Agenda of Māngere-ŌtāhuhuLocal Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 17 August 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

Member Leau Peter Skelton Valedictory Speech

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - South Auckland Christian Foodbank

Purpose

1. Ian Foster CEO/Trustee of the South Auckland Christian Foodbank would like to update the board on the work they do in South Auckland and highlight their need for the consideration of a community building.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Ian Foster for his attendance and presentation.

9.2 Public Forum - Bridge Community Church

Purpose

1. Fia Turner from the Bridge Community Church would like to update the board on building a new extension of their church in order to accommodate for the community.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Fia Turner for her attendance and presentation.

Attachments

a Community Research.......................................................................... 231

9.3 Public Forum - The Big Easel Trust

Purpose

1. Lei Toetu from The Big Easel Trust would like to address the board regarding The Big Easel Trust initiative that the board might wish to support.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Lei Toetu for her attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Māngere-Ōtāhuhu Local Board

21 September 2016

Local grant and quick response community grant applications: round one 2016/2017

File No.: CP2016/18419

Purpose

1. The purpose of this report is to present applications received for round one of the Māngere-Otahuhu Local Board’s Local Grants and Quick Response grants for 2016/2017. The board is required to fund, part-fund or decline these applications.

Executive summary

2. The Māngere-Otahuhu Local Board has set a total community grants budget of $209,500 for the 2016/2017 financial year. This will be disbursed in two local grant rounds and three quick response grant rounds.

3. Thirty-four local grant applications were received in this round, with a total request of $300,394. There is also one local grant application deferred from the previous grant round; this is a request for $29,053. The total amount requested is $329,447. In addition five multi-board local grant applications were made to this board; the total amount requested from this board is $56,921.

4. Fourteen quick response grant applications were received in this round, with a total request of $29,447.

5. The total amount requested from both grant types is $358,894.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) considers the Local Grant applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Māngere-Otahuhu Local Board Round One Local Grant Applications

Application No. Application Focus	Applicant	Project	Amount Requested
LG1709-111 Arts and culture	Kalapu 'ae 'Esi 'o Kuini Salote Charitable Trust	Towards three kava bowls and musical instruments.	$5,000
LG1709-142 Community	Accelerating Aotearoa Inc.	Towards operational costs (administration, catering, design and development, marketing and promotion and delivery) for an Access2Employment (A2E) programme to be held at Mangere Town Centre Library between October 2016 and September 2017.	$12,000
LG1709-117 Community	Auckland Chinese Community Centre	Towards renovation of the Auckland Chinese Community Association Hall at 101 Taylor Road, Mangere.	$10,000
LG1709-135 Community	Auckland Kids Achievement Trust (operating as Graeme Dingle Foundation)	Towards the salary for presenters of the Kiwi Can programme at Koru and Sutton Park Schools October 2016 - September 2017.	$10,000
LG1607-206 Community	LifeKidz Trust	Towards wages for youth workers between July 2016 - December 2016	$2,000
LG1709-121 Community	Mangere Bridge Plunket Playgroup	Towards 30 chairs for use by attendees of the playgroup.	$926
LG1709-107 Community	Mobility Assistance Dogs Trust	Towards the salary of the senior trainer and “Puppies in Prison” co-ordinator from October 2016 to 6 February 2017.	$4,000
LG1709-138 Community	Ohomairangi Trust	Towards salaries, training, transport, food, resources and administration for a whanau nature programme (four groups of 20 to 30) preschool playgroup at Massey Park, Mangere from October 2016 to September 2017.	$52,000
LG1709-118 Community	Otahuhu Business Association Inc.	Towards the purchase of a new public address and music system.	$8,000
LG1709-116 Community	The Parenting Place	Towards the cost of Attitude presentations to Auckland Seventh Day Adventist High School (5), Kings College (7), Mangere College (10), McAuley High School (8), Otahuhu College (9) and Southern Cross Campus (7); and printing of 1,000 "Hardwired” handbooks.	$3,750
LG1709-128 Community	Youthline Auckland Charitable Trust	Towards the salary of the Youthline south Auckland Community Centre Manager from October 2016 to September 2017.	$14,450
LG1713-105 Events	Hindu Heritage Research Foundation (NZ)	Towards printing, venue hire, performers and food for the Papatoetoe Deepavali Festival of Lights event on 14 October 2016 at Papatoetoe Town Hall.	$9,676
LG1709-124 Events	Mangere Bridge Progressive Business Association Inc.	Towards costs (portaloos, sound system hire, signage and traffic management) for a family fun run in October 2016.	$3,000
LG1709-143 Events	Mangere Community Hub (under Papatuanuku Kokiri Marae)	Towards stage, sound system, public liability insurance and first aid for the “Christmas in Centre Park” event on 19 December 2016.	$3,060
LG1709-132 Events	Mangere East ACCESS Trust (t/a Mangere East Community Centre)	Towards costs (entertainers and performers, planning, organising and delivery, arts and crafts, stage and sound equipment hire, advertising and community engagement) to host a community festival at Walter Massey Park on 19 November 2016.	$10,000
LG1709-125 Events	Mangere Town Centre BID Inc.	Towards hire of community groups to stage the Christmas events at Mangere Town Centre between 26 November and 17 December 2016.	$3,000
LG1709-141 Events	Manukau Auckland Speedboat Club Inc.	Towards health and safety measures and safety barriers, medics, patrol boats, equipment hire, porta-loos, rubbish bins, signage and advertising for the "Acceleration on Water Festival of Speed" event to be held at Kiwi Esplanade, Mangere Bridge on 29‑30 October 2016.	$5,000
LG1709-122 Events	Manukau Urban Maori Authority	Towards sound production, stage crew, generator hire, stage and marquees for the annual Portage Crossing event to be held 11 February 2017 at Waterfront Reserve, Mangere Bridge.	$10,000
LG1709-144 Sport and recreation	Mangere Central Indoor Bowling Club	Towards the annual hire of the Mangere Central Hall from March to October 2017.	$3,357
LG1709-131 Sport and recreation	Otahuhu Softball Sports Club Inc.	Towards a marquee and security for a softball tournament to be held at Sturgess Park, Otahuhu from 10‑12 February 2017.	$17,868
LG1609-228 Sport and recreation	Ōtāhuhu Softball Sports Club Inc.	Towards resurfacing the softball diamond at Sturges Park and purchase a tractor.	$29,053
LG1709-123 Sport and recreation	RepFM Local Station	Towards public address system hire, microphones, monitors, lighting, disc jockey controllers and workers (venue hire, referees, administration, project manager, advertising, performers/deejays/hosts) for a "Rep your Hood" basketball tournament on 15 October 2016 a	$4,000
LG1709-137 Sport and recreation	Tom Tai Malo	Towards venue hire and expenses for weekly exercise classes at Mangere Baptist Church Hall between October 2016 and September 2017.	$4,680
LG1709-133 Sport and recreation	Waterlea Indoor Bowling Club (via Manukau City Indoor Bowling Association Inc.)	Towards annual hall hire of Mangere War Memorial Hall between March and October 2017.	$2,165
LG1707-116 Community	Manukau Beautification Charitable Trust	Towards the “Eye on Nature” event.	$40,000 The Trust is an Auckland Council Conntrolled Organisation (CCO).
LG1709-140 Events	Rotaract Ota-Ract2016	Towards the "Sorted for Life" career and jobs expo	$5,541
Total amount requested			$272,526

b) considers the Local Grant multi-board applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

Table Two: Māngere-Otahuhu Local Board Round One Local Grant Multi-board Applications

Application No. Application Focus	Applicant	Project	Amount Requested
LG1703-105 Community	Life Education Trust South Eastern Auckland (t/a Life Education Counties Manukau)	Towards the cost to deliver the Life Education programme to 10,000 children and youth in Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe and Papakura between October and December 2016.	$10,000
LG1701-115 Community	OUTLine New Zealand Inc.	Towards the costs to train volunteers for the specialist Lesbian, Gay, Bisexual, Transgender, Intersex and Queer helpline.	$2,000
LG1720-128 Events	Body Positive	Towards a series of events being held in New Lynn and Auckland Central for “World AIDS Week” in November 2016.	$500
LG1703-131 Events	Elvis in the Gardens (under NZ Women Ltd)	Towards the cost of the Elvis in the Gardens event at the Manurewa Botanic Gardens on 26 February 2016.	$16,000
LG1714-109 Events	Manukau Indian Association Inc.	Towards hall hire, equipment hire, light and sound, stage, artist fees, advertising and printing for the 2016 Diwali, Garbha multi-cultural day to be held at the Vodafone Events Centre, Manukau on 29 October 2016.	$15,000
LG1711-116 Events	OKE Charity	Towards the event delivery cost of the fundraiser 2016 Hubbards Head2Head Walk; specifically event insurance, promotion, event and traffic management.	$2,000
LG1708-111 Events	The Korean Society of Auckland Inc.	Towards hall hire and volunteer costs for the 2017 Korean Day to be held at the North Shore Events Centre on 1 April 2017.	$400
LG1710-111 Events	Zeal Education Trust	Towards hire costs (stage, audio equipment, staff, driver, artists, equipment) for a series of lunchtime concerts at local secondary schools during terms one and two 2017.	$8,321
LG1709-105 Sport and recreation	OnBoard Skate Inc.	Towards the cost to deliver the skate safe and scooter safe programmes between November 2016 and April 2017.	$2,700
Total amount requested from this board			$56,921

c) considers the Quick Response applications listed in Table Three and agree to fund, part-fund or decline each application in this round.

Table Three: Māngere-Otahuhu Local Board Round One Quick Response Applications

Application No. Application Focus	Applicant	Project	Amount Requested
QR1709-119 Community	Auckland Young Women's Christian Association (YWCA) Inc.	Towards facilitator fees, project management and administration for two 'Safe for Life' workshops to be delivered to a total of 50-60 women aged 15-30 years in Mangere and Otahuhu between October 2016 and September 2017.	$1,600
QR1709-123 Community	Good Seed Trust	Towards allowing extra usage of the existing leased vans to be used to transport caregivers and children to the free Mervan Street community playgroup between October 2016 and February 2017.	$2,000
QR1709-114 Community	Ohomairangi Trust	Towards the set-up and running of a co-designed community consultation meeting to be held at 372 Massey Road on 3 October 2016.	$1,540
QR1709-112 Community	Royal New Zealand Foundation of the Blind	Towards the purchase of audio books for the Blind Foundation library.	$1,500
QR1709-126 Community	Tiare Taina Cook Islands Charitable Trust	Towards catering for a Whare Koa make-over project at Mangere Community House on 1 October 2016.	$2,000
QR1709-103 Community	TOA Pacific Inc.	Towards transport, catering and entertainment for an International Day of the Older Person for up to 200 Pacific elders at Otahuhu community Hall on 10 October 2016.	$1,608
QR1709-110 Community	Vaka Manu'kau Niue Community Trust	Towards resources (yoga mats, weights, shorts, t-shirts, caps, singlets, drum-sticks, buckets, air compresspr. air inflator), marketing (promotional video, website) and facilitator fees to implement Just Beat It and a six-week Haaku Moui arts programmes to members between October 2016 and October 2017.	$4,999
QR1709-111 Events	Breakthrough Centre New Zealand	Towards hire of staging and inflatables (bouncy castle, etc.) for the Omega Family Day for up to 2,000 people, to be held at David Lange Park on 12 November 2016.	$2,000
QR1709-102 Events	Hindu Heritage Research Foundation (NZ)	Towards video, public address system hire and “deejay” for the 2016 Papatoetoe Deepavali Festival of Lights to be held at the Papatoetoe Town Hall on 14 October 2016.	$2,200
QR1709-122 Events	Otahuhu Softball Sports Club Inc.	Towards screens with castors and folding tables for the “Wayne Roper Memorial Tournament” to be held at Sturges Park, Fort Richard Road from 10-12 February 2017.	$2,000
QR1709-118 Sport and recreation	Miss Ang Mizziebo	Towards venue hire of Otara Leisure Centre and uniforms (shorts and tops) for the tag team.	$2,000
QR1709-121 Sport and recreation	Auckland Niue Rugby League Inc.	Towards field marking and installation of goal posts; hire of after-match venue, payment of referees, high-visability vests for volunteers, air horns, catering for match officials, volunteers and wardens, signs and banners and t-shirts for coaches and managers for the "Battle of the City" rugby league tournament to be held at Walter Massey Park, Mangere East on 15 October 2016.	$2,000
QR1709-113 Sport and recreation	Counties Manukau Zone of NZRL Inc.	Towards team uniforms (training shirts, shorts, jackets, polo shirts) for 22 youth and four team officials attending the “2016 RuLA School Boy International Rugby League Wero” at Mt Maunganui for 6‑8 October 2016.	$2,000
QR1709-120 Sport and recreation	Mangere East Rugby League Football Club and Sports Inc.	Towards two sign boards, flyers, generator hire, event staff t-shirts/vests for a rugby league 'muster day' to be held at Walter Massey Park on 2 February 2016.	$2,000
Total amount requested			$29,447

Comments

6. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

7. The local board grant programmes set out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Māngere-Otahuhu Local Board will operate two local grant rounds and three quick response grant rounds this financial year. The first local grant round closed on 15 July 2016 and the quick response grant round closed on 22 July 2016.

9. The community grant programmes have been advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. Four community grant ‘clinics’ were held at libraries at Māngere Town Centre (21 June and 7 July 2016) and Ōtāhuhu (23 June and 26 July 2016). Two staff were available to discuss projects and council grants available. A grant applicant workbook was made available to all attendees. A total of 12 people, representing seven community groups attended.

Grant Round	Suggested Amount	Percentage of total budget	Suggested allocation this round	Percentage of annual budget	*Amount requested this round*
Local Grants	$104,750	50%	$52,375	25%	$329,447
Quick Response	$104,750	50%	$34,916	16.6%	$29,447

11. For the 2016/2017 financial year, the Māngere-Otahuhu Local Board set a total community grants budget of $209,500. It is recommended that the board consider allocating in this grant round, as follows:

12. Thirty-four local grant and 14 quick response grant applications were received in this round. One additional local grant application was deferred from the previous grant round.

Consideration

Local board views and implications

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Otahuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

14. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15. Attachment B is a summary of each local grant application and Attachment C is a summary report on each quick response application received (Attachments B and C for Board Members Only).

16. All applications were reviewed and discussed by the local board at a workshop held on 14 September 2016.

Māori impact statement

17. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. Two organisations applying in this round have identified as Maori and 22 have indicated their project targets Maori or Maori outcomes.

Implementation

18. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

19. Following the Māngere-Otahuhu Local Board allocating funding for round one local grant

and quick response grants, Commercial and Finance staff will notify the applicants of the

local board’s decision.

No.	Title	Page
a ⇩	Mangere-Otahuhu Local Board - 2016/2017 Grant Programme	19
b	Mangere-Otahuhu Local Grants Round One Application Summaries (Board Members Only) (Under Separate Cover)
c	Mangere-Otahuhu Quick Response Round One Application Summaries (Board Members Only) (Under Separate Cover)

Attachments

Signatories

Authors

Jenny Young - Community Lease Advisor

Fua Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

21 September 2016

Auckland Transport Update - September 2016

File No.: CP2016/19895

Purpose

1. This report updates the Mangere-Otahuhu Local Board (MOLB) on the current status of its Local Board Transport Capital Fund projects, responds to resolutions made by the MOLB and issues raised by board members; and provides information on matters of specific application and interest to the MOLB.

Executive summary

2. This month no decision is required but information is provided about the following matters:

· An Auckland Transport initiative that supports MOLB advocacy - the introduction of Simplified Fares for public transport.

· A Local Board Transport Capital Fund update.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Note the Auckland Transport Update – September 2016 report.

Comments

Strategic alignment

3. Auckland Transport continues to deliver Council’s strategic objectives in Mangere-Otahuhu by delivering Auckland Plan and MOLB Local Board Plan objectives. The most important recent initiative is the introduction of ‘Simpler Fares’ on 14 August 2016.

4. The new system of zone based ‘Simpler Fares’ came into service this month. It simplifies the fare structure, allows easier transfers between ‘modes’ and reduces the cost of travel for AT HOP customers. All of which contributes to Auckland Council’s strategic intent of increased public transport use.

In Chapter 13 of the Auckland Plan, Council prioritises the development of ‘a transformational improvement in the speed, capacity, reliability and connectivity of the public transport system’ and MOLB’s Local Board Plan also includes the objective of “a great public transport network that is easy to get to, frequent and reliable”.

5. ‘Simpler Fares’ is a key strategic initiative that will have a major impact on the people of Mangere-Otahuhu. It also contributes to the success of the ‘New Network’ due to be launched on 31 October 2016.

AT’s actions against advocacy plans

6. This section of the report outlines ways in which Auckland Transport is supporting the MOLB ‘Advocacy Initiatives’ recorded in the MOLB Local Board Plan. The initiatives reported against are below in bold, with information about AT’s actions following in normal font.

7. A great public transport network that is easy to get to, frequent and:

· Auckland Transport continues to support this ‘Advocacy Initiative’ by delivering the following key projects:

o The Otahuhu Train Station;

o The Mangere Bus Station;

o The ‘New Network’ including the physical upgrades to Route 32; and

o The Manukau Bus Station which although outside the Local Board Area will have a big impact on public transport in Mangere-Otahuhu.

8. Attractive, accessible and safe cycleways and walkways:

· Auckland Transport continues to support this ‘Advocacy Initiative’ by:

o Delivering the ‘Future Streets’ project;

o Building on the ‘Future Streets’ project by building an extra $ 1 million worth of work in Thomas Orley Drive; and

o Including walking and cycling links in the re-development plan for Route 32

9. Safe, attractive and well maintained roads:

· Auckland Transport continues to support this ‘Advocacy Initiative’ by:

o Responding approximately 200 requests for service each month;

o Conducting road maintenance in Bader Drive; and

o Investigating issues raised by local elected members in Kiwi Esplanade, Mckinstry Road and Buckland Road.

Local board transport capital fund (LBTCF) update

Updates

10. The following table (Table 1) notes previous decisions, the problem or opportunity being addressed, progress since the last update, budgets and financial commitments.

Table 1: LBTCF Status

Projects Submitted	Problem or Opportunity Being Addressed	Current Status
Mangere –East Town Centre Traffic Calming	The aim of this project was to improve safety and ease of access to the Mangere-East Town Centre for pedestrians.	Project completed – Total cost $ 30,000
Future Streets Walking and Cycling Circuit Windrush-Mascot	Constructing an iconic fitness route that runs from Windrush Close to Mascot Road.	‘Rough Order of Cost’ requested by MLB in June 2014. A Rough Order of Cost of $346,000 was provided in August 2014. ‘Detailed Design’ and ‘Construction authorised by MOLB in September 2014 Future Plans: · The project is almost complete with only some tidying up and remedial work required,
Waddon-Windrush Walk/ Cycleway	The walkway was narrow, poorly lit and was a high crime area. Widening the walkway and installing new lighting is seen as a solution that will make the area safer with regards to crime.	‘Rough Order of Cost’ requested by MOLB in May 2014. ‘Detailed Design’ and ‘Construction’ authorised by MOLB September 2014 based on a Rough Order of Cost of $ 173,366 Future Plans: · The project is almost complete with only some tidying up and remedial work required, · The closure of Windrush Close will take longer and is expected to be later this year.
Future Streets Walking and Cycling Route Mascot Road	Constructing of a walking and cycling route that runs along Mascot Road from its intersection with Windrush Close to Waddon Road. It includes significant work on Mascot Road to improve walking and cycling and pedestrian safety on Mascot Road.	‘Rough Order of Cost’ requested by the MOLB in June 2014 Auckland Transport provided a Rough Order of $1,180,000 in August 2014. ‘Detailed Design’ and ‘Construction’ authorised by MOLB September 2014. Future Plans: · The majority of this project is completed aside from some last tidying up and remedial work.
Mason Ave / Station Rd Carpark – Pedestrian Link	Develop a footpath link from Mason Ave and Station Rd through the car park	Project completed – Total cost $ 200,000

Upcoming projects and activities

Consultations

11. Auckland Transport provides the MOLB with the opportunity to comment on transport projects being delivered in this Local Board Area.

12. In this reporting period, four projects were put forward for comment by the MOLB. To date no response has been received. Detailed information is included in Attachment A.

13. In last month’s report Auckland Transport advised the Traffic Control Committee (TCC) decisions would be reported on a monthly basis. In August there were no TCC decisions in the MOLB area.

Regional and sub-regional projects

New Network

14. Currently Auckland Transport’s biggest project in South Auckland is delivering the ‘New Network’. Auckland Transport is working to ensure that people are ready for the ‘New Network’ go live date of 31 October 2016.

15. Auckland Transport is taking the following action to ensure the community is ready:

· Every household in south Auckland will be mailed:

o A guide to the southern Auckland New Network,

o A local area bus timetable, and

o An events guide - outlining where Auckland Transport staff are able to talk to customers.

16. Auckland Transport will also be using the following communication tools to raise ommunity awareness of the changes:

· Information posters at key bus stops, interchanges and train stations;

· The Auckland Transport website the ‘Journey Planner’ will be updated with new routes and services at least a month before buses change. It will also allow a date to be selected after the change, which will show the new route options under the New Network;

· Auckland Transport Customer Centres will have staff available to help with questions;

· South Auckland libraries, Citizen Advice Bureaux and local board offices will have information available;

· Auckland Transport’s Twitter and Instagram accounts will provide up-to-date information; and

· An electronic New Network newsletter will be available to subscribers.

No.	Title	Page
a⇩	Summary of consultation information sent to the Mangere-Otahuhu Loal Board in Augus 2016	27

Attachments

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Neil Taylor - Senior Local Board Advisor

Signatories

Māngere-Ōtāhuhu Local Board

21 September 2016

Community Facilities Maintenance Contracts 2017

File No.: CP2016/18300

Purpose

1. The purpose of this report is to seek local board feedback on proposed maintenance service specifications where they may have an impact on levels of service for local activities, to inform a Request for Proposal to the supplier market (due to be published in early October 2016).

Executive summary

2. The majority of Auckland Council’s existing contracts to maintain buildings, grounds, open space and parks amenities expire on 30 June 2017. A Request for Proposal process is planned to be underway in October 2016 followed by contract negotiations, to determine new maintenance contracts to take effect from 1 July 2017.

3. The Governing Body is responsible for procurement decisions of major service delivery contracts. Local boards set, and can increase levels of service for local activities subject to minimum levels of service set by the Governing Body.

4. Local boards play a key role in providing input to proposed maintenance service specifications where they may have an impact on levels of service for local activities. This report is seeking feedback from local boards by 23 September 2016 to inform a Request for Proposal to the supplier market, including the following:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D)

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Delegates authority to the Chair and Deputy Chair to provide the board’s feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts by 23 September 2016.

b) Provides feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts, including:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D)

Comments

Background

5. Auckland Council currently has 38 Community Facilities contracts to maintain buildings,

grounds, open space and parks amenities. The majority of these contracts are scheduled

to expire on 30 June 2017.

6. A project has been setup to implement new facilities maintenance contracts to serve the

Auckland region from 1 July 2017.

7. The Governing Body is responsible for procurement decisions of major service delivery

contracts. Local boards set, and can increase (with Locally Driven Initiative funding), levels

of service for local activities subject to minimum levels of service that are set by the

Governing Body.

8. Local boards play a key role in providing input to proposed maintenance service

specifications where it may have an impact on levels of service for local activities.(e.g.

“neighbourhood parks – lawns are presented in a way that encourages general walkability

and allows for passive recreational activity”)

9. The objectives of this project include implementing:

· standardised contracts, but with flexibility to accommodate local board governance

decisions (e.g. change the use of an asset, increase baseline service levels through

locally driven initiative funding)

· outcomes that reflect local character and social outcomes (e.g. promote local

employment, support local design of facilities)

· Smart procurement outcomes (e.g. sustainability)

· consistency in service delivery across the Auckland region

· value for money

· improved contract performance and auditing

· improved local board reporting to inform governance decision making

10. A Procurement Working Group consisting of 12 local board chairs has provided regular direction and guidance over the last four months on this project’s strategy and intent.

11. Cluster workshops were held throughout August with all local boards to discuss this project’s intent and direction and obtain informal feedback. Formal feedback is now sought from all 21 local boards by 23 September 2016, on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts prior to finalising a Request for Proposal to the supplier market in early October 2016.

In Scope

12. This will include the following services:

· Cleaning (including all toilets and car parks)

· Facilities management (all buildings including toilets, clocks)

· Green maintenance (parks, gardens, streets, mowing, Healthy Waters green assets)

· Outdoor leisure amenities and equipment (e.g. playgrounds, skate facilities, courts, park structures)

· Hard surfaces (e.g. park paths, boardwalks)

· Beach, coastal assets (beach furniture / paths, boat ramps & seawalls)

· Access management (gates and toilets)

· Loose litter collection

· Pest control (in and around a building)

· Lighting (internal and external amenities)

13. The following specialist services require niche suppliers and will be considered throughout this process, but may be contracted separately to minimise risk in the provision of these services:

· Arboriculture

· Ecological restoration and external / environmental pest control

· Sports fields renovations and upgrades

· Painting

· Pool plants, water features, fountains

Out of Scope

14. Services excluded from this project include general building compliance maintenance work as follows, as existing contracts do not expire for another two years:

· Building Warrant of Fitness management

· Fire evacuation schemes and training

· Fire alarm monitoring

· Fire systems maintenance

· Lift maintenance

· Security systems maintenance

· Small water professional services

· Rubbish collection and recycling from Council buildings

Proposal

15. To maximise economies of scale whilst still providing a local flavour, staff propose to create five facility maintenance contracts across each of the geographical cluster areas outlined in Attachment A.

16. Proposed baseline service specifications defining outcomes expected across a range of asset groups are outlined in Attachment B.

17. Smart procurement outcomes identified as important to local boards, that will be considered in the procurement of each facility maintenance contract are outlined in Attachment C.

18. Council is exploring the possibility of directly engaging Great Barrier and Waiheke maintenance service providers to deliver services on the islands. Proposed procurement models are outlined in Attachment D.

Consideration

Local board views and implications

19. A Procurement Working Group consisting of 12 local board chairs was setup to provide direction and advice over the last four months on this project’s strategy and intent.

20. Workshops were held with each of the proposed geographical cluster groups in August 2016 to outline proposed service specifications, proposed structure of new maintenance contracts and to obtain verbal feedback.

Māori impact statement

21. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the

Treaty of Waitangi and its broader statutory obligations to Māori.

22. Māori responsiveness requires the collective effort of everyone. Under the new contracts,

suppliers will work collaboratively with council to achieve better outcomes with Māori and for

Auckland. This will include:

· Building positive relationships with Māori – effective communication and engagement

with Māori, developing resilient relationships with mana whenua

· Significantly lift Māori social and economic well-being

· Building Māori capability and capacity

Implementation

23. A Request for Proposal for facility maintenance contracts is due to be published to the

supplier market in early October 2016 with contract negotiations formally concluded in April

2017.

24. A transition period will be in place before new contracts take effect from 1 July 2017 to

ensure a smooth implementation.

25. Local boards will have the opportunity to set local performance targets for 2017/2018 as

part of the Annual Planning process in early 2017. Staff will provide clear and concise

information enabling the local board an opportunity to allocate locally driven initiative (LDI)

funding to increase maintenance service specifications between March and May 2017.

26. Facility contract terms and conditions will be negotiated in early 2017 and will enable the

ability for local boards to increase local maintenance service levels through the annual

planning process each year.

Attachments

No.	Title	Page
a ⇩	Attachment One – Proposed geographical clusters	35
b ⇩	Attachment Two – Proposed service specifications	37
c ⇩	Attachment Three – Smart procurement principles	45
d ⇩	Attachment Four – Delivery model options for Gulf Islands	49

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

21 September 2016

Māori input into local board decision making

File No.: CP2016/18566

Purpose

1. This report seeks agreement to the recommendations from the Māori input into local board decision-making co-design group of mana whenua and local board representatives, as well as support for implementation.

Executive summary

2. Early in 2014 four Auckland Council southern local boards; Manurewa, Ōtara-Papatoetoe, Māngere-Ōtāhuhu and Papakura sought to engage with Māori to explore how they can best meet statutory obligations and to improve relationships with Māori.

3. Later in 2014, these local boards invited a working group consisting of mana whenua and non-mana whenua Māori (mataawaka), to consider this matter and to advise local boards.

4. The report to local boards recommended that mana whenua and local boards continue to work on this initiative together using a co-design approach to explore what it is they have in common, what is important to each about this and why, and how through real collaboration they might make positive outcomes for all Māori and non-Māori alike.

5. Subsequently, twelve hui were held over 2015 and 2016, between representatives of three local boards and mana whenua, concluding with eight recommendations for action which are outlined in the recommendations.

- Mana whenua involved: Ngāti Te Ata, Te Ᾱkitai Waiohua, Te Rūnunga o Ngāti Whātua, Ngāti Paoa, Ngāti Tamaoho

- Local boards involved: Māngere-Ōtāhuhu, Manurewa and Ōtara-Papatoetoe

6. Details on the background, approach and progress of this project are outlined in Attachment A. The report at Attachment A has been prepared by the organisation contracted to provide coordination and facilitation of the co-design approach (Otara Health Charitable Trust).

7. This report seeks your consideration of and commitment to the recommendations from the Māori input into local board decision-making co-design group of mana whenua and local board representatives.

8. In addition, this report seeks consideration of a budget allocation to support and progress implementation of the recommendations.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) support the Māori input into local board decision-making co-design recommendations presented by local board and mana whenua representatives to a hui of their respective organisations on 29^th August 2016 as follows:

i) Provide a representative mana whenua body for local boards to engage directly with at a local board governance level

ii) Initiate Te Ao Māori 101 training for election candidates in the three local board areas

iii) Involve mana whenua in the design and delivery of Te Ao Maori 101 training for local board members

iv) Mana whenua to design and develop a toolbox resource, delivered by them, to support Te Ao Māori 101 training, and to serve also as a practical resource for local board members throughout their electoral term of office

v) Invite and encourage mana whenua attendance and participation in local board workshops

vi) Include Māori (mana whenua) seat(s) in the composition of local boards, in order to encourage more Māori to vote and participate in the election process

vii) Convene a formal face to face hui between local board members and mana whenua at marae in their areas, at the start of each new electoral term - to set and agree expectations, identify common ground and opportunities for ongoing collaborative support and partnership

viii) Invite and encourage local board member attendance and participation in mana whenua hui, to enable genuine collaboration and partnership on matters of common interest.

b) Agrees to continue work with other local boards and mana whenua to progress these co-design recommendations.

c) Allocates $4,000 for the 2016/2017 financial year for implementation of the Māori input into local board decision-making project co-design recommendations from the XXXXXX budget.

d) Request a report in March 2017 on progress of the Māori input into local board decision-making project.

Comments

Statutory mandate

9. This project was established to respond to the following obligations through the Local Government Act 2002. The act requires all councils to:

· Ensure processes are in place for consulting with Māori

· Consider ways to foster Māori contributions to local government decision-making processes

· Provide relevant information to Māori

10. Taken as a whole, they are an obligation to consider what steps the council can reasonably take to encourage and assist Māori to participate in local affairs. These provisions do not confer special rights and privileges on Māori that are not accorded to other tauiwi (other members of the public).

Background

11. Early in 2014 four Auckland Council southern local boards; Manurewa, Ōtara-Papatoetoe, Māngere-Ōtāhuhu and Papakura sought to engage with Māori to explore how they can best meet statutory obligations and to improve relationships with Māori.

12. Later that same year (2014) local boards invited a working group consisting of mana whenua and non-mana whenua Māori (mataawaka), to work on the matter of how to ‘improve Māori input into local board decision making'.

13. The mana whenua and mataawaka working group produced a submission to local boards requesting that together:

- mana whenua and local boards work on this initiative.

- prior to commencing a project aimed at 'improving Māori input into local board decision making', they first identify the purpose and tangible benefits for Māori and the wider constituency as a reason for undertaking this work

- they explore what it is they have in common, what is important to each about this and why, and how through real collaboration they might make positive outcomes for all Māori and non-Māori alike.

14. Subsequently, twelve hui were held over 2015 and 2016, between representatives of three local boards, and mana whenua, concluding with eight recommendations for action.

- Mana Whenua involved: Ngāti Te Ata, Te Ᾱkitai Waiohua, Te Rūnunga o Ngāti Whātua, Ngāti Paoa, Ngāti Tamaoho

- Local boards involved: Māngere-Ōtāhuhu, Manurewa and Ōtara-Papatoetoe

15. The working group introduced a primary question to guide their discussions:

“As leaders within our respective rohe how will we enshrine Māori aspirations that drive local board decisions, whilst maintaining trust and respect for each other?" (Mana Whenua and Local Board Representatives Working Group)

16. Details on the background, approach and progress of this project are outlined in Attachment A, which has been prepared by Ōtara Health Charitable Trust, the organisation contracted to provide coordination and facilitation of the co-design approach.

Staff support

17. Staff from Local Board Services and Te Waka Angamua are continuing to support the project, with monitoring by the Independent Māori Statutory Board.

Consideration

Local board views and implications

18. The Māngere-Ōtāhuhu Local Board representatives on the Māori input into local board decision-making co-design group of mana whenua and local board members are Walter Togiamua and Lemauga Lydia Sosene. As a participant in this process, Walter Togiamua and Lemauga Lydia Sosene have expressed positive support for the project and project outcomes.

19. The co-design group of mana whenua and local board members are seeking to have a positive influence on the following outcomes through this project:

· More Māori voting

· More Māori on boards

· More volunteers - more Māori engaged and helping

· More enrolled Māori voters

· More Māori standing for the local board

· Better information from Māori into local board impact statements

· Meeting with mana whenua more regularly face to face

· Relationship agreements

· Māori attending local board workshops

Māori impact statement

20. The impact for Māori was considered by the co-design group of mana whenua and local board members and measures were identified that can be tracked over time. The following measures are suggested in the report:

· % mana whenua fora held where local boards are formally represented

· % local board workshops held where mana whenua are formally represented

· % mana whenua members surveyed who feel they are able to influence local

board decision making

· % mana whenua members surveyed who are participating in governance activities

of any type, in any way and anywhere

· % of mana whenua representatives surveyed who are satisfied with their

engagement with local boards or local board members

· % of local board members surveyed who are satisfied with their engagement with

mana whenua representatives

· % mana whenua members surveyed who say they know who the local board

members are in their area

· % of mana whenua members surveyed who say they vote in central and local

government elections

· % proposals submitted to local boards that carry a Māori impact statement

endorsed and agreed by (affected) mana whenua representatives

Implementation

21. The co-design recommendations are to be presented by the local board and mana whenua representatives to a joint hui of their respective organisations on 29^th August, seeking consideration, input and agreement to continue to work together to:

- Provide a representative mana whenua body for local boards to engage directly with at a local board governance level

- Initiate Te Ao Māori 101 training for election candidates in the three local board areas

- Involve mana whenua in the design and delivery of Te Ao Maori 101 training for local board members

- Mana whenua to design and develop a toolbox resource, delivered by them, to support Te Ao Māori 101 training, and to serve also as a practical resource for local board members throughout their electoral term of office

- Invite and encourage mana whenua attendance and participation in local board workshops

- Include Māori (mana whenua) seat(s) in the composition of local boards, in order to encourage more Māori to vote and participate in the election process

- Convene a formal face to face hui between local board members and mana whenua at marae in their areas, at the start of each new electoral term - to set and agree expectations, identify common ground and opportunities for ongoing collaborative support and partnership

- Invite and encourage local board member attendance and participation in mana whenua hui, to enable genuine collaboration and partnership on matters of common interest.

22. The next steps proposed by the co-design group of mana whenua and local board members are:

- Invite local board members (from participating local boards), mataawaka (from original focus group) and all mana whenua entities to a feedback presentation on the recommendations – 29 August 2016

- Seek a mandate from local boards (participating) and all mana whenua entities to implement the recommendation. (To be discussed at local board workshops and local board business meetings September 2016.)

- Secure a budget sufficient to form a project delivery team to plan and commence executing the recommendations, and establish the team with project management support

- Local boards (participating) and all mana whenua outline their commitment toward supporting implementing the recommendations. (This is envisaged through formal decision-making and confirmation in writing.)

- Nominate mana whenua members and local board members to serve as an initial project reference group to oversee the implementation and achievement of the recommendations.

23. A financial allocation of $4,000 for the 2016/17 financial year is sought from the local board to progress implementation of the recommendations. It is proposed to seek external support for project management and on-going facilitation of local board and mana whenua representatives as part of their project reference group.

Attachments

No.	Title	Page
a ⇩	Improving Maori Input to Local Board Decision Making	57

Signatories

Authors

Roger Jolley - Kaiwhakatere Principal

Carol McKenzie-Rex - Relationship Manager

Rex Hewitt - Relationship Manager

Authorisers

Sarah Howard - Manager Effectiveness for Maori

Karen Lyons - Manager Local Board Services

Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

21 September 2016

New Road Name Approval for the residential subdivision by Coronation Gardens Limited at 117 Coronation Road, Mangere

File No.: CP2016/18654

Purpose

1. The purpose of this report is to seek approval from the Mangere-Otahuhu Local Board, to name a new private road created by way of a joint subdivision and land use consent at 117 Coronation Road, Mangere.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3. Following assessment against the road naming criteria, the road names “Patiti Parade Raupeti Road and Turawera Avenue” were determined to meet the road naming guideline criteria.

4. The use of Te Reo names is consistent with Principle 4 of the Auckland Council Road Naming guidelines which states “The use of Maori road names is actively encouraged.”

5. Local iwi groups were e-mailed for their feedback. Responses were received from four iwi. No responses opposed the use of the proposed names.

6. The suffixes “Road”, “Parade” and “Avenue” were considered to be appropriate.

7. The road names “Patiti Parade” preferred by the Applicant and the names “Raupeti Road and Turawera Avenue” are considered for approval by the Local Board.

Recommendation/s

That the Mangere-Otahuhu Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the road name “Patiti Parade” proposed by the Applicant, for a new private way created by way of a joint land use and subdivision at 117 Coronation Road Mangere, which is determined to meet the road naming criteria while noting that the names “Raupeti Road and Turawera Avenue” also meet the road naming guideline.

Comments

8. The Auckland Council Road Naming Guidelines allowed that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

The private way has been created to serve a residential subdivision of 50 lots, to be developed in stages. It is noted that a private way remains under the ownership of the land holder and does not vest in the Council as a public road. Consequently, the general public do not have unrestricted access to the area.

Figure One: Location and Layout of new Road

The Applicant, in line with the name of the overall development being Coronation Gardens, has developed a native plant theme for the roads within the development. As part of feedback received from Makaurau Marae for the naming of the first roads within the subdivision, Makaurau Marae suggested that the native plant theme should be taken further and that the names should reflect the botany of Te Pane a Mataaoho (Mangere Mountain). The Applicant took this suggestion on-board and has undertaken to name the remaining roads in the subdivision after plants found on Te Pane a Mataaoho. To assist in this, he has derived the proposed names from the document “Plants of Mangere Mountain” by Mike Wilcox and Peter Maddison.

The Applicant has therefore proposed the following names for consideration for the un-named road created as part of the development at 117 Coronation Road, Mangere.

Preference	Proposed New Road Name	Meaning
Preferred Name	Patiti	Meadow rice grass (Microlaena stipoides). One of only 16 native wild angiosperm flora on Mangere Mountain
First Alternative	Raupeti	Native small flowered nightshade with edible berries (Solanum americanum). Also called remuroa, poporo and porporo.
Second Alternative	Turawera	Native fern (Pteris tremula). Also called Shaking brake

Decision Making

9. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to Local Boards.

Assessment

10. The Applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council road naming guidelines;

11. The proposed road names “Patiti, Raupeti and Turawera” were determined to meet the criteria of the road naming guidelines.

12. The suffixes “Parade”, “Road” and “Avenue” are considered appropriate for the new private way.

13. As the Applicant’s preferred name (Patiti Parade) meets the criteria, it is recommended for consideration for approval while noting that the alternate names (Raupeti Road and Turawera Avenue) are also appropriate as they comply with all the criteria of the road naming guidelines.

Consideration

Significance of Decision

14. The decision sought from the Mangere-Otahuhu Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

15. The decision sought from the Mangere-Otahuhu Local Board on this report is linked to the

Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the

world”. The use of Maori names for roads, buildings and other public places is an

opportunity to publicly demonstrate Maori identity.

16. The use of Te Reo names is consistent with Principle 4 of the Auckland Council Road

Naming guidelines which states “The use of Maori road names is actively encouraged.”

Consultation

17. Council sent the proposed road names to all iwi relevant to the Mangere-Otahuhu Local

Board area, including Ngai Tai ki Tamaki, Te Kawarau iwi, Makarau Marae, Ngati Tamaoho,

Te Akitai, Ngati Paoa, Ngati Maru, Ngaati Whanaunga, Ngati Tamatera, Ngati Whatua and

Tainui. In line with past iwi requests for the provenance and/or korero associated with road

names being proposed, the names were identified as a result of the applicant picking up on

the request by Makaurau Marae for Te Pane o Maatoho botany to be considered.

18. Responses were received from Ngati Whatua - Orakei, Ngai Tai ki Tamaki, Makaurau

Marae and Te Akitai Waiohua.

Ngati Whatua-Orakei responded “NWŌ refer and tautoko Makaurau marae maori trust for comments.”

Ngai Tai ki Tamaki, on 10 August, commented “I will forward your email onto our Cultural Committee they should have a response back to you within 3 weeks” . Ngai Tai ki Tamaki further responded “Ngāi Tai ki Tāmaki support the whakaaro of Makaurau Marae however cannot speak to the significance of these native species in the Mangere rohe”.

Makaurau Marae responded:

On behalf of Te Ahiwaru, Makaurau Marae I truly appreciate the research efforts of your proposed names:

Patiti Parade - Meadow rice grass

Raupeti Road - Native small flowered nightshade with edible berries

Turuwera Avenue – Native fern

Some very interesting choices, Raupeti and Tarawera are indeed relative to Te Pane a Mataaoho (Mangere Mountain). Curious about the Paatiti / Tussock nevertheless I may need to study our maunga a little more for that one. So thank you.

I appreciate that you adopted our recommendation and again just to explain the referral. Our tuupuna were known at times to name areas by landmarks, distinct features around them that one could recognize and/or render a ‘déjà vu’ effect.

We do not oppose these names.

Te Akitai Waiohua responded under the misapprehension that not all iwi had been equally consulted at the same time. Specifically, Te Akitai Waiohua commented “Te Ākitai Waiohua wish to comment only on the lack of any discernible process regarding naming rights for the property at 11 Coronation Road, Mangere”. After Te Akitai Waiohua was assured that all iwi had been consulted at the same time, Te Akitai Waiohua sought further clarification and a scheme plan of the site. At time of writing, no further comment from Te Akitai Waiohua has been received.

19. Consultation has been undertaken with NZ Post and no issues were identified with the names proposed.

Financial and Resourcing Implications

20. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

Legal and Legislative Implications

21. The decision sought from the Mangere-Otahuhu Local Board for this report is not considered to have any legal or legislative implications.

Implementation

22. The Resource Consenting Team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

There are no attachments for this report.

Signatories

Authors

Melanie Sopoaga - Resource Consent Administrator

Authorisers

Ian Smallburn - General Manager Resource Consents

Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

21 September 2016

Panuku Development Auckland Local Board Update 1 January to 31 July 2016

File No.: CP2016/13264

Purpose

1. To give the Māngere-Ōtāhuhu Local Board an overview of Panuku Development Auckland. The report also notes any major issues, projects and activities within the Local Board area for the seven months 1 January to 31 July 2016.

Background

2. Panuku Development Auckland was established in September 2015 as a result of the merger of two CCOs – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Comprised of five Directorates, Panuku manages around $1 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5. Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receive the Panuku Development Auckland Local Board Update 1 January to 31 July 2016.

Local Activities

Portfolio Management

6. Panuku manages property owned by the council and AT that are not currently needed for service or infrastructure purposes. These are properties that are not immediately required for delivery of a council service or infrastructure development but are being held for use in a planned future project such as road construction, the expansion of parks or development of future town centres.

7. The property portfolio comprises 1447 properties containing 1121 leases as at the 30 June 2016. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres and a large portfolio of residential rental homes.

8. The return on the property portfolio for the period ending 30 June 2016 was above budget with a net surplus to the AC and AT shareholders of $3.9m ahead of budget.

9. The average monthly tenantable occupancy rate for the 6 month period is more than 98% which is above the SOI target of 95%.

Properties Managed in Māngere-Ōtāhuhu Local Board Area

10. Panuku Development Auckland currently manages 32 commercial and residential properties

within the Māngere-Ōtāhuhu Local Board area.

Commercial Properties	19
Residential Properties	13
Total Properties Managed	32

Business Interests

11. Panuku also optimises the commercial return from business interests it manages on

council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

12. There are currently no managed business interests in the Māngere-Ōtāhuhu Local Board

area.

Acquisitions and Disposals

Acquisitions

13. 14 properties have been purchased this financial year for open space purposes around the

region at a value of $29.5m, and 13 properties have been purchased for storm water

purposes at a value of $1.3m.

14. No properties were purchased in the Māngere-Ōtāhuhu Local Board area during the reporting period.

Disposals

15. To the financial year end 2015/16 Panuku has achieved $55.5m of unconditional net sales against the 2015/16 disposals target of $50.0m for the year.

16. No properties were sold in the Māngere-Ōtāhuhu Local Board area during the reporting period.

Portfolio Strategy

Portfolio Review and Rationalisation

Overview

17. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

18. July 2015 to June 2016 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$40m disposal recommendations	$53,436,750 as at 30 June 2016	These recommendations include $38,334,000 of sites that are identified for development projects.

19. Panuku works closely with the council and Auckland Transport (AT) to identify potentially surplus properties to help achieve disposal targets.

20. July 2016 to June 2017 Target

UNIT	TARGET	COMMENTS
Portfolio Review	$45m gross value recommended for sale	This target includes disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

Process

21. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, Council Controlled Organisations (CCOs), local board and mana whenua. This is followed by Panuku Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under review

22. Properties currently under review in the Māngere-Ōtāhuhu Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

PROPERTY	DETAILS
1 Victoria Street, Ōtāhuhu	This site was acquired by Otahuhu Borough Council in 1971 for the purpose of an off street car park. It has continued to be used for this purpose. It was transferred to ACPL in April 2015 after the Auckland Transport Board declared it no longer required for its current or future infrastructure requirements. The rationalisation process commenced in August 2015. No alternative service uses were identified during the internal consultation and the feedback received was supportive of the proposed divestment. This property will be presented to the Finance and Performance Committee in September 2016 for decision making.
70R Tidal Road, Māngere	This site was vested in the former Manukau City Council pursuant to s352 (5) of the Municipal Corporations Act 1954 in lieu of reserves in 1969. This site is currently vacant, with the adjoining landowner slightly encroaching on the boundary. Transferred to ACPL in June 2015 after the Parks, Sports and Recreation department found it is not serving or likely to serve a park’s function. The rationalisation process commenced in December 2015. No alternative service uses were identified during the internal consultation and the feedback received was supportive of the proposed divestment. This property will be presented to the Finance and Performance Committee in September 2016 for decision making.
8 Gee Place, Māngere	This site is a long, narrow strip of land that was vested in the former Manukau City Council in 1969 as a recreation reserve. Transferred to ACPL in June 2015 after the Parks, Sports and Recreation department found it is not serving nor is likely to serve a park’s function. The rationalisation process commenced in December 2015. No alternative service uses were identified during the internal consultation and the feedback received was supportive of the proposed divestment. This property will be presented to the Regional Strategy and Policy Committee in September 2016 for decision making.

Housing for Older People

23. Council owns and operates 62 villages across Auckland to provide rental housing to older people in Auckland. The Housing for Older People (HfOP) Project is a Council initiative that involves procuring a third party provider to partner with council in delivering the rental housing service.

24. Following the approval by the Panuku Board on 8 December 2015, the Auckland Development Committee noted that HfOP would be an Unlock project for Panuku and that Panuku would prepare a High Level Project Plan (HLPP) that provided the foundation for Panuku to develop and reposition the portfolio to better the needs of older people in Auckland.

25. These two initiatives would achieve Council’s objectives to grow, develop, and improve the quality of housing for older people.

26. On December 21, Council announced that The Selwyn Foundation will be its preferred joint venture partner to manage the HfOP portfolio. The selection of Selwyn being subject to public consultation, due diligence, contract preparation and completion of the business planning process. It is in this context that Panuku has been negotiating a joint venture agreement with Selwyn.

27. A HLPP to cover the multi-year redevelopment of the network of village sites is being prepared by Panuku. The HLPP seeks Council approval to delegate authority for Panuku to progress the development aspect of the HfOP Project. The HLPP will be presented to Council in August 2016 for approval.

28. The following HfOP villages are located within the Māngere-Ōtāhuhu Local Board area:

Village	Address	Number of units
Bridge Court	7 Coronation Road, Māngere Bridge	68
Court Town Village	23 Court Town Close, Māngere	12
Lambie Court Village	11 Yates Road, Māngere East	22
Topping Court	13a Ashley Avenue, Māngere East	49

Development

29. Panuku is contributing commercial input into approximately 54 region wide council-driven renewal and housing supply initiatives. The Development directorate drives the implementation phase of the Panuku region wide redevelopment programme.

30. This directorate works across the organisation, with partners and stakeholders over the life of projects. It also champion’s best practise project delivery to achieve best value outcomes within defined cost, time and quality parameters.

31. A high level update on development activities in the Māngere-Ōtāhuhu Local Board area as below.

32. 7 Piki Thompson Way – The 19 August 2016 Decisions version of the Proposed Auckland Unitary Plan has rezoned the property for Terraced Housing and Apartment Buildings. The building has been leased while awaiting the rezoning but Council has the ability to terminate the lease at six months’ notice. Panuku is now considering the development potential of the site.

Regional Activities

33. The workload of Panuku has increased significantly with framework planning beginning for the Transform project of Manukau, and the Unlock projects of Northcote and Takapuna. Alongside our business as usual, managing these projects means that Panuku carefully balances its resource planning. Henderson is the next centre that Panuku is considering, and work has begun on a High Level Project Plan for Henderson centre.

34. Alongside the development projects, Panuku continues its business as usual activities, including managing the Council’s non-service property disposal and managing the Westhaven Marina.

35. As expected, workload at Panuku is requiring active management as the number of projects in the Panuku work programme increases. Panuku is developing a master programme so it can effectively spread its resources across projects, control the scope of its programme to ensure it can retain a strong focus on delivery, and to identify where it will require extra resourcing moving forward. Where extra resourcing or funding is required for urban regeneration within transform locations, Council has endorsed the principle of Transform

Project expenditure being funded from reinvestment of proceeds from properties which are

disposed within those locations.

36. Panuku has continued to form strong relationships with stakeholders; with the communities

it works within, Local Boards, the Council family and also with the Government. Mana

Whenua engagement activities is significant, with monthly meetings held with all Mana

Whenua, and regular one-on-one engagement with Iwi.

Highlights

37. The highlights for the last 6 months were:

a) The Auckland Development Committee approved the High Level Project Plan

(HLPP) for Manukau as a Transform location.

b) The Auckland Development Committee also approved the HLPP for Northcote and

Takapuna as Unlock locations.

c) The Prime Minister Rt Hon John Key and Madam Chang Laiwa, Chair of Fu Wah,

turned the ground at the ground-breaking ceremony for the $200 million, 190-room

Park Hyatt hotel being built in the Wynyard Quarter.

d) Including the Park Hyatt hotel, 14 developments are currently underway in the

transformation of the Wynyard Quarter, with Willis Bond and Precinct progressing

through their respective residential and commercial developments.

e) The development of the Airfields site at Hobsonville is continuing, with

infrastructure being developed, including the building of new roads and water

ponds. The 20 hectare Airfields site will provide approximately 400 new homes

when it is completed. Panuku has finalised a development agreement with A.V

Jennings in April 2016 for the development of Airfields stage 1. The site is 1.6ha

which will result in the construction of 102 homes, ten percent being affordable.

Panuku is also currently discussing with a potential partner the development of the

remainder of the 20 hectare site.

f) Panuku Development Auckland was given delegated authority from Auckland Council’s Finance and Performance Committee in March 2016 to seek private sector investment to redevelop the Civic Administration Building. Panuku has identified a preferred proposal to redevelop the building and surrounding land and is working through the details with the selected developer. If negotiations proceed as hoped, Panuku should be able to enter into a development agreement later in the year. The preferred proposal will meet Council’s heritage and design requirements for this iconic building and does not require a financial contribution from Council. There will be a full public announcement outlining the plans for the building and surrounding land once the development agreement is signed.

Future outlook

38. Over the next few months, Panuku will:

a) Continue to develop Framework Plans for Transform Manukau and progress the Northcote, Takapuna and Henderson, HfOP Unlock projects. As part of this work, Panuku will be defining what affordable housing means in relation to the developments that it works on.

b) Work on the HLPP for the Onehunga Transform project is continuing. Panuku is consulting with the New Zealand Transport Agency about the implications on the HLPP from the East-West project route. It is also working with the Ports of Auckland on the transfer of ownership to Panuku of the Onehunga Port. This means that the formation of the HLPP is taking longer than originally anticipated.

c) Start the HLPP process for Henderson town centre.

d) Continue to work with The Selwyn Foundation on establishing the Community Housing Partner for the Housing joint venture for Older People, and to form a development programme for its housing portfolio.

e) Support the Tamaki Regeneration Company to plan and go-to-market process to redevelop the 2,800 social houses that it recently transferred from Crown ownership to TRC. The Council and the Crown are owners of the Tamaki Regeneration Company, and Panuku provides advice to the Council on its shareholder interest. It is working alongside The Treasury (who advise on the Crown’s shareholder interest) to support the go-to-market process which will see the redevelopments which will increase housing from the current 2,800 social houses to 7,500 mixed tenure houses over a 10-15 year period.

f) Oversee the 14 developments currently underway across the Wynyard Quarter. A critical component of this is to work closely with Auckland Transport to ensure that essential roading infrastructure work takes place, and to manage through the impacts of any delays in the AT programme of works on the development programme within the Wynyard Quarter.

Consideration

Local board views and implications

39. This report is for the Māngere-Ōtāhuhu Local Board’s information.

40. Panuku requests that all feedback and/or queries you have relating to a property in your Local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

41. Whatungarongaro te tangata, toitū te whenua. Through our collaborative partnership approach, Panuku works with Māori towards: joint strategic outcomes; enabling commercial investment, including partnership in commercial and housing opportunities; contribution the urban fabric through recognition of Māori cultural footprint in design, respect for the environment and broader social outcomes; guiding the nature of our working practice when we embed Māori values in our business at a strategic and operational level. A Goals and Actions plan outline for this work is published on the Panuku Website as part of our Māori Engagement Framework 28 October 2015.

42. In June 2016 Panuku progressed the Goals and Actions plan outline into a business wide Māori Responsiveness Action Plan, detailing at an operational level how we will meet our commitments to Maori. We have additionally agreed a Māori Commercial Relationships Action Plan formalising our processes for encouraging Māori commercial relationships with Panuku.

Local context

43. There are 13 iwi with mana whenua interests in the Māngere-Ōtāhuhu Local Board area. Panuku has been engaging with these groups in respect of potential disposals and development sites in the Māngere-Ōtāhuhu Local Board area over the past three years.

44. If planning progresses for future Panuku led development in Māngere-Ōtāhuhu Panuku will

work in collaboration with kaitiaki officers from these tribes towards best care for land and

people within our area of influence. This work is understood to enable protection of waahi

tapu and the optimum health of the mauri (life force) of the natural environment.

45. We additionally seek opportunities to partner with mana whenua iwi and hapū and other Maori organisations on developments.

Implementation

46. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Sven Mol - Stakeholder Relations Coordinator - Panuku Development Auckland

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

21 September 2016

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2016/18298

Purpose

1. The purpose of this report is to seek the local board’s approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with portfolio holders under delegation protocols.

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

3. Temporary arrangements are therefore needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

4. Between the last business meeting and the declaration of election results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

5. Following the declaration of results, the current members are no longer in office. New members come into office the day after the declaration of results, but cannot act until they give their statutory declaration at the inaugural meeting. During this period, urgent decisions will be made by the chief executive under his existing delegated authority.

6. All local boards have made a general delegation to the Chief Executive. This delegation is subject to a requirement to comply with delegations protocols approved by the local board, which require, amongst other matters, staff to consult with portfolio holders on certain matters. The most common area requiring consultation is landowner consents relating to local parks.

7. After the election, there will be no local board portfolio holders to consult until new arrangements are made at the first business meeting in the new term. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval.

8. As a temporary measure, approval is sought from the local board to allow officers to continue to process business as usual decisions that cannot wait until after the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents.

9. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Utilise the board’s existing urgent decision-making process OR Delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b) Note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) Approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder, from 8 October 2016 until new arrangements are made at the first business meeting in the new term.

d) Note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Comments

10. Current elected members remain in office until the new members’ term of office

commences, which is the day after the declaration of election results^{^[1]} (likely to be 13

October 2016).

11. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting^{^[2]}.

12. Following the last local board meeting of the current electoral term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

13. Temporary arrangements need to be made for:

· Urgent decisions

· Decisions made by staff under delegated authority from the local board that require consultation with portfolio holders.

Urgent decisions

14. Between the last business meeting and the declaration of results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

15. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the chief executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

16. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues.

17. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

18. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

19. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols. However, after the election, there will be no portfolio holders in place to consult with until new arrangements are made at the first business meeting of the local board in the new term.

20. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

21. As a temporary measure, it is recommended that the local board allow staff to process routine business as usual matters without consulting with the nominated portfolio holder, where these matters cannot wait until new arrangements are made in the term.

Appointment to external bodies

22. Appointments made by the local board to external bodies will cease at the election. New appointments will need to be made by the local board in the new term.

Consideration

Local board views and implications

23. This is a report to all local boards.

Māori impact statement

24. These arrangements do not have specific implications for Māori.

Implementation

25. This decision will allow routine matters to be processed during the election period.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Prance - Policy Advisor

Authorisers

Karen Lyons - Manager Local Board Services

Carol McKenzie-Rex - Relationship Manager

Neil Taylor - Senior Local Board Advisor

Community-led response to off-licence alcohol signage compliance upate

File No.: CP2016/20060

Purpose

1. This report provides an update on the local board’s community-led off-licence alcohol

signage compliance effort in the Māngere-Ōtāhuhu Local Board area.

Executive summary

2. The information in this report is sourced from the progress update of the board’s contractor

to 30 June 2016.

3. The contractor reports there have been, and remain, wide-spread community concerns

that off-licence alcohol signage is having a significant negative effect on amenity in the

local board area. Particular issues include:

· ‘Woodstock’ and other alcohol brand signage on verandah, fascia, window and wall

spaces

· boarding over by owners of window glazing

· use of brightly contrasting colours (such as the ‘Thirsty Liquor’ orange and black, ‘Liquor

Spot’ yellow and black, etc.) and dominance of this signage in neighbourhood shopping

centres.

4. In July 2015, the Māngere-Ōtāhuhu Local Board resolved to support local communities to make complaints to Auckland Council concerning widespread non-compliance by off-licence premises with signage requirements. In response to these complaints, compliance staff from Auckland Council initiated a graduated compliance process.

5. The contractor reports that almost all the ‘Woodstock’ and other alcohol brand signage has been removed or covered over and that this aspect of the complaints has been largely successful. However, what this has exposed is that there is a considerable level of boarding over by owners of window glazing. This has correspondingly seriously reduced the amenity of stores and also the surrounding shops.

6. The issues in relation to boarding over of window glazing and colours of alcohol outlets are not yet resolved, and it is suggested that advice on these be requested by the board.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the community-led response to off-licence alcohol signage report.

b) thank the Auckland Council compliance staff for their work to date in reducing the level of non-compliance by off-licence premises, especially the removal of alcohol product brand signage, and request them to continue their good work on this.

c) request advice from compliance staff about whether the widespread boarding over of window glazing complies with relevant council regulations.

d) request advice from compliance staff about whether brightly contrasting colours in signage by off-licence premises is subject to council regulatory controls.

Comments

Background

7. The board has retained Grant Hewison and Associates Ltd (the contractor), to provide policy support and advice to members of the community engaged in alcohol licensing advocacy and objections. The information in this report is sourced from the progress update of the contractor to 30 June 2016.

8. In July 2015, the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards resolved to support their local communities to make complaints concerning widespread non-compliance by off-licence premises with signage requirements.

9. This was sparked by community concern that off-licence alcohol signage in the Māngere-Ōtāhuhu Local Board area is having a significant adverse effect on the amenity of some shopping centres. Of particular concern was the use by off-licence premises of ‘Woodstock’ or other alcohol brand signage on verandah, fascia, window and wall spaces.

10. Concerns were also expressed about the boarding over of window glazing and the use of brightly contrasting colours (such as the ‘Thirsty Liquor’ orange and black, ‘Liquor Spot’ yellow and black, etc.). An example of Super Liquor Store, 28 Avenue Road, Ōtāhuhu (2015) is provided below:

Super Liquor Store, 28 Avenue Road, Ōtāhuhu (2015)

11. The legal framework for control of signs by Auckland Council comprises the Signage Bylaw 2015, the operative Manukau District Plan and the proposed unitary plan.

12. Individuals and community groups in the Local Board areas have made complaints to Auckland Council and the local boards about off-licence premises that have been non-compliant with signage rules.

13. In response, staff from the Auckland Council compliance team initiated a graduated compliance process, first by sending letters to owners and then following up with abatement notices as required. Reports were presented to the board in May 2016. Significant gains were reported in terms of removal of non-complying signs.

14. The contractor reports observations by members of the community are that almost all the ‘Woodstock’ and other alcohol brand signage has been removed or covered over by the premises. This aspect of the complaints has been largely successful, although there remain some exceptions that the community is following up. The photos above and below of Super Liquor Store, 28 Avenue Road, Ōtāhuhu show the changed appearance before and after removal alcohol brand signs. Other examples are given in Attachment A.

Super Liquor Store, 28 Avenue Road, Ōtāhuhu (2016)

Consideration

15. However, the contractor also notes that removal of signage has led to a considerable level of boarding over by owners of window glazing. This appears to have been done by owners to both create more private space within their stores to stock more alcohol and reduce damage to glazing. The photo of Liquor Legends Māngere Bridge below demonstrates this. Despite the removal of alcohol brand signs, the store still has amenity impacts on the surrounding shops and neighborhood.

Liquor Legends Māngere Bridge (2016)

16. By contrast, the example of Super Liquor Store, (28 Avenue Road, Ōtāhuhu) on the previous page, which now has clear glazing, shows positive effects on amenity. Members of the community have asked that the Local Boards seek advice from Council officers about whether the widespread boarding over of window glazing or replacement of window glazing with wooden boards complies with regulatory requirements.

17. With regard to the use of brightly contrasting colours (such as the ‘Thirsty Liquor’ orange and black, ‘Liquor Spot’ yellow and black, etc.), community members have asked that the local boards seek advice from council officers about whether any regulation applies. They are concerned that the brightly coloured signage does not fit in with or complement the character of their surroundings, are visually dominant and do not respect the amenity of the area in which they are located.

18. It is suggested that compliance staff be asked to advise whether the boarding of the window glazing, and bright colour schemes breach any Auckland Council regulatory controls.

19. Finally, members of the community have identified a liquor store in Hall Avenue, Māngere, as a good example that could be recommended to other outlets. This store has changed its signage to fit in with and complement the character of the surrounding shops. It is not visually dominant, has attractive glazing and respects the amenity of the area in which it is located. This is what members of the community would like to see from all liquor stores in the Local Board areas.

Attachments

No.	Title	Page
a ⇩	Photos showing brand signage removed	145

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers	Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

21 September 2016

Update - Community-led response to alcohol licensing

File No.: CP2016/20655

Purpose

1. This report provides an update on the local board’s community-led alcohol licensing project for the six months April to September 2016. The information in this report is sourced from the progress update of the contractor who provides policy support and advice to members of the community engaged in alcohol licensing advocacy and objections.

Executive summary

2. The project contractor (Grant Hewison and Associates Ltd) reports a wide network of objectors has developed in Māngere-Ōtāhuhu. With repeated experiences of hearings, the skill levels and confidence of the objectors has grown significantly. In addition, objectors are now training each other, passing on experiences and supporting each other through the processes. This network grew notably through the alcohol ban review process. The Community Action Against Alcohol Harm Facebook page, is proving an excellent means of keeping the community informed of notifications.

3. The contractor reports since March 2016 seven objections have been made to off-licences in the local board area. Several other applications were notified to the community and assessed, with no objections being made.

4. Members of the community have successfully sought a range of conditions or undertakings in licences. The contractor reports following District Licensing Committee decisions from late 2015, objectors had begun to take an approach of making an objection, but making it clear that the objection would be withdrawn if the applicant was willing to sign the usual undertakings. Details are shown on Attachments A and B.

5. The contractor reports that more recently the District Licensing Committee has decided not to accept this approach. As a consequence, community objectors are re-assessing this method.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the community led response to alcohol licensing update for the six months April to September 2016.

Background

6. On 18 December 2013, the Sale and Supply of Alcohol Act 2012 (‘Act’) came into force. The Act gives communities more of a voice over the sale and supply of alcohol in their area. In particular, it expands the criteria upon which communities may object to a licence application.

7. In July 2014, the Ōtara-Papatoetoe and Māngere-Ōtāhuhu local boards resolved to support their local communities to make objections to alcohol licence applications (including new applications and renewals) with the idea of limiting new applications and seeking better conditions with regard to existing licences (such as a reduction in

advertising and ‘No Single Sales’). In June 2016, the Ōtara-Papatoetoe and Māngere-

Ōtāhuhu Local Boards resolved to continue this support for the period 1 July 2016 to 30

June 2017.

8. In March 2016, the board was updated on the previous six months of activity on the

community-led response to alcohol licensing.

Comments

Alcohol Licensing

9. Since March 2016, objections have been made to the following notifications made for new

and renewals of licences in the Māngere-Ōtāhuhu Local Board area:

· Renewal Off-Licence: Shop N Save Supermarket (9/18 Mangere Town Centre, Mangere),

24 March 2016

· Renewal On-Licence: Aotea Sports Bar (36-40 Atkinson Avenue, Otahuhu), 31 March

2016

· Renewal Off-Licence: Mangere Discount Liquor Centre (5/1 Mangere Town Square), 14

April 2016

· Renewal/Variation Off-Licence: Countdown Mangere East (1/359 Massey Road), 29 June

2016

· Renewal On-Licence: Star Hotel (388-392 Great South Road, Otahuhu), 7 July 2016

· New Club Licence: Phoenix Sports Club Inc (26 Avenue Road, Otahuhu), 8 July 2016

· Renewal Off-Licence: Super Liquor Store (28 Avenue Road, Otahuhu), 11 August 2016

11. The Mangere Discount Liquor Centre hearing was scheduled in August 2016. However the objectors were unable to attend and as a result withdrew their objections. Objectors have requested that hearings be held in the evenings or weekends to allow objectors who work during the day to attend. To date this has not been possible.

12. Hearing decisions are available at:

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/hearings/Pages/districtlicensingcommitteehearings2016.aspx

Consideration

Issues – Observations from the project contractor

13. The project contractor (Grant Hewison and Associates Ltd) has reported the following issues and observations of the process over the past six months:

Community Empowerment

14. The contractor reports a wide network of objectors has developed, with regular objectors covering Māngere, Ōtāhuhu, Ōtara and Papatoetoe. With repeated experiences of hearings, the skill levels and confidence of objectors has grown. In addition, objectors are now training each other, passing on experiences and supporting each other through the hearings processes. This network has grown notably through the alcohol ban review process.

15. All licence notifications are being identified and posted on the Community Action Against Alcohol Harm Facebook page, enabling people coming forward to make objections. The contractor reports in a recent posting, regarding the failed controlled purchase operations (CPO) by Thirsty Liquor Wickman Way, the Facebook page achieved very significant levels of interest.

Conditions and Undertakings

16. The contractor reports members of the community have successfully sought a range of conditions or undertakings in licences. These have typically been:

· There is not to be any sale of single units of beer, cider or RTDs in less than 445ml packaging with the exception of boutique and handcrafted beer and cider.

· 50% clear visibility through the front windows of the premises.

· No sandwich board signs on the footpath advertising alcohol products.

· Persons in School Uniform are not to enter onto, or remain on the premises at any time (where the premises are located close to a school).

17. Off-licences where Conditions have been included on licences, Undertakings have been given and off-licences where no Conditions or Undertakings have been given, but where there are reduced opening hours from the 7am to 11pm hours allowed under the Act are shown in Attachment A.

18. Details of all the Conditions that have been included on licences and where Undertakings have been given are shown in Attachment B.

Negotiated Approach

19. The contractor reports that following District Licensing Committee decisions from late 2015, objectors had begun to take an approach of making an objection, but making it clear that the objection would be withdrawn if the applicant was willing to sign the usual Undertakings.

20. In two recent objections, applicants had agreed to the undertakings and the objection was withdrawn, but the District Licensing Committee still called a hearing (see Swaffield Wines & Spirits and Mangere Discount Liquor Centre). As the objectors were unavailable for the hearings, the objections were withdrawn unconditionally.

21. The contractor reports what also seems to have emerged is that the District Licensing Committee (DLC) has started to not accept objections being made and then withdrawn (if the applicant signs the usual Undertakings) without any oversight by the DLC. Instead, the DLC is setting these matters down for a hearing. The DLC appears to have taken a view that it will not accept any undertakings agreed between the parties or between an applicant and inspector, unless there is evidence of the applicant making sales to minors, effecting local amenity and good order, etc. They have referred to an ARLA decision, Malone’s Ltd 2016, although that case involved conditions not undertakings. See the link below for a recent decision of the DLC in this regard. As a consequence, community objectors are re-assessing their approach.

Link to ARLA decision, Malone’s Ltd, 2016 http://www.nzlii.org/cgi-bin/sinosrch.cgi?meta=%2Fnz&mask_path=nz%2Fcases%2FNZLLA%2Bnz%2Fcases%2FNZARLA&method=auto&results=20&query=NZARLA+PH+274-275

Supermarkets

22. With regard to Supermarkets, the contractor reports objectors have often been able to

achieve agreement to earlier closing hours (e.g. 10pm rather than 11pm) and that

partitions are placed between the entrance/exit and alcohol area (if it is adjacent to the

alcohol area) so that the alcohol section is not visible from the entrance/exit. This

approach is still being pursued.

Local board views and implications

23. The board has continued to support individuals or organisations within its communities to

object to liquor licence applications on a case by case basis throughout 2015/16.

24. The contractor reports that the community, supported by the board, are acting as an

important ‘check and balance’ on the whole licensing system. At a minimum, a number of

decisions have recognised this role being played by the community, with conditions being

imposed with better outcomes than if no objection had been made at all.

Attachments

No.	Title	Page
a⇩	Off-Licence conditions and undertakings	157
b⇩	Copies of Undertakings and conditions	159

Signatories

Authors	Carol McGarry - Democracy Advisor
Authorisers	Neil Taylor - Senior Local Board Advisor

Māngere-Ōtāhuhu Local Board

21 September 2016

Māngere-Ōtāhuhu Local Board

Workshop Notes

Date of Workshop: Wednesday 3 August 2016

Time: 1.00pm to 4.00pm

Venue: Mangere-Otahuhu Local Board office

Present: Lemauga Lydia Sosene, Carrol Elliott, Tasi Lauese, Peter Skelton, Christine O’Brien, Janette McKain (Democracy Advisor), Kenneth Tuai (Advisor), Rina Tagore (Senior Advisor), Litia Brighouse-Fuavao (Engagement Advisor)

Apologies: Walter Togiamua and Nick Bakulich for absence.

Tasi Lauese opened the meeting in prayer.

Timeslot	Topic	Presenter	Purpose
1.00 - 1.15pm	Board Issues	Board Members	The board discussed the following: · Bukham Road naming - urgent response. · Keep Our Children Safe campaign. · Resource Consenting. · Heritage Panel. · Mangere East concept plan. · Friday 5 August the office will be closed.
1.15 - 2.00pm	Overview of Local Board Achievement	Kenneth Tuai	The board discussed the board’s successes over the past term in regards to the Local Board outcomes and added notes to the outcomes.
2.00 - 2.30pm	Rangatahi into Governance Programme	Shay Wright (Te Whare Hukahuka)	The board discussed the TSI project proposal on Rangatahi to Governance programme “Ka Eke Poutama. Participants will be invited to a workshop and business meeting.
2.30 - 3.00pm	Renovation of offices behind the Mangere-Otahuhu Local Board office at 17R Mangere Town Centre	Maureen Sheldon	The refit plan of the toilets, the installation of a new small kitchen and the redecoration/reconfiguration of the spaces at 17R Mangere Town Centre was discussed with the board. A report will come back to the board in the future.
3.00 - 3.30pm	Otahuhu Town Centre - Avenue Road street scape and bus stops	Nicola Mochrie, Richard Firth, Jazz Pellow	The board discussed and gave feedback on the changes to design and the next steps. A report will be coming to the board at the August business meeting.

Carrol Elliott closed the meeting in prayer.

Māngere-Ōtāhuhu Local Board

Workshop Notes

Date of Workshop: Wednesday 10 August 2016

Time: 1.00pm to 4.00pm

Venue: Mangere-Otahuhu Local Board office

Present: Lemauga Lydia Sosene (from 1.49pm), Carrol Elliott, Tasi Lauese, Christine O’Brien, Nick Bakulich (from 1.25pm), Peter Skelton, Janette McKain (Democracy Advisor), Kenneth Tuai (Advisor), Rina Tagore (Senior Advisor),

Apologies: Lemauga Lydia Sosene for lateness, Walter Togiamua and Neil Taylor and Litia Brighouse-Fuavao for absence.

Leau Peter Skelton opened the meeting in prayer.

Timeslot	Topic	Presenter	Purpose
1.00 - 1.15pm	Board Issues	Chairperson	The board discussed the following issues. · Unitary Plan · New Auckland Transport Fare Zones · Mona Avenue Car park– Drinking
1.15 - 2.00pm	Omnibus Quarterly Report	Faithe Smith	The board discussed and asked questions on the Quarterly report. The report will be on the August business meeting.
2.00 - 2.30pm	CAB Services and Agreements	Ron Johnson	The board discussed the new strategic relationship and funding agreements recently between Council and the CAB. This report is on the August business meeting.
2.30 - 3.00pm	Mangere East Community Facility Proposal	Shirley Samuels, Antonia Butler, Allan Christensen	The board had a powerpoint presentation and discussed the Mangere East Community Facility proposal.

Nick Bakulich closed the meeting in prayer.

[1] Sections 115 and 116, Local Electoral Act 2001

[2] Clause 14, Schedule 7, Local Government Act 2002

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Carrol Elliott, JP
Members	Nick Bakulich
	Tafafuna'i Tasi Lauese, JP
	Christine O'Brien
	Leau Peter Skelton
	Walter Togiamua

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

Authors	Rina Tagore - Senior Local Board Advisor
Authorisers	Neil Taylor - Senior Local Board Advisor