Agenda of Parks, Recreation and Sport Committee

I hereby give notice that an ordinary meeting of the Parks, Recreation and Sport Committee will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 21 September 2016

9.30am

Level 26
135 Albert Street
Auckland

Parks, Recreation and Sport Committee

OPEN AGENDA

MEMBERSHIP

Chairperson	Hon Christine Fletcher, QSO
Deputy Chairperson	Cr Calum Penrose
Members	Cr Dr Cathy Casey	Cr Sharon Stewart, QSM
	Cr Bill Cashmore	Cr Sir John Walker, KNZM, CBE
	Cr Ross Clow	Cr Wayne Walker
	Cr Chris Darby	Cr John Watson
	Cr Alf Filipaina	Member Glenn Wilcox
	Cr Mike Lee	Member Karen Wilson
	Cr Dick Quax

Ex-officio	Mayor Len Brown, JP
	Deputy Mayor Penny Hulse

Ex-officio (without voting rights)	All other Councillors

(Quorum 8 members)

Tam White

Democracy Advisor

16 September 2016

Contact Telephone: (09) 890 8156

Email: tam.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

Areas of Activity

· Provision of regional facilities and open space

· Regional frameworks for local facility and open space provision

· Encouraging healthy lifestyles through participation in sport and recreation sectors

· Facilitating partnerships and collaborative funding models across the sport and recreation sectors

· Performing the delegation made by the Governing Body to the former Parks, Recreation and Heritage Forum, under resolution GB/2012/157 in relation to the Dog Policy

Responsibilities

Within the specified area of activity the Committee is responsible for:

· In accordance with the work programme agreed with the parent committee, developing strategy and policy, including any agreed community consultation, to recommend to the Regional Strategy and Policy Committee

· Acting as a community interface for consultation on policies and as a forum for raising community concerns, while ensuring community engagement is complementary to that undertaken by local boards

· Making decisions within delegated powers

Powers

All powers necessary to perform the Committee’s responsibilities

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (see Governing Body responsibilities)

(b) where the Committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million other than for land purchases which shall have a limit of $5 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Regional Strategy and Policy Committee

EXCLUSION OF THE PUBLIC – WHO NEEDS TO LEAVE THE MEETING

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Only staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

IMSB

· Members of the IMSB who are appointed members of the meeting remain.

· Other IMSB members and IMSB staff remain if this is necessary in order for them to perform their role.

CCOs

Representatives of a CCO can remain only if required to for discussion of a matter relevant to the CCO.

Parks, Recreation and Sport Committee

21 September 2016

ITEM TABLE OF CONTENTS PAGE

1 Apologies 9

2 Declaration of Interest 9

3 Confirmation of Minutes 9

4 Petitions 9

5 Public Input 9

5.1 50-Year Vision and Values Plan - Friends of Regional Parks 9

6 Local Board Input 9

7 Extraordinary Business 10

8 Notices of Motion 10

9 Information Items 11

10 Approval to publically notify a licence to Kristin School to develop an environmental camp at Glenfern 17

11 Classification of a parcel of land at Springs Road, Parakai 21

12 Consideration of Extraordinary Items

PUBLIC EXCLUDED

13 Procedural Motion to Exclude the Public 33

C1 Acquisition of Land for Open Space - Silverdale North 33

C2 Acquisition of open space - Orewa 33

C3 Acquisition of open space land - Gulf Harbour 34

C4 Acquisition of open space land - Patumahoe 34

C5 Acquisition of open space land - Albany 34

1 Apologies

Apologies from Mayor LCM Brown, Deputy Mayor PA Hulse and Cr B Cashmore have been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Parks, Recreation and Sport Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 31 August 2016, including the confidential section, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Democracy Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 50-Year Vision and Values Plan - Friends of Regional Parks

Purpose

1. The Chairman and representatives of The Friends of Regional Parks will address the committee in relation to the 50 Year Vision and Values Plan.

2. A copy of the Vision and Values Plan document is also attached for the committee’s consideration.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) receive the presentation and thank the representatives of The Friends of Regional Parks for their attendance.

b) receive the 50 Year Vision and Values Plan.

c) refer the 50-Vision and Values Plan document to the General Manager Parks, Sport and Recreation for action.

Attachments

a Auckland-Regional-Parks-50-Year-Vision-and-Values-Plan................. 39

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

8 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Parks, Recreation and Sport Committee

21 September 2016

Information Items

File No.: CP2016/19993

Purpose

1. To receive an update in relation to Auckland’s Local Paths (Greenways) (Attachment A).

2. To receive an update in relation to the development of a vision and values plan that aligns to the Council’s strategies for the next 50 years of Regional Parks.

Executive summary

3. Friends of Regional Parks (FORP) will present their Vision and Values Plan during the public input section of the meeting.

4. FORP have held discussions with staff and other stakeholders and interests groups to identify how the FORP vision and Values document could inform the future development of council policy to best effect. The Vision and Values from FORP is also attached to the agenda under Item 5 for the committee’s consideration.

5. Staff will be available to answer any questions on the above matters.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) receive the information report and refer the Friends of Regional Parks 50 Year Vision and Values Plan to staff for action as appropriate.

Attachments

No.	Title	Page
a ⇩	Auckland’s Local Paths (Greenways) Update	13

Signatories

Author	Tam White - Democracy Advisor
Authoriser	Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

21 September 2016

Approval to publically notify a licence to Kristin School to develop an environmental camp at Glenfern

File No.: CP2016/20486

Purpose

1. Approval to publically notify council’s intention to grant a licence to Kristin School of an area at Glenfern, Great Barrier Island for the purpose of establishing an environmental camp.

Executive summary

2. Kristin School has applied for a licence to establish an environmental camp at Glenfern on Great Barrier Island, which will offer environmental programmes of 4-5 week duration for around 30 students at a time.

3. The camp would be utilised by Kristin for a minimum of 26 weeks in any calendar year and available for other schools to use in partnership with Hillary Outdoors, when not being used by Kristin. The school would work with the community organisation that will manage and operate Glenfern to make the camp facilities available over the summer vacation period, which would enhance the income available to this group.

4. The benefits from the proposal are the educational benefits derived by students involved in the programmes offered as part of the proposal, student support in the animal and plant pest control, track development and maintenance, research programmes, involvement in other projects of benefit to the wider Great Barrier community and enhancement of the Glenfern public profile.

5. The proposal needs to be publically notified following a full assessment of effects in order to meet the requirements of the Regional Parks Management Plan.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) approve in principal, the public notification of a licence to Kristin School for the purpose of developing an environmental camp at Glenfern.

b) delegate to the General Manager Parks Sport and Recreation approval to proceed with public notification of the licence subject to:

i) an assessment of effects as outlined in 13.5.1.7 of the Regional Parks Management Plan being completed that shows that any adverse effects generated by the activity can be avoided, remedied or controlled.

ii) consultation with the Glenfern Community Organisation, Great Barrier Local Board and iwi prior to public notification.

Comments

Proposal

6. Kristin School approached council just prior to the settlement of the Glenfern acquisition seeking a site for the establishment of an environmental campus at Glenfern that would enable the school to provide residential outdoor environmental programmes for year 10 students of 4-5 weeks duration. Students would attend in groups of approximately 32 students and be supported by four staff.

7. The aspiration of the school is, “to offer a truly unique educational experience for Kristin students and others, one that is unrivalled in New Zealand. To build resilience in our students, learn to live together, strengthen community relationships, develop partnerships with local iwi and play a long lasting part in the conservation and regeneration of an environmentally and culturally important part of New Zealand.”

8. The school are seeking to link in with the established conservation and pest eradication programme and provide an on-going programme for students to take an active role in, as well as further developing the environmental aspirations of Glenfern. There are plans to expand the eradication programme to the northern section of the island, utilising virtual fences, rather than a physical fence such as the one currently found between Orama and Port Fitzroy. This would provide many years of development, monitoring and data analysis in which Kristin students could take a lead.

9. The positioning of Glenfern in Port Fitzroy, would enable students to work throughout the year in both the terrestrial and marine environments. This opens up opportunities for inter- disciplinary units of activity, primary data collection and processing. Development of units that included sustainability, geography, biology, chemistry, mathematics, English and history could be written and delivered in the environment, adding a ‘real’ and ‘hands on’ link between the theory and the place where students would be living.

10. Forging strong enduring long-term relationships with the local school at Okiwi and the local iwi at Motairehe would provide the opportunity for strengthening the cultural offerings to students, whilst supporting these groups and helping in local projects. Okiwi school has indicated an interest in developing such links, to the benefit of both schools.

11. The close proximity of the Hillary Outdoors Education Centre at Orama, would enable Kristin students to fully utilise the skills of their Outdoor Education staff and facilities, which are already well developed and in-situ. This opens up the possibility of activities that the staff at Kristin do not currently offer. Students would have access to sea kayaking, water safety training, rock climbing, abseiling, orienteering, fishing, confidence courses and the opportunity to complete their Day Skipper licence. It is intended that all students who attended the programme complete their Duke of Edinburgh Bronze Award.

12. Kristin School is seeking a licence of an area of approximately 1 hectare, currently in pasture. The school would construct a carbon-neutral and sustainable accommodation so that the building also becomes part of the learning opportunity for students. The accommodation, and amenities areas are proposed to be built as a series of pods based on an eco-friendly design developed in South Australia.

13. The camp would be utilised by Kristin for a minimum of 26 weeks in any calendar year, they are intending to make the facilities available for other schools to use in partnership with Hillary Outdoors when not being used by Kristin. The school is also prepared to work with the community organisation that will manage and operate Glenfern to make the camp facilities available over the summer vacation period. This would contribute to the funding available to operating the Glenfern.

Assessment of Proposal

14. Glenfern was acquired in July 2016 as a regional park with the intention that it be managed and operated by a community lead organisation in a manner which minimised the ongoing operational cost to council. Glenfern has revenue streams generated from accommodation, guided walks and merchandising. These operations together with the additional income opportunity from use of the camp accommodation over the summer holiday period would provide a financially sustainable model for the community organisation. This organisation has not yet formally been established but it is envisaged that it will be by early October 2016. It is appropriate that this group agrees with and fully supports the proposal.

15. The generic policies of the Regional Parks Management Plan apply to Glenfern from the time of its acquisition. The granting of a licence is considered as a discretionary activity under the Management Plan and assessed on a case by case basis following consideration of the potential adverse effects of the activity on the environment, other park visitors and with consideration of risk to public safety. A full assessment of risk has not yet been completed but this would be undertaken prior to the application being publically notified.

16. The benefits from the proposal are the educational benefits derived by students involved in the programmes offered as part of the proposal, including: the support provided by students in animal and plant pest control, track development and maintenance, research programmes, the involvement of other schools, participation in other projects of benefit to the wider Great Barrier community and enhancement of the public profile of Glenfern.

Consideration

Local board views and implications

17. The Great Barrier Local Board is aware of the proposal but has not yet formally been consulted. The delegation to General Manager Parks Sport and Recreation requires this to be completed prior to public notification.

Māori impact statement

18. Local iwi have not been consulted on this proposal, the delegation to General Manager Parks Sport and Recreation requires this to be completed prior to public notification.

Implementation

19. Glenfern contains nationally significant remains of Māori horticulture including terraces,stone rows, and heaps (NZAA S08/318).

20. In acquiring Glenfern Ngati Rehua Ngatiwai ki Aotea acknowledged the site as an important element in their own aspirations for ecological enhancement of the island.

21. Mana whenua have not specifically been consulted regarding council’s potential notification of a licence. If approved the proposal to grant a licence will be notified in accordance with the notification policies in the Regional Parks Management Plan, which includes that mana whenua will be engaged regarding the future management and development of the site.

22. The provision of quality parks and open spaces has general benefits for Māori, including:

· demonstrating council’s commitment to the Active Protection (Tautuaku Ngangahau) Principle of the Treaty of Waitangi (identified by the Courts and Waitangi Tribunal) which requires the Crown to ensure active protection of taonga for as long as Maori wish

· helping to make Auckland a green, resilient and healthy environment consistent with the Māori world view of ancestral connectedness with the natural world and their role as kaitiaki of the natural environment

· helping to facilitate Maori participation in outdoor recreational and educational activity.

Attachments

There are no attachments for this report.

Signatories

Author

Richard Hollier - Manager Regional Parks

Authorisers

Mark Bowater - Manager Parks

Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

21 September 2016

Classification of a parcel of land at Springs Road, Parakai

File No.: CP2016/20638

Purpose

1. To classify a parcel of land at Springs Road Parakai as a local purpose (community buildings) reserve under Section 16(2A)(a) of the Reserves Act 1977.

Executive summary

2. The parcel of land located at the end of Springs Road Parakai near the banks of the tidal Kaipara River is described as Section 1 SO 327676 comprising 550m² and contained in Computer Freehold Register 134138. Section 1 SO 327676 is held in fee simple by Auckland Council as an unclassified esplanade reserve.

3. Classification under the Reserves Act 1977 is a statutory process to be undertaken by all reserve administering bodies. Council has the authority to classify the reserve as a local purpose (community buildings) reserve under Section 16 (2A)(a) of the Act.

4. Classification of the land will permit council staff to recommend the Rodney Local Board grant an agreement to lease and a community lease to Coastguard Kaipara Incorporated to enable it to construct a new purpose-built coastguard facility on the site.

Recommendation/s

That the Parks, Recreation and Sport Committee:

a) resolve, under Section 16(2A)(a) of the Reserves Act 1977, to classify Section 1 SO 327676 comprising 550m² and contained in Computer Freehold Register 134138 as a local purpose (community buildings) reserve (Attachment A of this report).

Comments

History of land title and legal mechanism for classifying Section 1 SO 327676

5. The parcel of land described as Section 1 SO 327676 comprising 550m² is owned in fee simple by Auckland Council.

· Section 1 SO 327676 was originally held by the former Rodney District Council as legal road and formed part of Springs Road, Parakai

· In January 2004, the former Rodney District Council declared Section 1 SO 327676 to be stopped and remain vested in the council pursuant to Section 116 of the Public Works Act 1981. This action was recorded by Gazette Notice No 5877739.1 (All New Zealand Gazette, 22 January 2004, No 7, page 124)

· Once the portion of road defined as Section I SO 327676 was declared to be stopped in January 2004, by virtue of Section 354(3) of the Local Government Act 1974, Section I SO 327676 subsequently became an unclassified local purpose (esplanade) reserve, subject to Section 23 of the Reserves Act

· Section 16(2A) of the Reserves Act empowers local councils to declare by resolution reserve lands held in fee simple to be classified for particular purposes as described under that Act

· Section 16(2A)(a) of the Reserves Act provides for the classification of Section I SO 327676 as local purpose (community buildings) reserve “as the reserve was vested in a local authority (council) and did not derive its title to the land from the Crown and is or remains vested in a local authority, that local authority shall, by resolution, classify the reserve according to its principal or primary purpose as defined in sections 17 to 23 of the Act”. A reserve (or part of a reserve) may be classified for the first time by council for a different purpose from its existing one, provided that it is being used for that different purpose at the time of classification.

· Section 4 of the Conservation Act 1987 is the driver for Iwi consultation with reserve lands and reads; “This Act shall so be interpreted and administered as to give effect to the principles of the Treaty of Waitangi”. Auckland Council is expected (and as good practice) to fulfil the obligations of Section 4 on behalf of the Crown as treaty partner when dealing with either council owned or council managed reserves.

6. On 15 March 2016, the Environmental Manager for Nga Maunga Whakahii o Kaipara Development Trust, the President of Coastguard Kaipara and council staff undertook a site meeting. The Environmental Manager for Nga Maunga Whakahii o Kaipara Development Trust subsequently prepared a Kaitiaki Report in which it endorses the classification of Section 1 SO 327676 as local purpose (community buildings) reserve (Attachment B).

Coastguard Kaipara Incorporated

7. In 2007 the former Rodney District Council approved an agreement to lease to Coastguard Kaipara Incorporated (Coastguard) for Section 1 SO 327676 for a term of one calendar year from 27 March 2007. The purpose of this was to enable Coastguard to construct a new building from which to undertake its coastguard operations. The agreement to lease provided for a community lease to take effect on practical completion of the building. The community lease provided for an initial term of 15 years and one right of renewal for 15 years.

8. Unfortunately, Coastguard’s plans to construct an operational building had to be put on hold due to the fact that necessary work was required on the boat ramp to ensure that the Coastguard boat could be launched as and when required, regardless of tidal movements.

9. The works to the boat ramp have been completed and Coastguard is now ready to progress its plans to seek the necessary funding and consents for its proposed new operational building.

10. With regard to the existing agreement to lease document (while the deed was executed, the term has expired) council staff has advised Coastguard to surrender the agreement and apply for a new agreement to lease. This would enable Coastguard security of tenure to seek the necessary funding, consents and construct its proposed new operational building.

11. Coastguard has formally applied to council for a new agreement to lease and community lease in accordance with the Auckland Council Community Occupancy Guidelines 2012.

Consideration

Local board views and implications

12. At its business meeting of 14 December 2015, the Rodney Local Board resolved to support the classification of Section 1 SO 327676 as a local purpose (community buildings) reserve (Attachment C).

Māori impact statement

13. With regard to proposed land classifications, it is council’s practice to consult with all iwi as identified as having an interest in land in a local board’s respective geographical area.

14. Due to the close proximity of Section 1 SO 327676 to the Parakai Recreation Reserve (Attachment D) being part of an area for settlement between Ngati Whatua o Kaipara and the Crown, council staff asked Te Waka Angamua for guidance. On advice from Te Waka Angamua, council staff in this instance, consulted solely with Nga Maunga Whakahii o Kaipara Development Trust.

Implementation

15. Classification of the land will enable council staff to recommend to the Rodney Local Board that it grant an agreement to lease and community lease to Coastguard Kaipara Incorporated.

No.	Title	Page
a⇩	GIS aerial view of Section 1 SO 327676 outlined in red	25
b ⇩	Kaitiaki Report	27
c ⇩	Resolution number RD/2015/176	29
d ⇩	GIS aerial view showing location of Section 1 SO 327676 outlined and cross-hatched in blue in relation to Parakai Domain Recreation Reserve, Parakai	31

Attachments

Signatories

Author

Karen Walby - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Mace Ward - General Manager Parks, Sports and Recreation

Parks, Recreation and Sport Committee

21 September 2016

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Parks, Recreation and Sport Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of Land for Open Space - Silverdale North

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution