Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

15 September 2016

1 Welcome

The Chairperson welcomed those present.

2 Apologies

Resolution number HM/2016/135

MOVED by Chairperson VS Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) accepts the apology from member Shane Henderson for absence and member Will Flavell for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

BOARD MEMBER	ORGANISATION	POSITION
Vanessa Neeson, JP (Chairman)	Ranui Sector Trial	Chair
Shane Henderson (Deputy Chairman)	Waitemata Community Law Centre	Employee
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member
Peter Chan, JP	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Ass. NZ-China Business Ass. Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Rodney Local Board Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Elected Member Member Member
Will Flavell	Rutherford College Literacy Waitakere Board	Employee Board Member
Tracy Kirkley	District Licensing Committee Churches Education Commission St Dominic’s College, Henderson	Member Contractor Trustee
Luke Wilson	NZ Police D.A.R.E. - West Waitakere Rotary – Board member Silver Fern Motor Sports - Board	Employee Member Board member Board member

4 Confirmation of Minutes

Resolution number HM/2016/136

MOVED by Member WW Flaunty, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 1 September 2016, as a true.

b) Receives the minutes of the Henderson-Massey Local Board Dog access review hearing held on 16 August 2016.

CARRIED

Secretarial note: The minutes of the Henderson-Massey Local Board Dog access review hearing held on 16 August 2016 was tabled. It has been placed on file copy and can be viewed on the Auckland Council website.

Attachments

a Dog Access Review Hearing minutes

b Dog Access Review Hearing minutes_Minute Attachments

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Item withdrawn

8 Deputations

Precedence of Business

Resolution number HM/2016/137

MOVED by Chairperson VS Neeson, seconded by Member B Brady:

a) That the Henderson-Massey local board: agrees that item 8.2: Rampage Community Hub representatives - Deputation be accorded precedence at this time.

CARRIED

Member Peter Chan entered the meeting at 3.39 pm.

Member WI Flavell entered the meeting at 3.49 pm.

8.2	Rampage Community Hub representatives - Deputation
	Resolution number HM/2016/138 MOVED by Chairperson VS Neeson, seconded by Member TJ Kirkley: That the Henderson-Massey Local Board: a) receives the deputation from Tavita Fesolai, Charles Schuster and Nathan Te Miha representatives of Rampage Community Hub. b) Requests staff investigate options to support Rampage Community Hub. CARRIED
	Secretarial note: Tabled presentation has been placed on file copy and can be viewed on the Auckland Council website.
	Attachments a Presentation from Rampage Community Hub

8.1

Te Atatu Peninsula Business Association - Deputation

Resolution number HM/2016/139

MOVED by Chairperson VS Neeson, seconded by Member MFP Chan:

That the Henderson-Massey Local Board:

a) receives the deputation from Te Atatu Peninsula Business Association and thank Robynne Pringle for the presentation.

CARRIED

9 Item withdrawn

10 Extraordinary Business

10.1

Henderson-Massey2016/17 Local Economic Development Programme

The reason for urgency is because this is the last meeting of the term (2013 - 2016) and the next meeting is not until November 2016. The item was not on the agenda due to staff getting clear direction from the board regarding board’s projects.

Resolution number HM/2016/140

MOVED by Chairperson VS Neeson, seconded by Member TJ Kirkley:

a) Agrees that the matter of Henderson-Massey2016/17 Local Economic Development Programme be discussed under item 26.1.

CARRIED

11 Notices of Motion

There were no notices of motion.

Community lease with Auckland Citizens Advice Bureaux Incorporated

Resolution number HM/2016/141

MOVED by Member B Brady, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) approve the surrender of all leases and accommodation agreements to Auckland Citizens Advice Bureaux Incorporated and other associated societies of the Bureaux, within the respective local board area as specified in the Schedule of Bureaux Sites (Attachment B).

b) approve a new multi-premises lease to Auckland Citizens Advice Bureaux Incorporated for the premises within the respective local board area specified in the Bureaux Sites (Attachment B) subject to the following terms and conditions:

i) The lease term will be two (2) years commencing 1 July 2016 with two (2) three (3) year rights of renewal, with a final expiry of 30 June 2024, if all rights of renewal are exercised.

ii) Rent will be $1.00 plus GST per annum.

iii) Auckland Citizens Advice Bureaux Incorporated will be responsible for all operational charges for each site throughout the term of the lease, as set out in the Schedule of Bureaux Sites (Attachment B) and Regional Bureaux Sites-(Attachment C).

iv) That operational charges for any sites added during the term of the lease be at the rate prescribed by the community occupancy guidelines in effect at the time of addition, currently $25/m² of space occupied.

v) Provision is provided to allow for the addition and removal of premises during the term of the lease.

vi) Provision to allow Libraries, where the space occupied by the Bureaux is required for library purposes, to relocate the Bureaux to another area within the same building upon six months’ notice.

vii) The community outcomes plan provision be amended to refer to the revised strategic relationship agreement objectives to develop specific community outcomes between the Bureaux and each local board.

viii) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

CARRIED

13	Henderson Massey local dog access hearing panel decision report
	Resolution number HM/2016/142 MOVED by Member B Brady, seconded by Member TJ Kirkley: That the Henderson-Massey Local Board: a) adopt the decision report titled ‘Hearing panel decision report on local dog access in the Henderson-Massey Local Board area 2016’ in Attachment A. b) adopt the amendments to the Auckland Council Policy on Dogs 2012 contained in the decision report in (a), with a commencement date of 1 July 2017. c) request the governing body to give effect to the amendments in (b) by making any necessary amendments to the Auckland Council Policy on Dogs 2012 and Auckland Council Dog Management Bylaw 2012. d) delegate to the Manager Social Policy and Bylaws in consultation with the chair of the Henderson-Massey Local Board Dog Access Hearing Panel to make any minor edits to (a) and (b) to correct any identified errors or typographical edits. e) Receives the tabled draft indicative maps. f) Notes that once endorsed by the Governing Body a user friendly communications package including online information, signage and printed leaflet will be produced to assist the community to understand the rules. CARRIED
	Secretarial note: Tabled documents have been placed on file and can be viewed on the Auckland Council website. The following amendments were made to the report by Council officers: Hearing panel decision report on local dog access in the Henderson Massey Local Board area: · Bullet point 6: Page 41 of the business meeting agenda (page 1 of the attachment A: Henderson Massey local dog access hearing panel decision report) To not allow dog access on all other beach and foreshore areas in the Henderson Massey local board area, for the protection of wildlife · Page 42 of the business meeting agenda (page 2 of the attachment A: Henderson Massey local dog access hearing panel decision report), point 12: The proposed changes to dog access rules were
	Attachments a Maps - Henderson-Massey local board Dog Access Review

14	Auckland Transport Update Report - September 2016
	Resolution number HM/2016/143 MOVED by Member WI Flavell, seconded by Member TJ Kirkley: That the Henderson-Massey Local Board: a) Receives the Auckland Transport Update - September 2016 report. CARRIED
	Secretarial note: Tabled documents have been placed on file and can be viewed on the Auckland Council website.
	Attachments a Update on the Westgate parking b Maki Street Westgate shopping centre

Westgate Town Park - Detailed Design

Resolution number HM/2016/144

MOVED by Member TJ Kirkley, seconded by Member LW Wilson:

That the Henderson-Massey Local Board:

a) Approve the detailed design of the town park at Westgate (not formally named)

b) Note that construction of the town park at Westgate is planned to commence in the 2016/2017 financial year.

CARRIED

Naming of the town park at Westgate

Resolution number HM/2016/145

MOVED by Member B Brady, seconded by Member WI Flavell:

That the Henderson-Massey Local Board:

a) approves naming the town park site at Westgate metropolitan centre ‘Te Hauāuru Park’.

CARRIED

Secretarial note: Member Warren Flaunty and Member Tracy Kirkley voted against this motion and requested that their votes be recorded in this minutes.

Continued lease of portion of Harbourview-Orangihina reserve

Resolution number HM/2016/146

MOVED by Member TJ Kirkley, seconded by Member WW Flaunty:

That the Henderson-Massey Local Board:

a) approves a lease to Fulton Hogan on part of Harbourview-Orangihina of 2,450sqm2 (Attachment A), subject to the following terms and condition:

i) the term of lease is a maximum of 14 months

ii) rent is $7.42/m2 per annum.

iii) reinstatement of the leased area is the responsibility of Fulton Hogan and will be undertaken according to the conditions of the original lease agreement with the Causeway Alliance (New Zealand Transport Agency).

b) Notes that the revenue from the lease is to be returned to the Parks budget to be allocated by the Henderson-Massey local board.

CARRIED

State Highway 16/20 Waterview Connection Project income update and approval of expenditure plan

Resolution number HM/2016/147

MOVED by Chairperson VS Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) note the forecasted income from New Zealand Transport Agency as part of the State Highway 16/20 Waterview Connection Project is now projected to be $2,282,777.

b) approve the allocation of the New Zealand Transport Agency fund which is currently described as unallocated, to be targeted to the Henderson-Massey Local Board area for the development of public open space of:

i) $52,000 in the 2016/2017 financial year; and

ii) $539,777 in the 2017/2018 financial year.

CARRIED

Future of White House at Lloyd Morgan Lions Club Park

Resolution number HM/2016/148

MOVED by Chairperson VS Neeson, seconded by Member TJ Kirkley:

That the Henderson-Massey Local Board:

a) approve the demolition of the White House at Lloyd Morgan Lions Club Park and the area subsequently being established as open space lawn.

b)Notes that local consultation will occur about the future of the site after the building has been demolished which is anticipated to occur in the 17/18 financial year.

CARRIED

Funding Agreements for Zeal Education Trust, MPHS Community Trust, Ranui Community House Incorporated and Massey Matters Incorporated

Resolution number HM/2016/149

MOVED by Member B Brady, seconded by Member MFP Chan:

That the Henderson-Massey Local Board:

a) approve a one year funding agreement with Zeal Education Trust for 2016/2017, terminating on 30 June 2017, for the operation of the Henderson Youth Facility.

b) approve funding for Zeal Education Trust of $160,661 for 2016/2017 to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

c) approve a five year funding agreement with MPHS Community Trust for the years 2016-2021, terminating on 30 June 2021, for the operation of the Hub West/McLaren Park Community House.

d) approve funding for MPHS Community Trust of $89,712 per annum to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

e) approve a three funding agreement with Ranui Community House Incorporated for the years 2016-2019, terminating on 30 June 2019, for the operation of Ranui Community Centre.

f) approve funding for Ranui Community House Incorporated of $51,559 per annum to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

g) approve a three year funding agreement with Massey Matters Incorporated for the years 2016-2019, terminating on 30 June 2019, for the operation of Manutewhau Community Hub (West Harbour Community Hub).

h) approve funding for Massey Matters Incorporated of $57,746 per annum to be adjusted in accordance with Council’s agreed inflationary mechanism, once confirmed.

CARRIED

Proposed Henderson Lincoln Business Improvement District (BID) establishment boundary and funding allocation

Resolution number HM/2016/150

MOVED by Chairperson VS Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) approve the Business Improvement District establishment boundary for the Henderson Lincoln Metro Business Association Inc. as proposed in Attachment A of the agenda report.

b) approve the allocation of $80,000 to HLNBA for the BID establishment project. Noting this funding is made up of $64,000 contained in the 2015/2016 Henderson Massey Local Board Agreement (resolution HM/2015/83), and a further $16,000 from the 2016/17 Henderson BID establishment budget.

CARRIED

LDI Community Response Fund - grant to Ranui 135 for a theory of change and research/evaluation report

Resolution number HM/2016/151

MOVED by Chairperson VS Neeson, seconded by Member LW Wilson:

That the Henderson-Massey Local Board:

a) approve a $30,000 grant to Ranui 135 Youth Trust (Ranui 135), from the local boards LDI Community Response Fund, for an independent theory of change and research/ evaluation report of the activities of Ranui 135.

b) request that Ranui 135 Youth Trust group obtain early input from potential funders to influence the shape and direction of the research to help ensure its purpose is achieved.

CARRIED

LDI Community Response Fund - grant to Ranui 135 Youth Trust to support a Centre for Social Innovation feasibility study

Resolution number HM/2016/152

MOVED by Chairperson VS Neeson, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) approve a $15,000 grant to Ranui 135 Youth Trust from its LDI Community Response Fund for a study to establish the feasibility of a Centre for Social Innovation at Ranui Domain.

b) request the feasibility study include: a community needs assessment, a current state analysis, an organisational analysis of Ranui 135 Youth Trust, costed options for a new youth based community facility, a budgeted work programme and a conclusion concerning the feasibility of the options explored by the feasibility study.

c) request Auckland Council staff work with Ranui 135 Youth Trust to develop terms of reference for the feasibility study and to compile a list of organisations capable of completing the feasibility study for Ranui 135 to choose from.

CARRIED

LDI Community Response Fund - grant for tree removal at Massey Archery Club

Resolution number HM/2016/153

MOVED by Member WW Flaunty, seconded by Member LW Wilson:

That the Henderson-Massey Local Board:

a) approve a grant of $10,000 from the Henderson-Massey Local Board Local Discretionary Income (LDI) Community Response fund to the Massey Archery Club Inc. for the removal of dangerous trees from their site at 11 Redhills Road.

CARRIED

25	This item was withdrawn as it is the same report on the supplementary agenda as item 27.

26 Consideration of Extraordinary Items

26.1	Henderson-Massey2016/17 Local Economic Development Programme
	Resolution number HM/2016/154 MOVED by Member TJ Kirkley, seconded by Member B Brady: That the Henderson-Massey Local Board: a) approves the 2016/17 financial year Local Economic Development Work Programme (Attachment A) and the allocation of $7,500 to the Migrant business support programme and $2,500 to the Young Enterprise Scheme from the local board’s LDI planning support Opex. CARRIED
	Secretarial note: Tabled report and attachment have been placed on file copy and can be viewed on the Auckland Council website.
	Attachments a 2016-17 Local Economic Development Programme b Report attachment Henderson-Massey ATEED Work Programme

Henderson-Massey Local Board Plan 2014 - 2017 Progress Report

Resolution number HM/2016/155

MOVED by Member LW Wilson, seconded by Member WW Flaunty:

That the Henderson-Massey Local Board:

a) receives the Henderson-Massey Local Board Plan 2014 - 2017 Progress Report (October 2014 – September 2016).

CARRIED

28	Confirmation of Workshop Records
	Resolution number HM/2016/156 MOVED by Chairperson VS Neeson, seconded by Member WW Flaunty: That the Henderson-Massey Local Board: a) Confirms that the attached records of the Henderson-Massey local board workshops. CARRIED
	Secretarial note: Member Tracy Kirkley was an apology for lateness on 28 June Member Will Flavell and Member Luke Wilson were apologies for absence on Tuesday 6 September 2016.
	Attachments a Workshop records

Local Board LDI Community Response fund - grant to Ranui 135 Youth Trust (Ranui 135) for the purchase of a community van.

Resolution number HM/2016/157

MOVED by Chairperson VS Neeson, seconded by Member LW Wilson:

That the Henderson-Massey Local Board:

a) approve a $20,000 grant to Ranui 135 Youth Trust (Ranui 135) for the purchase of a community van from the Henderson-Massey Local Board LDI Community Response fund.

CARRIED

5.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

In accordance with Clause 3.19.2 of the Auckland Council Local Board Standing Orders, we hereby confirm the correctness of the minutes of the last meeting of the Henderson-Massey Local Board, held on 15 September 2016 prior to the next Auckland Council election.

__________________________________________

Vanessa Neeson (Date)

(Chairperson)

__________________________________________

Glenn Boyd, Relationship Manager (Date)

(delegate of the chief executive)

Chairperson	Vanessa Neeson, JP
Deputy Chairperson	Shane Henderson
Members	Brenda Brady, JP
	Peter Chan, JP
	Warren Flaunty, QSM
	Will Flavell
	Tracy Kirkley
	Luke Wilson