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Māngere-Ōtāhuhu
Local Board
21 September
2016
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1 Welcome
Walter Togiamua
led the meeting in prayer.
2 Apologies
|
There were no apologies.
Secretarial Note: Cr Arthur Anae was present at the farewell
dinner and put in his apology for the meeting.
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3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
·
Ōtāhuhu Rugby
League Club for this year’s season. The Club has seen a very good year
in the development of players and teams. This was an enormous task for
President Bruce Shaw, their Board, Management and club members - 2016 has been
a fantastic year.
·
Māngere East Hawks
League Club for this year’s season with some fantastic wins and again the
enormous task for organisation and without the effective club management,
families, players and army of volunteers, this would not have been such a great
success. Well done.
·
Congratulations to Manukau AFC Soccer Club won
the North Region Football League 2016 Division 2 Champions and for this year’s
season and club successes. Well done to all.
·
Jean Batton School, Imrie Avenue - parents, BOT
and community who attended the recent Keep our Children Safe Campaign, well
done for this work and successful community meeting.
·
OMG Rotoract Youth who organised the recent
Young People’s Expo – great successful event.
·
Black Friars Theatre production Macbeth now
showing at Māngere Arts
Centre, well done to all.
·
Māngere Arts Centre
for all their theatre and production of the various events held in the last
number of months. Malosi Pictures, Qiane’s Artwork screen, Behind Closed
Doors and many more.
·
Auckland Airport have announced their support of
NZ Wine Tourism - $50,000 grant to the NZ Wine Pure Discovery Project.
·
Tongan Language Book Launch held recently and
Tongan Language week was fantastic, including the visit from Pita T who
was the Tongan flag bearer at the 2016 Olympics in Rio.
·
Anonymous Producers Matt and Noma Salapu for the
Māngere-Ōtāhuhu Album which will be launched in the Community next week. The
album has brought together a range of musicians in different walks, as
initially only four musicians were free, but after the first couple of clips on
social media went viral, the following days around 40 became available.
·
Congratulations to Southern Cross Campus who
recently won the First XIII and are now NZ Champions beating St Pauls College
20-14 winning the Best College Crowned Secondary Schools Rugby League in NZ.
·
Congratulations to Southern Cross Campus Teacher
Tania Dawson, Miss Universe Pageant Crown, representing NZ in the future Miss
Universe worldwide pageant.
·
We acknowledge and remember the recent
Bereavement of our Māngere-Ōtāhuhu Local
Board Member Tauanu’u Nick Bakulich at the recent
passing of his dear father, Stan Bakulich: we pray God continues to keep his
hand on you and the Bakulich Aiga for your sincere loss.
·
Acknowledge the Ōtāhuhu Historical Society recent 40th celebration. Chairperson
Sosene and Member O’Brien attended the wonderful Celebration.
·
Acknowledge service and commitment of Constable
Lance Mulu for his last day in the NZ Policy Force. We wish him well on his
journey in the Police, as he has now decided another career move to a different
place. Thank you for all the work and support you provided in your time
in the Māngere and Ōtāhuhu community.
·
Ōtāhuhu Youth
Survivor Leadership Programme awards to the following:
Adonai Ma’a
Nelson from De La Salle won the Graham Mullin Inspiring Leader Award.
Graduates from Ōtāhuhu Collage and De La Salle
– Lance Leone, Ken Toomata, Jordan Heparona, Elijah Wilson, Adonai
Ma’a Nelson, Celine Saafi, Agnes Taufa, Victoria Temalsha Saafi, Epoki
Filimoehala, Frances Ivai, Lovine Mafuie, John Tuimoala, Andrew Tuitama, Nevor
Lesa and Mele Tuitufu.
·
Māngere East
Library Team – Team space launch.
·
Rotoract 276 full day jobs and employment expo
at Toia.
·
Acknowledge to lifeguard Diesel Martin who
performed CPR on a member of the public who was found unconscious in the sauna at
the Moana-Nui-a-Kiwa Pool. Diesel did not stop until the paramedics arrived but unfortunately
the person did not survive. This young man is to be commended for his efforts
and professionalism.
·
Acknowledge the various community groups,
businesses and government agencies in Māngere-Ōtāhuhu
who have worked hard in our community.
·
Acknowledge our Local Board Services Staff,
Relationship Manager Carol McKenzie-Rex and Acting RM Neil Taylor and also all
of Auckland Council and CCO Officers who have continued to work with the Māngere-Ōtāhuhu Local
Board, providing good advice, good support tools and sometimes a cuppa just to
go over local board business matters.
·
Acknowledge outgoing Māngere-Ōtāhuhu
Local Board Member Leau Peter Skelton.
·
Acknowledge outgoing Auckland Councillor Arthur
Anae.
·
Acknowledge outgoing Mayor Taua’aletoa Len
Brown,
·
Acknowledge my fellow colleagues, Board Members
Leau, Christine, Tafafuna’i, Walter, Nick and especially Deputy Chair
Carrol Elliott who all make me look good.
·
Member Leau Peter Skelton valedictory speech.
Member Skelton addressed the meeting on his highlights of his time representing
the Māngere Community under Manukau City Council and then the Māngere-Ōtāhuhu Local Board Communities. The
Chair and Members gave tribute to Leau Peter Skelton and thanked him for all
his hard work over the years.
Secretarial
Note: Item 12 was considered after item 6.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public Forum
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9.3
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Public
Forum - The Big Easel Trust
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|
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Secretarial
Note: No representative of The Big Easel Trust attended.
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
Secretarial
Note: Item 12 was considered after item 6.
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13
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Local grant and quick response community grant applications: round
one 2016/2017
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Resolution number MO/2016/145
MOVED
by Chairperson L Sosene, seconded by Deputy Chairperson CM Elliott:
That the Māngere-Ōtāhuhu
Local Board:
a) approve/grant
or decline the applications listed in Table One.
Table One:
Māngere-Otahuhu Local Board Round One Local Grant Applications
|
Application
No.
Application Focus
|
Applicant
|
Project
|
Amount Requested
|
Approve/
Grant/
Decline
|
|
LG1709-111
Arts and
culture
|
Kalapu 'ae
'Esi 'o Kuini Salote Charitable Trust
|
Towards
three kava bowls and musical instruments.
|
$5,000
|
Grant
$2,500
Tag towards musical instruments
|
|
LG1709-142
Community
|
Accelerating
Aotearoa Inc.
|
Towards
operational costs (administration, catering, design and development,
marketing and promotion and delivery) for an Access2Employment (A2E)
programme to be held at Mangere Town Centre Library between October 2016
and September 2017.
|
$12,000
|
Grant
$3,000
|
|
LG1709-117
Community
|
Auckland
Chinese Community Centre
|
Towards renovation
of the Auckland Chinese Community Association Hall at 101 Taylor Road,
Mangere.
|
$10,000
|
Grant
$3,000
|
|
LG1709-135
Community
|
Auckland
Kids Achievement Trust (operating as Graeme Dingle Foundation)
|
Towards the
salary for presenters of the Kiwi Can programme at Koru and Sutton Park
Schools October 2016 - September 2017.
|
$10,000
|
Grant
$3,000
|
|
LG1607-206
Community
|
LifeKidz
Trust
|
Towards
wages for youth workers between July 2016 - December 2016
|
$2,000
|
Approve
$2,000
|
|
LG1709-121
Community
|
Mangere Bridge
Plunket Playgroup
|
Towards 30
chairs for use by attendees of the playgroup.
|
$926
|
Approve
$926
|
|
LG1709-107
Community
|
Mobility
Assistance Dogs Trust
|
Towards the
salary of the senior trainer and “Puppies in Prison”
co-ordinator from October 2016 to 6 February 2017.
|
$4,000
|
Grant
$2,000
|
|
LG1709-138
Community
|
Ohomairangi
Trust
|
Towards
salaries, training, transport, food, resources and administration for
a whanau nature programme (four groups of 20 to 30) preschool
playgroup at Massey Park, Mangere from October 2016 to September 2017.
|
$52,000
|
Grant
$5,000
Tag towards training volunteer and
transport costs
|
|
LG1709-118
Community
|
Otahuhu
Business Association Inc.
|
Towards the
purchase of a new public address and music system.
|
$8,000
|
Grant
$4,365
Tag to Digital signal processor with
microphone/line inputs
|
|
LG1709-116
Community
|
The
Parenting Place
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Towards the
cost of Attitude presentations to Auckland Seventh Day Adventist High
School (5), Kings College (7), Mangere College (10), McAuley High School
(8), Otahuhu College (9) and Southern Cross Campus (7); and printing of
1,000 "Hardwired” handbooks.
|
$3,750
|
Grant
$1,800
|
|
LG1709-128
Community
|
Youthline
Auckland Charitable Trust
|
Towards the
salary of the Youthline south Auckland Community Centre Manager from October
2016 to September 2017.
|
$14,450
|
Grant
$2,000
|
|
LG1713-105
Events
|
Hindu
Heritage Research Foundation (NZ)
|
Towards
printing, venue hire, performers and food for the Papatoetoe Deepavali
Festival of Lights event on 14 October 2016 at Papatoetoe Town Hall.
|
$9,676
|
Decline
$0
Duplicate application. Local Board also
allocated support to the project through Quick Response.
|
|
LG1709-124
Events
|
Mangere
Bridge Progressive Business Association Inc.
|
Towards
costs (portaloos, sound system hire, signage and traffic management) for a
family fun run in October 2016.
|
$3,000
|
Grant
$1,000
Tag towards superloos
|
|
LG1709-143
Events
|
Mangere
Community Hub (under Papatuanuku Kokiri Marae)
|
Towards
stage, sound system, public liability insurance and first aid for the
“Christmas in Centre Park” event on 19 December 2016.
|
$3,060
|
Approve
$3,060
|
|
LG1709-132
Events
|
Mangere East
ACCESS Trust (t/a Mangere East Community Centre)
|
Towards
costs (entertainers and performers, planning, organising and delivery, arts
and crafts, stage and sound equipment hire, advertising and community
engagement) to host a community festival at Walter Massey Park on 19
November 2016.
|
$10,000
|
Decline
$0
Note this is a Line Item under the work
programme
|
|
LG1709-125
Events
|
Mangere Town
Centre BID Inc.
|
Towards hire
of community groups to stage the Christmas events at Mangere Town Centre
between 26 November and 17 December 2016.
|
$3,000
|
Decline
$0
Note this is a Line Item under the work
programme
|
|
LG1709-141
Events
|
Manukau
Auckland Speedboat Club Inc.
|
Towards
health and safety measures and safety barriers, medics, patrol boats,
equipment hire, porta-loos, rubbish bins, signage and advertising for the
"Acceleration on Water Festival of Speed" event to be held at
Kiwi Esplanade, Mangere Bridge on 29‑30 October 2016.
|
$5,000
|
Grant
$1,000
|
|
LG1709-122
Events
|
Manukau
Urban Maori Authority
|
Towards
sound production, stage crew, generator hire, stage and marquees for the
annual Portage Crossing event to be held 11 February 2017 at
Waterfront Reserve, Mangere Bridge.
|
$10,000
|
Decline
$0
Note this is a Line Item under the work
programme
|
|
LG1709-144
Sport and
recreation
|
Mangere
Central Indoor Bowling Club
|
Towards the
annual hire of the Mangere Central Hall from March to October 2017.
|
$3,357
|
Approve
$3,357
|
|
LG1709-131
Sport and
recreation
|
Otahuhu
Softball Sports Club Inc.
|
Towards a
marquee and security for a softball tournament to be held at Sturgess Park,
Otahuhu from 10‑12 February 2017.
|
$17,868
|
Grant
$5,000
|
|
LG1609-228
Sport and
recreation
|
Ōtāhuhu
Softball Sports Club Inc.
|
Towards
resurfacing the softball diamond at Sturges Park and purchase a tractor.
|
$29,053
|
Decline
$0
|
|
LG1709-123
Sport and
recreation
|
RepFM Local
Station
|
Towards
public address system hire, microphones, monitors, lighting, disc jockey
controllers and workers (venue hire, referees, administration, project
manager, advertising, performers/deejays/hosts) for a "Rep your
Hood" basketball tournament on 15 October 2016
|
$4,000
|
Approve
$4,000
|
|
LG1709-137
Sport and
recreation
|
Tom Tai Malo
|
Towards
venue hire and expenses for weekly exercise classes at Mangere Baptist
Church Hall between October 2016 and September 2017.
|
$4,680
|
Grant
$2,000
Tag to venue hire
|
|
LG1709-133
Sport and
recreation
|
Waterlea
Indoor Bowling Club (via Manukau City Indoor Bowling Association Inc.)
|
Towards
annual hall hire of Mangere War Memorial Hall between March and October
2017.
|
$2,165
|
Grant
$2,000
|
|
LG1707-116
Community
|
Manukau Beautification
Charitable Trust
|
Towards the
“Eye on Nature” event.
|
$40,000 The Trust is an Auckland Council
Conntrolled Organisation (CCO).
|
Decline
$0
Not eligible – the trust is an
Auckland Council CCO
|
|
LG1709-140
Events
|
Rotaract
Ota-Ract2016
|
Towards the "Sorted for Life" career and jobs expo
|
$5,541
|
Decline
$0
Not eligible – event being held in
September 2016, before the local board meets to consider application
|
|
Total amount requested
|
$272,526
|
$51,008
|
b) approve/grant or decline
the applications listed in Table Two.
Table Two:
Māngere-Otahuhu Local Board Round One Local Grant Multi-board
Applications
|
Application
No.
Application Focus
|
Applicant
|
Project
|
Amount Requested
|
Approve/
Grant/
Decline
|
|
LG1703-105
Community
|
Life Education
Trust South Eastern Auckland (t/a Life Education Counties Manukau)
|
Towards the
cost to deliver the Life Education programme to 10,000 children and youth
in Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe and Papakura
between October and December 2016.
|
$10,000
|
Grant
$2,000
|
|
LG1701-115
Community
|
OUTLine New
Zealand Inc.
|
Towards the
costs to train volunteers for the specialist Lesbian, Gay, Bisexual,
Transgender, Intersex and Queer helpline.
|
$2,000
|
Approve
$2,000
|
|
LG1720-128
Events
|
Body Positive
|
Towards a
series of events being held in New Lynn and Auckland Central for
“World AIDS Week” in November 2016.
|
$500
|
Approve
$500
|
|
LG1703-131
Events
|
Elvis in the
Gardens (under NZ Women Ltd)
|
Towards the
cost of the Elvis in the Gardens event at the Manurewa Botanic Gardens on
26 February 2016.
|
$16,000
|
Decline
$0
Low priority not in local board area
|
|
LG1714-109
Events
|
Manukau
Indian Association Inc.
|
Towards hall
hire, equipment hire, light and sound, stage, artist fees, advertising and
printing for the 2016 Diwali, Garbha multi-cultural day to be held at the
Vodafone Events Centre, Manukau on 29 October 2016.
|
$15,000
|
Decline
$0
Low priority not in local board area
|
|
LG1711-116
Events
|
OKE Charity
|
Towards the
event delivery cost of the fundraiser 2016 Hubbards Head2Head Walk;
specifically event insurance, promotion, event and traffic management.
|
$2,000
|
Grant
$1,000
|
|
LG1708-111
Events
|
The Korean
Society of Auckland Inc.
|
Towards hall
hire and volunteer costs for the 2017 Korean Day to be held at the North
Shore Events Centre on 1 April 2017.
|
$400
|
Decline
$0
Low priority not in local board area
|
|
LG1710-111
Events
|
Zeal
Education Trust
|
Towards hire
costs (stage, audio equipment, staff, driver, artists, equipment) for a
series of lunchtime concerts at local secondary schools during terms one
and two 2017.
|
$8,321
|
Decline
$0
Low priority not in local events
|
|
LG1709-105
Sport and
recreation
|
OnBoard
Skate Inc.
|
Towards the
cost to deliver the skate safe and scooter safe programmes between November
2016 and April 2017.
|
$2,700
|
Decline
$0
|
|
Total amount requested from this board
|
$56,921
|
$5,500
|
c) approve/grant or decline
the applications listed in Table Three.
Table Three:
Māngere-Otahuhu Local Board Round One Quick Response Applications
|
Application
No.
Application Focus
|
Applicant
|
Project
|
Amount Requested
|
Approve/
Grant/
Decline
|
|
QR1709-119
Community
|
Auckland
Young Women's Christian Association (YWCA) Inc.
|
Towards
facilitator fees, project management and administration for two 'Safe for
Life' workshops to be delivered to a total of 50-60 women aged 15-30 years
in Mangere and Otahuhu between October 2016 and September 2017.
|
$1,600
|
Grant
$1,000
|
|
QR1709-123
Community
|
Good Seed
Trust
|
Towards
allowing extra usage of the existing leased vans to be used to transport caregivers
and children to the free Mervan Street community playgroup between October
2016 and February 2017.
|
$2,000
|
Approve
$2,000
|
|
QR1709-114
Community
|
Ohomairangi
Trust
|
Towards the
set-up and running of a co-designed community consultation meeting to be
held at 372 Massey Road on 3 October 2016.
|
$1,540
|
Approve
$1,540
|
|
QR1709-112
Community
|
Royal New
Zealand Foundation of the Blind
|
Towards the
purchase of audio books for the Blind Foundation library.
|
$1,500
|
Approve
$1,500
|
|
QR1709-126
Community
|
Tiare Taina
Cook Islands Charitable Trust
|
Towards
catering for a Whare Koa make-over project at Mangere Community House on 1
October 2016.
|
$2,000
|
Approve
$2,000
|
|
QR1709-103
Community
|
TOA Pacific
Inc.
|
Towards
transport, catering and entertainment for an International Day of the Older
Person for up to 200 Pacific elders at Otahuhu community Hall on
10 October 2016.
|
$1,608
|
Approve
$1,608
|
|
QR1709-110
Community
|
Vaka
Manu'kau Niue Community Trust
|
Towards
resources (yoga mats, weights, shorts, t-shirts, caps, singlets,
drum-sticks, buckets, air compresspr. air inflator), marketing (promotional
video, website) and facilitator fees to implement Just Beat It and a
six-week Haaku Moui arts programmes to members between October 2016 and
October 2017.
|
$4,999
|
Grant
$2,000
|
|
QR1709-111
Events
|
Breakthrough
Centre New Zealand
|
Towards hire
of staging and inflatables (bouncy castle, etc.) for the Omega Family Day
for up to 2,000 people, to be held at David Lange Park on 12 November
2016.
|
$2,000
|
Approve
$2,000
|
|
QR1709-102
Events
|
Hindu
Heritage Research Foundation (NZ)
|
Towards
video, public address system hire and “deejay” for the 2016
Papatoetoe Deepavali Festival of Lights to be held at the Papatoetoe Town
Hall on 14 October 2016.
|
$2,200
|
Decline
$0
Low Priority not in local board area
|
|
QR1709-122
Events
|
Otahuhu
Softball Sports Club Inc.
|
Towards
screens with castors and folding tables for the “Wayne Roper Memorial
Tournament” to be held at Sturges Park, Fort Richard Road from 10-12
February 2017.
|
$2,000
|
Approve
$2,000
|
|
QR1709-118
Sport and
recreation
|
Miss Ang
Mizziebo
|
Towards
venue hire of Otara Leisure Centre and uniforms (shorts and tops) for the
tag team.
|
$2,000
|
Decline
$0
|
|
QR1709-121
Sport and
recreation
|
Auckland
Niue Rugby League Inc.
|
Towards
field marking and installation of goal posts; hire of after-match venue,
payment of referees, high-visability vests for volunteers, air horns,
catering for match officials, volunteers and wardens, signs and banners and
t-shirts for coaches and managers for the "Battle of the City"
rugby league tournament to be held at Walter Massey Park, Mangere East on
15 October 2016.
|
$2,000
|
Approve
$2,000
|
|
QR1709-113
Sport and
recreation
|
Counties
Manukau Zone of NZRL Inc.
|
Towards team
uniforms (training shirts, shorts, jackets, polo shirts) for 22 youth and
four team officials attending the “2016 RuLA School Boy International
Rugby League Wero” at Mt Maunganui for 6‑8 October 2016.
|
$2,000
|
Approve
$2,000
|
|
QR1709-120
Sport and
recreation
|
Mangere East
Rugby League Football Club and Sports Inc.
|
Towards two
sign boards, flyers, generator hire, event staff t-shirts/vests for a rugby
league 'muster day' to be held at Walter Massey Park on 2 February 2017.
|
$2,000
|
Approve
$2,000
|
|
Total amount requested
|
$29,447
|
$21,648
|
Secretarial Note:
Member Nick Bakulich declared
an interest in QR1709-113 Counties Manukau Zone of NZRL Inc. and took no part
in the discussion or voting of this item.
Member Walter Togiamua declared an interest in QR1709-110
Vaka Manu'kau Niue Community Trust and took no part in the discussion or
voting of this item.
CARRIED
|
|
14
|
Auckland Transport Update - September 2016
|
|
|
Resolution number MO/2016/146
MOVED
by Chairperson L Sosene, seconded by Deputy Chairperson CM Elliott:
That the Māngere-Ōtāhuhu
Local Board receive the Auckland Transport Update – September
2016 report.
CARRIED
|
|
15
|
Community Facilities Maintenance Contracts 2017
|
|
|
Resolution number MO/2016/147
MOVED
by Chairperson L Sosene, seconded by Deputy Chairperson CM Elliott:
That the Māngere-Ōtāhuhu
Local Board:
a)
Provide the following feedback on the proposed service
specifications, local outcomes and the overall structure for new Community
Facilities maintenance contracts, including:
(i)
A key outcome for the Māngere-Ōtāhuhu Local
Board is to improve employment opportunities at a local level for local
people whilst recognising the need to be financially prudent and gain the
best results. The board supports a community empowerment approach where local
businesses, industry and communities are enabled to access employment
opportunities as a direct result of the way we procure services. In this way
the organisation and communities can benefit together. Spending on locally
owned businesses helps create a local multiplier effect generating local
economic returns.
Overall approach
b)
Supports the proposed approach for the 2017 Parks and Building
Maintenance Contracts with the proviso that the outcomes reflect local character,
not one generic outcome across the region.
c)
Supports the move to more outcomes focussed Parks and Building
Maintenance Contracts, noting that some prescriptive requirements will remain
to ensure that the transition to the new approach is successful over time.
d)
Requests that as part of the 2017 Parks and Building
Maintenance Contracts an independent auditing function be set-up to assess
the success of the ‘outcomes’ so local boards do not need to rely
solely on the community to monitor performance.
Proposed specifications
e)
Requests that the proposed service specifications outcomes for
the 2017 Parks and Building Maintenance Contracts are reviewed to remove all
subjective statements (such as high-quality and visually pleasing) and
replaced with definitive statements.
f)
Notes that staff have confirmed that the existing 2015/2016
service levels will become the ‘standard’ levels of service in
the 2017 Parks and Building Maintenance Contracts.
Geographical clusters and term of contracts
g)
Supports the proposed geographic clusters for the 2017 Parks
and Building Maintenance Contracts, noting that staff have tested the market
and have provided advice to local boards that the size of the clusters are
efficient and will not disadvantage local suppliers.
h)
Requests that the length of the 2017 Parks and Building
Maintenance Contracts be a maximum of five years and that any rights of
renewal are made at the end of each term and are based on pre-determined
performance criteria and Key Performance Indicators which should be agreed by
local boards.
Procurement principles
i) Considers
that providing more opportunities for local suppliers for the 2017 Parks and
Building Maintenance Contracts will allow for:
i)
greater economic opportunities for these local providers.
ii)
greater pride and ownership in the work and consequently better
standards.
iii)
economic development in local areas, including jobs closer to
where people live.
j) Requests
that staff ensure that the 2017 Parks and Building Maintenance Contracts
provide a sustainable procurement approach as per the Council’s
procurement policy which includes ”increased local spend and enhanced
local capability where appropriate”.
k) Requests
that staff, when considering the tenders for the 2017 Parks and Building
Maintenance Contracts, give greater weight to tenderers who have included a
proportion of local suppliers.
l) Requests
that staff, as per the Council’s procurement policy, ensure that local
suppliers are provided advice and support so they have a full and fair
opportunity to compete for the 2017 Parks and Building Maintenance Contracts,
including ensuring that the process as to how the new approach is conveyed to
local suppliers and community groups allows for a single integrated approach
to procurement, service delivery and community empowerment.
m) Requests that as
part of the new Contracts, successful tenders are required to ensure local
sub-contractors (community groups and small businesses) are paid a fair and
reasonable rate.
n) Requests
that the 2017 Parks and Building Maintenance Contracts have a “local
impact assessment” as part of the procurement process as per the
Council’s procurement policy and requests that local boards have input
at the strategic level on the development of the “local impact assessment”.
o) Supports staff
incorporating creative solutions and opportunities to build community
empowerment into the 2017 Parks and Building Maintenance Contracts e.g. a
local community group could undertake all the maintenance of a local park.
p) Requests
that the 2017 Parks and Building Maintenance Contracts be designed with
flexibility to allow community empowerment opportunities to be increased on
an annual basis .
q) Requests
that the 2017 Parks and Building Maintenance Contracts be designed to allow
for enough flexibility for local boards to make minor changes to levels of
service without the need for locally driven initiative funding.
r) Requests
that the 2017 Parks and Building Maintenance Contracts be designed to enable
local boards to use locally driven initiative funding for major increases to
levels of service on an annual basis.
s) Requests
that staff ensure that increases to levels of service resulting from the
planned growth for Auckland are built into the 2018-28 Long-term Plan to
ensure that local boards’ locally driven initiative funding is not
required to cover a potential shortfall in asset-based services funding.
t) Requests
that simple and measurable Key Performance Indicators and penalties for
non-performance are included in the 2017 Parks and Building Maintenance
Contracts.
u) Requests
that the simple and measurable Key Performance Indicators developed for the
2017 Parks and Building Maintenance Contracts are used to inform the measures
for the 2018-28 Long-term Plan.
Reporting, advice and
ongoing support
v) Notes
that staff have confirmed that there is no intention to reduce the existing
2015/2016 service levels as part of the 2017 Parks and Building Maintenance
Contracts and requests staff to provide options to address any proposed
reductions to the affected local boards for consideration within existing
asset-based services budgets.
w) Requests
that staff provide local boards with timely, relevant and high-quality advice
during the annual planning process which will enable local boards to make
informed level of service decisions following consultation with the community
as part of the annual planning process.
x) Requests
information on the performance of contractors against the 2017 Parks and
Building Maintenance Contracts and information on customer queries and
requests for service that relate to these contracts as part of the regular
local board quarterly reports.
y) Requests
confirmation from staff as to how the new contracts will be managed by
Community Facilities and how the local boards will be supported by staff,
including confirmation that resourcing will be sufficient to provide timely
service and advice to local boards, - i.e. which staff will work with locals
boards at relevant portfolio, workshop and business meetings.
z) Requests
that Community Facilities work closely with the council-controlled
organisations and the rest of the council family to ensure that service
delivery is collaborative and integrated.
LB Specific
aa) Requests
that staff confirm how co-governance (Maunga Authority, Pukaki Crater)
entities will be managed in the 2017 Parks and Building Maintenance
Contracts.
bb) Requests
that key performance indicators for the local board, to be reported back,
include data on the number of local and young people employed by contractors
and their scope and term of employment. This will provide a key measure for
local boards to determine progress with the local board plan priority to
“support local people into local jobs”.
CARRIED
|
Secretarial
Note:
Member Bakulich
left the meeting at 7.13pm and returned at 7.19pm.
Member Togiamua
voted against item 15.
|
16
|
Māori input into local board decision making
|
|
|
Recommendation/s
That the Māngere-Ōtāhuhu
Local Board:
a) Receive
the report and support in principle the Māori input into local board decision-making co-design
recommendations presented by local board and mana whenua representatives to a
hui of their respective organisations on 29th August 2016 as
follows:
i) Provide a representative mana
whenua body for local boards to engage directly with at a local board
governance level.
ii) Initiate Te Ao Māori 101 training for election candidates in
the three local board areas.
iii) Involve mana whenua in the design and delivery of Te Ao Maori 101
training for local board members.
iv) Mana whenua to design and develop a toolbox resource, delivered by
them, to support Te Ao Māori 101 training, and to serve also as a
practical resource for local board members throughout their electoral term of
office.
v) Invite and encourage mana whenua attendance and participation in
local board workshops.
vi) Include Māori (mana whenua) seat(s) in the composition of local boards, in order to encourage more Māori to vote and participate in the election process.
vii) Convene a formal face to face hui between local board members and
mana whenua at marae in their areas, at the start of each new electoral term
- to set and agree expectations, identify common ground and opportunities for
ongoing collaborative support and partnership.
viii) Invite and encourage local board member attendance and
participation in mana whenua hui, to enable genuine collaboration and
partnership on matters of common interest.
b) Agrees
to continue work with other local boards and mana whenua to progress these co-design recommendations.
c) Allocates
$4,000 for the 2016/2017 financial year for implementation
of the Māori
input into local board decision-making project co-design
recommendations from the Community Response budget.
d) Request
a report in March 2017 on progress of the Māori input into local board
decision-making project.
A division was called for, voting on which was as follows:
|
For
Member N Bakulich
Member TF Lauese
Member CF O'Brien
Member EP Skelton
Chairperson L Sosene
Member TW Togiamua
|
Against
Deputy Chairperson CM Elliott
|
Abstained
|
The motion was
declared carried by 6
votes to 1.
CARRIED
|
|
17
|
New Road Name Approval for the residential subdivision by
Coronation Gardens Limited at 117 Coronation Road, Mangere
|
|
|
Resolution number MO/2016/148
MOVED
by Chairperson L Sosene, seconded by Member TF Lauese:
That the Mangere-Otahuhu Local
Board, pursuant to section 319(1)(j) of the Local Government Act 1974, approve
the road name “Patiti Parade”
proposed by the Applicant, for a new private way created by way of a joint
land use and subdivision at 117 Coronation Road Mangere, which is determined
to meet the road naming criteria.
CARRIED
|
|
|
|
|
20
|
Urgent Decision relating to New Road Name Approval for proposed
new roads by Kreative Projects Limited at 10, 20 and 30 Bukem Place, Mangere
|
|
|
Resolution number MO/2016/151
MOVED by Member CF O'Brien, seconded by Member TF Lauese:
That the Māngere-Ōtāhuhu Local Board notes the urgent
decision relating to new roads by Kreative
Projects Limited at 10, 20 and 30 Bukem Place, Mangere.
CARRIED
|
|
21
|
Temporary arrangements for urgent decisions and staff delegations
during the election period
|
|
|
Resolution number MO/2016/152
MOVED
by Chairperson L Sosene, seconded by Member EP Skelton:
That the Māngere-Ōtāhuhu
Local Board:
a) Utilise the
board’s existing urgent decision-making process to make, on behalf of
the local board, urgent decisions that may be needed between the final local
board business meeting and the commencement of the term of office of new
local board members.
b) Note that from the
commencement of the term of office of new local board members until the
inaugural meeting of the incoming local board, urgent decision-making will be
undertaken by the Chief Executive under existing delegations.
c) Approve that staff, as a temporary measure, can make business as
usual decisions under their existing delegated authority without requiring
compliance with the requirement in the current delegation protocols to
consult with the nominated portfolio holder, from 8 October 2016 until new
arrangements are made at the first business meeting in the new term.
d) Note that existing appointments by the local board to external
bodies will cease at the election and new appointments will need to be made
by the local board in the new term.
CARRIED
|
|
22
|
Community-led response to off-licence alcohol signage compliance
update
|
|
|
Resolution number MO/2016/153
MOVED
by Chairperson L Sosene, seconded by Member N Bakulich:
That the Māngere-Ōtāhuhu
Local Board:
a) Note
the community-led response to off-licence alcohol signage report.
b) Thank the Auckland Council
compliance staff for their work to date in reducing the level of
non-compliance by off-licence premises, especially the removal of alcohol
product brand signage, and request them to continue their good work on this.
c) Request advice from compliance
staff about whether the widespread boarding over of window glazing complies
with relevant council regulations.
d) Request advice from compliance
staff about whether brightly contrasting colours in signage by off-licence
premises is subject to council regulatory controls.
CARRIED
|
|
24
|
Mangere-Otahuhu Local Board feedback on 'draft Maori Language
Policy, Auckland Council'
|
|
|
Resolution number MO/2016/155
MOVED
by Chairperson L Sosene, seconded by Deputy Chairperson CM Elliott:
That the Māngere-Ōtāhuhu
Local Board confirm the following as feedback to council’s draft Maori
Language Policy (Attachment A):
Overall:
· Support
the principles, intent and approach outlined in the draft policy.
· That
the policy be supported with funding for implementation.
Road naming:
· Road
naming is an important topic in recognising the historical heritage of the
land. It is the names that remain over time as demographic composition of
communities change. That current guideline for road naming is not adequate as
they place last minute pressure on local board decisions.
· That
the guideline is reviewed and local board experiences be taken into account
for future implementation planning.
Council processes and
communication:
· The
board would like to see a priority placed on processes to implement and apply
the policy into council’s proceedings, operations, delivery and
communications. That the ‘Maori impact statement’ in
reports submitted is a good example in practice. This section allows for
providing relevant information to elected leaders and the public.
· That
use of Te Reo in formal openings, functions and discussions be encouraged.
· That
in the new council term, new elected members receives as part of their
induction, training on cultural competency.
CARRIED
|
|
26
|
For Information: Reports referred to the
Māngere-Ōtāhuhu Local Board
|
|
|
Resolution number MO/2016/157
MOVED by Chairperson L Sosene, seconded by Member N Bakulich:
That the Māngere-Ōtāhuhu
Local Board:
a) Note
the Parks, Recreation and Sport Committee
resolutions PAR/2016/63 and PAR/2016/64 regarding the Parks’
Growth Programme – FY15/16 and FY16/17 and Community and School
Partnership Project at their 2 September 2016 business meeting.
b) Is extremely disappointed in the
lack of any facilities in these programmes (Growth
Programme – FY15/16 and FY16/17 and Community and School Partnership
Project) from the Māngere-Ōtāhuhu
Local Board area and in Auckland South
generally. We urge the Parks, Recreation and Sport Committee to
consider this issue urgently in the new term.
CARRIED
|
30 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
Member Bakulich closed meeting in prayer
8.22pm In accordance with Clause 3.19.2 of the Auckland
Council Local Board Standing Orders, we hereby confirm the correctness of the
minutes of the last meeting of the Māngere-Ōtāhuhu Local Board held
on Wednesday 21 September 2016 prior to the next Auckland Council election.
__________________________________
Lemauga Lydia Sosene Chairperson
__________________________________
Neil
Taylor, Acting Relationship
Manager
(delegate of the chief executive)
Item 28 Member
O’Brien Report
Member O’Brien Monthly Report
Meetings
Attended to 21 September 016
|
Date
|
Meeting
|
Issues
|
|
19 August
|
South Auckland Health Forum,
MIT
|
|
|
20 August
|
Mangere Bridge Art Exhibition
|
|
|
|
Storylines Festival, Mangere
Arts Centre
|
|
|
22 August
|
Otahuhu Business Association
Committee
|
|
|
24 August
|
Youth safety and programmes
meeting, Toia
|
|
|
26 August
|
Get behind the Wheel Mangere
succession planning
|
|
|
26 August
|
Youth consultation technology
meeting / TSI
|
|
|
27 August
|
Community farewell to HWTM Len
Brown, Otara
|
|
|
30 August
|
Otahuhu Safety Panel
|
|
|
31 August
|
Otahuhu Network Meeting
|
|
|
31 August
|
Stakeholder network meeting,
NZLP, Auckland CBD
|
|
|
3 Sept
|
Otahuhu Leopards Senior
Prizegiving
|
|
|
7 Sept
|
MOLB
Workshop
|
|
|
7 Sept
|
OMYG
Meeting, Toia
|
|
|
7 Sept
|
Airport
Tourism Group
|
|
|
7 Sept
|
Otahuhu
Survivor Graduation
|
|
|
9 Sept
|
Otahuhu
Mangere Youth Employment Expo
|
|
|
11 Sept
|
Opening
Visitor Centre, Ihumatao
|
|
|
12 Sept
|
Mangere
East strategic consultation
|
|
|
14 Sept
|
MOLB
Workshop
|
|
|
15 Sept
|
Launch,
Teen Space, Mangere East
|
|
|
16 Sept
|
MOLB
Economic Development work plan
|
|
|
16 Sept
|
Otahuhu RFC Old Boys 90th
celebration
|
|
|
17 Sept
|
Otahuhu Leopards junior
prizegiving
|
|
|
18 Sept
|
Complete CCS assessments
|
|
|
18 Sept
|
Toia Talks organising
Committee
|
|
|
20 Sept
|
Youth Connections LGG
|
|
|
20 Sept
|
Otahuhu Business Association
|
|
|
21 Sept
|
Hasting Council delegation /
TSI
|
|
|
|
Issues discussed elsewhere
include:
Safety programming, Toia
Youth groups in MOLB area
Housing issues / state housing
issues
Mangere East community organisation
and spaces
Bus routes and timetables
HOP Card top up
Otahuhu Town Centre / Station
Road upgrades
Cultural groups network and
economic development
Dumped car / dumped rubbish
Alcohol licensing and signage
objections
|
|
Item 28 Member Lauese Report
