Manurewa Local Board Portfolios

Portfolio Lead	Portfolio Associate	Portfolio Activity and Responsibilities
Angela Dalton Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 283 3311 Email: Angela.Dalton@aucklandcouncil.govt.nz	Simeon Brown	· Governance portfolio · Board leadership · Board-to-Council relationships · Board-to-Board relationships · Local Board Plan · Local Board agreements · Civic duties · Advocacy (local, regional, and central government) · Community partnerships · Relationships with Maoridom and youth · Relationships with government departments and agencies · Relationships with Watercare · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Local funding policy Political Working Party · Relationship with ATEED · Relationship with Regional Facilities CCO’s · Relationship COMET · Relationship Southern Initiative
		· Regulatory portfolio · Resource consents · Heritage · Gambling · Liquor (Simeon Brown as alternate) · Urban design · Swimming pools · Trees · By-laws · Airport noise · Unitary Plan · Waste management
Simeon Brown Deputy Chairperson C/- Shop 3-5 7 Hill Road Manurewa Auckland 2105 Mob: 021 0272 4242 simeon.brown@aucklandcouncil.govt.nz	Daryl Wrightson	· Community and social well-being portfolio · Community development (incl. CAYAD, CAB, and Manurewa Senior Citizens) · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Community facilities · Youth Council · Contact CAB
	Michael Bailey	· Town centres and economic portfolio · Town centre renewal (incl. branding) · Design and maintenance · Town Centre marketing · Community safety within town centres · Business Improvement Districts (Michael Bailey and Simeon Brown) · Local priorities in relation to regional economic development initiatives
Michael Bailey 10 Rimu Road Manurewa 2102 Mob: 021 287 4422 Email: Micahel.Bailey@aucklandcouncil.govt.nz	Danella McCormick	· Sports parks and recreation portfolio · Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Botanic Gardens and Totara Park · Skateparks · Associate for the following portfolios: · Governance · transport
	George Hawkins	· Libraries and recreation portfolio · Stewardship of Manurewa libraries · Mobile library
	George Hawkins	· Transport portfolio · Local transport projects (incl. roading, footpaths, cycleways)
Daryl Wrightson Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 839 678 Email: Daryl.Wrightson@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Arts, Culture and Events portfolio · Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Artistic and cultural service levels · Promoting artistic endeavour (particularly among Manurewa youth) · Regional arts · Producing a music and arts centre for Manurewa
	Simeon Brown	· Recreation Services portfolio · Contact Manukau Leisure
Danella McCormick Shop 3-5, 7 Hill Road Manurewa, Auckland 2105 Mob: 021 800 593 Email: Danella.McCormick@aucklandcouncil.govt.nz	Angela Cunningham-Marino	· Civil Defence Emergency Management portfolio · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery
	Angela Cunningham-Marino	· Built and Natural Environment portfolio · Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Mangroves · Manukau Harbour

Other Board Members:

George Hawkins, QSO

30 Lakeside Drive
Papakura, Auckland 2113
Mob: 021 969 4444

Email: George.Hawkins@aucklandcouncil.govt.nz

Ken Penney

146e Great South Road
Manurewa, Auckland 2012
Mob: 021 287 2244

Email: Ken.Penney@aucklandcouncil.govt.nz

Angela Cunningham –Marino

C/- Auckland Council

Private Bag 92300

Auckland 1142

Ph: 266 4729

Mob: 027 504 0884

Email:

Angela.Cunningham-Marino@aucklandcouncil.govt.nz

Manurewa Local Board

08 September 2016

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

9 Public Forum 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Manurewa Youth Council Update 9

13 Manurewa Ward Councillors Update 13

14 Members' Update 15

15 Chairperson's Update 17

16 Manurewa Local Grant and Quick Response applications: Round One 2016/2017 19

17 Auckland Transport Update - September 2016 117

18 Site for the new Teaching Garden in Manurewa 127

19 New community sublease to Clendon Residents Group Incorporated, 60 Maplesden Drive, Clendon Park 129

20 Temporary arrangements for urgent decisions and staff delegations during the election period 137

21 Community Facilities Maintenance Contracts 2017 141

22 Māori input into local board decision making 161

23 Panuku Development Auckland Local Board Update 1 January to 30 June 2016 201

24 Manurewa Local Board Plan 2014 overview of achievements for the 2013 - 2016 political term 209

25 Governance Forward Work Calendar 213

26 Reports Requested - Pending - Issues 219

27 Manurewa Local Board Achievements Register 2013-2016 Political Term 223

28 For Information: Reports referred to the Manurewa Local Board 237

29 Manurewa Local Board Workshop Notes 239

30 Consideration of Extraordinary Items

1 Welcome

The chairperson will begin the meeting by reading an affirmation.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Manurewa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 11 August 2016, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Manurewa Local Board

08 September 2016

Manurewa Local Grant and Quick Response applications: Round One 2016/2017

File No.: CP2016/18019

Purpose

1. The purpose of this report is to present applications received for round one of the Manurewa Local Board’s Local Grants and Quick Response grants for 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Manurewa Local Board has set a total community grants budget of $223,500 for the 2016/2017 financial year.

3. Twenty-one local grant and six quick response grant applications were received in this round, with totals requested of $129,173 and $10,676 respectively.

Recommendation/s

That the Manurewa Local Board:

a) considers the Local Grant applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Manurewa Local Board Round One Local Grant Applications

Application No. Application Focus	Applicant	Project	Amount Requested
LG1710-123 Community	Auckland Kids Achievement Trust	Towards wages to deliver the Kiwi Can programme to Roscommon, Clendon Park, Waimahia Intermediate and Manurewa East schools	$10,000
LG1710-113 Community	Clendon Residents Group	Towards stage hire, temporary fencing and entertainment for the "Clendon for Clendon' free community event to be held at 17 Palmers Road, Clendon Park on 12 November 2016.	$8,737
LG1710-110 Community	Graeme Dingle Foundation	Towards delivery of the mentoring and life skills programme and adventure activities for the Manurewa sibling programme from October 2016 to September 2017.	$20,000
LG1607-206 Community	Lifekidz Trust	Towards the wages of youth workers for the afterschool care and school holiday programme for children with a disability summer 2016.	$2,000
LG1710-120 Community	Randwick Park Residents Assn	Towards stage and sound system hire, printing, bouncy castle hire, clown hire and children's programme for the 2016 Christmas event at Randwick Park in December 2016.	$3,253
LG1710-117 Community	Scouting NZ - Weymouth Sea Scouts	Towards airfares for 18 youth and 10 leaders to attend the national Scout jamboree in Blenheim between 27 December 2016 and 7 January 2017.	$5,524
LG1710-119 Community	Te Whakaora Tangata	Towards costs (venue hire, certificate frames, salary and volunteer koha) for four Emotional Healing programmes to be run at Clendon Community House during 2017.	$12,000
LG1605-225 Sport and recreation	Baseball New Zealand	Towards the cost of coaching for the level one programme for six and seven year olds to introduce them to baseball between 1 October 2016 to 31 March 2017.	$2,500
LG1710-121 Sport and recreation	Manurewa Croquet Club	The annual cost of mowing the croquet lawns and verges from October 2016 to September 2017.	$4,864
LG1710-101 Sport and recreation	Mountfort Park Water Polo Club	Towards the entry fees for four teams to attend the national championships to be held in Wellington (Division One) and Tauranga (Division Two) from 5 to 8 October 2016.	$3,980
LG1710-107 Sport and recreation	Weymouth Primary School Board of Trustees	Towards a storage facility and flat riding track for the Weymouth Primary School's ‘Bikes in Schools’ programme	$5,000
LG1710-114 Events	Weymouth Primary School Board of Trustees	Towards hire of a bouncy castle, face painting and balloon artists and prizes for a quick-fire raffle for the school's 125 year celebration event.	$3,000
Total amount requested			$80,858

b) considers the Local Grant multi-board applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

Table Two: Manurewa Local Board Round One Local Grant Multi-board Applications

Application No. Application Focus	Applicant	Project	Amount Requested
LG1703-105 Community	Life Education Trust South Eastern Auckland (t/a Life Education Counties Manukau)	Towards the cost to deliver the Life Education programme to 10,000 children and youth in Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe and Papakura between October and December 2016.	$10,000
LG1701-115 Community	OUTLine New Zealand Inc.	Towards training, clinical supervision and work for volunteers.	$2,000
LG1707-102 Community	Pakuranga Inter-church Charitable Trust	Towards the cost to provide community workshops and counselling services between October 2016 and June 2017	$6,000
LG1703-119 Community	The Scout Association of New Zealand - Schlaepfer Park Scout Camp	Towards purchase of a tractor.	$1,261
LG1710-111 Community	Zeal Education Trust	Towards hire costs (stage, audio equipment, staff, driver, artists, equipment) for a series of lunchtime concerts at local secondary schools during terms one and two 2017.	$8,321
LG1713-105 Events	Hindu Heritage Research Foundation (NZ)	Towards printing, venue hire, performers and food for the Papatoetoe Deepavali Festival of Lights event on 14 October 2016 at Papatoetoe Town Hall.	$1,833
LG1710-116 Events	Hindu Heritage Research Foundation (NZ)	Towards hall decorations and food for the Deepavali Festival of Lights event at Papatoetoe Town Hall on 14 October 2016.	$2,000
LG1714-109 Events	Manukau Indian Association	Towards hall hire, equipment hire, light and sound, stage, artist fees, advertisement and printing for the Diwali, Garbha multi-cultural day at Vodafone Events Centre on 29 October 2016.	$15,000
LG1711-116 Events	OKE Charity	Towards insurance, promotion, management, traffic management, etc. for the “2016 Hubbards Head2Head Walk” to be held from Orua Bay to Huia on 12‑13 November 2016.	$1,500
LG1711-116 Events	The Korean Society of Auckland	Towards venue hire and volunteer costs for a Korean Day event at North Shore Events Centre on 1 April 2017.	$400
Total amount requested from this board			$48,315

c) considers the Quick Response applications listed in Table Three and agree to fund, part-fund or decline each application in this round.

Table Three: Manurewa Local Board Round One Quick Response Applications

Application No. Application Focus	Applicant	Project	Amount Requested
QR1710-107 Arts and culture	Thebreaksnz Ltd	Towards 11-weeks venue hire, promotion costs and tutor fees for free community break-dance workshops for up to 385 people at the Manurewa Leisure Centre.	$1,000
QR1710-108 Community	Auckland Young Women's Christian Association (YWCA) Inc.	Towards facilitator and project management costs of two “Safe for Life” workshops (each for 25 to 30 participants) to the Manurewa community between October 2016 and September 2017.	$1,600
QR1710-102 Community	Communicare - Civilian Maimed Association (Auckland) Inc.	Towards venue hire of St Andrews Presbyterian Church, Manurewa from October 2016 to September 2017.	$1,760
QR1710-101 Sport and recreation	Counties Manukau Table Tennis Association	Towards nets, balls and scorecards.	$981
QR1710-106 Sport and recreation	Sport Waitakere Trust	Towards t-shirts for participants and transport from Manurewa Marae to Bruce Pulman Park for the “Iwi of Origin” sports event on 9 October 2016.	$2,000
QR1710-105 Sport and recreation	Tamaki-Makau-Rau Poi Tarawhiti Incorporated	Towards venue hire for the 30 year celebration of Maori netball at Manurewa Netball and Community Events Centre from 14 to 17 April 2017.	$2,000
QR1710-109 Sport and recreation	What Hope Community Trust	Towards accommodation, food and petrol costs to take 25 young people to tramp the Tongariro Crossing in November 2016.	$1,335
Total amount requested			$10,676

Comments

4. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

5. The local board grant programmes set out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Manurewa Local Board will operate two local grant rounds and four quick response grant rounds this financial year. The first local grant round closed on 15 July 2016 and the quick response grant round closed on 22 July 2016.

7. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

8. For the 2016/2017 financial year, the Manurewa Local Board set a total community grants budget of $223,500. It is recommended that the board consider allocating in this grant round, as follows:

Grant Round	Percentage of total budget	Suggested allocation this round	Percentage of annual budget
Local Grants	50%	$55,875	25%
Quick Response	50%	$27,937	12.5%

9. Twenty-one local grant and six quick response grant applications were received in this round.

Consideration

Local board views and implications

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

12. Attachment B is a summary of each local grant application and Attachment C is a summary report on each quick response application received.

13. All applications were reviewed and discussed by the board at a workshop held on 18 August 2016.

Māori impact statement

14. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. Two organisations applying in this round have identified as Maori and 19 have indicated their project targets Maori or Maori outcomes.

Implementation

15. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

16. Following the Manurewa Local Board allocating funding for round one local grant and quick response grants, Commercial and Finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Grant Programme 2016/2017	25
b ⇩	Manurewa Local Grant Round One 2016/2017 application summaries	27
c ⇩	Manurewa Quick Response Round One 2016.2017 application summaries	97

Authors

Jenny Young - Community Lease Advisor

Fua Winterstein - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Rex Hewitt - Relationship Manager

Signatories

Manurewa Local Board

08 September 2016

Auckland Transport Update - September 2016

File No.: CP2016/18713

Purpose

1. This report updates the Manurewa Local Board (MLB) on the current status of its Local Board Transport Capital Fund projects, responds to resolutions made by the MLB and issues raised by board members; and provides information on matters of specific application and interest to the MLB.

Executive summary

2. This month no decision is required but information is provided about the following matters:

· An Auckland Transport initiative that supports MLB advocacy - the introduction of Simplified Fares for public transport.

· A Local Board Transport Capital Fund update.

Recommendation/s

That the Manurewa Local Board:

a) note the Auckland Transport Update – September 2016 report.

Comments

Strategic alignment

3. Auckland Transport continues to deliver Council’s strategic objectives in Manurewa by delivering Auckland Plan and MLB Local Board Plan objectives. The most important recent initiative is the introduction of ‘Simpler Fares’ on 14 August 2016.

4. The new system of zone based ‘Simpler Fares’ came into service this month. It simplifies the fare structure, allows easier transfers between ‘modes’ and reduces the cost of travel for AT HOP customers. All of which contributes to Auckland Council’s strategic intent of increased public transport use.

In Chapter 13 of the Auckland Plan, Council prioritises the development of ‘a transformational improvement in the speed, capacity, reliability and connectivity of the public transport system’ and MLB’s Local Board Plan also includes the objective of “Increased use of buses, trains, cycles and walking by everyone - Install bus shelters, with cycle lockers, CCTV and public toilets at train stations”.

5. ‘Simpler Fares’ is a key strategic initiative that will have a major impact on the people of Manurewa. It also contributes to the success of the ‘New Network’ due to be launched on 31 October 2016.

AT’s actions against advocacy plans

6. This section of the report outlines ways in which Auckland Transport is supporting the MLB ‘Advocacy Initiatives’ recorded in the MLB Local Board Plan. The initiatives reported against are below in bold, with information about AT’s actions following in normal font.

7. Manurewa is an easily accessible area - Improve and maintain footpaths to meet the needs of everyone:

· Auckland Transport continues to support this ‘Advocacy Initiative’ by working to deliver the MLB’s pedestrian improvement projects in Hill Road and the Manurewa Town Centre.

8. Increased use of buses, trains, cycles and walking by everyone - Install bus shelters, with cycle lockers, CCTV and public toilets at train stations

· Auckland Transport continues to support this ‘Advocacy Initiative’ by:

o Implementing ‘Simpler Fares’ from 14 August 2016;

o Continuing work to deliver the ‘New Network’ on 31 October 2016; and

o Continuing to deliver upgrades at Te Mahia Station that were stated in the March 2016 Monthly Report to the MLB including; modifying the shelter to improve visibility, improved lights, better cameras and enabling a Manukau Beautification Trust mural project that improves the look and feel of the station.

Local board transport capital fund (LBTCF) update

Updates

9. The following table (Table 1) notes previous decisions, the problem or opportunity being addressed, progress since the last update, budgets and financial commitments.

Table 1: LBTCF Status

Projects Submitted	Problem or Opportunity Being Addressed	Current Status
New Footpaths in Manurewa	Improvements to the footpaths on Wiri Station Road	‘Rough Order of Cost’ requested by the MLB in October 2014. ‘Construction’ authorised by MLB in April 2015 based on a Final Cost Estimate of $ 103,000. Project completed.
Traffic calming options William Avenue and Kirton Crescent	Installing a traffic calming scheme in William Avenue and Kirton Crescent	‘Rough Order of Cost’ requested by MLB in January 2015. ‘Detailed Design’ authorised by MLB June 2015 based on a Rough Order of Cost of $ 180,000 ‘Construction’ authorised by MLB in November 2015 based on a Final Cost Estimate of $ 180,000 In August 2015 a saving $ 50,000 was reported to the MLB and money was transferred (by resolution) to balance higher than expected costs for the Manurewa Town Centre Upgrade. Future Plans: · Work on the lights is expected to be completed in late August 2016; and · Work on the speed bumps is expected to start in September 2016.
Hill Road (was ‘Arts and Plants’)	Creating a pedestrian and cycle link to Nathan Homestead and Auckland Botanical Gardens.	‘Rough Order of Cost’ requested by the MLB in October 2014. 'Detailed Design’ authorised by MLB based on a Rough Order of Cost of $850,258 in June 2015 ‘Construction’ in November 2015 the scale of the project was reduced by removing the proposal to build new footpaths. Construction was authorised by MLB of new crossing points and safer intersections only in November 2015 based on a Final Cost Estimate of $575,000 In August 2015 it was reported that the project is running slower than expected but that there was a saving of $ 50,000. This money was transferred (by resolution) to balance higher than expected costs for the Manurewa Town Centre Upgrade. Future Plans: · Work on the lights is expected to be completed in late August 2016; and · Auckland Transport is currently working with residents to mediate concerns raised during consultation. When this is completed the project will be signed-off by the Traffic Control Committee. · It is estimated that work on the crossings and intersections will start in September or October 2016.
Covered Walkway	Building a weather-proof cover on the station over-bridge and across the South Mall car park to link the station to the mall and Great South Road.	‘Rough Order of Cost’ requested by the MLB in October 2014. ‘Detailed Design’ Initiated based on a Rough Order of Cost of $ 1,430,000 in May 2015 ‘Construction’ was authorised by MLB in November 2015 based on a Firm Cost Estimate of $ 1,500,000 At completion of the tender the confirmed final cost (as at April 2016) was approx. $ 1.1 million freeing up approx. $400,000 for re-allocation. This money was re-allocated by the Manurewa Local Board meeting in April 2016 and will be used to extend the covered walkway from the train station to the new bus stops. Future Plans: · The frames for the canopy were installed in August 2016; · The new stair wells are expected to be finished in August 2016; · Work on the covering is expected to start in September 2016.
Manurewa Town Centre Upgrade (Great South Road pedestrianisation)	Making the Great South Road and Manurewa Town Centre more pedestrian-friendly.	‘Rough Order of Cost’ requested by the MLB in October 2014. ‘Detailed Design’ authorised by the MLB based on a Rough Order of Cost of $387,730 in June 2015 ‘Construction’ in November 2015 the scale of the project was reduced by removing the parts of the project that were dependent on the removal of the Great South Road Bus Stops. The MLB authorised the remainder based on a ‘Final Cost Estimate’ of $176,000 In August 2016 it was reported that the final tender price was higher than predicted and that the project required an extra $100,000 to meet the standards originally agreed. In August 2016 the MLB resolved to transfer $100,000 total savings from ‘Hill Road’ and ‘Kirton Crescent’ project to this project. Future Plans: · Contracts have been awarded for the first stage of the project; · Work is expected to start in September.

Upcoming projects and activities

Consultations

10. Auckland Transport provides the MLB with the opportunity to comment on transport projects being delivered in this Local Board Area.

11. In this reporting period, three projects were put forward for comment by the MLB. To date no response has been received. Detailed information is included in Attachment A.

12. In last month’s report Auckland Transport advised the Traffic Control Committee (TCC) decisions would be reported on a monthly basis. The following table provides a summary of TCC decisions.

Table 2: TCC Monthly Summary

Street	Area	Work	Decision
Ipukarea Street / Kuurae Crescent / Apa Street	Weymouth	No Stopping At All Times, Road Hump, Give Way Control	Carried
Becker Drive / Kaimoana Street / Awhenga Place	Weymouth	No Stopping At All Times, Road Hump, Give Way Control	Carried
Alfriston Road / Great South Road / Maich Road / Northcrest Way / McAnnaley Street / Station Road East	Manurewa	Parking Place, No Stopping At All Times, Bus Stop, Loading Zone, Bus Shelter, Bus Stop-Rescinded, Traffic Islands, Stop Control, Give Way Controlled Roundabout, Flush Median	Carried

Regional and sub-regional projects

New Network

13. Currently Auckland Transport’s biggest project in South Auckland is delivering the ‘New Network’. Auckland Transport is working to ensure that people are ready for the ‘New Network’ go live date of 31 October 2016.

14. Auckland Transport is taking the following action to ensure the community is ready:

· Every household in south Auckland will be mailed:

o A guide to the southern Auckland New Network,

o A local area bus timetable, and

o An events guide - outlining where Auckland Transport staff are able to talk to customers.

15. Auckland Transport will also be using the following communication tools to raise community awareness of the changes:

· Information posters at key bus stops, interchanges and train stations;

· The Auckland Transport website the ‘Journey Planner’ will be updated with new routes and services at least a month before buses change. It will also allow a date to be selected after the change, which will show the new route options under the New Network;

· Auckland Transport Customer Centres will have staff available to help with questions;

· South Auckland libraries, Citizen Advice Bureaux and local board offices will have information available;

· Auckland Transport’s Twitter and Instagram accounts will provide up-to-date information; and

· An electronic New Network newsletter will be available to subscribers.

No.	Title	Page
a⇩	Summary of consultation information sent to the Manurewa Local Board in August 2016	123

Attachments

Authors	Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Signatories

Manurewa Local Board

08 September 2016

Site for the new Teaching Garden in Manurewa

File No.: CP2016/11530

Purpose

1. This report seeks approval of a site for the new teaching garden in Manurewa.

Executive summary

2. The Teaching Garden programme teaches local people to garden and enables them to transfer these skills into their own domestic gardens.

3. The programme is run by the Auckland Teaching Gardens Trust and takes place on local parks in the Manurewa area.

4. Funding has been approved for the establishment and on-going operational costs of the new teaching garden.

5. Leaver Park is the preferred site due to its proximity to the wider Manurewa community, and the layout of the park.

6. Consultation has taken place with the Leaver Park neighbours and no negative feedback has been received regarding this proposal.

Recommendation/s

That the Manurewa Local Board:

a) approve Leaver Park as the site for the new Teaching Garden in Manurewa

Comments

7. Teaching Gardens is a sustainable gardening initiative that teaches community members how to garden over a summer or winter season. During each garden season, a mentor is on hand to support each student as they garden in their allocated plot at the teaching garden site. This enables the students to become competent to garden at their own homes while connecting them with other like-minded members of their community. There is currently one established Teaching Garden in Manurewa at Maich Park.

8. The first Manurewa teaching garden was set up at Maich Park in 2011. By 2013 the participant numbers were at capacity & the garden was expanded within the park.

9. At the March 2016 business meeting, the Manurewa Local Board approved $20,000.00 to the Auckland Teaching Gardens Trust to establish a second teaching garden in Manurewa. Resolution number MR/2016/28

10. Manurewa Local Board allocated $10,000.00 operational funding in June 2016 for the 2016/2017 financial year for a second teaching garden. Resolution number MR/2016/105

11. Leaver Park is located 150m from the Clendon roundabout which is a major connection point to Clendon, Weymouth & Wattle Downs.

12. The Waimahia Special Housing Area is in close proximity to Leaver Park and this community has expressed an interest in having a gardening facility nearby.

13. Tington Park, Wattle Downs was suggested as an alternate location for the Teaching Garden however this site is not as accessible to the community as Leaver Park.

Consideration

Local board views and implications

14. Manurewa Local Board members have specified that the teaching garden should be located centrally to maximise its use. Leaver Park is in close proximity to a large population of the community and is of a suitable size to accommodate multiple gardening plots.

Māori impact statement

15. The teaching garden programme is open to all members of the community. Manurewa has a high population of Maori, particularly in the Clendon & Weymouth area in close proximity to Leaver Park.

16. The Manurewa Marae in Clendon has an extensive community network and is located not far from Leaver Park. There are opportunities to promote the teaching garden through the Marae to enable more local people to benefit from the programme.

Implementation

17. Once the teaching garden site is confirmed, the site development can commence.

Attachments

There are no attachments for this report.

Signatories

Authors

Kristen Ross - Parks Advisor - Manurewa

Authorisers

Mark Bowater - Manager Parks

Rex Hewitt - Relationship Manager

Manurewa Local Board

08 September 2016

New community sublease to Clendon Residents Group Incorporated, 60 Maplesden Drive, Clendon Park

File No.: CP2016/18066

Purpose

1. To grant a community sublease to Clendon Residents Group Incorporated, 60 Maplesden Drive, Clendon Park.

Executive summary

2. Clendon Residents Group Incorporated had been using the building known as The Clendon Residents Group Community House in conjunction with Housing New Zealand (HNZ) for many years. The group’s agreement with HNZ expired on 30 June 2013.

3. Auckland Council entered into a head lease arrangement with HNZ that covers both the Clendon and the Rata Vine community houses. This arrangement permits the sub-lease of each of the community houses to the local community organisations that occupy and manage the premises ensuring that the services operated at these locations may continue.

4. The head lease is for a term of 5 years commencing 1 July 2013 with one right of renewal for a further two year period.

5. This report recommends a community sublease be granted to the Clendon Residents Group Incorporated for The Clendon Residents Group Community House for a term commencing 1 September 2016 until 30 June 2018 with the option of one two-year right of renewal less one day.

Recommendation/s

That the Manurewa Local Board:

a) Approves a community sublease to Clendon Residents Group Incorporated for The Clendon Residents Group Community House, 60 Maplesden Drive, Clendon Park (Attachment A) on the following terms and conditions:

i) Term: Commencing 1 September 2016 until 30 June 2018 with the option of one two-year right of renewal less one day;

ii) Rent: $1.00 plus GST per annum if requested;

iii) Subsidised maintenance fee of $250.00 plus GST per annum;

iv) Clendon Residents Group Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B);

b) Approves all other terms and conditions in accordance with lease held between Housing New Zealand and Auckland Council and the Auckland Council Community Occupancy Guidelines July 2012.

Comments

6. Auckland Council leases two community houses from HNZ, the Clendon Community House and the Rata Vine Community House under one head lease with a combined rental of $36,000 being paid by the council. The council is responsible for the maintenance and insurance of both properties.

7. The head lease contains provision for each of the community houses to be sub-leased to the local community organisations that occupy and manage the premises.

8. This report seeks approval to the sublease of the Clendon Community House only. The community group occupying the Rata Vine Community House has not yet completed all information required in the community lease application.

9. Approval was received on 9 August 2016 from HNZ for the sub lease to the Clendon Community House.

10. The land at 60 Maplesden Drive is held in fee simple by Housing New Zealand Limited and described as being Lot 154 on Deposited Plan 134524 and contained in NA79B/724.

11. The group was registered as an incorporated society on 8 November 2006. The group’s objectives are:

· To work to support families and foster pride, to develop community initiatives and encourage positive change in the Clendon community

· To link with other networks and organisations

· To act as a source of information and as a resource centre for the Clendon community

12. The group facilitates the use of house with Plunket, Youth Empowerment Group and Clendon Neighbourhood Policing Team. The Group has a number of programmes and initiatives such as; Clendon Fun Day event, car seat initiative, steering wheel lock initiative, girls school shoes initiative with The Warehouse Clendon, community garden and recycling and composting initiative and the Selecta DNA kits with Clendon Neighbourhood Policing Team.

Consideration

Local board views and implications

13. Council staff sought input from the local board portfolio holder on 18 April 2016. Local Board members have been aware of and involved in the decisions to lease in the building for the purpose of sublease to the group.

14. The Manurewa Local Board is the allocated decision making authority to approve the granting of a new community sublease.

Māori impact statement

15. There are no changes in use or operational activities being conducted on the land.

16. Ensuring community facilities are well maintained and accessible will be of benefit to all members of the community, including Maori.

Implementation

17. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

18. There are no cost implications for Auckland Council associated with the preparation of the sublease.

Attachments

No.	Title	Page
a ⇩	Site Plan for Clendon Residents Group Incorporated, 60 Maplesden Drive, Clendon Park, Auckland	133
b ⇩	Clendon Residents Group Incorporated Community Outcomes Plan	135

Authors

Donna Cooper - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Rex Hewitt - Relationship Manager

Signatories

Manurewa Local Board

08 September 2016

Temporary arrangements for urgent decisions and staff delegations during the election period

File No.: CP2016/17989

Purpose

1. The purpose of this report is to seek the local board’s approval for temporary arrangements during the election period for:

· urgent decisions

· decisions made by staff under delegated authority from the local board that require consultation with portfolio holders under delegation protocols.

Executive summary

2. Between the last local board business meeting of the current electoral term, and the first business meeting of the new term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

3. Temporary arrangements are therefore needed for urgent decisions of the local board, and decisions made by staff under existing delegated authority.

4. Between the last business meeting and the declaration of election results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

5. Following the declaration of results, the current members are no longer in office. New members come into office the day after the declaration of results, but cannot act until they give their statutory declaration at the inaugural meeting. During this period, urgent decisions will be made by the chief executive under his existing delegated authority.

6. All local boards have made a general delegation to the Chief Executive. This delegation is subject to a requirement to comply with delegations protocols approved by the local board, which require, amongst other matters, staff to consult with portfolio holders on certain matters. The most common area requiring consultation is landowner consents relating to local parks.

7. After the election, there will be no local board portfolio holders to consult until new arrangements are made at the first business meeting in the new term. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval.

8. As a temporary measure, approval is sought from the local board to allow officers to continue to process business as usual decisions that cannot wait until after the local board’s first business meeting. This is irrespective of the requirements of the current delegation protocols to consult with the nominated portfolio holder on landowner consents.

9. Appointments made by the local board to external bodies will cease on the date of the election. New appointments will need to be made by the local board in the new term.

Recommendation/s

That the Manurewa Local Board:

a) utilise the board’s existing urgent decision-making process OR Delegate to the chair and deputy chair the power to make, on behalf of the local board, urgent decisions that may be needed between the final local board business meeting and the commencement of the term of office of new local board members.

b) note that from the commencement of the term of office of new local board members until the inaugural meeting of the incoming local board, urgent decision-making will be undertaken by the Chief Executive under existing delegations.

c) approve that staff, as a temporary measure, can make business as usual decisions under their existing delegated authority without requiring compliance with the requirement in the current delegation protocols to consult with the nominated portfolio holder, from 8 October 2016 until new arrangements are made at the first business meeting in the new term.

d) note that existing appointments by the local board to external bodies will cease at the election and new appointments will need to be made by the local board in the new term.

Comments

10. Current elected members remain in office until the new members’ term of office commences, which is the day after the declaration of election results[1] (likely to be 13 October 2016).

11. The new members cannot act as members of the local board until they have made their statutory declaration at the inaugural local board meeting[2].

12. Following the last local board meeting of the current electoral term, there may be decisions needed or routine business as usual to process that cannot wait until after the incoming local board’s first business meeting in the new electoral term.

13. Temporary arrangements need to be made for:

· Urgent decisions

· Decisions made by staff under delegated authority from the local board that require consultation with portfolio holders.

Urgent decisions

14. Between the last business meeting and the declaration of results (likely to be 13 October), current members are still in office, and can make urgent decisions if delegated to do so. If the board does not have an existing urgent decision-making process already in place, it is recommended that the board delegate to the chair and deputy chair the power to make urgent decisions on behalf of the local board during this period.

15. Between the declaration of results and the inaugural meeting, the current members are no longer in office, the new members cannot act until they give their statutory declaration, and new chairs and deputies will not be in place. During this period, urgent decisions will be made by the chief executive under his existing delegated authority (which includes a financial cap).

Decisions made by staff under delegated authority

16. All local boards have made a delegation to the Chief Executive. The delegation is subject to a requirement to comply with delegation protocols approved by the local board. These delegation protocols require, amongst other things, staff to consult with nominated portfolio holders on certain issues.

17. The most common area requiring consultation is landowner consents relating to local parks. The portfolio holder can refer the matter to the local board for a decision.

18. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland. The majority of these need to be processed within 20 working days (or less), either in order to meet the applicant’s timeframes and provide good customer service, or to meet statutory timeframes associated with resource consents. Only a small number of landowner requests are referred by the portfolio holder to the local board for a decision.

19. Prior to the election, staff can continue to consult with portfolio holders as required by the delegation protocols. However, after the election, there will be no portfolio holders in place to consult with until new arrangements are made at the first business meeting of the local board in the new term.

20. During this time, staff will need to continue to process routine business as usual matters, including routine requests from third parties for landowner approval such as commercial operator permits, temporary access requests and affected party approvals.

21. As a temporary measure, it is recommended that the local board allow staff to process routine business as usual matters without consulting with the nominated portfolio holder, where these matters cannot wait until new arrangements are made in the term.

Appointment to external bodies

22. Appointments made by the local board to external bodies will cease at the election. New appointments will need to be made by the local board in the new term.

Consideration

Local board views and implications

23. This is a report to all local boards.

Māori impact statement

24. These arrangements do not have specific implications for Māori.

Implementation

25. This decision will allow routine matters to be processed during the election period.

Attachments

There are no attachments for this report.

Signatories

Authors

Felicity Prance - Policy Advisor

Authorisers

Carol McKenzie-Rex - Relationship Manager

Rex Hewitt - Relationship Manager

Manurewa Local Board

08 September 2016

Community Facilities Maintenance Contracts 2017

File No.: CP2016/17992

Purpose

1. The purpose of this report is to seek local board feedback on proposed maintenance service specifications where they may have an impact on levels of service for local activities, to inform a Request for Proposal to the supplier market (due to be published in early October 2016).

Executive summary

2. The majority of Auckland Council’s existing contracts to maintain buildings, grounds, open space and parks amenities expire on 30 June 2017. A Request for Proposal process is planned to be underway in October 2016 followed by contract negotiations, to determine new maintenance contracts to take effect from 1 July 2017.

3. The Governing Body is responsible for procurement decisions of major service delivery contracts. Local boards set, and can increase levels of service for local activities subject to minimum levels of service set by the Governing Body.

4. Local boards play a key role in providing input to proposed maintenance service specifications where they may have an impact on levels of service for local activities. This report is seeking feedback from local boards by 23 September 2016 to inform a Request for Proposal to the supplier market, including the following:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D)

Recommendation/s

That the Manurewa Local Board:

a) delegate authority to the Chair and Deputy Chair to provide the board’s feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts by 23 September 2016.

b) provide feedback on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts, including:

· Proposed geographical clusters for community facilities maintenance contracts (Attachment A)

· Proposed service specifications by asset group (Attachment B)

· Smart procurement principles (Attachment C)

· Delivery model options for Gulf Islands (Attachment D)

Comments

Background

5. Auckland Council currently has 38 Community Facilities contracts to maintain buildings, grounds, open space and parks amenities. The majority of these contracts are scheduled to expire on 30 June 2017.

6. A project has been setup to implement new facilities maintenance contracts to serve the Auckland region from 1 July 2017.

7. The Governing Body is responsible for procurement decisions of major service delivery contracts. Local boards set, and can increase (with Locally Driven Initiative funding), levels of service for local activities subject to minimum levels of service that are set by the Governing Body.

8. Local boards play a key role in providing input to proposed maintenance service specifications where it may have an impact on levels of service for local activities.(e.g. “neighbourhood parks – lawns are presented in a way that encourages general walkability and allows for passive recreational activity”)

9. The objectives of this project include implementing:

· standardised contracts, but with flexibility to accommodate local board governance decisions (e.g. change the use of an asset, increase baseline service levels through locally driven initiative funding)

· outcomes that reflect local character and social outcomes (e.g. promote local employment, support local design of facilities)

· Smart procurement outcomes (e.g. sustainability)

· consistency in service delivery across the Auckland region

· value for money

· improved contract performance and auditing

· improved local board reporting to inform governance decision making

10. A Procurement Working Group consisting of 12 local board chairs has provided regular direction and guidance over the last four months on this project’s strategy and intent.

11. Cluster workshops were held throughout August with all local boards to discuss this project’s intent and direction and obtain informal feedback. Formal feedback is now sought from all 21 local boards by 23 September 2016, on the proposed service specifications, local outcomes and the overall structure for new Community Facilities maintenance contracts prior to finalising a Request for Proposal to the supplier market in early October 2016.

In Scope

12. This will include the following services:

· Cleaning (including all toilets and car parks)

· Facilities management (all buildings including toilets, clocks)

· Green maintenance (parks, gardens, streets, mowing, Healthy Waters green assets)

· Outdoor leisure amenities and equipment (e.g. playgrounds, skate facilities, courts, park structures)

· Hard surfaces (e.g. park paths, boardwalks)

· Beach, coastal assets (beach furniture / paths, boat ramps & seawalls)

· Access management (gates and toilets)

· Loose litter collection

· Pest control (in and around a building)

· Lighting (internal and external amenities)

13. The following specialist services require niche suppliers and will be considered throughout this process, but may be contracted separately to minimise risk in the provision of these services:

· Arboriculture

· Ecological restoration and external / environmental pest control

· Sports fields renovations and upgrades

· Painting

· Pool plants, water features, fountains

Out of Scope

14. Services excluded from this project include general building compliance maintenance work as follows, as existing contracts do not expire for another two years:

· Building Warrant of Fitness management

· Fire evacuation schemes and training

· Fire alarm monitoring

· Fire systems maintenance

· Lift maintenance

· Security systems maintenance

· Small water professional services

· Rubbish collection and recycling from Council buildings

Proposal

15. To maximise economies of scale whilst still providing a local flavour, staff propose to create five facility maintenance contracts across each of the geographical cluster areas outlined in Attachment A.

16. Proposed baseline service specifications defining outcomes expected across a range of asset groups are outlined in Attachment B.

17. Smart procurement outcomes identified as important to local boards, that will be considered in the procurement of each facility maintenance contract are outlined in Attachment C.

18. Council is exploring the possibility of directly engaging Great Barrier and Waiheke maintenance service providers to deliver services on the islands. Proposed procurement models are outlined in Attachment D.

Consideration

Local board views and implications

19. A Procurement Working Group consisting of 12 local board chairs was setup to provide direction and advice over the last four months on this project’s strategy and intent.

20. Workshops were held with each of the proposed geographical cluster groups in August 2016 to outline proposed service specifications, proposed structure of new maintenance contracts and to obtain verbal feedback.

Māori impact statement

21. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

22. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with council to achieve better outcomes with Māori and for Auckland. This will include:

· Building positive relationships with Māori – effective communication and engagement with Māori, developing resilient relationships with mana whenua

· Significantly lift Māori social and economic well-being

· Building Māori capability and capacity

Implementation

23. A Request for Proposal for facility maintenance contracts is due to be published to the supplier market in early October 2016 with contract negotiations formally concluded in April 2017.

24. A transition period will be in place before new contracts take effect from 1 July 2017 to ensure a smooth implementation.

25. Local boards will have the opportunity to set local performance targets for 2017/2018 as part of the Annual Planning process in early 2017. Staff will provide clear and concise information enabling the local board an opportunity to allocate locally driven initiative (LDI) funding to increase maintenance service specifications between March and May 2017.

26. Facility contract terms and conditions will be negotiated in early 2017 and will enable the ability for local boards to increase local maintenance service levels through the annual planning process each year.

Attachments

No.	Title	Page
a ⇩	Proposed geographical clusters	145
b ⇩	Proposed service specifications	147
c ⇩	Smart procurement principles	155
d ⇩	Delivery model options for Gulf Islands	159

Signatories

Authors

Kate Marsh - Financial Planning Manager - Local Boards

Authorisers

Matthew Walker - GM Financial Strategy and Planning

Rex Hewitt - Relationship Manager

Manurewa Local Board

08 September 2016

Māori input into local board decision making

File No.: CP2016/18512

Purpose

1. This report seeks agreement to the recommendations from the Māori input into local board decision-making co-design group of mana whenua and local board representatives, as well as support for implementation.

Executive summary

2. Early in 2014 four Auckland Council southern local boards; Manurewa, Ōtara-Papatoetoe, Māngere-Ōtāhuhu and Papakura sought to engage with Māori to explore how they can best meet statutory obligations and to improve relationships with Māori.

3. Later in 2014, these local boards invited a working group consisting of mana whenua representatives and non-mana whenua Māori (mataawaka), to consider this matter and to report back to local boards...

4. The report to local boards recommended that mana whenua and local boards continue to work on this initiative together using a co-design approach to explore what it is they have in common, what is important to each about this and why, and how through real collaboration they might make positive outcomes for all Māori and non-Māori alike.

5. Subsequently, twelve hui were held over 2015 and 2016, between representatives of three local boards, and mana whenua, concluding with eight recommendations for action which are outlined in paragraph 19.

- Mana whenua involved: Ngāti Te Ata, Te Ᾱkitai Waiohua, Te Rūnunga o Ngāti Whātua, Ngāti Paoa, Ngāti Tamaoho

- Local boards involved: Māngere-Ōtāhuhu , Manurewa and Ōtara-Papatoetoe

6. Details on the background, approach and progress of this project are outlined in Attachment A. This report has been prepared by the organisation contracted to provide coordination and facilitation of the co-design approach (Otara Health Charitable Trust)

7. This report seeks your consideration of and commitment to the recommendations from the Māori input into local board decision-making co-design group of mana whenua and local board representatives.

8. In addition, this report seeks consideration of a budget allocation to support implementation of the recommendations.

Recommendation/s

That the Manurewa Local Board:

a) support the Māori input into local board decision-making co-design recommendations presented by local board and mana whenua representatives to a hui of their respective organisations on 29^th August 2016 as follows:

i) Provide a representative mana whenua body for local boards to engage directly with at a local board governance level

ii) Initiate Te Ao Māori 101 training for election candidates in the three local board areas

iii) Involve mana whenua in the design and delivery of Te Ao Maori 101 training for local board members

iv) Mana whenua to design and develop a toolbox resource, delivered by them, to support Te Ao Māori 101 training, and to serve also as a practical resource for local board members throughout their electoral term of office

v) Invite and encourage mana whenua attendance and participation in local board workshops

vi) Include Māori (mana whenua) seat(s) in the composition of local boards, in order to encourage more Māori to vote and participate in the election process

vii) Convene a formal face to face hui between local board members and mana whenua at marae in their areas, at the start of each new electoral term - to set and agree expectations, identify common ground and opportunities for ongoing collaborative support and partnership

viii) Invite and encourage local board member attendance and participation in Mana Whenua Hui, to enable genuine collaboration and partnership on matters of common interest.

b) Agrees to continue work with other local boards and mana whenua to progress these co-design recommendations.

c) Allocates $4,000 for the 2016/2017 financial year to implement the Māori input into local board decision-making project co-design recommendations from the XXXXXX budget.

d) Request a progress report in March 2017 on progress of the Māori input into local board decision-making project.

Comments

Statutory mandate

9. This project was established to respond to the following obligations through the Local Government Act 2002:The act requires all councils to:

· Ensure processes are in place for consulting with Māori

· Consider ways to foster Māori contributions to local government decision-making processes

· Provide relevant information to Māori

10. Taken as a whole, they are an obligation to consider what steps the council can reasonably take to encourage and assist Māori to participate in local affairs. These provisions do not confer special rights and privileges on Māori that are not accorded to other tauiwi (other members of the public).

Background

11. Early in 2014 four Auckland Council southern local boards; Manurewa, Ōtara-Papatoetoe, Māngere-Ōtāhuhu and Papakura sought to engage with Māori to explore how they can best meet statutory obligations to and improve relationships with Māori.

12. Later that same year (2014) local boards invited a working group consisting of mana whenua representatives and non-mana whenua Māori (mataawaka), to work on the matter of how to ‘improve Māori input into local board decision making'.

13. The mana whenua and mataawaka working group produced a submission to local boards requesting that together::

- mana whenua and local boards work on this initiative.

- prior to commencing a project aimed at 'improving Māori input into local board decision making', they first identify the purpose and tangible benefits for Māori and the wider constituency as a reason for doing undertaking this work

- they explore what it is they have in common, what is important to each about this and why, and how through real collaboration they might make positive outcomes for all Māori and non-Māori alike.

14. Subsequently, twelve hui were held over 2015 and 2016, between representatives of three local boards, and mana whenua, concluding with eight recommendations for action.

- Mana Whenua involved: Ngāti Te Ata, Te Ᾱkitai Waiohua, Te Rūnunga o Ngāti Whātua, Ngāti Paoa, Ngāti Tamaoho

- Local boards involved: Māngere-Ōtāhuhu Manurewa and , Ōtara-Papatoetoe

15. The working group expressed the following statement to guide their discussions:

“As leaders within our respective rohe how will we enshrine Māori aspirations that drive local board decisions, whilst maintaining trust and respect for each other?" (Mana Whenua and Local Board Representatives Working Group)

16. Details on the background, approach and progress of this project are outlined in Attachment A, which has been prepared by Ōtara Health Charitable Trust, the organisation contracted to provide coordination and facilitation of the co-design approach.

Staff support

17. Staff from Local Board Services and Te Waka Angamua are supporting the project, with monitoring by the Independent Māori Statutory Board.

Consideration

Local board views and implications

18. The Manurewa Local Board representatives on the Māori input into local board decision-making co-design group of mana whenua and local board members is Angela Dalton. As a participant in this process; Angela Dalton has expressed positive support for the project and project outcomes.

19. The co-design group of mana whenua and local board membersare seeking to have a positive influence on the following outcomes through this project:

· More Māori voting

· More Māori on boards

· More volunteers - more Māori engaged and helping

· More enrolled Māori voters

· More Māori standing for the local board

· Better information from Māori into local board impact statements

· Meeting with mana whenua more regularly face to face

· Relationship agreements

· Māori attending local board workshops

Māori impact statement

20. The impact for Māori was considered by the co-design group of mana whenua and local board members and measures were identified that can be tracked over time. The following measures were suggested in the report:

· % mana whenua fora held where local boards are formally represented

· % local board workshops held where mana whenua are formally represented

· % mana whenua members surveyed who feel they are able to influence local board decision making

· % mana whenua members surveyed who are participating in governance activities of any type, in any way, and anywhere

· % of mana whenua representatives surveyed who are satisfied with their engagement with local boards or local board members

· % of local board members surveyed who are satisfied with their engagement with mana whenua representatives

· % mana whenua members surveyed who say they know who the local board members are in their area

· % of mana whenua members surveyed who say they vote in central and local government elections

· % proposals submitted to local boards that carry a Māori impact statement endorsed and agreed by (affected) mana whenua representatives

Implementation

21. The co-design recommendations are to be presented by the local board and mana whenua representatives to a joint hui of their respective organisations on 29^th August, seeking consideration, input and agreement to continue to work together to:

- Provide a representative mana whenua body for local boards to engage directly with at a local board governance level

- Initiate Te Ao Māori 101 training for election candidates in the three local board areas

- Involve mana whenua in the design and delivery of Te Ao Maori 101 training for local board members

- Mana whenua to design and develop a toolbox resource, delivered by them, to support Te Ao Māori 101 training, and to serve also as a practical resource for local board members throughout their electoral term of office

- Invite and encourage mana whenua attendance and participation in local board workshops

- Include Māori (mana whenua) seat(s) in the composition of local boards, in order to encourage more Māori to vote and participate in the election process

- Convene a formal face to face hui between local board members and mana whenua at marae in their areas, at the start of each new electoral term - to set and agree expectations, identify common ground and opportunities for ongoing collaborative support and partnership

22. The next steps proposed by the co-design group of mana whenua and local board members are:

- Invite local board members (from participating local boards), mataawaka (from original focus group) and all mana whenua entities to a feedback presentation on the recommendations – 29 August 2016

- Seek a mandate from local boards (participating) and all mana whenua entities to implement the recommendation. (To be discussed at local board workshops and local board business meetings September 2016.)

- Secure a budget sufficient to form a project delivery team to plan and commence executing the recommendations, and establish the team with project management support

- Local boards (participating) and all mana whenua outline their commitment toward supporting implementing the recommendations. (This is envisaged through formal decision-making and confirmation in writing.)

- Nominate mana whenua members and local board members to serve as an initial project reference group to oversee the implementation and achievement of the recommendations

23. A financial allocation of $4,000 for the 2016/17 financial year is sought from the local board to progress implementation of the recommendations. It is proposed to seek external support for project management and on-going facilitation of local board and mana whenua representatives as part of their project reference group.

No.	Title	Page
a⇩	Improving Maori Input to Local Board Decision Making	167

Attachments

Authors

Roger Jolley - Kaiwhakatere Principal

Carol McKenzie-Rex - Relationship Manager

Rex Hewitt - Relationship Manager

Authorisers

Karen Lyons - Manager Local Board Services

Sarah Howard - Manager Effectiveness for Maori

Signatories

Manurewa Local Board

08 September 2016

Panuku Development Auckland Local Board Update 1 January to 30 June 2016

File No.: CP2016/13262

Purpose

1. To give the Manurewa Local Board an overview of Panuku Development Auckland. The report also notes any major issues, projects and activities within the Local Board area for the six months 1 January to 30 June 2016.

Background

2. Panuku Development Auckland was established in September 2015 as a result of the merger of two CCOs – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Comprised of five Directorates, Panuku manages around $1 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5. Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

Recommendation/s

That the Manurewa Local Board:

a) Receive the Panuku Development Auckland Local Board Update 1 January to 30 June 2016.

Local Activities

Portfolio Management

6. Panuku manages property owned by the council and AT that are not currently needed for service or infrastructure purposes. These are properties that are not immediately required for delivery of a council service or infrastructure development but are being held for use in a planned future project such as road construction, the expansion of parks or development of future town centres.

7. The property portfolio comprises 1447 properties containing 1121 leases as at the 30 June 2016. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres and a large portfolio of residential rental homes.

8. The return on the property portfolio for the period ending 30 June 2016 was above budget with a net surplus to the AC and AT shareholders of $3.9m ahead of budget.

9. The average monthly tenantable occupancy rate for the 6 month period is more than 98% which is above the SOI target of 95%.

Properties Managed in Manurewa Local Board Area

10. Panuku Development Auckland currently manages 30 commercial and residential properties within the Manurewa Local Board area.

Commercial Properties	18
Residential Properties	12
Total Properties Managed	30

11. During the period 1 January 2016 to 30 June 2016 we engaged with the board on the following property matters:

Topic	Address	Recommendation	Outcome
Functions Centre Lease renewal	90R Wairere Road, The Gardens	Lease to be renewed for 5 years to existing tenant	Lease renewal declined

Business Interests

12. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

13. There are currently no managed business interests in the Manurewa Local Board area.

Acquisitions and Disposals

Acquisitions

14. 14 properties have been purchased this financial year for open space purposes around the region at a value of $29.5m, and 13 properties have been purchased for storm water purposes at a value of $1.3m.

15. No properties were purchased in the Manurewa Local Board area during the reporting period.

Disposals

16. To the financial year end 2015/16 Panuku has achieved $55.5m of unconditional net sales against the 2015/16 disposals target of $50.0m for the year.

17. 2,398m² of the land from the Auckland Botanic Gardens at Hill Road, Manurewa, was transferred to the New Zealand Transport Agency (NZTA) to facilitate the Southern Corridor Improvements Project.

Portfolio Strategy

Portfolio Review and Rationalisation

Overview

18. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

19. July 2015 to June 2016 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$40m disposal recommendations	$53,436,750 as at 30 June 2016	These recommendations include $38,334,000 of sites that are identified for development projects.

20. Panuku works closely with the council and Auckland Transport (AT) to identify potentially surplus properties to help achieve disposal targets.

21. July 2016 to June 2017 Target

UNIT	TARGET	COMMENTS
Portfolio Review	$45m gross value recommended for sale	This target includes disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

Process

22. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, Council Controlled Organisations (CCOs), local board and mana whenua. This is followed by Panuku Board approval, engagement with local ward and the Independent Māori Statutory Board and finally a governing body decision.

Under review

23. Properties currently under review in the Manurewa Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

PROPERTY	DETAILS
18R Hazards Road, Manurewa	Car park site that was transferred from Auckland Transport as no longer required for its requirements. The rationalisation process commenced in May 2015. Expressions of interest were received from Watercare and Parks and Recreation Policy/Community and Social Policy. EOIs to be investigated. Local board and iwi engagement to be undertaken in 2016.

Housing for Older People

24. Council owns and operates 62 villages across Auckland to provide rental housing to older people in Auckland. The Housing for Older People (HfOP) Project is a Council initiative that involves procuring a third party provider to partner with council in delivering the rental housing service.

25. Following the approval by the Panuku Board on 8 December 2015, the Auckland Development Committee noted that HfOP would be an Unlock project for Panuku and that Panuku would prepare a High Level Project Plan (HLPP) that provided the foundation for Panuku to develop and reposition the portfolio to better the needs of older people in Auckland.

26. These two initiatives would achieve Council’s objectives to grow, develop, and improve the quality of housing for older people.

27. On December 21, Council announced that The Selwyn Foundation will be its preferred joint venture partner to manage the HfOP portfolio. The selection of Selwyn being subject to public consultation, due diligence, contract preparation and completion of the business planning process. It is in this context that Panuku has been negotiating a joint venture agreement with Selwyn.

28. A HLPP to cover the multi-year redevelopment of the network of village sites is being prepared by Panuku. The HLPP seeks Council approval to delegate authority for Panuku to progress the development aspect of the HfOP Project. The HLPP will be presented to Council in August 2016 for approval.

29. The following HfOP villages are located within the Manurewa Local Board area:

Village	Address	Number of units
Alfriston Court	33 Alfriston Road, Manurewa	17
Gallaher Court	29 Alfriston Road, Manurewa	16
Inverell Court	18 Inverell Avenue, Wiri	25
Leabank Court	12 Kirton Crescent, Manurewa	64
Percival Court	15 Percival Street, Manurewa	4

Development

30. Panuku is contributing commercial input into approximately 54 region wide council-driven renewal and housing supply initiatives. The Development directorate drives the implementation phase of the Panuku region wide redevelopment programme.

31. This directorate works across the organisation, with partners and stakeholders over the life of projects. It also champion’s best practise project delivery to achieve best value outcomes within defined cost, time and quality parameters.

32. A high level update on development activities in the Manurewa Local Board area as below.

33. 20 Barrowcliffe Place – Panuku undertook a site inspection and meeting with mana whenua on 8^th July 2016 to discuss proposals for the site prior to a Resource Consent being submitted.

Transform Manukau

34. Transform Manukau HLPP was approved by the Panuku Board in March 2016. The Auckland Development Committee then approved the HLPP in April 2016 and Panuku formally became the lead agency for Manukau.

35. The framework planning process represents the next step in the Transform Manukau project continuum. Framework Planning refines and amplifies the HLPP in a non-statutory, holistic plan that is intended to provide a broad and flexible ‘route map’ to delivering transformation over a long period. The Framework Plan will provide the foundation for subsequent more detailed implementation plans for identified projects and initiatives. The implementation plan is expected to be completed for first priority projects by the end of 2016 allowing delivery to commence in 2017.

36. The approach to Manukau, detailed in the Draft Framework Plan identifies a number of factors critical to the transformation process. The implementation of projects dealing with function, form and people related challenges and opportunities within the Transform area will capture a range of economic and social outcomes that will enable sustainable solutions to be achieved and enhance the project area.

37. Through regular workshops and Local Board Chair updates, the Manurewa Local Board have been fully engaged throughout the Transform Manukau HLPP and into Framework planning. How Panuku is working with the District Health Board and the Barrowcliffe Place project are of particular interest to the Manurewa Local Board, it has had recent updates.

38. A tripartite terms of reference between Panuku, Ōtara-Papatoetoe and Manurewa local boards has been deferred to a new local board is in place.

Regional Activities

39. The workload of Panuku has increased significantly with framework planning beginning for the Transform project of Manukau, and the Unlock projects of Northcote and Takapuna. Alongside our business as usual, managing these projects means that Panuku carefully balances its resource planning. Henderson is the next centre that Panuku is considering, and work has begun on a HLPP for Henderson centre.

40. Alongside the development projects, Panuku continues its business as usual activities, including managing the Council’s non-service property disposal and managing the Westhaven Marina.

41. As expected, workload at Panuku is requiring active management as the number of projects in the Panuku work programme increases. Panuku is developing a master programme so it can effectively spread its resources across projects, control the scope of its programme to ensure it can retain a strong focus on delivery, and to identify where it will require extra resourcing moving forward. Where extra resourcing or funding is required for urban regeneration within transform locations, Council has endorsed the principle of Transform Project expenditure being funded from reinvestment of proceeds from properties which are disposed within those locations.

42. Panuku has continued to form strong relationships with stakeholders; with the communities it works within, Local Boards, the Council family and also with the Government. Mana Whenua engagement activities is significant, with monthly meetings held with all Mana Whenua, and regular one-on-one engagement with Iwi.

Highlights

43. The highlights for the last 6 months were:

a) The Auckland Development Committee approved the High Level Project Plan (HLPP) for Manukau as a Transform location.

b) The Auckland Development Committee also approved the HLPP for Northcote and Takapuna as Unlock locations.

c) The Prime Minister Rt Hon John Key and Madam Chang Laiwa, Chair of Fu Wah, turned the ground at the ground-breaking ceremony for the $200 million, 190-room Park Hyatt hotel being built in the Wynyard Quarter.

d) Including the Park Hyatt hotel, 14 developments are currently underway in the transformation of the Wynyard Quarter, with Willis Bond and Precinct progressing through their respective residential and commercial developments.

e) The development of the Airfields site at Hobsonville is continuing, with infrastructure being developed, including the building of new roads and water ponds. The 20 hectare Airfields site will provide approximately 400 new homes when it is completed. Panuku has finalised a development agreement with A.V Jennings in April 2016 for the development of Airfields stage 1. The site is 1.6ha which will result in the construction of 102 homes, ten percent being affordable. Panuku is also currently discussing with a potential partner the development of the remainder of the 20 hectare site.

f) Panuku Development Auckland was given delegated authority from Auckland Council’s Finance and Performance Committee in March 2016 to seek private sector investment to redevelop the Civic Administration Building. Panuku has identified a preferred proposal to redevelop the building and surrounding land and is working through the details with the selected developer. If negotiations proceed as hoped, Panuku should be able to enter into a development agreement later in the year. The preferred proposal will meet Council’s heritage and design requirements for this iconic building and does not require a financial contribution from Council. There will be a full public announcement outlining the plans for the building and surrounding land once the development agreement is signed.

Future outlook

44. Over the next few months, Panuku will:

a) Continue to develop Framework Plans for Transform Manukau and progress the Northcote, Takapuna and Henderson, HfOP Unlock projects. As part of this work, Panuku will be defining what affordable housing means in relation to the developments that it works on.

b) Work on the HLPP for the Onehunga Transform project is continuing. Panuku is consulting with the New Zealand Transport Agency about the implications on the HLPP from the East-West project route. It is also working with the Ports of Auckland on the transfer of ownership to Panuku of the Onehunga Port. This means that the formation of the HLPP is taking longer than originally anticipated.

c) Start the HLPP process for Henderson town centre.

d) Continue to work with The Selwyn Foundation on establishing the Community Housing Partner for the Housing joint venture for Older People, and to form a development programme for its housing portfolio.

e) Support the Tamaki Regeneration Company to plan and go-to-market process to redevelop the 2,800 social houses that it recently transferred from Crown ownership to TRC. The Council and the Crown are owners of the Tamaki Regeneration Company, and Panuku provides advice to the Council on its shareholder interest. It is working alongside The Treasury (who advise on the Crown’s shareholder interest) to support the go-to-market process which will see the redevelopments which will increase housing from the current 2,800 social houses to 7,500 mixed tenure houses over a 10-15 year period.

f) Oversee the 14 developments currently underway across the Wynyard Quarter. A critical component of this is to work closely with Auckland Transport to ensure that essential roading infrastructure work takes place, and to manage through the impacts of any delays in the AT programme of works on the development programme within the Wynyard Quarter.

Consideration

Local board views and implications

45. This report is for the Manurewa Local Board’s information.

46. Panuku requests that all feedback and/or queries you have relating to a property in your Local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

47. Whatungarongaro te tangata, toitū te whenua. Through our collaborative partnership approach, Panuku works with Māori towards: joint strategic outcomes; enabling commercial investment, including partnership in commercial and housing opportunities; contribution the urban fabric through recognition of Māori cultural footprint in design, respect for the environment and broader social outcomes; guiding the nature of our working practice when we embed Māori values in our business at a strategic and operational level. A Goals and Actions plan outline for this work is published on the Panuku Website as part of our Māori Engagement Framework 28 October 2015.

48. In June 2016 Panuku progressed the Goals and Actions plan outline into a business wide Māori Responsiveness Action Plan, detailing at an operational level how we will meet our commitments to Māori. We have additionally agreed a Māori Commercial Relationships Action Plan formalising our processes for encouraging Māori commercial relationships with Panuku.

Local context

49. There are 11 iwi with mana whenua interests in the Manurewa Local Board area. Panuku has been engaging with these groups in respect of potential disposals and development sites in the Manurewa Local Board area over the past three years.

50. Panuku is committed to collaboration with kaitiaki officers from these tribes towards best care for land and people within our area of influence. This work is understood to enable protection of waahi tapu and the optimum health of the mauri (life force) of the natural environment.

51. A key focus for Panuku in the Manurewa Local Board area is engagement relating to the Manukau Transform project. Panuku has been working with mana whenua since April 2016 to incorporate their interests and aspirations into the planning process. Recent activity includes the site visit to 20 Barrowcliffe Place, Manukau and its surrounds (refer paragraph 33). Discussion focused on seeking an holistic, environmentally and socially enhancing approach to future development, and the strong potential provided by a Puhinui revitalisation project. Work is ongoing.

52. We additionally seek opportunities to partner with mana whenua iwi and hapū and other Māori organisations on developments.

Implementation

53. There are no implementation issues.

Attachments

There are no attachments for this report.

Authors

Sven Mol - Stakeholder Relations Coordinator - Panuku Development Auckland

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Rex Hewitt - Relationship Manager

Signatories

Manurewa Local Board

08 September 2016

Manurewa Local Board Plan 2014 overview of achievements for the 2013 - 2016 political term

File No.: CP2016/19228

Purpose

1. To provide an overview of achievements for the 2013 – 2016 political term against the Manurewa Local Board Plan 2014.

Executive summary

2. The local board adopted its Manurewa Local Board Plan (the plan) in October 2014.

3. The plan has six overarching outcomes informed by community feedback, that reflect long term aspirations for Manurewa with key initiatives identified for shorter term action and delivery.

4. Over its three year term the local board has successfully completed projects and made solid progress on other initiatives.

5. The Manurewa Local Board Plan 2014 will continue to inform delivery of initiatives until July 2018 when a new local board plan will be in place.

Recommendation/s

That the Manurewa Local Board:

a) Note the overview of achievements for the 2013 – 2016 political term against the Manurewa Local Board Plan 2014.

Comments

6. The Manurewa Local Board approved its Manurewa Local Board Plan 2014 in October 2014 with the following overarching outcomes:

· Manurewa has an attractive, prosperous town centre

Manurewa is easy to get to and a great place for shopping or relaxing with friends.

· People move easily around Manurewa

Our walkways, cycleways, roads and public transport connect us all to where we want to go.

· Spaces and places that people use and enjoy

We have lots of opportunities for sporting, leisure, creative and community activity on our doorstep.

· All people are valued and encouraged

People feel welcome and safe here. They enjoy being part of our community, helping and supporting each other.

· Our natural heritage and resources are preserved and nurtured for future generations

We enjoy attractive bush, stream and harbour environments that are healthy and free from litter and pollution.

· A healthy local economy

The Manurewa area supports a range of new and established businesses that provide well-paid employment opportunities for local people.

7. These overarching outcomes, informed by community feedback, reflect long term aspirations for Manurewa with key initiatives identified for shorter term action and delivery. A number of the key projects were influenced by work that had been initiated in the previous political term and reflected the local board’s desire to maintain momentum on significant projects.

8. Themes from community feedback received during the previous political term included:

· improving the town centre

· increasing levels of safety and ability to get around for work and play

· providing parks, buildings and amenities that can be used and which meet the needs of the community

· improving the water quality in streams and particularly in the Manukau Harbour

· supporting young people to succeed.

9. Attachment A is an overview of what has been achieved against the plan in this political term.

10. Delivery against the plan will continue through the first year of the next political term.

Consideration

Local board views and implications

11. The achievements noted are specifically related to the Manurewa Local Board Plan 2014. The board has also achieved and supported a number of other projects and initiatives.

Māori impact statement

12. The local board has had an active role over this political term with the Maori input into Decision-Making process. This has strengthened the board’s relationship with mana whenua and has influenced the board’s decision-making processes. It is also one of the few local boards with specific budget dedicated to Maori responsiveness.

Implementation

13. There are no implementation issues.

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Plan 2014 overview of achievements for the 2013 – 2016 political term	211

Signatories

Authors	Sarah McGhee - Senior Local Board Advisor
Authorisers	Rex Hewitt - Relationship Manager

Manurewa Local Board

08 September 2016

Governance Forward Work Calendar

File No.: CP2016/18708

Error! Hyperlink reference not valid.

Purpose

1. To present the Manurewa Local Board six month Governance Forward Work Calendar.

Executive Summary

2. This report introduces the Governance Forward Work Calendar: a schedule of items that will come before local boards at business meetings and workshops over the next six months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Manurewa Local Board:

a) note the attached Governance Forward Work Calendar.

Comments

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with Governance Forward Work Calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Governance Forward Work Programme as at 1 September 2016	215

Signatories

Authors	Sarah McGhee - Senior Local Board Advisor
Authorisers	Rex Hewitt - Relationship Manager

[1] Sections 115 and 116, Local Electoral Act 2001

[2] Clause 14, Schedule 7, Local Government Act 2002

No.	Title	Page
a⇩	9 August 2016 Manurewa Local Board workshop notes	241
b⇩	16 August 2016 Manurewa Local Board workshop notes	243
c⇩	18 August 2016 Manurewa Local Board workshop notes	249
d⇩	23 August 2016 Manurewa Local Board workshop notes	255
e ⇩	25 August 2016 Manurewa Local Board workshop notes	257

Chairperson	Angela Dalton
Deputy Chairperson	Simeon Brown
Members	Michael Bailey
	Angela Cunningham-Marino
	Hon George Hawkins, QSO
	Danella McCormick
	Ken Penney
	Daryl Wrightson

Authors	Lee Manaia - Local Board Democracy Advisor
Authorisers	Rex Hewitt - Relationship Manager