Agenda of Howick Local Board - 12 September 2016

Howick Local Board

12 September 2016

Auckland Transport Update - September 2016

File No.: CP2016/19435

Purpose

1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South).

Executive summary

2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community.

3. In particular, this report provides information on:

· the Howick Local Board’s transport capital fund

· New Half Moon Bay ferry pier update

· Auckland Transport joins Facebook

· New bus and train zones are here

· Monthly passes for ferries now on AT HOP cards.

Recommendation/s

That the Howick Local Board:

a) receives the report entitled ‘Auckland Transport Update – September 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

Discussion

Howick Items

A1. Local board transport capital fund (LBTCF)

1. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per annum.

2. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost):

Table 1:

ID#

Project Description

Progress/Current Status

009

Walkway and amenity improvements at Half Moon Bay (HMB) Marina

· Updated FEC of $477,000

· $27,000 already received from 2011/12 Local Board Discretionary budget

· Remaining budget of $450,000 approved from LBTCF

· On 8-Jun-15, the Board approved the project for construction based on a FEC estimate of $422,000, of which $395,000 would come from the LBTCF.

· On 16-Nov-15, the Board approved the increased allocation of $450,000 from the LBTCF.

· Construction is complete with the exception of mounting a bronze plaque separately ordered by the Board, and adjustments to the handrail on the viewing platform.

· Final costs to be reported.

155

Burswood Business Area enhancements

· Updated firm estimate of $411,770

· $104,000 received from Council’s Business Area Planning Unit

· $307,770 balance required from LBTCF

· On 10-Nov-14, the Board approved the project for construction.

· Following project tender, on 16-Nov-15, the Board approved an increased allocation of $307,770 from the LBTCF.

· Construction is complete.

· Final costs still to be reported but forecasted to be slightly over budget.

217

Pigeon Mountain Road metering signals

· FEC estimate of $418,000

· On 20-Apr-15, the Board resolved that AT should proceed to complete detailed design and costing.

· On 12-Oct-15, the Board approved construction based on the firm estimate of $418,000.

· Construction was completed and the signals commissioned on 23-Aug-16.

· Subsequent to installation, concern has been raised locally regarding the mast arm on the signals, which is the standard 5.6m in height and 5m outreach, and therefore over-reaches both the left and right southbound lanes which are 3.2m and 3.0m wide respectively.

· AT has indicated it would be agree to the mast arm being increased in height to the over-dimension standard of 6.5m or the outreach being reduced to 3m so as not to extend over the right hand lane.

· Either option would require a Board resolution as it would be an amendment to the plans originally approved for construction. The rough estimate of changing the mast arm for either option suggested is around $7,000 (including traffic management).

272

Bucklands Beach walkway improvements

· ROCs for various sections (as per July 2015 concept plans)

o A-B = $134,000

o B-C = $496,000

o C-D = $57,000

o D-E = $104,000

o E-F = $803,000 or $97,000*

o F-G = $324,000 or $115,000*

o G-H = $97,000

o H-I = $224,000

o I-J = $152,000

o J-K = $93,000

· Total ROC = either $2,484,000 or $1,569,000 with *alternate options

· Cost expended to date from LBTCF - $16,313

· On 14-Jul-14, the Board approved a Little Bucklands Beach walkway project to progress to detailed design and costing stage.

· On 8-Jun-15, the Board resolved to expand the scope of the project to include pedestrian improvements along the length of The Parade.

· On 13-Jul-15, concept plans showing the length of The Parade, itemising proposed pedestrian improvements in various sections and ROCs for each section were presented to the Board.

· Following public consultation, the Board announced it would proceed with providing a pathway between sections C-D.

· As insufficient funds remained within the LBTCF to complete section C-D, on 8-Aug-16 the Board resolved to approve the project for construction utilising funding from Council’s Community Facilities Department’s Greenway and Walkway Development budget. The project will be undertaken by AT.

396

Half Moon Bay (HMB) new pier project

· Up to $2.5m originally allocated towards the initial project cost of $4.3m

· Revised project cost of $5.9m

· LBTCF contribution $2.1m in total

· On 13-Oct-14, the Board allocated up to $2.5m towards a new $4.3m ferry facility at HMB.

· On 13-Jun-16 the total LBTCF contribution of $2.1m required towards the increased project budget of $5.9m was noted by Board resolution.

· A progress update is included at item A2 below.

3. The Howick Local Board’s transport capital fund to date is summarised below:

Total funding available ($871,903 p.a. across 5 FYs – 2012/13 to 2016/17)	$4,359,515
Actual costs reported for completed projects (3x driver feedback signs; Ti Rakau & Cockle Bay bus shelters; Pedestrian improvements at Meadowlands/Whitford/Millhouse; Crooks Road streetscape improvements; The Parade footpath; Highland Park Adshel double bus shelter; Point View Drive footpath; East Tamaki streetlighting upgrade; Chapel Road pedestrian signals)	-1,057,560
Firm estimates for projects given construction approval (Pigeon Mountain Road metering signals; HMB walkway/amenity improvements; Burswood Business Area enhancements)	-1,175,770
LBTCF funding towards Half Moon Bay ferry pier project	-2,100,000
Costs previously expended to date on Bucklands Beach walkway improvements	-16,313
*Remaining funding available*	*$9,872*

Howick Local Board transport capital fund summary:

A2. New Half Moon Bay ferry pier update

4. Auckland Transport awarded the project contract to Downer Construction and piling work began in June 2016 and is due for completion mid-September.

5. Eight swing moorings have also been relocated.

6. Detailed design for the landside works is progressing towards draft final completion in August. Tender drawings have been issued to the contractor for pricing and consents are underway.

7. Illustrative panels have been identified for inclusion as artwork/cultural reflectance opportunities. An artist has been appointed and is working on design concepts.

8. Mana Whenua engagement continues with regard to other cultural narrative opportunities.

9. The overall project is progressing with completion now scheduled for December 2016.

10. The remaining high level programme for Half Moon Bay is:

· Negotiate/award landside physical works package (Separable portion 1) – September 2016 for completion December 2016

· Relocation of ferry service – to be confirmed.

A3. Traffic Control Committee (TCC) report for July/August

11. Decisions of the TCC during the months of July/August 2016 affecting the Howick Local Board area are shown on the list at Attachment A.

A4. Consultation documents on proposed improvements

12. Consultation documents for the following proposals have been provided to the Howick Local Board for its feedback. As the Board’s transport portfolio holders have been delegated to provide feedback on the Board’s behalf, the material below is included for general information purposes only.

13. Proposed new footpaths – as part of its Regional Footpath Improvement Programme, Auckland Transport is proposing new footpaths as follows:

· along Kerrykeel Drive, Flat Bush, from Collier Drive to Te Ara Kahikatea near Ormiston Primary School, as shown on the plan at Attachment B, and

· along Churchill Road, Howick, from #103 Cockle Bay Road to #46 Montgomery Crescent, as shown on the plan at Attachment C.

14. The footpaths will be light grey coloured concrete and 1.8 metres in width. Additional improvements may include dropped kerbs to assist pedestrians at intersections, new kerb lines at the road edge, new storm water drains and where necessary reconstruction of dropped kerbs to allow for drivers to access driveways. Auckland Transport will also upgrade existing street lighting, or install new street lighting, as necessary near the proposed footpaths.

15. Proposed on-street changes, Ormiston Road, Flat Bush – resource consent has been granted by Auckland Council for the development of a residential subdivision at #460 and #472 Ormiston Road, Flat Bush. As part of the development, changes to the flush median markings and a new shared cycle and pedestrian path are proposed on Ormiston Road, as shown on the plan at Attachment D.

16. Proposed new road off Redoubt Road, Manukau – resource resource consent has been granted by Auckland Council for the development of a 40 rural-residential lot subdivision on Redoubt Road, Manukau. As part of the consent conditions, Council requires the developer to install a new road at #474 Redoubt Road to access the development, as shown on the plan at Attachment E. The proposal also includes a ‘Stop’ control for the new road, ‘No Stopping At All Times’ parking restrictions and edgelines

General Information Items

B1. Auckland Transport joins Facebook

17. Auckland Transport launched its official AT Facebook page on Monday 29 August. The new AT Facebook page is an opportunity to share the unified AT story and engage with our customers on the largest social media platform out there consistently.

18. The launch was timed to align with the ‘10 Minute Trains’ campaign, which begins on Sunday 4 September.

19. The content page has been populated with video, infographics, events, notes and images and will continue to be updated with timely content and to respond to queries where suitable.

20. To view AT’s Facebook page, please visit the following link: https://www.facebook.com/akltransport

B2. Tertiary travel planning

21. Between March and May this year, Auckland Transport’s biennial survey on tertiary student travel was completed. This year, as well as the campuses that were studied in 2014 (AUT City, AUT Akoranga, AUT South, University of Auckland, Massey Albany and Unitec), an additional six campuses were included in the research including the University of Auckland’s Newmarket and Grafton campuses, Manukau Institute of Technology, and the Music and Audio Institute of New Zealand. In total 2,108 interviews were completed.

22. The surveys show that there has been a significant growth of students using public transport since 2014. Total public transport main mode travel to campus has increased from 41% to 48% and non-car travel has increased from 60% to 63%. Student attitudes towards public transport are strongly positive and nearly all students have an AT HOP card. Price and overcrowding are now seen as the biggest barriers for increasing use. Use of AT sources of information (e.g. journey planner) have significantly fallen since 2014 as the use of google maps for transport information has grown. Attitudes and use of public transport are similar across all CBD/city fringe campuses and suburban campuses. MIT Manukau students are highly represented in train statistics.

B3. Public Transport Patronage

23. The summary patronage performance for July 2016 is presented below:

24. For the 12 months to July 2016 Auckland public transport patronage totalled 82.9 million passenger boardings, an increase of +3.9% on the previous year. July monthly patronage was 6.7 million, a decrease of -0.5% on July 2015 and -2.0% below SOI target (Year-to-date YTD -2.0%). July normalised adjustment ~ +4.5% accounting for special event patronage, with two less business days and two more weekend days/public holiday compared to July.

25. Bus services totalled 60.0 million passenger boardings for the 12-months to July 2016, no change +0.0% on the previous year. Patronage for July 2016 was 4.8 million, a decrease of -4.2% on July 2015 and -2.6% below SOI target (YTD -2.6%). July normalised adjustment ~ +0.8% accounting for special event patronage, with two less business days and two more weekend days/public holiday. There has been continued strong patronage growth for the Northern Express service (8.1% in July) and good growth seen from both Onewa Road and Mt Eden Road corridors in particular. From 19 June, double deck buses started operating on Route 881 from East Coast Bays into the City and on 26 June, the morning and afternoon peak service frequency increased from 15 minutes to 10 minutes (also being serviced by double deck buses). The Southern bus network continues to perform poorly but it is anticipated that the launch of the Southern New Network in October this year should address this.

26. Train services totalled 16.9 million passenger boardings for the 12-months to July 2016, an increase of +19.6% on the previous year. Patronage for July 2016 was 1.5 million, an increase of +11.3% on July 2015 and -2.8% below SOI target (YTD -2.8%). July normalised adjustment ~+ 17.3% accounting for special event patronage, with two less business days and two more weekend days/public holiday.

27. The change continues the recent observed trends and reflects service improvements following the new timetable from 20 July 2015, that added significant capacity to peak hour trains (+25% more seats in the morning peak hour), continued service delivery and punctuality improvements and a 30% increase in weekday services operating on the Western Line from 9 May 2016. Compared to the month of June 2016, patronage remained steady on the Southern and Western Lines, with an increase of 1.2% on the Eastern Line and 5.1% on the Onehunga Line. The Papakura to Pukekohe diesel shuttle service also saw an increase of 4% from the month of June 2016.

28. Ferry services totalled 5.9 million passenger boardings for the 12-months to July 2016, an increase of +6.0% on the previous year. Patronage for July 2016 was 0.43 million, an increase of +6.4% on July 2015 and +9.4% above SOI target (YTD +9.4%). July normalised adjustment ~+ 9.4% accounting for two less business days and two more weekend days/public holiday. Whilst contracted services saw a stabilisation in year-on-year patronage during the month (due to the reduced number of business days in the month), tourist services to Devonport and Waiheke continued to show real growth.

29. Rapid and Frequent services totalled 31.1 million passenger boardings for the 12-months to July 2016, an increase of +8.7% on the previous year. Patronage for July 2016 was 2.7 million, an increase of +2.0% on July 2015 and +1.6% above SOI target (YTD 1.6%).

30. The proportion of all trips utilising AT HOP in July 2016 was 80.6% (Bus 84.6%, Rail 81.4%, Ferry 32.5%) – up from 78.2% in June 2016.

Media Items

C1. Carpooling takes thousands of cars off the road

31. Auckland Transport’s annual evaluation shows that each week there are 33,570 fewer cars on the roads during morning peak traffic as a result of the Commute programme engaging with organisations and individuals throughout the region.

32. This year’s results are a reflection of the increasing number of travel choices available to Aucklanders and their desire to find more efficient ways of commuting. Auckland Transport’s Travel Demand team work with businesses and individuals throughout the region to promote these travel choices.

33. The team set a goal of lowering the number of single occupancy vehicles on the roads by 6000 per day and surpassed that goal, reducing the number of cars on the road by 6714.

34. This decrease equates to an annual reduction of 1.64 million trips and a total distance of 17.2 million km travelled, enough to go around the earth more than 420 times. It also means a 5582 tonne reduction in CO2 emissions.

35. Registrations for the Let’s Carpool programme reached 9720, exceeding the target of 8000.

36. The programme is a way for organisations and individuals to find other people in Auckland making a similar commute, and joins them up to share the ride. It reduces the number of cars on the road and saves drivers money.

37. For more on carpooling: https://at.govt.nz/driving-parking/commute/carpooling/

C2. Auckland seniors on board with HOP

38. The latest figures show over 97% of seniors travelling on public transport are using SuperGold AT HOP cards, and Auckland’s senior citizens are seeing the benefits of using their HOP cards.

39. The numbers have been steadily climbing since the introduction of the SuperGold AT HOP card. Using a HOP card means passengers can simply board the bus, ferry or train and tag on, which makes journey times quicker for all customers.

40. Since 14 August, SuperGold paper tickets are no longer available to purchase on board buses, from ticket offices or from Customer Service Centres. Seniors without an AT HOP card loaded with a SuperGold concession will still be able to purchase a paper ticket from a ticketing machine but will have to pay the full adult cash fare.

41. To access the SuperGold public transport concession, seniors will need a gold AT HOP card with a SuperGold concession applied to it.

42. For more information on SuperGold, visit: https://at.govt.nz/bus-train-ferry/at-hop-card/at-hop-card-concessions/senior-supergold-concession/

C3. New bus and train zones are here

43. Simpler Fares have been successfully rolled out for bus and train users across Auckland, with a seamless transition for customers and equipment on all buses, at depots, retailers and stations on 14 August.

44. Simpler Fares is a new zone-based public transport system that makes it much easier for customers to work out their fare before they travel, and it operates on all bus and train services (excluding SkyBus).

45. The new zone map (see Attachment F) has 13 zones, and fares are now calculated according to the number of zones travelled through for the entire journey. A single fare is charged for each journey, even if customers take several buses or trains to reach their destination. A single journey can use up to five buses or trains within four hours, with up to 30 minutes transfer time between each trip.

46. Approximately 33% of AT HOP customers should see a fare decrease with the change to Simpler Fares, while for approximately 66% of customers there will be no change on price though the benefit of the 4 hour, 5-trip journey concept is added.

47. A new AT HOP day pass costing $18 provides unlimited travel until midnight on the day it is first used on all buses (except SkyBus services) and trains plus inner harbour ferry services (being Devonport, Stanley Bay, Bayswater, Northcote Point and Birkenhead services).

48. A new AT HOP monthly pass costing $200 provides unlimited travel on all buses and trains (except SkyBus services).

49. For further information on the fare zones and fares go to www.at.govt.nz/simplerfares

C4. Monthly passes for ferries now on AT HOP cards

50. Ferry users can now use their AT HOP card to load new monthly ferry passes.

51. Until now, ferry users have only been able to use an AT HOP card for individual trips. However, since 14 August AT HOP monthly pass options are also available on most ferry routes thanks to the development of the new Simpler Fares system.

52. The new system will make ferry travel simpler and increase customers’ ability to travel around Auckland with one card. The new monthly passes allow unlimited travel for a calendar month from when activated (so a pass activated on the 15th of the month will be valid until midnight on the 14th of the following month) on a specific group of ferry services. For example, customers can have the choice of using any of the group of Inner Harbour ferry services (see table below) when an Inner Harbour pass is loaded.

*Pass Name*	*For use on*	*Price*
Ferry Inner Harbour Monthly	Devonport, Stanley Bay, Bayswater, Northcote Point and Birkenhead ferry services	$145*
Ferry Mid Harbour Monthly	Half Moon Bay, Beach Haven, Hobsonville and West Harbour passenger ferry services	$250*
Ferry Outer Harbour Monthly	Gulf Harbour ferry service*	$290*

*The monthly pass price does not include the one-off cost of an AT HOP card which is $10. Cards must be topped up before use, and where cards are purchased from train and ferry ticket offices, AT Customer Service Centres or AT HOP retailers, cards must be topped up at the time of purchase. The minimum top up is $5. The purchase price is non-refundable.

53. Please note that the Ferry Outer Harbour Monthly pass is not currently available on Pine Harbour, Waiheke or Rakino passenger ferry services.

54. To find out more about ferry services, visit: https://at.govt.nz/bus-train-ferry/ferry-services/

C5. Annual walking and cycling survey results

55. Auckland Transport’s annual Walking and Cycling Survey, published on 30 August, reveals that 353,000 Aucklanders cycle, up from 308,000 a year ago.

56. The positivity about cycling in Auckland is also reflected in Auckland Transport’s cycle counts, which show continual growth in cycle trips across the region with the biggest increase in the city centre.

57. New, protected cycling infrastructure such as the pink Lightpath is making cyclists feel safer, leading to an overall positive perception of cycling in Auckland rising from 22% to 39%.

58. Currently more than 34,000 people cycle to work but the study reveals that there are a further 144,000 who could cycle to work but are not.

59. The survey also reveals the number of people walking has increased by more than 11,000. There was a big jump in the number of people walking for non-recreational journeys, up 17% from 2015.

60. Auckland Transport is working with project partners Auckland Council and the Government through the NZ Transport Agency and the Urban Cycleways Programme on a $200m programme of cycle improvements from 2015 to 2018.

61. The survey summary of the percentage of Aucklanders who cycle or walk is:

Cycling	2015	2016
Do some cycling	27%	31%
To/from school or tertiary education	4%	7%
To/from public transport interchanges	5%	7%
Overall positive perception of cycling in Auckland	22%	39%

Walking	2015	2016
To/from public transport interchanges	24%	32%
To/from schools, shops, work, public transport	58%	68%

62. To view the full survey visit: https://at.govt.nz/cycling-walking/cycling-walking-monitoring/

Issues Register

63. The regular monthly issues register is Attachment G to this report.

Consideration

Local Board Views

64. The Howick Local Board’s views will be incorporated during consultation on any proposed schemes.

Implementation Issues

65. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Traffic Control Committee decisions affecting Howick Local Board area for July-August 2016	21
b ⇩	Plan of proposed new footpath, Kerrykeel Drive, Flat Bush	23
c ⇩	Plan of proposed new footpath, Churchill Road, Howick	25
d ⇩	Plan of proposed on-street changes, Ormiston Road, Flat Bush	27
e ⇩	Plan of proposed new road off Redoubt Road, Manukau	29
f ⇩	Zone map for new Simpler Fares system	31
g ⇩	Issues Register - September 2016	33

Signatories

Author	Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport
Authoriser	Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Howick Local Board

12 September 2016

Howick 2016/17 Local Economic Development Programme

File No.: CP2016/18092

Purpose

1. To approve the Howick local economic development programme for the 2016/17 financial year.

Executive summary

2. This report introduces the proposed 2016/17 financial year Local Economic Development Work Programme for the Howick Local Board.

3. The proposed work programme (Attachment A) comprises, World Masters Games leverage, Young Enterprise Scheme Support and Howick Tourism Plan Implementation.

4. The total value of the Local Economic Development programme is $23,500

5. The board is being asked to approve 2016/17 local economic development programme.

Recommendation/s

That the Howick Local Board:

a) approves 2016/17 local economic development programme as follows;

i) World Master Games Leverage ($10,000).

ii) Young Enterprise Scheme ($3,500).

iii) Howick Tourism Plan Implementation ($10,000).

Comments

Background

1. The 2016/2017 local economic development programme has been developed having regard to the Local Board’s priorities for local economic development set out in the Local Board Plan (2014) and the Howick Local Economic Development Action Plan(2016).

2. The proposed LED programme comprises the following activities:

World Masters Games leverage ($10,000)

3. The World Masters Games (WMG) will bring approximately 25,000 competitors to Auckland to compete in 28 sporting disciplines at over 45 venues across Auckland. Lloyd Elsmore Park and Pakuranga Golf Club are scheduled WMG venues for baseball and golf. This presents a great opportunity for Howick Local Board to work with tourism operators, attractions, town centres and other local businesses to maximise the benefits of the high number of competitors and their families coming to Auckland to participate at the games.

4. It is proposed that the local board allocates $10,000 towards leveraging off of the WMG to increase the economic benefits of the event to the local board area. Activities that could be undertaken include, the development of promotional offers to encourage competitors and their families to stay and eat in the local board area and to visit local attractions. Activation / entertainment and short term visual improvements / artworks in local centres could be implemented to make the centres more attractive and give competitors and their families a reason to visit, stay longer and spend in the local area.

5. The project will include work with business associations who have been briefed by the WMG as to what to expect from the event and what the opportunities might be. There has been interested expressed by business associations in getting involved in some leverage activity. Business would be expected to also contribute to the costs of the activity.

Support for the Young Enterprise Scheme ($ 3,500)

6. The Young Enterprise Scheme provides a practical, hands on experience for young people to develop and execute a business idea.

7. The funding from the local board is new spend and will contribute to the delivery of sub-regional events (Dragons Den and Awards ceremony) to enhance the Young Enterprise Scheme. Currently seven high schools in Howick (Marcleans College, Ormiston Senior College, Pakuranga College, Sancta Maria College, St Kentigern College, Botany downs Secondary College and Howick College) participate in the Young Enterprise Scheme.

8. In 2015 the Dragons Den and Regional Awards events were held in five sub-regional locations: North, West, Central, South and East Auckland. However, the success of the programme and the resulting growth has resulted in substantially increased event costs. Each event is now required to cater for approximately 3-400 students, plus teachers, business mentors and supporters. The cost of venue hire and the associated cost of delivering these events amounts to approximately $5,000 per event. In total, this equates to approximately $50,000 (5x Dragon’s Den and 5x Regional Awards) to run the programme on a sub-regional basis.

9. Due to the rising costs, ATEED has had to centralise these events into one centralised Dragon’s Den event in May 2016 and one Regional event in October 2016.

10. Initial feedback from schools and the local community has been that they perceive considerable value in the delivery of the events at the local (sub-regional) level - in terms of the connections built between schools, and with the businesses. Therefore in order to respond to the feedback ATEED is seeking Local Board support to deliver an expanded programme of events being held in five sub-regional locations, and respond to the feedback that has been received.

11. Auckland employers and tertiary institutions have also been asked and are contributing both financially and ‘in kind’ in support of YES.

12. A contribution is also sought from local boards where there are schools participating in the YES. The amount of support requested has been worked out using a formula of $500 per school in the local board area. It ranges from $500 to $3,500 per local board. The Howick Local Board is being asked to contribute $3,500 to the YES for seven high schools (Marcleans College, Ormiston Senior College, Pakuranga College, Sancta Maria College, St Kentigern College, Botany downs Secondary College and Howick College).

Howick Tourism Plan Implementation ($10,000)

13. The adopted Howick Tourism Plan has created a framework to guide tourism development actions for the Howick Local Board area. Further details will be presented to the local board before the projects proceed.

Local board views and implications

14. The proposed LED programme was presented to the Local Board at the 19 May 2016 workshop with agreement on the above proposed projects.

Māori impact statement

15. There are no direct impacts as a result of this report on Maori.

Implementation

16. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme as approved by the local board. Where there is a need further scoping of activities will be undertaken and presented back to the local Board as required.

No.	Title	Page
a⇩	ATEED Work Programme for the Howick Local Board 2016/17	41

Attachments

Signatories

Authors	Luo Lei - Local Economic Advisor - ATEED
Authorisers	Paul Robinson - Manager Local Economic Growth - ATEED

Howick Local Board

12 September 2016

Howick Local Grants and Quick Repsonse Applications, Round One : 2016/2017

File No.: CP2016/16632

Purpose

1. The purpose of this report is to present applications received for Howick Local Grants and Quick Response Round One 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Howick Local Board set a total local community grants budget of $435,000 for the 2016/2017 financial year.

3. Ten applications and three multiboard applications were received for Local Grants Round One, with a total requested of $264,959 (see Attachment B and C). Seventeen applications were received for Quick Response Round One, with a total requested of $29,644 (see Attachment D).

Recommendation/s

That the Howick Local Board:

a) Consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Howick Local Grants, round one applications:

Application Number	Focus	Organisation Name	Project	Total Requested
LG1707-110	Arts and culture	The Uxbridge Community Projects Incorporated	“Towards brochure printing and delivery costs for the Uxbridge Arts and Culture Festival Opening programme 07 to 21 October 2016	$5,426
LG1707-101	Community	Chinese New Settlers Services Trust (CNSST)	Towards venue hire of the of Howick Leisure Centre to hold the Cultural Learning Centre, Howick and Botany Education programme October 2016 – June 2017	$5,000
LG1707-102	Community	Pakuranga Inter-Church Charitable Trust	Towards community workshops and counselling services between October 2016 to June 2017	$3,000
LG1707-116	Community	Manukau Beautification Charitable Trust	Towards infrastructure and delivery costs associated with running the “Eye of Nature”event 28 March to 1 April 2017	$12,000
LG1707-124	Environment	Otara Waterways and Lake Trust	Towards the “Adopt a Spot” project and Industry Pollution programme for areas within the Howick Local Board between July 2016 - July 2017	$15,000
LG1707-119	Events	Crossnet Incorporated	Towards equipment for stage sets, themed display, props, promotion and storage container for the Great Christmas Show between 07 to11 December 2016	$10,000
LG1707-121	Events	Howick Childrens Charitable Trust	Towards all delivery costs associated with running the Howick Santa Parade 04 December 2016.	$35,318
LG1707-111	Historic Heritage	Howick Districts Historical Society Incorporated	Towards the mobile friendly web site development	$7,500
LG1707-105	Sport and recreation	Pakuranga Heights School Board of Trustees	Towards the purchase of bikes and helmets as part of the “Bikes in Schools” programme at Pakuranga Heights School from October 2016 to December 2025	$5,000
LG1707-118	Sport and recreation	Pakuranga United Rugby Club Incorporated	Towards the clubhouse upgrade renovations project between November 2016 to March 2017.	$150,000
		Total amount requested		$248,244

b) Consider the applications listed in Table Two and agree to fund, part-fund or decline each application

Table Two: Howick Local Board Multiboard round one grant applications

Application Number	Focus	Organisation Name	Project	Total Requested
LG1714-109	Community	Manukau Indian Association	Towards the multi-cultural day event (Diwali, Garbha) October 2016	$15,000
LG1608-111	Events	The Korean Society of Auckland	Towards the “2017 Korean Day” event	$800.00
LG1703-119	Community	The Scout Association of New Zealand Schlaepfer Park Scout Camp	Towards purchase of a compact tractor	$915.00
		Total amount requested		16,715

c) Consider the applications listed in Table Three and agree to fund, part-fund or decline each application

Table Three:Howick Quick Response, round one applications:

Application Number	Focus	Organisation Name	Project	Total Requested
QR1707-118	Arts and culture	Howick Brass Inc.	New stands for Howick Brass to support community music performance	$965
QR1707-106	Community	Samoan Assembly Of God (AOG) Church Manukau Central	Manukau Central A.O.G- Youth for tomorrow Programme	$1,000
QR1707-107	Community	Christian City Church Howick	Towards the “Glow Party” event	$1,152
QR1707-111	Community	Cockle Bay Playcentre	Towards repair of the fence and main gate and gutter to enhance the safety of our children	$3,000
QR1707-114	Community	Howick Community MenzShed Incorporated	Provision of storage for tools, equipment, and machinery for the Howick Community MenzShed	$3,000
QR1707-119	Community	Youthline Auckland Charitable Trust	Towards provision of volunteer training to support Howick youth	$598
QR1714-103	Community	University of the Third Age (U3A) Ormiston	Towards the costs of the monthly meetings of new U3A Ormiston group.	$480
LG1707-114	Community	Communicare CMA (AK) Incorporated	Towards the Pakuranga Communicare Centre costs	$2,780
QR1707-115	Environment	Urban EcoLiving Charitable Trust	Towards costs towards the Tread Lightly Caravan at Mission Heights Junior College between 13-14 October 2016	$1,004
QR1707-116	Environment	Friends of Mangemangeroa	Towards restoration work in the Mangemangeroa Valley	$326
QR1707-104	Events	BSG Events	Towards costs of the Beachlands Kids Triathlon 2017	$2,000
QR1707-112	Events	Pakuranga Baptist Church	Towards the Pakuranga Family Fun Day event	$950
LG1707-123	Events	Korean Positive Ageing Charitable Trust	Towards the multicultural event	$2,300
QR1707-108	Sport and recreation	Pakuranga Athletic Club	Towards the junior track and field gazebo purchase	$2,006
QR1707-113	Sport and recreation	Anchorage Park School	Towards the community use of the school swimming pool	$1,780
QR1707-120	Sport and recreation	Korean Positive Ageing Charitable Trust	Towards the “Healthy Living Project”	$5,070
LG1707-107	Sport and recreation	New Zealand Ice Hockey Federation	Towards costs for the “Girls Weekend of Ice Hockey”	$1,233
		Total amount requested		$29,644

Comments

4. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Howick Local Board will operate two Local Grants and four Quick Response rounds for this financial year. The Local Grants round one closed 11 July 2016 and Quick Response round one closed 14 August 2016.

7. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks. .

8. For the 2016/2017 financial year, the Howick Local Board set a total community grants budget of $435,000. It is recommended that the board consider allocating up to 40% of the budget for the combined Local Grant and Quick Response rounds.

9. Ten applications and three multiboard applications were received for Local Grants round one, with a total requested of $264,959 (see Attachment B and C). Seventeen applications was received for Quick Response round one, with a total requested of $29,644 (see Attachment D).

Consideration

Local board views and implications

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

12. A summary of each application for local grants and quick response are attached (see Attachment B, C and D).

Māori impact statement

13. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

14. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

15. Following the Howick Local Board allocating funding for round one Local Grants and Quick Response round one; Commercial and Finance staff will notify the applicants of the local board decision.

16.

Attachments

No.	Title	Page
a ⇩	Howick Local Grants Programme 2016/17	49
b ⇩	Howick Local Grants Round One 2016/2017 application summaries	51
c ⇩	Howick Local Grants Multiboard 2016/2017 application summaries	85
d ⇩	Howick Quick Response Round One 2016/2017 application summaries	93

Signatories

Authors

Fua Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Sue O'Gorman - Relationship Manager

Howick Local Board

12 September 2016

New Road Name Approval for the residential subdivision by Ivan Frisken Estates Ltd at 217-221 Murphys Road, Flat Bush

File No.: CP2016/18156

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for two new road names for roads created by way of subdivision at 217-221 Murphys Road, Flat Bush (Stages 3-5).

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names “Nightingale Road” (Roads 8 and 12) and “Pony Club Road” (Roads 9 and 13) (applicant’s preferred road names), “Riding School Road”, “Hoiho Road”, “Tanapu Road” and “Koropa Road” were determined to meet the road naming policy criteria.

4. Local iwi groups were consulted with the names “Nightingale Road”, “Pony Club Road” and “Riding School Road”. The responses received were as follows:

· Ngai Tai ki Tamaki advised that they approve the name “Nightingale Road”, and oppose the names “Pony Club Road” and “Riding School Road”. They put forward alternative Maori names for consideration.

· Te Ahiwaru deferred to Ngai Tai ki Tamaki.

· Ngati Tamaoho did not support the names put forward and supports names put forward by Ngai Tai ki Tamaki

5. The names “Nightingale Road” (Roads 8 and 12) and “Pony Club Road” (Roads 9 and 13), proposed by the Applicant and the names “Riding School Road”, “Hoiho Road”, “Tanapu Road” and “Koropa Road” are considered for approval by the Local Board.

Recommendation/s

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for the approval, the road names “Nightingale Road” (Roads 8 and 12) and “Pony Club Road” (Roads 9 and 13), proposed by the Applicant, for the new roads created by way of subdivision at 221 – 227 Murphys Road, Flat Bush, while noting that “Riding School Road”, “Hoiho Road”, “Tanapu Road” and “Koropa Road” also meet the road naming criteria.

Comments

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for Council’s approval.

7. The staged residential subdivision will be serviced by new roads that come off Murphys Road, Flat Bush. The road names for Stages 1-2 (‘Timmer Road’, ‘Horsefields Drive’ and ‘Frisken Road’) were approved by Local Board at the meeting held on 16/11/2015. The Applicant seeks to name two of the new roads relating to Stages 3-5 of the subdivision.

The Applicant has proposed the following names for consideration for the roads created as part of the development at 221 – 227 Murphys Road, Flat Bush.

Roads 8 and 12
Preference	Proposed New Road Name	Meaning
Preferred Name	Nightingale Road	‘Nightingale’ is the maiden names of Shirley, who has owned and been a local resident on the property for over 40 years and has had a long association with the area through the local pony and bowling clubs.
Roads 9 and 13
Preference	Proposed New Road Name	Meaning
Preferred Name	Pony Club Road	Relating to the past use of the property as a horse riding school for local children for more than 30 years.
Alternatives
Preference	Proposed New Road Name	Meaning
First Alternative	Riding School Road	Relating to the past use of the property as a horse riding school for local children for more than 30 years.
Second Alternative	Haeana Road	To shoe a horse – horse shoe
Third Alternative	Hoiho Road	Horse

Figure One: Location and Layout of new roads

Decision Making

8. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

9. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

10. The second alternative name “Haeana Road” may not be easy to pronounce, spell and write.

11. The other proposed names (preferred and alternate names) all meet the road naming criteria. It is considered that they would be easy to pronounce, spell and write, and they are not the same as or similar to existing road names.

12. The proposed suffix ‘Road’ is appropriate as it reflects the physical characteristics of the proposed roads.

13. As the Applicant’s preferred names (Nightingale Road and Pony Club Road) meets the criteria, it is recommended for consideration for approval while noting that alternative names proposed by the Applicant (Riding School Road and Hoiho Road) and the other names proposed by iwi (Tanapu and Koropa Road) are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

14. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

15. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

16. The applicant has emailed all the relevant iwi groups. Of the eleven iwi groups that were contacted, response was received from three iwi groups. The responses received were as follows:

· Te Ahiwaru deferred to Ngai Tai ki Tamaki.

· Ngati Tamaoho did not support the names put forward and supports names put forward by Ngai Tai ki Tamaki

· Ngai Tai ki Tamaki advised that they support the name “Nightingale Road”, and oppose the names “Riding School Road” and “Pony Club Road” because they encourage the Maori language to be considered and used. The following alternative Maori names were therefore suggested for consideration:

- Toitoi Road : to trot (horses)

- Haeana Road : to shoe a horse, horse shoe [pronounced Hi-Una]

- Tānapu Road : to rear up (of a horse) [pronounced Tar-nah-poo]

- Koropa Road : crop – of horse-riding [pronounced Core-raw-pa]

- Hōiho Road: Horse

The applicant originally selected “Toitoi Road” to be one of their alternative options, however after being advised that there are already two existing roads called “Toi Toi Place”, they removed this name as an alternative option.

As discussed in the above assessment, Haeana Road may be difficult to pronounce, spell and write. All other names suggested by iwi (Tanapu, Koropa and Hoiho Road) meet the road naming criteria.

17. New Zealand Post was consulted and indicated that all the names provided are acceptable from their perspective.

Financial and Resourcing Implications

18. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

19. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

20. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Sue O'Gorman - Relationship Manager

Signatories

Howick Local Board

12 September 2016

New Road Name Approval for proposed new roads by Eastfield Development Limited at 39 Flat Bush School Road, Flat Bush

File No.: CP2016/18568

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for the naming of 25 roads (comprising the extension of 22 existing roads and three new road names) for roads created by way of subdivision at 39 Flat Bush School Road, Flat Bush.

Executive summary

3. The extensions of the 22 existing roads through the subdivision at 39 Flat Bush School Road adopt the existing road names.

4. Following assessment against the road naming criteria, the road names “Heavenly Way and Eastfield Avenue”(applicant’s preferred road names), “Sunwood Drive, Hinoki Way, Candor Drive, Mamangi Way and Kakaha Avenue” were determined to meet the road naming guideline criteria.

5. Local iwi groups were consulted by the Applicant and two iwi responded supporting the names “Mamangi, Kakaha and Hinoki”.

6. The names “Heavenly Way, Hinoki Way, and Eastfield Avenue” (applicant’s preferred road names), Sunwood Drive, Candor Drive, Mamangi Way and Kakaha Avenue” are considered for approval by the Local Board.

Recommendation/s

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval,

a) the road names “Donegal Park Drive, Castlebane Drive, Carrick Dawson Drive, Brookview Drive, Hakinakina Drive, Puoro Strett, Broadhurst Road, Urney Road, Bruckless Drive, Hughs Way, Ballindrait Drive, Ballyholey Drive and Baltany Drive” be applied to the extensions of the relevant roads through 39 Flat Bush School Road; and

b) The road names “Heavenly Way, Hinoki Way, and Eastfield Avenue”, proposed by the Applicant, for the three new roads created by way of subdivision at 39 Flat Bush School Road, Flat Bush while noting that “Sunwood Drive, Candor Drive, Mamangi Way and Kakaha Avenue”, also meet the road naming criteria.

Comments

7. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

8. The ongoing development of the subdivision at 39 Flat Bush School Rd completes the subdivision of a large area of land. Roads have already been named within the surrounding subdivisions and many of these will pass through the subdivision at 39 Flat Bush School Road. The developer proposes to adopt the names of these road as they extend through his development . Table One lists those roads (see Figure One) adopting existing road names.

Road Number	Extension
1	Extension of Donegal Park Drive
2	Extension of Castlebane Drive
3	Extension of Carrick Dawson Drive
4	Extension of Brookview Drive
5	Extension of Hakinakina Drive
6	Extension of Puoro Street
7	Extension of Broadhurst Rd
9	Extension of Hakinakina Drive
10	Extension of Puoro Street
11	Extension of Broadhurst Rd
21	Extension of Broadhurst Rd
22	Extension of Urney Road
23	Extension of Bruckless Dr
24	Extension of Hughs Way
25	Extension of Broadhurst Rd
26	Extension of Urney Road
27	Extension of Bruckless Dr
28	Extension of Hughs Way
29	Extension of Ballindrait Drive
30	Extension of Ballyholey Drive
31	Extension of Baltany Drive
32	Extension of Carrick Dawson

Table One: List of Existing Road Extending through the Subdivision

The Applicant has proposed the following names for consideration for the three roads which are not extensions of neighbouring roads, being Road 12, 13 and 14 marked with hatchings on Figure One.

Road	Preference	Proposed New Road Name	Meaning
Road 12	Preferred Name	Heavenly Way	Heavenly has come from the definition divine or celestial – a heavenly place. This was the interpretation by the developer of New Zealand.
	First Alternative	Sunwood Drive	Reflecting sun on the forest
	Second Alternative	Mamangi Way	Tree Coprosma (Coprosma arborea)
Road 13	Preferred Name	Fortuna Avenue	Fortuna has come from the name given to the Roman goddess of luck.
	First Alternative	Hinoki Way	Japanese Cedar
	Second Alternative	Kakaha Avenue	NZ Native Astelia. (Astelia Kakaha)
Road 14	Preferred Name	Eastfield Avenue	Name of development company
	First Alternative	Candor Drive	Name of planning consultancy

Figure One: Location and Layout of new Roads

Decision Making

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines.

11. The application of the existing road names to the parts of the existing roads that now extend through the subdivision at 39 Flat Bush School Road is considered appropriate. Such application is consistent, logical and the names have previously gone through an assessment and approval process.

12. All the new names proposed by the applicant meet the road naming guidelines, except the name “Fortuna” which was rejected by NZ Post. Based on the applicants preference list, ‘Hinoki” replaces “Fortuna” as the potential name for the road.

13. The proposed suffixes ‘Way and Avenue” are appropriate for the roads.

14. As the following names (Heavenly Way, Hinoki Way, and Eastfield Avenue) meet the criteria, they are recommended for consideration for approval while noting that the additional names (Sunwood Drive, Candor Drive, Mamangi Way and Kakaha Avenue) are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

15. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Maori impact statement

16. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

17. The Applicant e-mailed Ngai Tai ki Tamaki, Te Kawerau Iwi, Ngati Tamaoho, Te Akitai, Makaurau Marae, Ngati Paoa, Ngati Maru, Ngaati Whanaunga, Ngati Te Ata, Ngati Tamatera and Tainui in respect of the proposed names.

18. Responses were received from Ngati Te Ata and Ngai Tai ki Tamaki. Ngati Te Ata stated they supported the use of the names “Mamangi, Kakaha and Hinoki “. Ngai Tai ki Tamaki, after requesting further information on Hinoki, supports the use of the names “Mamangi, Kakaha and Hinoki”.

19. NZ Post rejected the name “Fortuna” because of a similar name in East Tamaki but raised no issues with the remaining names.

Financial and Resourcing Implications

20. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

21. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Implementation

22. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Virginia Loh - Resource Consents Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Sue O'Gorman - Relationship Manager

Howick Local Board

12 September 2016

New Road Name Approvals for the residential subdivision by Legend Management Services Limited, Noah Eastern Limited and 289 Flat Bush Limited at 245, 265 & 289 Flat Bush School Road and 16 McQuoids Road, Flat Bush

File No.: CP2016/19129

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board, for nine (9) new road names created by way of subdivision at 245, 265 & 289 Flat Bush School Road and 16 McQuoids Road.

Executive summary

3. Following assessment against the road naming criteria, the road names ‘Harland Drive’, ‘Hera Street’, ‘Demeter Street’, ‘Alastair Road’, ‘Hermes Road’, ‘Kilcadden Drive’, ‘Donnybrook Road’, ‘Artemis Way’, ‘Routhmore Street’, ‘Eros Lane’, ‘Prometheus Avenue’, ‘Europa Avenue’, ‘Asteria Avenue’ and ‘Rhea Avenue’ were determined to meet the road naming guideline criteria to the extent that NZ Post have approved these names and all relevant iwi groups have also been consulted.

4. Local iwi groups were consulted twice, once with the abovementioned names of which one Iwi group objected because there were no Maori names included. However, Ngai Tai Ki Tamaki whom is the main Iwi group for the Flat Bush area responded that they had no issues with the abovementioned names.

5. Notwithstanding, the applicant has put forward additional alternate road names for Local Board consideration, they now include: ‘Gaia Road’, ‘Horai Road’, ‘Thallo Road’, ‘Whakatupu Road’, Matiki Road’ and ‘Hikuawa Road’, these names have NZ Post approval, however the applicant is awaiting the completion of Mana Whenua consultation process. Ngai Tai Ki Tamaki has approved these additional alternate road names.

6. The names ‘Harland Drive’, ‘Hera Street’, ‘Demeter Street’, ‘Alastair Road’, ‘Hermes Road’, ‘Kilcadden Drive’, ‘Donnybrook Road’, ‘Artemis Way’ and ‘Routhmore Street’, proposed by the Applicant and the alternate names ‘Eros Lane’, Prometheus Avenue’, ‘Europa Avenue’, ‘Asteria Avenue’, ‘Rhea Avenue, Gaia Road’, ‘Horai Road’, ‘Thallo Road’, ‘Whakatupu Road’, Matiki Road’ and ‘Hikuawa Road’ , are considered for approval by the Local Board.

Recommendation/s

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name, ‘Harland Drive’, ‘Hera Street’, ‘Demeter Street’, ‘Alastair Road’, ‘Hermes Road’, ‘Kilcadden Drive’, ‘Donnybrook Road’, ‘Artemis Way’ and ‘Routhmore Street’ proposed by the Applicant, for the new roads 1 & 8, 2, 3, 4, 5, 6, 7, 8, 9 & 10 created by way of subdivision at 245, 265, 289 Flat Bush School Road and 16 McQuoids Road, Flat bush, while noting that Eros Lane’, Prometheus Avenue’, ‘Europa Avenue’, ‘Asteria Avenue’, ‘Rhea Avenue, Gaia Road’, ‘Horai Road’, ‘Thallo Road’, ‘Whakatupu Road’, Matiki Road’ and ‘Hikuawa Road’, also meet the road naming criteria.

Comments

8. The overall development involved three separate resource consents (46014, 46853 and 46907) to create a mix of vacant lots and terrace housing with 9 new roads.

The Applicant has proposed the following names for consideration for the roads created as part of the development at 245, 265 & 289 Flat Bush School Road and 16 McQuoids Road, Flat Bush.

Road No.	Preference	Meaning
1 & 8	Harland Drive	Bruce Harland is a qualified planner and urban designer and worked for Manukau City Council and then the amalgamated Auckland Council from 1997 to 2015. During this time Bruce has played an instrumental role in leading the Flat Bush new town masterplan process and then oversaw the delivery of this innovative new town project. Flat Bush, planned for a population of 40,000 people is arguably the largest and most comprehensively planned new town in New Zealand. Flat Bush was recognised on the internal stage with a gold award at the International Liveable Community Awards, London 2007. Judging criteria included enhancement of landscape, environmentally sensitive practices, heritage, community sustainability, and planning for the future.
2	Hera Street	Greek Goddess of Marriage, mothers and families. Married to King of the gods Zeus. Flat Bush was, and still is, a growing community for families.
3	Demeter Street	Goddess of agriculture, harvest, nourishment and growth. Flat Bush has a strong history of agriculture through its sheep and cattle farming throughout the 19^th century.
4	Alastair Road	Alastair Turnbull is a qualified civil engineer who designed the 3 developments here at Flat Bush School Road. Alastair has been involved in the design process of multiple developments within Flat Bush over the last few years. The name Alastair has Scottish heritage, as does the early settlers of Flat Bush (Scottish and Irish Presbyterians)
5	Hermes Road	Hermes was the Greek God of boundaries, travel, communication, trade, and writing. This development is directly underneath the main flight path to Auckland Airport so the Greek God of travel is very fitting.
6	Kilcadden Drive	Continuation of Park Edge road name from Hugh Green Group’s development at 23 McQuoids Road. The name Kilcadden is a place/township in Ireland which is where Hugh Green was born and raised in his early days.
7	Donnybrook Road	Flat Bush has a strong history of agriculture, Donnybrook is a renowned bloodline of Clydesdale horses which could have been used for working on the farms in the Flat Bush area. Flat Bush also has a strong Irish heritage and Donnybrook is also a city in Ireland.
9	Artemis Way	Sticking with the theme of farming and agriculture within the Flat Bush area, Artemis was the virgin goddess of wilderness & animals. Sheep and cattle farming took place at Flat Bush throughout the mid19^th century.
10	Routhmore Street	Flat Bush has a strong history of agriculture. Routhmore is a renowned breed of Clydesdale horses which could have been used for working on the farms in the Flat Bush area.

Alternative Street Names 1	Meaning
Eros Lane	The god of love and attraction. Keeping with the Greek theme.
Prometheus Avenue	Titan of forethought and crafty counsel, and creator of mankind.
Europa Avenue	Greek mother of King Minos. Associated with open-mindedness intelligence, and being a divine spirit. One of Zeus’s wives.
Asteria Avenue	Goddess of the stars and the daughter of Coeus.
Rhea Avenue	Titaness of fertility, motherhood and the mountain wilds. Keeping with the Greek theme, daughter of the Earth Goddess and Sky God.

Alternative Street Names 2	Meaning
Gaia Road	Goddess of the earth. Gaia was the great mother of all creation, the heavenly gods were descended from her.
Horai Road	Goddess of the seasons and the natural portions of time. The Horai were particularly honoured by farmers who planted and tended their crops in time with the rising and setting of the stars – measures of the passing seasons.
Thallo Road	Greek goddess of spring buds and green shoots.
Whakatupu Road	Meaning: to rear, grow, raise, cultivate, produce, farm.
Matiki Road	Meaning: Mattock – an agricultural tool shaped like a pickaxe, with an adze and a chisel edge as the ends of the head.
Hikuawa Road	Meaning: source of a river, feeder stream, tributary. The stream which runs through the centre of the development is a tributary of the Otara Stream.

Figure One: Location and Layout of new Roads

Decision Making

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11. The following names, proposed by the Applicant, ‘Harland Drive’, ‘Hera Street’, ‘Demeter Street’, ‘Alastair Road’, ‘Hermes Road’, ‘Kilcadden Drive’, ‘Donnybrook Road’, ‘Artemis Way’, ‘Routhmore Street’, ‘Eros Lane’, ‘Prometheus Avenue’, ‘Europa Avenue’, ‘Asteria Avenue’ and ‘Rhea Avenue’ meet the road naming guidelines criteria.

12. While the names Harland and Alastair are sourced from living persons, neither are specifically identifiable to any specific person such as the name “Bruce Harland” would be. For this reason, the names Harland and Alastair are considered legitimate potential road names.

13. The following additional alternate road names (Gaia Road, Horai Road, Thallo Road, Whakatupu Road, Matiki Road and ‘Hikuawa Road) meet the road naming criteria.

14. The road suffixes proposed (Road, Drive, Way and Street) are appropriate.

15. As the Applicant’s preferred name ‘Harland Drive’, ‘Hera Street’, ‘Demeter Street’, ‘Alastair Road’, ‘Hermes Road’, ‘Kilcadden Drive’, ‘Donnybrook Road’, ‘Artemis Way’, ‘Routhmore Street’ meets the criteria, it is recommended for consideration for approval while noting that the names proposed ‘Eros Lane’, Prometheus Avenue’, ‘Europa Avenue’, ‘Asteria Avenue’, ‘Rhea Avenue, Gaia Road’, ‘Horai Road’, ‘Thallo Road’, ‘Whakatupu Road’, Matiki Road’ and ‘Hikuawa Road’ by iwi and the applicant are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

16. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

17. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

18. All relevant iwi groups (Ngai Tai ki Tamaki, Ngati Tamaoho, Te Kawerau, Te Akitai, Makaurau Marae, Te Ararangatu, Ngati Paoa, Ngati Maru, Ngaati Whanaunga, Ngati Tamatera, Patukirikiri and Tainui) were consulted and given 15 working days to respond. Ngai Tai Tamaki Trust (considered to have mana whenua in the Flat Bush area) stated that they had no problems with the proposed names, including the additional alternate 2 road names. Other than the response from Ngati Tamaoho to the absence of Maori names on the road naming list, there were no other responses received.

19. New Zealand Post was consulted on both occasions and indicated that all the names provided are acceptable from their perspective.

Financial and Resourcing Implications

20. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

21. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

22. The decision sought from the Howick Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Implementation

23. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Authors

Melanie Sopoaga - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Sue O'Gorman - Relationship Manager

Signatories

Howick Local Board

12 September 2016

New Road Name Approval for Road Created by Way of Subdivision at 178 Point View Drive, East Tamaki Heights

File No.: CP2016/19127

Purpose

1. The purpose of this report is to seek approval from the Howick Local Board for three new roads to vest, created by way of a subdivision at 178 Point View Drive, East Tamaki Heights (Council reference: 48073).

Executive summary

2. Auckland Council has road naming guidelines which set out the requirements and criteria of the Council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming for Auckland Council.

3. Following assessment against the road naming criteria, the road names ‘Lavina Court’, ‘Fermanagh Place” and ‘Sommet Place’ are determined to meet the road naming policy criteria and can be used to name new roads (Roads 4, 5 and 6).

4. The applicant has obtained approval from Howick Local Board on 8 August to name one road (Road 3) created by the subdivision and to use two existing road names for two new roads (Roads 1 and 2) that are extended from the existing roads.

5. Roads 4, 5 and 6 do not need to be named as those roads have no more than 5 addresses. However, the applicant prefers naming all roads created by the subdivision and has proposed new names for Roads 4, 5 and 6.

6. On 19 May 2016 the applicant sent correspondence to local iwi groups and there were no objections or comments to the names proposed.

7. The proposed road names ‘‘Lavina Court’, ‘Fermanagh Place’ and ‘Sommet Place’ are recommended for approval to the Howick Local Board.

Recommendation/s

That the Howick Local Board considers for approval the road name ‘Lavina Court’, ‘Fermanagh Place” and ‘Sommet Place’ proposed by the applicant, for the new roads to vest created by way of a subdivision at 178 Point View Drive, East Tamaki Heights pursuant to section 319(1)(j) of the Local Government Act 1974.

Comments

8. The site is located, by way of subdivision, at 178 Point View Drive, East Tamaki Heights, and is legally described as Lot 100 DP 387801. Auckland Council granted consent on 23 October 2015 (Application number: 48073) for joint land use consent to allow for the construction of 23 dwellings within the ridge protection overlay, earthworks and landscaping, and subdivision consent to create 61 residential lots, 1 large lot, 1 jointly owned access lot, along with 6 new roads to vest, with a pedestrian walkway and the provision of servicing infrastructure.

9. On 8 August 2016, Howick Local Board approved a new road name for Road 3 and the use of two existing road names ‘Michael Richard Place’ and ‘Armstrong Drive’ to Roads 1 and 2.

10. New road names for Roads 4, 5 and 6 were not part of the approval on 8 August 2016 as those roads have no more than five addresses and are not required to be named under the Standard (AS/NZ 4819:2011).

11. The applicant proposes to name those roads, so the street numbers could be allocated off the new roads. Having discussed this with Land Information New Zealand and Council’s NAR Team, both LINZ and Council’s NAR team consider that naming of a road having no more than five addresses is acceptable.

12. The road naming application relates to the roads to vest are attached in Appendix A.

13. The applicant proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines. All names proposed adhere to the general principles and objectives. The significance of the proposed names is outlined in the table below.

Road number	Proposed road name	The significance of the proposed road name.
4	Lavina Place	Lavina has the name meaning of "Purity" which dates back to the Latin era. With the more heavily landscaped nature of the Ridge View Estate development the applicant has selected this name.
5	Fermanagh Place	Fermanagh is a place in Ireland of which the Armstrong family originated from. The Armstrong name has a number of roads named after them “Armstrong Farm Drive”, and “Michael Richard Place” are all related to the Armstrong Family. Fermanagh Place would extend the family’s history within this local area.
6	Sommet Place	“Sommet” is the French version of the word summit. Road 6 leads to the public pedestrian access walkway which leads up the steep staircase to Point View Drive. (Point view ridge being the summit is this case).

14. As the proposed names ‘‘Lavina Court’, ‘Fermanagh Place” and ‘Sommet Place’ meet the criteria, it is recommended for the board’s consideration.

Consideration

Local board views and implications

15. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 – 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

16. The decision sought from the Howick Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

17. The decision sought from the Howick Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

18. It is considered that there is no significance to Maori as a result of the proposed road names and that there will be no adverse effects on Maori communities. Responses from representatives of Ngai Tai Ki Tamaki have confirmed there are no objections against the proposed road names.

Consultation

19. New Zealand Post and Land Information New Zealand (LINZ) have commented that the proposed road names meet their criteria and standards.

Implementation

20. The Project, Practice and Resolutions Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

No.	Title	Page
a⇩	Appendix A - Location of Proposed Roads	161

Attachments

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Sue O'Gorman - Relationship Manager

Ian Smallburn - General Manager Resource Consents

Howick Local Board

12 September 2016

Community Facilities Maintenance Contracts 2017

File No.: CP2016/17881

Purpose

1. The purpose of this report is to seek local board feedback on proposed maintenance service specifications where they may have an impact on levels of service for local activities, to inform a Request for Proposal to the supplier market (due to be published in early October 2016).

Executive summary

2. The majority of Auckland Council’s existing contracts to maintain buildings, grounds, open space and parks amenities expire on 30 June 2017. A Request for Proposal process is planned to be underway in October 2016 followed by contract negotiations, to determine new maintenance contracts to take effect from 1 July 2017.

3. The Governing Body is responsible for procurement decisions of major service delivery contracts. Local boards set, and can increase levels of service for local activities subject to minimum levels of service set by the Governing Body.

4. Local boards play a key role in providing input to proposed maintenance service specifications where they may have an impact on levels of service for local activities. This report is seeking feedback from local boards by 23 September 2016 to inform a Request for Proposal to the supplier market, including the following:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D)

Recommendation/s

That the Howick Local Board:

a) Delegates authority to the Chair and Deputy Chair to provide the board’s feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts by 23 September 2016.

b) Provides feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts, including:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D)

Comments

Background

5. Auckland Council currently has 38 Community Facilities contracts to maintain buildings, grounds, open space and parks amenities. The majority of these contracts are scheduled to expire on 30 June 2017.

6. A project has been setup to implement new facilities maintenance contracts to serve the Auckland region from 1 July 2017.

7. The Governing Body is responsible for procurement decisions of major service delivery contracts. Local boards set, and can increase (with Locally Driven Initiative funding), levels of service for local activities subject to minimum levels of service that are set by the Governing Body.

8. Local boards play a key role in providing input to proposed maintenance service specifications where it may have an impact on levels of service for local activities.(e.g. “neighbourhood parks – lawns are presented in a way that encourages general walkability and allows for passive recreational activity”)

9. The objectives of this project include implementing:

· standardised contracts, but with flexibility to accommodate local board governance decisions (e.g. change the use of an asset, increase baseline service levels through locally driven initiative funding)

· outcomes that reflect local character and social outcomes (e.g. promote local employment, support local design of facilities)

· Smart procurement outcomes (e.g. sustainability)

· consistency in service delivery across the Auckland region

· value for money

· improved contract performance and auditing

· improved local board reporting to inform governance decision making

10. A Procurement Working Group consisting of 12 local board chairs has provided regular direction and guidance over the last four months on this project’s strategy and intent.

11. Cluster workshops were held throughout August with all local boards to discuss this project’s intent and direction and obtain informal feedback. Formal feedback is now sought from all 21 local boards by 23 September 2016, on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts prior to finalising a Request for Proposal to the supplier market in early October 2016.

In Scope

12. This will include the following services:

· Cleaning (including all toilets and car parks)

· Facilities management (all buildings including toilets, clocks)

· Green maintenance (parks, gardens, streets, mowing, Healthy Waters green assets)

· Outdoor leisure amenities and equipment (e.g. playgrounds, skate facilities, courts, park structures)

· Hard surfaces (e.g. park paths, boardwalks)

· Beach, coastal assets (beach furniture / paths, boat ramps & seawalls)

· Access management (gates and toilets)

· Loose litter collection

· Pest control (in and around a building)

· Lighting (internal and external amenities)

13. The following specialist services require niche suppliers and will be considered throughout this process, but may be contracted separately to minimise risk in the provision of these services:

· Arboriculture

· Ecological restoration and external / environmental pest control

· Sports fields renovations and upgrades

· Painting

· Pool plants, water features, fountains

Out of Scope

14. Services excluded from this project include general building compliance maintenance work as follows, as existing contracts do not expire for another two years:

· Building Warrant of Fitness management

· Fire evacuation schemes and training

· Fire alarm monitoring

· Fire systems maintenance

· Lift maintenance

· Security systems maintenance

· Small water professional services

· Rubbish collection and recycling from Council buildings

Proposal

15. To maximise economies of scale whilst still providing a local flavour, staff propose to create five facility maintenance contracts across each of the geographical cluster areas outlined in Attachment A.

16. Proposed baseline service specifications defining outcomes expected across a range of asset groups are outlined in Attachment B.

17. Smart procurement outcomes identified as important to local boards, that will be considered in the procurement of each facility maintenance contract are outlined in Attachment C.

18. Council is exploring the possibility of directly engaging Great Barrier and Waiheke maintenance service providers to deliver services on the islands. Proposed procurement models are outlined in Attachment D.

Consideration

Local board views and implications

19. A Procurement Working Group consisting of 12 local board chairs was setup to provide direction and advice over the last four months on this project’s strategy and intent.

20. Workshops were held with each of the proposed geographical cluster groups in August 2016 to outline proposed service specifications, proposed structure of new maintenance contracts and to obtain verbal feedback.

Māori impact statement

21. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

22. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

· Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua

· Significantly lift Māori social and economic well-being

· Building Māori capability and capacity

Implementation

23. A Request for Proposal for facility maintenance contracts is due to be published to the supplier market in early October 2016 with contract negotiations formally concluded in April 2017.

24. A transition period will be in place before new contracts take effect from 1 July 2017 to ensure a smooth implementation.

25. Local boards will have the opportunity to set local performance targets for 2017/2018 as part of the Annual Planning process in early 2017. Staff will provide clear and concise information enabling the local board an opportunity to allocate locally driven initiative (LDI) funding to increase maintenance service specifications between March and May 2017.

26. Facility contract terms and conditions will be negotiated in early 2017 and will enable the ability for local boards to increase local maintenance service levels through the annual planning process each year.

Attachments

No.	Title	Page
a ⇩	Attachment One – Proposed geographical clusters	171
b ⇩	Attachment Two – Proposed service specifications	173
c ⇩	Attachment Three – Smart procurement principles	181
d ⇩	Attachment Four – Delivery model options for Gulf Islands	185

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Rod Sheridan - General Manager Community Facilities

Karen Lyons - Manager Local Board Services

Sue O'Gorman - Relationship Manager

Howick Local Board

12 September 2016

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2016/17995

Purpose

1. The purpose of this report is to seek the local board’s approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with portfolio holders under delegation protocols.

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

3. Temporary arrangements are therefore needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

4. Between the last business meeting and the declaration of election results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

5. Following the declaration of results, the current members are no longer in office. New members come into office the day after the declaration of results, but cannot act until they give their statutory declaration at the inaugural meeting. During this period, urgent decisions will be made by the chief executive under his existing delegated authority.

6. All local boards have made a general delegation to the Chief Executive. This delegation is subject to a requirement to comply with delegations protocols approved by the local board, which require, amongst other matters, staff to consult with portfolio holders on certain matters. The most common area requiring consultation is landowner consents relating to local parks.

7. After the election, there will be no local board portfolio holders to consult until new arrangements are made at the first business meeting in the new term. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval.

8. As a temporary measure, approval is sought from the local board to allow officers to continue to process business as usual decisions that cannot wait until after the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents.

9. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Recommendation/s

That the Howick Local Board:

a) utilise the board’s existing urgent decision-making process OR Delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder, from 8 October 2016 until new arrangements are made at the first business meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Comments

10. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results^{^[1]} (likely to be 13 October 2016).

11. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting^{^[2]}.

12. Following the last local board meeting of the current electoral term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

13. Temporary arrangements need to be made for:

· Urgent decisions

· Decisions made by staff under delegated authority from the local board that require consultation with portfolio holders.

Urgent decisions

14. Between the last business meeting and the declaration of results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

15. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the chief executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

16. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues.

17. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

18. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

19. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols. However, after the election, there will be no portfolio holders in place to consult with until new arrangements are made at the first business meeting of the local board in the new term.

20. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

21. As a temporary measure, it is recommended that the local board allow staff to process routine business as usual matters without consulting with the nominated portfolio holder, where these matters cannot wait until new arrangements are made in the term.

Appointment to external bodies

22. Appointments made by the local board to external bodies will cease at the election. New appointments will need to be made by the local board in the new term.

Consideration

Local board views and implications

23. This is a report to all local boards.

Māori impact statement

24. These arrangements do not have specific implications for Māori.

Implementation

25. This decision will allow routine matters to be processed during the election period.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Prance - Policy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

Sue O'Gorman - Relationship Manager

Howick Local Board

12 September 2016

Howick Heritage Plan

File No.: CP2016/19165

Purpose

1. To seek the Local Board’s adoption of the attached Howick Heritage Plan.

Executive summary

2. The 2011 Local Board Plan committed to preparing a local heritage plan and established a heritage advisory group to assist this. The draft Heritage plan was adopted in May 2013.

3. The board indicated that further consideration had to be given to engaging and consulting with iwi and the wider public, prior to adoption of the heritage plan and that the draft be used to guide the local board’s input into the Proposed Unitary Plan.

4. However, further work to develop the draft heritage plan was delayed due to a lack of available resources, partly because of the Proposed Unitary Plan work being carried out at that time.

5. Subsequently, in the 2014 Local Board Plan, the completion of the heritage plan was a key initiative.

6. In January 2015 the project was reactivated with the primary focus to progress the resolutions which were agreed by the board. A project manager was appointed in mid 2015 and a series of meetings were held with mana whenua to discuss and progress the plan from May 2015 to February 2016. A public meeting was held in May 2016 and consequently a Steering Group was established to move matters forward and oversee the delivery of the actions in the final heritage plan.

7. This heritage plan is a guiding document with a set of actions and projects within it, to help the use of the board’s funding and work planning in the future.

Recommendation/s

That the Howick Local Board:

a) Adopt the Howick Heritage Plan

b) Continue to work with mana whenua and the Steering Group to enable projects within the plan to be delivered

Comments

8. The Draft Heritage Plan has been in development over a number of years. It was initially identified as a priority in the first [2011] Howick Local Board plan.

9. The draft Heritage Plan was subsequently adopted in May 2013. The resolution stated:

Resolution No: HW/2013/87

That the Howick Local Board:

a) Adopt as a draft the Howick Heritage Plan

b) Continues to consider how it wishes to engage and consult with iwi and the wider

public prior to adopting a final Heritage Plan noting that this will result in changes to

the draft

c) That the draft be used to guide the Howick Local board’s input into the Unitary Plan

process.

10. The draft plan as adopted in May 2013 recognised that it is not just the Local Board that is involved in managing the area’s heritage but to be successful an integrated approach is required, including the community it represents, iwi, Auckland Council and external agencies such as Heritage New Zealand.

11. The draft plan was focussed on built heritage and was linked to the Unitary Plan process. It is now recognised that time has overtaken events and has therefore resulted in changes to the draft plan.

12. A consultation and engagement plan was developed and in January 2015 the project was reactivated with the primary focus to progress the resolutions which were agreed by the board, as set out above.

13. From May 2015 to February 2016 engagement with mana whenua was carried out. Representatives from all mana whenua with an interest in Howick Local Board area were invited to take part in initial discussions to develop the draft Heritage Plan. Officer representatives from Ngati Maru Rananga, Te Akitai Waioha, Ngati Paoa and Ngai Tai Ki Tamaki met with staff and discussions ensued on how they wanted to be involved in the development of the plan and the elements of interest to them. In particular, Ngai Tai Ki Tamaki indicated that they would like further involvement in the development of the plan.

14. A public meeting was held in May 2016. It was acknowledged that the draft heritage plan in its present form was no longer appropriate given the reasons set out above and a change of direction was needed

15. A Steering Group was established following the public meeting. The Steering Group would create, foster and promote a “living” heritage document that could deal with not only built heritage but matters of cultural significance, from both past and present and both Maori and European history.

16. The Steering Group has met monthly since then to consider the most effective means of fulfilling the requirements of Howick’s heritage plan given the resources available and to oversee the delivery of the actions in the final heritage plan.

17. The current heritage plan represents a change of direction from the draft, but with the same fundamental principles as originally agreed in 2013. It is an umbrella document with a series of actions within it, but is a more realistic document with deliverable projects. The local board have allocated funds to help implement projects within the plan

Consideration

Local board views and implications

18. The attached plan is for the local board consideration. It must be noted that the photos are indicative only and are placeholders at this stage.

19. The draft heritage plan and its subsequent iterations which have led to the current proposal have been considered and discussed at regular intervals at the local board’s Portfolio meetings since mid 2015, the most recent being in June 2016. There has also been considerable input from the Steering Group members, which includes board members.

Māori impact statement

20. The heritage plan has been prepared following a wider consultation and engagement process with mana whenua, as set out above. It is apparent that levels of commitment vary given resource constraints but Ngai Tai Ki Tamaki in particular will continue to be involved in the implementation of initiatives with in the plan.

Implementation

21. The heritage plan includes a suggested list of interim projects in order to assist the local board in its future planning. The local board has allocated funds to help implement these projects.

No.	Title	Page
a⇩	Howick Heritage Plan	195

Attachments

Authors	Vanessa Leddra - Local Board Advisor
Authorisers	Sue O'Gorman - Relationship Manager

Signatories

[1] Sections 115 and 116, Local Electoral Act 2001

[2] Clause 14, Schedule 7, Local Government Act 2002

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy
	Bob Wichman

	Topic	Purpose	Governance Role

Sep-16	Keeping informed	Unitary Plan	Information dissemination	Workshop
Sep-16	Keeping informed	Governance framework review	Information dissemination	Workshop
Sep-16	Oversight and Monitoring	Community Facilities Maintenance Contracts - Parks and Buildings	Information dissemination	Workshop
Sep-16	Local initiatives/specific decisions	Local Grants Round One 2016/17 and Quick Response Round One 2016/17	Provide direction on preferred approach	Workshop
Sep-16	Keeping informed	Half Moon Bay Terminal Update	Receive update on progress	Workshop
Sep-16	Keeping informed	Half Moon Bay/Bucklands Beach Yacht Club Parking Issues	Receive update on progress	Workshop
Sep-16	Keeping informed	Howick Village Update	Receive update on progress	Workshop

Authors	Lynda Pearson - Local Board Democracy Advisor
Authorisers	Sue O'Gorman - Relationship Manager