i) - The withholding of the information is necessary
to protect information which is subject to an obligation of confidence or
which any person has been or could be compelled to provide under the
authority of any enactment, where the making available of the information
would be likely to prejudice the supply of similar information or
information from the same source and it is in the public interest that such
information should continue to be supplied.
In particular, the report contains information provided by the
Crown to council in confidence on the understanding the information is
negotiation sensitive between hapū / iwi and the Crown. If
confidential information is made available, it will prejudice both those
negotiations and the provision of similar information to council in the
future.
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s48(1)(a)
The public conduct of the part of the meeting would be likely
to result in the disclosure of information for which good reason for
withholding exists under section 7.
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The text of these resolutions was
made available to the public who were present at the meeting and formed part
of the minutes of the meeting.
CARRIED
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1.00pm The
public was excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
1.04pm The
public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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Claris Local Purpose Reserve - Ngāti Rehua-Ngātiwai ki
Aotea
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Resolution number GB/2016/228
MOVED
by Cr CE Fletcher, seconded by Cr ME Lee:
h) agree the decisions and report will not be restated in the open
section of the minutes until advised by the Crown the obligation of
confidentiality is removed.
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1.04 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS TRUE AND CORRECT BY THE CHAIRPERSON AND
CHIEF EXECUTIVE UNDER STANDING ORDER 8.1.4 ON
DATE:.........................................................................
CHAIRPERSON:..........................................................
CHIEF EXECUTIVE:……………………………………
