I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 21
September 2016
4.30pm
Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura
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Papakura Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Bill McEntee
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Deputy Chairperson
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Michael Turner
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Members
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Stuart Britnell
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Brent Catchpole
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Graham Purdy
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Katrina Winn
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(Quorum 3 members)
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Trish Wayper
Local Board Democracy Advisor
13 September 2016
Contact Telephone: (09) 295 1331
Email: Patricia.Wayper@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Papakura Local
Board
21 September
2016
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public
Forum 5
10 Extraordinary Business 5
11 Notices of Motion 6
12 Councillors' Update 7
13 Auckland Transport Update
- August 2016 9
14 Papakura Local Board
Grants and Quick Response, Round One 2016/2017 13
15 Papakura Community Arts
Initiatives Locally Driven Initiatives 87
16 New Road Name Approval for
the residential subdivision by Fearless Star Limited at 1 Wastney Road, Ardmore
and 79 Ranfurly Road, Ardmore 91
17 Community Facilities
Maintenance Contracts 2017 97
18 Papakura Greenways Local
Paths Plan 117
19 Review of Progress with
Papakura Local Board Plan 2014-2017 121
20 Temporary arrangements for
urgent decisions and staff delegations during the election period 133
21 Papakura Local Board
Achievements Register 2013-2016 Electoral Term 137
22 For Information: Reports
referred to the Papakura Local Board 165
23 Papakura Local Board
Workshop Notes 167
24 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
25 Procedural
Motion to Exclude the Public 173
C1 Acquisition of open space land -
Papakura 173
Board Member will lead the meeting in prayer
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Papakura Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 24 August 2016, including the
confidential section, as a true and correct record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Papakura Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Papakura Local
Board
21 September
2016
|
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Councillors'
Update
File No.:
CP2016/20409
Purpose
1. An
opportunity is provided for Councillors’ Calum Penrose, Sir John Walker
and Bill Cashmore to update the Board on Governing Body issues they have been
involved with since the last meeting.
Executive Summary
2. Nil.
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Recommendation/s
a) That
the Councillors’ update be received.
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Attachments
There are no
attachments for this report.
Signatories
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Authors
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Trish Wayper - Local Board Democracy
Advisor
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Authorisers
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Rex Hewitt - Relationship Manager
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Papakura Local
Board
21 September
2016
|
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Auckland Transport Update - August 2016
File No.: CP2016/20410
Purpose
1. This
report updates the Board on the current status of its Local Board Transport
Capital Fund and projects, provides information on matters of specific
application and interest to the Papakura Local Board and responds to issues
raised by board members.
Executive
summary
2. This
report provides information on the following Local Board Transport Capital Fund
projects:
a) The
covered walkway between rail station platform and Railway Street West
b) Refresh
of signage in Papakura
3. And
also provides information on:
a) The
status of the Papakura Local Board’s Transport Capital Fund
b) Consultations
provided to the Local Board for feedback
c) General
information items
d) Issues
raised by the Local Board
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Recommendation/s
That the Papakura Local Board:
a) Notes
the content of this report Auckland Transport Update – September 2016.
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Discussion
Papakura Local Board Transport Capital Fund (LBTCF)
4. The
Papakura Local Board is allocated $306,184 per annum from the Local Board
Transport Capital Fund (LBTCF). The Board’s current Local
Board Transport Capital Fund projects are summarised in the table below:
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Project
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Description
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Status
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Projected
Cost
|
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Connection of
Railway Station and Town Centre
(Project Id:
432,433,434)
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Looking at ways of
cognitively linking the town Centre with the Railway station.
The Board have agreed to focus on the
following projects:
· Covered walkway between platform and Railway Street West
· Extension of walkway along Railway Street West & Averill St
· Beautification greenery (on hold)
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Following the December 2015 Board meeting
the Board deferred consideration of the parklet outside the library and
public space at the art gallery carpark.
Construction of the walkway should be
complete by the time this report is delivered.
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$760,000 has been allocated out of the
LBTCF for design and construction of Covered Walkway.
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Colour Treatments - Intersections
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Road treatment (red) on 4 entrance
intersections into Papakura
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Auckland Transport has confirmed this
area is due for resurfacing in the following financial year. The transport
leads have agreed to put the project on hold.
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$3,113 has been spent out of the LBTCF
for design of this project.
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Arimu Road
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Traffic calming
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A rough order of cost for two options was
given to the Transport Leads in March 2016. The Transport Leads are
determining whether they will proceed with this proposal.
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TBC
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Clark Road
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Traffic calming
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A rough order of cost was prepared in
March 2016. The Transport Leads are determining whether they will proceed
with this proposal.
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TBC
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5. See below for a financial update of expenditure against the
Local Board Capital Fund as of the 3rd of August 2016.
Board
Consultations
6. Consultation
documents for the following proposals have been provided to the Papakura Local
Board for its feedback. As the Board’s transport portfolio holders
provide feedback on the Board’s behalf, the material below is included
for general information purposes only.
Takanini School Road – bus stop works
7. Auckland
Transport undertook consultation on bus route 365 two years ago, however the
bus stop works were put on-hold. It has now been decided to recommence the work
- to be built in August/September 2016.
8. Auckland
Transport proposed to improve the bus services along Takanini School Road to
facilitate improved service efficiency, safety and passenger convenience. To
achieve these better outcomes, Auckland Transport proposed to install a bus
stop sign, road markings to indicate the location of the bus stop, concrete
hardstand (if required), and new no stopping yellow lines at both ends of the
bus stop. Due to the recent changes in the proposed bus route 365 the earlier bus
stop proposal at 52 Station Road on Takanini School Road is to be moved to 45
Station Road.
9. No
objection to this proposal was received from the Board
Ray Small Drive – new footpath
10. Auckland Transport proposed a
new footpath along Ray Small Drive from the corner of Queen Street to No. 7 Ray
Small Drive. The footpath was to be light grey coloured concrete and 1.8 metres
in width. Additional improvements could include dropped kerbs to assist
pedestrians at intersections, new kerb lines at the road edge, new storm water
drains and reconstruction of dropped kerbs to allow for drivers to access
driveways. Auckland Transport was also proposing to upgrade existing street
lighting, or install new street lighting near the proposed footpath.
11. No objection
to this proposal was received from the Board
Dominion
Road, Opaheke Road and Takanini School Road – proposed parking
restrictions
12. Auckland
Transport proposed parking restrictions for Dominion Road, Opaheke Road and
Takanini School Road. The purpose of these no stopping at all times markings
are to ensure buses can manoeuvre safely at the intersections, by preventing
public from parking too close to the intersections.
13. No objection
to this proposal was received from the Board
General
Information Items
Te
Ara Mua Future Streets project on its way to completion
14. Children from Nga Iwi Primary
School were among the first to use new walking and cycling paths in
Māngere. The children were making use of the almost-complete Te Ara Mua
Future Streets, a combination of shared paths and protected cycle lanes to and
around the Māngere town centre. The project will be officially opened at a
community-led event on Thursday 22 September.
15. The main improvements are
protected cycle lanes on Mascot Ave and a new community trail that winds
through the quiet roads of Windrush Ave and Pershore Place connecting Mascot
Ave with the town centre. Massey Rd will also have improved pedestrian
crossings, new plantings and the Māngere town centre will have improved
connections and a new Pou totem.
16. Delivered by Auckland
Transport with partners, Māngere-Ōtāhuhu Local Board, the
Ministry of Business, Innovation and Employment and the NZ Transport Agency.
17. As part of the project a
research team will be measuring the number of people walking and cycling in the
area before and after the project is complete. The research findings will be
used to understand the increase in physical activity as a result of Te Ara Mua
Future Streets.
Auckland Transport joins
Facebook
18. Auckland Transport launched
its official Facebook page on Monday 29 August. The new Facebook page is
an opportunity to share the unified Auckland Transport story.
19. The launch was timed to align
with the ‘10 Minute Trains’ campaign, which begins on Sunday 4
September. The content page has been populated with video, infographics,
events, notes and images and will continue to be updated with timely content
and to respond to queries where suitable. To view Auckland Transport’s
Facebook page, please visit the following link: https://www.facebook.com/akltransport
Issues Register
|
Description
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AT Response
|
|
Walkway overgrown - Rosehill / Beach Road
approx. #64
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Our contractor has been instructed to
attend
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Corner of Walter Strevens Drive and Great
South Road – footpath uneven due to tree roots
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Our contractor has been instructed to
attend
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Attachments
There are no attachments for this report.
Signatories
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Authors
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Ben Halliwell – Elected Member Relationship
Manager, Auckland Transport
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Authorisers
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Jonathan Anyon – Manager Elected Member
Relationship Unit, Auckland Transport
Rex Hewitt - Relationship Manager
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Papakura Local
Board
21 September
2016
|
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Papakura Local Board Grants and Quick Response, Round
One 2016/2017
File No.: CP2016/20662
Purpose
1. The
purpose of this report is to present applications received for round one of the
Papakura Local Board Local Grants and Quick Response Grants 2016/2017.
The local board is required to fund, part-fund or decline these applications.
Executive
summary
2. The
Papakura Local Board has set a total community grants budget of $127,000 for
the 2016/2017 financial year.
3. Eleven
applications were received for Local Grants Round One, see Attachment B, with
six multiboard applications requesting a total of $87,347, see Attachment
C. Three applications were received for the Quick Response Round One
requesting a total of $3,430, see Attachment D.
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Recommendation/s
That the Papakura Local Board:
a) Consider
the applications listed in Table One and agree to fund, part-fund or decline
each application in this round.
Table One: Papakura
Local Grants Round One Applications:
|
Application No.
|
Organisation Name
|
Project
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Total Requested
|
|
LG1714-111
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Park Estate School
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Towards art materials,
safety equipment, hangi, digital equipment and artists’ koha for the
Mahi Toi – Maori art project to take place in term four 2016
|
$4,500
|
|
LG1714-110
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Auckland Young Women’s
Christian Association (YMCA) Inc
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Towards the costs (facilitator
fees, project management administration) to present three ‘Safe and
Life’ workshops to Papakura schools between October 2016 and
September 2017
|
$1,600
|
|
QR1614-403
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Mercy Missions Trust
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Towards the cost of poultry
food for 2016/2017
|
$4,000
|
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LG1714-101
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Papakura Business
Association
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Towards the supply and
installation of festoon lighting for the clock tower in the centre of
Papakura
|
$4,700
|
|
LG1714-104
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Papakura Business
Association Inc
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Towards cost to install and
remove ANZAC Day flags in the town centre for 2017
|
$4,000
|
|
LG1714-114
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Papakura Business
Association Inc
|
Towards the installation and
removal of Christmas decorations in the main street for Christmas 2016
|
$5,000
|
|
LG1714-112
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Mansell Senior School
|
Towards plants and resources
for a school food garden
|
$3,090
|
|
LG1714-109
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Manukau Indian Association
Inc
|
Towards hall hire, equipment
hire, light and sound, stage, artist fees, advertising and printing for the
2016 Diwali multi-cultural day to be held at the Vodafone Events Centre,
Manukau on 29 October 2016
|
$15,000
|
|
LG1707-113
|
Marne Road Papakura Bowling
Club Inc
|
Towards the removal and
replacement of the number one green and replacement of the sprinkler system
|
$6,593
|
|
LG1714-106
|
Papakura City Football Club
Inc
|
Towards Provision and
installation of an electrified barrier to prevent climbing on the roof of
the clubrooms
|
$4,000
|
|
LG1714-108
|
Sports Waitakere Trust
|
Towards venue and superloo
hire, medical cover and transport from Papakura Marae to Bruce pulman Park
for the “Iwi of Origin” sports event on 9 October 2016
|
|
|
|
|
Total requested
|
$55,918
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b) Consider
the applications listed in Table Two and agree to fund, part-fund or decline
each applications in this round.
Table Two: Papakura Local
Grants Round One Multiboard Applications
|
Application No.
|
Organisation Name
|
Project
|
Total Requested
|
|
LG1703-105
|
Life Education Trust South
Eastern Auckland (trading as Life Education Counties Manukau)
|
Towards the cost to deliver
the Life Education programmes to 10,000 children and youth in Franklin,
Mangere-Otahuhu, Manurewa, Otara-Papatoetoe and Papakura between October
and December 2016
|
$10,000
|
|
LG1701-115
|
OUTLine New Zealand Inc
|
Towards the costs to train
volunteers for the specialist lesbian, gay, bisexual, transgender, intersex
and queer helpline
|
$1,500
|
|
LG1703-119
|
The Scout Association of New
Zealand – Schlaepfer Park Scout Camp
|
Towards the purchase of a
tractor
|
$5,430
|
|
LF1711-116
|
OKE Charity
|
Towards the event delivery
cost of the fundraiser ‘2016 Hubbards Head2Head Walk,”
specifically for event insurance, promotion, event and traffic management
|
$2,500
|
|
LG1710-111
|
Zeal Education Trust
|
Towards hire costs (stage,
audio equipment, staff, driver, artists, equipment) for a series of
lunchtime concerts at local secondary schools during terms one and two 2017
|
$9,999
|
|
LG1707-116
|
Manukau Beautification
Charitable Trust
|
Towards infrastructure and
delivery costs associated with running “Eye of Nature” 28 March
to 1 April 2017
|
$2,000
|
|
|
|
Total Requested
|
$31,429
|
c) Consider
the applications listed in Table Three and agree to fund, part-fund or
decline each application in this round.
Table Three: Papakura
Quick Response Round One Applications:
|
Application No.
|
Organisation Name
|
Project
|
Total Requested
|
|
QR1714-102
|
Communicare – Civilian
Maimed Association (Auckland) Inc
|
Towards venue hire of the
Baptist Church Hall, Papakura between October 2016 and September 2017.
|
$1,130
|
|
QR1714-104
|
Conifer Grove Residents
Association
|
Towards the
association’s annual operating costs for 2016/2017
|
$800
|
|
QR1714-101
|
Mobility Assistance Dogs
Trust
|
Towards the cost of
veterinary services for the Mobility Assistance Dogs Trust between October
2016 and January 2017
|
$1,500
|
|
|
|
Total Requested
|
$3,430
|
|
Comments
4. The
Auckland Council Community Grants Policy supports each local board to adopt a
grants programme (see Attachment A).
5. The
local board grants programme sets out:
· Local
board priorities
· Lower
priorities for funding
· Exclusions
· Grant
types, the number of grant rounds and when these will open and close
· Any
additional accountability requirements.
6. The
Papakura Local Board will operate four quick response and two local grants
rounds for this financial year. The first quick response and local grants
round closed on 29 July 2016.
7. The
community grant programmes have been extensively advertised through the council
grants webpage, local board webpages, local board e-newsletters, Facebook
pages, council publications, radio, and community networks.
8. For
the 2016/2017 financial year, the Papakura Local Board set a total community
grants budget of $127,000. It is recommended that the board consider
allocating up to 40 percent of the budget for these grant rounds.
9. Eleven
applications were received for this Local Grants Round One, see Attachment B,
with six multiboard applications, requesting a total of $87,347, see Attachment
C. Three applications were received for the Quick Response Round One
requesting a total of $3,430, see Attachment D.
Consideration
Local
board views and implications
10. Local
boards are responsible for the decision-making and allocation of local board
community grants. The Papakura Local Board is required to fund, part-fund
or deadline these grant applications against the local board priorities identified
in the local board grant programme.
11. The
board is requested to note that section 50 of the Community Grants Policy
states “We will also provide feedback to unsuccessful grant applicants
about why they have been declined, so they will know what they can do to
increase their chances of success next time.”
12. A
summary of each application if attached, see Attachment B, C and D.
Māori
impact statement
13. The
provision of community grants provides opportunities for all Aucklanders to
undertake projects, programmes, activities that benefit a wider range of
individuals and groups, including Maori. As a guide for decision-making,
in the allocation of community grants, the new community grants policy supports
the principle of delivering positive outcomes for Maori.
Implementation
14. The
allocation of grants to community groups is within the adopted Long Term Plan
2015-2025 and local board agreements.
15. Following
the Papakura Local Board allocating funding for round one quick response and
local grants, commercial and finance staff will notify the applicants of the
local board’s decision.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
PLB Attachment 21 September 2016_Papakura Local Board
Grants Programme 2016/2017
|
19
|
|
b⇩
|
PLB Attachment 21 September 2016_Papakura Local Grant
Round One 2016/2017 application summaries
|
23
|
|
c⇩
|
PLB Attachment 21 September 2016_Papakura Local Grant
Round One Multiboard 2016/2017 application summaries
|
57
|
|
d⇩
|
PLB Attachment 21 September 2016_Papakura Quick
Respnose Round One 2016/2017 application summaries
|
79
|
Signatories
|
Authors
|
Fua Winterstein - Community Grants Advisor
|
|
Authorisers
|
Marion Davies - Community Grants Operations Manager
Jennifer Rose - Operations Support Manager
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
21 September
2016
|
|
|
Papakura Local
Board
21 September
2016
|
|
|
Papakura Local
Board
21 September
2016
|
|
|
Papakura Local
Board
21 September
2016
|
|
|
Papakura Local
Board
21 September
2016
|
|
Papakura Community Arts Initiatives Locally Driven
Initiatives
File No.: CP2016/17193
Purpose
1. To approve the Ako Art Bus
and a shop window activation project funded from the Papakura Community Arts
Initiatives.
Executive
summary
2. On 15 June 2016, the Papakura
Local Board approved $45,000 for Papakura Community
Arts Initiatives in the 2016/2017 Arts, Community and
Events Work Programme (Res.
PPK/2016/121).
3. Of
the $45,000, $16,000 of this has been allocated to Urbanesia and another
$14,000 has been allocated to the Matariki project ‘Māori Artists in the Foyer’.
4. Staff recommend the remaining unallocated $15,000 be allocated to
two projects; the Ako Art Bus and a shop window activation project.
5. The outcomes of the Papakura Community Arts Initiatives ‘shop
window activation project’ align to the 2014-2017 Papakura Local Board
Plan goal of a vibrant metropolitan centre.
|
Recommendation/s
That the Papakura Local Board:
a) approve the allocation of $2,000 towards the Ako Art Bus,
and $13,000 for the shop window activation project from the Papakura
Community Arts Initiatives budget.
|
Comments
Background
6. On 15 June 2016 the Papakura Local Board approved
the 2016/2017 Arts, Culture and Events (ACE) Work Programme (Res. PPK/2016/121). At this meeting, the
local board allocated an additional $15,000 to the Papakura Community Arts
Initiatives budget, increasing it from $30,000 to $45,000.
7. The
Papakura Community Arts Initiatives budget has been allocated as follows:
· $16,000
to Urbanesia
· $14,000
to Māori Artists in the Foyer
· $15,000
still remains unallocated.
8. Staff
recommend that the unallocated budget be used as follows:
· $13,000
to a new youth-based project aimed at activating empty shop windows in the
main street of the Papakura Town Centre, and in the foyer area of the Papakura
Library and Papakura Museum
· $2,000
to be allocated to the Ako Art Bus.
Shop Window
Activation Project
9. The
shop window activation project is a new project developed to engage youth in
the arts, showcase local creative talent, and add vibrancy to the Papakura Town
Centre.
10. Input
was sought from key community stakeholders including the Papakura Business
Association and Papakura Museum, about potential subject matter for the shop
window activation project. Staff worked with the local board arts portfolio
holders at a meeting on 21 July
2016 to establish key outcomes to focus on.
11. Key
outcomes sought for the empty shop window activation project are:
·
increase access to the arts for students and
youth through direct participation/involvement
·
celebrate and enhance the Papakura Town Centre
through arts projects and events
·
encourage links between the Papakura Art
Gallery, Papakura Museum, Papakura Library and the Papakura Town Centre.
Ako Art Bus
12. The
Ako Art Bus is a Matariki Festival project that connects new audiences
with the Papakura
Art Gallery through a facilitated bus tour. The tour has been run for the past
two years, but was initially
not included in the 2016/2017 ACE work programme. The local board requested it
be added back in and funded from the redistributed budget.
Consideration
Local
board views and implications
13. At
a local board workshop held on
3 August 2016, the Papakura Local Board requested that the
Ako Art Bus be added to the 2016/2017 ACE Work
Programme.
14. At that same workshop, staff presented a concept for the shop window
activation project. The Papakura Local Board
supported the inclusion of the new shop window
activation project with a budget of $13,000 to be included in the 2016/2017 ACE Work
Programme.
Māori
impact statement
15. Improving
Māori outcomes is a
priority for the Papakura Local Board. The 2016/2017 ACE Work Programme aims
to:
· improve
wellbeing among Māori
living in the local board area
· incorporate
Māori traditions and
understandings through diverse and creative opportunities for engagement,
collaboration and participation across Papakura.
16. Māori content is delivered within the Ako
Art Bus programming, and the project is marketed as part of the regional
Matariki Festival representing Papakura. In past years, the Ako Art Bus
has fostered direct engagement with Māori both as participants and as
contractors delivering programme content.
17. Māori youth will be targeted as potential
participants in the shop window
activation project.
Implementation
18. Staff will continue to meet with portfolio holders to provide
updates on the work programme and ensure it is progressed in a timely way.
19. The 2016/2017 ACE
Work Programme will be implemented within the Annual
plan 2016/2017 budget and be reported on through the quarterly reporting
process.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Tania Short - Arts and Culture Advisor (South)
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Rex Hewitt - Relationship Manager
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Papakura Local
Board
21 September
2016
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New Road Name Approval for the residential subdivision
by Fearless Star Limited at 1 Wastney Road, Ardmore and 79 Ranfurly Road,
Ardmore
File No.: CP2016/17196
Purpose
1. The
purpose of this report is to seek approval from the Papakura Local Board, for
one new road name for a private road created by way of a joint subdivision and
land use consent at 1 Wastney Road, Ardmore and 79 Ranfurly Road, Ardmore.
Executive
summary
2. Auckland
Council has road naming guidelines that set out the requirements and criteria
of the Council for proposed road names. These requirements and criteria have
been applied in this situation to ensure consistency of road naming for the
Auckland Council.
3. Following
assessment against the road naming criteria, the road names ‘Lotus Park
Grove’ (applicant’s preferred road name), and alternative names
‘Dekyi Ling Place, Padma Ling Grove and Peme Ling Grove’ were
determined to meet the road naming guideline criteria.
4. Local
iwi groups were consulted. Ngati Tamaoho does not support the road names. Ngati
Tamaoho stated that they support the road names put forward by Ngai Tai ki
Tamaki. A representative from Ngai Tai ki Tamaki has provided the options
“Rohe Koreporepo, Repeiha and Karetu.
5. The road names ‘Lotus Park Grove’ proposed by the
Applicant and the names ‘Dekyi Ling Place, Padma Ling Grove, Peme Ling Grove and Repeiha Place’, are considered for approval by the Local Board.
|
Recommendation/s
That the Papakura
Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974,
considers for approval, the road names “Lotus Park Grove”, proposed by the Applicant, for the new road created by way of
joint subdivision and land use consent at 1
Wastney Road, Ardmore and 79 Ranfurly Road, Ardmore
while noting that ‘Dekyi Ling Place, Padma Ling Grove and Peme Ling Grove also meet the
road naming criteria.
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Comments
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6. The
Auckland Council Road Naming Guidelines allowed that
where a new road needs to be named as a result of a subdivision or
development, the subdivider/developer shall be given the opportunity of
suggesting their preferred new road name for the Local Board’s
approval.
7. One private road is to be created to serve 20 residential units
spread across Pod A, Pod B and Pod C. Joint Subdivision and Land use
consent R/JSL/2013/1569 has been granted by Council.
|
Figure One: Location and
Layout of the new private road providing access to Pod A, Pod B and Pod C.
8. The
Applicant has proposed the following names for consideration for the new
private road created as part of the development at 1
Wastney Road, Ardmore and 79 Ranfurly Road, Ardmore.
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Preference
|
Proposed
New Road Name
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Meaning
|
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Preferred Name
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Lotus Park Grove
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The applicant has
chosen the name Lotus Park as they have constructed a Lotus shaped lake on
the property in conjunction with the Tibetan Buddhist Temple also on the
site.
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First Alternative
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Dekyi Ling Place
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The applicant has stated that
“Dekyi Ling” means happy place in the Tibetan Language.
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Second Alternative
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Padma Ling Grove
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The applicant has stated that
“Padma Ling” means lotus place in the Tibetan Language.
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Third Alternative
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Peme Ling Grove
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The applicant has stated that “Peme
Ling” means lotus place in the Tibetan Language.
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Ngai Tai ki Tamaki
Option One
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Rohe Koreporepo
Park
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Wetlands
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Ngai Tai ki Tamaki
Option Two
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Repeiha Place
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New Zealand wind grass, Lachnagrostis
filiformis
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Ngai Tai ki Tamaki
Option Three
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Karetu Place
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Scented holy grass,‘Hierochloe
redolens’
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Decision Making
9. The
Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022),
allocated the responsibility for the naming of new roads, pursuant to section
319(1)(j) of the Local Government Act 1974, to Local Boards.
Assessment
10. The
Applicant’s proposed road names have been assessed against the criteria
set out in the Auckland Council road naming guidelines.
11. All of the road names proposed by the Applicant meet the criteria of
the road naming guidelines.
12. Rohe Koreporepo Park while very appropriate to be associated with
the wetlands on the property, is at 20 characters (including spacing) in
length, is considered to be too long for the name of a private way.
Karetu is duplicated by Karetu Road in Epsom.
13. The proposed suffix ‘Grove’ is appropriate for Road 1 as
the landscaping plan for the application site shows that there will be groups
of trees planted along the north-eastern side of the private road. It is
noted that the applicant also suggested Mews, Way and Glade as potential
suffixes to the name “Lotus Park”. All are consider
appropriate for a private way in the particular surroundings of the site.
14. As the Applicant’s preferred name ‘Lotus Park Grove’ meets the
criteria, it is recommended for consideration for approval while noting that
the alternate names ‘Dekyi Ling Place, Padma
Ling Grove, Peme Ling Grove and Repeiha Place’
are also appropriate as they comply with all the
criteria of the road naming guidelines.
Consideration
Significance
of Decision
15. The
decision sought from the Papakura Local Board for this report does not trigger
the significance policy and is not considered to have any immediate impact on
the community.
Maori
impact statement
16. The
decision sought from the Papakura Local Board on this report is linked to the
Auckland Plan Outcome, “A Maori identity that is Auckland’s point
of difference in the world”. The use of Maori names for roads, buildings
and other public places is an opportunity to publicly demonstrate Maori
identity.
Consultation
17. Consultation
has been undertaken with local iwi. A response was received from Ngati Tamaoho
who do not support the road names. Ngati Tamaoho further stated that they
support the road names put forward by Ngai Tai ki Tamaki. A
representative from Ngai Tai Ki Tamaki has provided the following names and
their meanings:
· Rohe Kōreporepo Park- As
a rule, our people named areas for their attributes, similar to that of GPS
co-ordinates to remind them where they’ve been, where to come back to and
what the area was like. The wetlands act like the kidneys for
Papatūānuku, the earth, cleaning the water that flows into them. They
trap sediment and soils, filter out nutrients and remove contaminants, they can
reduce flooding and protect coastal land from storm surge. They are
important for maintaining water tables and they also return nitrogen to the atmosphere
and, they support the greatest concentration of wildlife out of any other
habitat. Our people lived off the land, the “Rohe
Kōreporepo” would have been an invaluable source of food,
raupō and the like. Alfriston and surrounding areas is made up of a very
peat soil, swamp like and that you are constructing a ‘wetland’ for
this subdivision we believe this name to be a good fit.
· Repehia Place - New Zealand wind grass, Lachnagrostis filiformis, this name is
in line with (name suggested below)
· Kāretu Place - Scented holy
grass,‘Hierochloe redolens’ - a sweet-scented grass found in
wet grasslands.
18. Consultation has been undertaken with NZ Post which has accepted all
the road names proposed by the Applicant.
Financial and Resourcing Implications
19. The
cost of processing the approval of the proposed new road name and any
installation of road name signage is recoverable in accordance with
Council’s Administrative Charges.
Legal and Legislative Implications
20. The
decision sought from the Papakura Local Board for this report is not considered
to have any legal or legislative implications.
Implementation
21. The Resource Consenting Team is involved in ensuring that
appropriate road name signage will be installed accordingly once an approval is
obtained for the new road name.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Virginia Loh - Resource Consents Administrator
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Authorisers
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Ian Smallburn - General Manager Resource Consents
Rex Hewitt - Relationship Manager
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Papakura Local
Board
21 September
2016
|
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Community Facilities Maintenance Contracts 2017
File No.: CP2016/20574
Purpose
1. The
purpose of this report is to seek local board feedback on proposed maintenance
service specifications where they may have an impact on levels of service for
local activities, to inform a Request for Proposal to the supplier market (due
to be published in early October 2016).
Executive
summary
2. The
majority of Auckland Council’s existing contracts to maintain buildings,
grounds, open space and parks amenities expire on 30 June
2017. A Request for Proposal process is planned to be underway in
October 2016 followed by contract negotiations, to determine new maintenance
contracts to take effect from 1 July 2017.
3. The
Governing Body is responsible for procurement decisions of
major service delivery contracts. Local boards set, and can increase
levels of service for local activities subject to minimum levels of
service set by the Governing Body.
4. Local
boards play a key role in providing input to proposed maintenance service
specifications where they may have an impact on levels of service for local
activities. This report is seeking feedback from local boards by 23
September 2016 to inform a Request for Proposal to the supplier market,
including the following:
· Proposed
geographical clusters for community facilities maintenance contracts (Attachment
A)
· Proposed
service specifications by asset group (Attachment B)
· Smart
procurement principles (Attachment C)
· Delivery
model options for Gulf Islands (Attachment D)
|
Recommendation/s
That the Papakura Local Board:
a) delegate
authority to the Chair and Deputy Chair to provide the board’s feedback
on the proposed service specifications, local outcomes and the overall
structure for new Community Facilities maintenance contracts by 23 September
2016.
OR
b) provide
feedback on the proposed service specifications, local outcomes and the
overall structure for new Community Facilities maintenance contracts,
including:
· Proposed
geographical clusters for community facilities maintenance contracts (Attachment
A)
· Proposed
service specifications by asset group (Attachment B)
· Smart
procurement principles (Attachment C)
· Delivery
model options for Gulf Islands (Attachment D)
|
Comments
Background
5. Auckland
Council currently has 38 Community Facilities contracts to maintain buildings, grounds,
open space and parks amenities. The majority of these contracts are scheduled to expire on 30
June 2017.
6. A
project has been setup to implement new facilities maintenance contracts to
serve the Auckland region from 1 July 2017.
7. The
Governing Body is responsible for procurement decisions of
major service delivery contracts. Local boards
set, and can increase (with Locally Driven Initiative funding), levels of
service for local activities subject to minimum levels of service that
are set by the Governing Body.
8. Local
boards play a key role in providing input to proposed maintenance service specifications
where it may have an impact on levels of service for local activities.(e.g. “neighbourhood
parks – lawns are presented in a way that encourages general walkability and
allows for passive recreational activity”)
9. The
objectives of this project include implementing:
· standardised contracts, but with flexibility to accommodate
local board governance decisions (e.g. change the use
of an asset, increase baseline service levels through locally driven
initiative funding)
· outcomes that reflect local character and social outcomes (e.g.
promote local employment, support local design of
facilities)
· Smart
procurement outcomes (e.g. sustainability)
· consistency
in service delivery across the Auckland region
· value for
money
· improved
contract performance and auditing
· improved local board reporting to inform governance decision making
10. A
Procurement Working Group consisting of 12 local board chairs has provided
regular direction and guidance over the last four months on this
project’s strategy and intent.
11. Cluster
workshops were held throughout August with all local boards to discuss this
project’s intent and direction and obtain informal feedback. Formal
feedback is now sought from all 21 local boards by 23 September 2016, on the
proposed service specifications, local outcomes and the overall structure for
new Community Facilities maintenance contracts prior to finalising a Request
for Proposal to the supplier market in early October 2016.
In Scope
12. This will
include the following services:
· Cleaning (including all toilets and car parks)
· Facilities management (all buildings including toilets, clocks)
· Green maintenance (parks, gardens, streets, mowing, Healthy Waters
green assets)
· Outdoor leisure amenities and equipment (e.g. playgrounds, skate
facilities, courts, park structures)
· Hard surfaces (e.g. park paths, boardwalks)
· Beach, coastal assets (beach furniture / paths, boat ramps &
seawalls)
· Access management (gates and toilets)
· Loose litter collection
· Pest control (in and around a building)
· Lighting (internal and external amenities)
13. The following
specialist services require niche suppliers and will be considered throughout
this process, but may be contracted separately to minimise risk in the
provision of these services:
· Arboriculture
· Ecological
restoration and external / environmental pest control
· Sports fields
renovations and upgrades
· Painting
· Pool plants, water features, fountains
Out of Scope
14. Services excluded
from this project include general building compliance maintenance work as
follows, as existing contracts do not expire for another two years:
· Building
Warrant of Fitness management
· Fire
evacuation schemes and training
· Fire
alarm monitoring
· Fire
systems maintenance
· Lift
maintenance
· Security
systems maintenance
· Small
water professional services
· Rubbish
collection and recycling from Council buildings
Proposal
15. To
maximise economies of scale whilst still providing a local flavour, staff
propose to create five facility maintenance contracts across each of the
geographical cluster areas outlined in Attachment A.
16. Proposed
baseline service specifications defining outcomes expected across a range of
asset groups are outlined in Attachment B.
17. Smart
procurement outcomes identified as important to local boards, that will be
considered in the procurement of each facility maintenance contract are
outlined in Attachment C.
18. Council
is exploring the possibility of directly engaging Great Barrier and Waiheke
maintenance service providers to deliver services on the islands. Proposed
procurement models are outlined in Attachment D.
Consideration
Local
board views and implications
19. A
Procurement Working Group consisting of 12 local board chairs was set up to
provide direction and advice over the last four months on this project’s
strategy and intent.
20. Workshops
were held with each of the proposed geographical cluster groups in August 2016
to outline proposed service specifications, proposed structure of new
maintenance contracts and to obtain verbal feedback.
Māori
impact statement
21. Auckland
Council is committed to meeting its responsibilities under Te Tiriti o
Waitangi/the Treaty of Waitangi and its broader statutory obligations to
Māori.
22. Māori
responsiveness requires the collective effort of everyone. Under the new
contracts, suppliers will work collaboratively with council to achieve better
outcomes with Māori and for Auckland.
This will include:
· Building
positive relationships with Māori – effective communication and
engagement with Māori, developing resilient
relationships with mana whenua
· Significantly
lift Māori social and economic well-being
· Building
Māori capability and capacity
Implementation
23. A
Request for Proposal for facility maintenance contracts is due to be published
to the supplier market in early October
2016 with contract negotiations formally concluded in April 2017.
24. A
transition period will be in place before new contracts take effect from 1 July
2017 to ensure a smooth implementation.
25. Local
boards will have the opportunity to set local performance targets for 2017/2018
as part of the Annual Planning process in early 2017.
Staff will provide clear and concise information enabling the local board an
opportunity to allocate locally driven initiative (LDI) funding
to increase maintenance service specifications between March and May
2017.
26. Facility
contract terms and conditions will be negotiated in early 2017 and will enable
the ability for local boards to increase local maintenance
service levels through the annual planning process each year.
Attachments
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No.
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Title
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Page
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a⇩
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Proposed geographical clusters
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101
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b⇩
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Proposed service specifications
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103
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c⇩
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Smart procurement principles
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111
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d⇩
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Delivery model options for Gulf Islands
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115
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Signatories
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Authors
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Kate Marsh - Financial Planning Manager - Local Boards
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Authorisers
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Matthew Walker - GM Financial Strategy and Planning
Rex Hewitt - Relationship Manager
|
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Papakura Local
Board
21 September
2016
|
|
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Papakura Local
Board
21 September
2016
|
|
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Papakura Local
Board
21 September
2016
|
|
|
Papakura Local
Board
21 September
2016
|
|
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Papakura Local
Board
21 September
2016
|
|
|
Papakura Local
Board
21 September
2016
|
|
|
Papakura Local
Board
21 September
2016
|
|
|
Papakura Local
Board
21 September
2016
|
|
|
Papakura Local
Board
21 September 2016
|
|
|
Papakura Local
Board
21 September
2016
|
|
Papakura Greenways Local Paths Plan
File No.: CP2016/19995
Purpose
1. For
the Papakura Local Board to adopt the Greenways Local Paths Plan which provides
a board-wide walking and cycling network through parks, private land and road
corridors.
Executive
summary
2. The Papakura Greenways Local Paths Plan outlines a
high-level vision for the development of a board-wide walking and cycling
network. It aims to link parks and open space via road corridors within
Papakura local board and neighbouring local board areas.
3. The
Greenways Local Paths Plan seeks to provide safe, enjoyable ways for people to
travel and connect with their community and environment. It also identifies
ecological enhancement opportunities.
4. Through
consultation with stakeholders and the local community, a series of priority
projects have been identified for delivery.
5. At
present, there is no funding available for the delivery of the Greenways Local
Paths Plan. Funding will be sought during future Annual Plan
and Long Term Planning processes. It is recommended that the Papakura Local
Board advocates to the Governing Body to fund the implementation of priority
connections through parks.
6. Connections
identified within the road, motorway and railway corridor or on private land
will be progressed through negotiations with the respective landowner.
|
Recommendation/s
That the Papakura Local Board:
a) Adopts
the Papakura Local Paths Plan
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Comments
7. The
purpose of the Greenways Local Paths Plan is to identify suitable walking and
cycling connections for recreation and commuting purposes throughout the local
board area.
8. The
plan also identifies potential ecological enhancement opportunities to create
wildlife corridors and increase native planted areas.
9. The
Papakura local board funded the development of the Greenways Local Paths Plan
in 2016. This is a step towards the delivery of the ‘key
initiative’ outlined in the Papakura Local Board Plan. The intended
outcome of the key initiative is to make Papakura board ‘well connected
and easy to move around’.
10. Papakura
Greenways Local Paths Plan definition;
Create a network of greenways that
will provide safe and enjoyable ways for people to get around, get active and
get engaged with the community and their environment.
11. The
plan identifies walking and cycling connections through:
· Local parks and
reserves
· Road and motorway
corridors
· Railway corridors
· Private land (via
easements)
12. Greenways
pathways are high-amenity walking and cycling connections providing links to transport
hubs, town centres, schools, parks and community facilities. A greenways pathway
will provide:
· Safe
recreational walking connections
· Safe
recreational active transport connections (bicycles, scooters, long-boards,
etc)
· Improved
community access to recreational facilities by linking parks and open space and
creating slow-speed streets for informal recreation
13. The
primary driver for developing the plan is to increase walking and cycling
connections for recreation and
commuter purposes. These connections provide for a range of different users
within the walking and cycling network and will be reflected within the plan.
14. On-street
commuter path – These high-use connections provide preferential use for
cyclists and make use of
a variety of street furniture to separate cyclists from motor vehicles. The pathways
provide direct links to local and regional centres.
15. Off-street
commuter path – These high-use connections provide for both cyclists and pedestrian
users and promote a ‘share with care’ approach.
16. Greenways
street – neighbourhood greenways are located on residential streets. They
are designed to promote safer vehicle speeds, reduce non-local vehicle traffic
and prioritise people over vehicles. Neighbourhood greenways streets can help
to encourage more walking and cycling trips to local destinations.
17. Greenways
open space – These are connections that are located in parks or private
open space. They seek to connect with greenways streets, provide links to local
centres and commuter connections.
18. Recreational
trails – these are generally trails and pathways for recreational
purposes. While they may form part of a persons commute, they are not intended
to create connections between destinations and often run in loops.
Greenways Local Paths plan
development and consultation
19. The
greenways plan was developed via a desktop exercise which captured the local
board feedback and identified commuter and recreational connections. Auckland
Transport (AT) also provided oversight from a commuter perspective via on-road
corridor links.
20. Network
maps were produced and used to consult stakeholder groups and the local
community to further refine the network and identify missing connections.
21. From
information captured at the community and stakeholder consultation events, a
series of priority projects were identified. These priority projects are
considered to deliver on the local board aspiration of creating a ‘well
connected and easy to move around’ Papakura. The final Greenways
Local Pat5hs Plan is at Attachment A to this report
22. The
priority projects captured in the Greenways Local Paths
Plan are:
· Keywella Drive to Walter Strevens Drive, via Brylee Drive Reserve.
· Conifer Grove Esplanade to Elana Court
· Roundtree Reserve to Waimana Reserve
· Waimana Reserve to Longford Park Reserve
· Longford Park Reserve to Longford Park Link Reserve
· Morewa Place to Wellington Park
· Wellington Park to Prince Edward Park
· Elliot Street to Freelance Terrace
· Freelance Terrace to proposed SH1 overbridge at Pescara Point
· Prictor St to View Road
· McLennan Park to Grove Road
· Takanini Cascades project
· Boundary Road Reserve to Keri Downs, via industrial properties
· Papakura Station to Boundary Road, via rail corridor
· Opaheke Park to Boundary Rd Reserve
· Opaheke Park, unfunded section
· Great South Rd to Opaheke Park via Slippery Creek
· Drury Waterways
Consideration
Local
board views and implications
23. Papakura
Local Board have provided feedback on the greenways Local Paths plan through
various project meetings. They also supported the 4 May stakeholder
consultation event and community consultation event on 30 July.
24. The
local board are supportive of the development of the greenways plan as it
delivers on a key local board outcome outlined in the Papakura Local Board Plan
2014.
Māori
impact statement
25. Parks
and heritage is of fundamental importance to Tangata Whenua, their culture and
traditions. Sites of significance to Tangata Whenua are an important part of
their heritage, established through Whakapapa. The activities identified in the
report will have an impact on Maori, and consultation with iwi will form a key
part of the initial process for project delivery.
26. The
development of the greenways Local Paths plan will benefit iwi as it will
provide increased access to recreation. Delivery of the plan will provide
opportunities for iwi to connect with parks, sporting hubs, community centres
and transport links. The plan also seeks to provide increased ecological
enhancement which include potential water quality outcomes.
27. Iwi
have been consulted on the development of the greenways Local Paths plan but
have not provided feedback to date. Consultation with iwi will continue at a
project level. As discrete projects are identified for delivery, iwi will be
engaged to assist in defining cultural requirements.
Implementation
28. At
present, there is no funding available for the delivery of the Greenways Local
Paths Plan. Funding will be sought during future Annual Plan
and Long Term Planning processes. It is recommended that the Papakura Local
Board advocates to the Governing Body to fund the implementation of priority
connections through parks.
29. Connections
identified within road, motorway corridors, private land and railway corridors
will be managed through negotiations with the respective land owners.
Attachments
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No.
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Title
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Page
|
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a⇨
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PLB Attachment 21 September 2016_Papakura Greenways
Local Paths Plan (Under Separate Cover)
|
|
Signatories
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Authors
|
Steve Owens - Parks Advisor - Papakura
|
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Authorisers
|
Rex Hewitt - Relationship Manager
Mace Ward - General Manager Parks, Sports and
Recreation
|
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Papakura Local
Board
21 September
2016
|
|
Review of Progress with Papakura Local Board Plan
2014-2017
File No.: CP2016/20645
Purpose
1. To
review the initiatives in the Papakura Local Board Plan 2014-2017 and note
progress to date.
Executive
summary
2. The
Papakura Local Board Plan was adopted by the Board in October 2014. Now,
two thirds of the way through the plan’s three year lifespan, a review
has been undertaken of the projects and initiatives. The review has
focused on the non-financial results and provides an overview of what has been
achieved and which initiatives may need some re-assessment as part of preparing
the next Papakura Local Board Plan.
3. The
recent introduction of work programmes across council departments should help
the local board to gain a better overview of progress against projects and
initiatives. The work programmes are aligned to local board plan outcomes
so, once milestones and targets are set in the first quarter of 2016/17, this
will enable a clearer picture of how the plan is being implemented and whether
budgets and actions need to be re-focused.
|
Recommendation/s
That the Papakura Local Board:
a) Notes progress with the delivery of initiatives in the Papakura
Local Board Plan 2014;
b) Recommends
to the incoming Papakura Local Board that this review of progress be used to
inform the preparation of the Papakura Local Board Plan 2017-2020.
|
Comments
4. Local
Board Plans are key strategic documents, introduced as part of Auckland
Council’s system of co-governance. They are required by legislation
to cover a three year period but can include aspirational proposals for the
next 5 – 10 years. They are the vehicles through which local needs
and aspirations feed into the development of the Council’s Long-term
plan.
5. The
current Papakura Local Board Plan was adopted by the Board in October 2014 and
encapsulates the aspirations of the local communities and stakeholders that
contributed to its making. Now, two thirds of the way through the
plan’s three year lifespan, a review has been undertaken of the projects
and initiatives. The review has focused on the non-financial results and
provides an overview of what has been achieved and which initiatives may need
some re-assessment as part of preparing the next Papakura Local Board Plan.
6. The
review of Plan initiatives is included at Attachment A and the commentary in
this report provides the context. The review will help to inform the
preparation of the next Local Board Plan for Papakura, which is required to be
adopted by the end of October 2017.
7. The
local board plan proposals are set out around six outcomes:
- A
vibrant metropolitan centre
- A
skilled workforce for local jobs
- A
sports and recreation hub
- Well-connected
and easy to move around
- Treasured
for its environment and heritage
- Strong,
safe and healthy communities
8. All
projects and initiatives are listed under these outcome headings. The
local board is a direct funder of most of the activities, sometimes also in
partnership with other organisations. The local board plan also includes
“advocacy” projects, where the local board is not the primary decision
maker, so cannot make direct provision to achieve something; for instance,
transport projects and initiatives fall largely into the advocacy category.
9. The
review of progress in Attachment A includes comments against each initiative
and highlights where there is a need for review before the next local board
plan is drafted. Overall, the review has shown good progress, with around
75% of initiatives delivered. As projects have been scoped and new
partners identified, some have progressed in a different manner to that
originally envisaged. For example the ‘Great South Road spatial
development framework’ has developed into one of the regional spatial
priority areas; meaning that council resources are now being focused on the
Integrated Area Plan for Manurewa-Takanini-Papakura.
10. There
are various reasons for other initiatives not progressing fully. In the
case of projects under the jobs related outcome, it has proven difficult to
bring business and economic development partners together until recently.
In the case of heritage projects under the environment outcome, the local board
was unable to secure staff resources to progress these, due to the workload on
the unitary plan (this was not unique to Papakura, as all local boards across
the region encountered the same issue). Finally, some of the community
initiatives did not progress as expected, due to the bedding in time for the
new empowered communities approach and the absence of a strategic broker for
Papakura to take forward the work programme. This latter issue has now
been rectified and funds have been carried over from 2015/16 into the current
financial year in order to complete projects.
11. The
last year has seen great progress with the local board’s transport
advocacy; for example the regional work on transport infrastructure needed for
growth has recognised the need for grade separation at Takanini rail crossings,
and for new stations near Southgate and at Drury. The work has provided
evidence to support funding and programming through the next long-term plan
(and securing government funding). Additionally, in August 2016, there
was an announcement by Auckland Transport of a proposal to double spaces at the
Papakura park and ride facility.
12. The
2016/17 local board agreement for Papakura (part of the Annual Plan) includes
some new advocacy initiatives that could be carried into the 2017 local board
plan. These cover some further transport matters; improvements to the
Pahurehure Inlet; and seeking formal heritage protection for Pukekiwiriki Paa,
the Walsh Brothers’ first controlled powered flight path and Rings
Redoubt (Kirikiri).
13. Early in the next electoral term, the local board will need to scope
out the new plan; decide what to retain from the current plan; agree which
initiatives need to be re-focused; and provide some direction setting to help
focus public engagement.
14. The
recent introduction of work programmes across council departments should help
the local board to gain a better overview of future progress with projects and
initiatives. The work programmes are now aligned to local board plan
outcomes, so once milestones and targets are set by departments in the first
quarter of 2016/17, this will enable a clearer picture of how the plan is being
implemented and whether budgets and actions need to be re-focused.
15. Monitoring
and review will be enabled by quarterly reporting, which will cover progress
against work programme milestones and will include financial information.
Consideration
Local
board views and implications
16. This
report has been prepared for Papakura Local Board’s consideration in
order to establish the state of progress with the local board plan.
Maori Impact Statement
17. There
are a number of initiatives in the Papakura Local Board Plan that are relevant
to Maori and progress with these is tracked within attachment A to this
report. The plan also signals clear intentions to build relationships
with Maori and a series of meetings with Mana Whenua have occurred in this
regard. A focus on partnerships will enhance development and delivery of
the next local board plan in terms of Maori outcomes.
Implementation Issues
18. Tracking progress with implementation of the local board plan is
dependent upon regular reporting from officers, aligned to delivery of board
priorities.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
PLB Attachment 21 September 2016_Papakura Local Board
Reporting 2014-2016
|
125
|
Signatories
|
Authors
|
Karen Gadomski - Senior Local Board Advisor Papakura
|
|
Authorisers
|
Karen Lyons - Manager Local Board Services
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
21 September
2016
|
|
Papakura Local Board Plan Reporting 2014-2016
A vibrant metropolitan centre
It’s great that Papakura meets our needs for
shopping, leisure, arts and culture and we don’t need to travel elsewhere
for these things.
|
Objectives
|
Initiatives
|
Comments on progress
|
|
A metropolitan centre planned for people
rather than cars
|
Metropolitan centre master plan
|
Thresher Associates commissioned to provide urban
design advice and initial recommendations on town centre regeneration.
This provides a baseline for master planning, which will take place in the
context of the Area Plan (see below)
|
|
Safety patrols and street ambassadors
|
Town centre security and park and ride security at
the train station (Armourguard) are being funded by the local board from its
discretionary operational budgets.
|
|
Joined-up thinking for the Great South
Road and its centres
|
Great South Road spatial development framework
|
The long term plan 2015 identifies the Great South
Road and its centres as a ‘spatial priority area’ and council
resources are now being focused on the delivery of an integrated Area Plan,
which will set the vision and 30 year framework. This is an example of
successful advocacy by both Papakura and Manurewa local boards.
|
|
Creation of an ‘avenue of
culture’ along the main street
|
Funding of local talent to create street art
|
A community arts programme has been funded by the
local board from its discretionary operational budgets. This programme
has to date delivered street art in the form of the Flags project and the
mural at the Art Gallery.
|
|
Attract new businesses and leisure
providers to the centre of Papakura
|
Town centre task force and promotion campaign
|
A commercial centre project team has been
established to bring together the local board and the business sector.
This team has highlighted some priority projects around promotion and is
fostering a partnership approach with some projects being delivered by
council and others by the business association.
|
A skilled workforce for local jobs
We have lots of local job opportunities and it’s
easy for us to get training and learn new skills.
|
Objectives
|
Initiatives
|
Comments on progress
|
|
Seek new business opportunities
|
Business forum and commercial property landlord
forum
|
This is one of the potential actions discussed at
the commercial centre project team meetings but not yet scoped or funded.
|
|
Attract new businesses and ‘green’
businesses
|
Investor pack/ investor champion service
|
This initiative was proposed in the Local Economic
Development Action Plan but has not yet been scoped or funded. The
action plan needs to be reviewed early in the next electoral term.
|
|
Leverage ultra-fast broadband
|
This initiative was proposed in the Local Economic
Development Action Plan but has not yet been scoped or funded. The
action plan needs to be reviewed early in the next electoral term.
|
|
Tourism promotion and branding
|
This initiative was proposed in the Local Economic
Development Action Plan but has not yet been scoped or funded. The
action plan needs to be reviewed early in the next electoral term.
|
|
Provide clear links from school to training to
employment
|
Youth connections
|
A programme funded jointly by the local board (25%)
and the Hugh Green Foundation (75%) is currently in its third year of
operation.
|
|
Scholarships or travel grants
|
The inaugural scholarship scheme in 2016 resulted in
18 successful candidates being awarded a total of $29,000 in grant funding.
|
|
Support innovation and social enterprise
|
Innovation station
|
This initiative is currently being scoped for
delivery by the community empowerment unit as part of the 2016/17 work
programme.
|
|
Community learning hubs
|
This initiative is currently being scoped for
delivery by the community empowerment unit as part of the 2016/17 work
programme.
|
A sports and recreation hub
We have excellent sports facilities that we all use
and enjoy. We are proud that Papakura is the place of choice for high-class
sporting events.
|
Objectives
|
Initiatives
|
Comments on progress
|
|
Maintain and improve sports and
recreation facilities
|
Continued development of Opaheke fields
|
Sports platforms have been provided and a concept
design approved for a building including changing rooms. Some growth
funding is available to take the building project forward but more is
required and this is the subject of local board advocacy to the governing
body.
|
|
Study the gaps in provision for different types of
sports
|
A sports facilities needs assessment was undertaken
in 2015/16 for the Manurewa and Papakura board areas. Recommendations
will inform future provision at Bruce Pulman Park and across the two board
areas, through the Sports Facilities Investment Plan work currently being
done at the regional level.
|
|
Quality improvements to pitches and
facilities
|
This is an ongoing programme which has
seen improvements to pitches at Drury, McLennan and Prince Edward
parks. Replacement of the athletics track at Massey Park is currently
underway.
|
|
Provide adaptable facilities that
encourage active lifestyles for all
|
Manage our sports grounds for wider community use
and fitness
|
There are plans for cycling tracks and adventure
play areas at Bruce Pulman Park. However, more focus is required on
this initiative to enhance informal use of sports grounds for the wider
community.
|
|
Promote Papakura as a destination for
sporting competitions
|
Study the economic benefits of hosting major sports
events
|
This study has not yet been commissioned, though
some research has been done at the regional level. This initiative
should be reviewed early in the next electoral term.
|
Well-connected and easy to move around
We like to live in Papakura because it is so well-connected
by road, rail and bus and has lots of safe cycling and walking links.
|
Objectives
|
Initiatives
|
Comments on progress
|
|
A safe cycling and walking network across the south
|
Greenways Plan for the south
|
A Papakura Greenways Plan has been developed and
will provide linkages to existing and forthcoming plans in adjoining local
board areas.
|
|
Links in cycling and walking network and coastal
routes
|
This is being pursued as part of the Papakura
Greenways Plan priority projects and through growth funding allocated to
walking and cycling around the Pahurehure Inlet.
|
|
Clear links between town centre and rail station
|
This is being pursued as part of the Papakura
Greenways Plan priority projects and through the use of the local
board’s Transport Capital Fund to provide a covered walkway between the
train station and the town centre.
|
|
Inclusive footways to meet the needs of people with
disabilities, the elderly and mothers with pushchairs
|
This is an advocacy initiative for the local board,
which should be reviewed early in the next electoral term.
|
|
Better and safer connections by road and rail
|
Advocate for:
· a new rail
station at Southgate (and at Drury in the long term)
· bridges over rail
crossings in Takanini, prioritising Walters Road and Manuroa Road
· belter and more
joined up bus services, travel information and low floor buses
|
Successful advocacy by the local board.
The rail stations and grade separation proposals are
being examined and promoted through the Transport for Future Urban Growth
strategy. Final recommendations on this are expected in late
2016. The strategy will provide the basis for consideration of future
funding through the long term plan 2018 and from government, in the context
of the Auckland Transport Alignment Project.
The roll out of the new bus southern network in 2016
will provide better bus services and travel information.
Auckland Transport recently announced a project to
double parking spaces at Papakura Park and Ride (300 bays) using
prefabricated steel decking.
|
Treasured for its environment and heritage
We value and protect the land of our ancestors and the
shores of Pāhurehure. We love our well designed streets and buildings.
|
Objectives
|
Initiatives
|
Comments on progress
|
|
Environmentally sensitive use of the Manukau Harbour
|
To recognise the special importance of
Manukau Harbour
|
Papakura local board is a member of the Manukau
Harbour Forum and has contributed funding to its work programme over the last
two years and in the current financial year. Main workstreams have
been: a flagship sites programme, to showcase environmentally responsible
business practices; attendance at key local events; and a Manukau Harbour
Symposium (held on 10 June 2016).
|
|
Improve the health of Manukau harbour and
its catchment streams
|
The Manukau Harbour Forum has successfully advocated
for hydrodynamic modelling to be undertaken (by Watercare). This will
develop an understanding of the
various factors that affect the health of the Manukau Harbour, including how
nutrients enter the harbour and how they then move around and
affect the ecology.
|
|
Mangrove and pacific oyster removal
|
In 2015/16 the board allocated funding to obtain
resource consent for removal of mangroves in the Conifer Grove area.
This process is underway and the board has allocated up to $300,000 for the
removal works, plus $20,000 for the removal of juvenile mangrove growth in
previously cleared areas.
|
|
Reduce the amount of waste
taken to landfill each year from Papakura
|
Establish a network of
recycling centres
|
Papakura local board jointly funded a
study to scope options for a resource recovery network in south
Auckland. The study was finalised in May 2016 and further work is now
being done with local community groups to assist them with establishing recycling
and re-use projects.
|
|
Protection of Māori cultural heritage
|
Identify wāhi tapu
and other taonga.
|
The council’s heritage team was unable to
further projects on behalf of the local board, due to a heavy workload on the
unitary plan. It is expected that some work will progress as part of
the Integrated Area Plan, over the summer 2016 period.
|
|
Beautiful streets and a sense of place
|
Identify heritage buildings
and areas
|
The council’s heritage team was unable to
further projects on behalf of the local board, due to a heavy workload on the
unitary plan. It is expected that some work will progress as part of
the Integrated Area Plan, over the summer 2016 period.
|
Strong, safe and healthy communities
We have good places for communities to meet and great
places to play in. Our young people get a great start in life and we value the
wisdom and experience of our older people.
|
Objectives
|
Initiatives
|
Comments on progress
|
|
Help our young people to contribute,
prosper and thrive
|
Implement youth initiatives
|
The Papakura Youth Council has focussed on engaging
youth and building capacity, capability and relationships. Key initiatives
include the Aspiring Leaders Conference and the upcoming Inspire Youth
Leaders Conference. Youth Week ‘hang out zones’ also allowed
council members to hear directly from young people that a youth centre is
their number one priority. Next steps involve contracting in capability to
assist the council with delivering its outcomes.
|
|
Provide good and accessible play
facilities
|
After robust community dialogue the Milano Drive
Reserve playground has been built and plans are in train for a substantial
upgrade to the Ray Small Skate Park. Renewal for Kerry Downs skate park
is the next priority and a new playground for Kauri Drive Reserve is in planning
stages.
|
|
Provide space for growing healthy food and places
for organising local events
|
Community and teaching gardens at Karaka
|
Officers are working with gardens groups to
formalise arrangements and provide equipment and utilities as necessary.
|
|
Grants to local groups for community based
activities
|
The board allocated $103,972 in grants funding for
2014/2015 and $72,759 in 2015/2016. Activities funded range from event
delivery, to equipment and materials provision, to environmental and
educational programmes.
|
|
Provide multi-purpose community hubs
|
Takanini library and community hub
|
A Papakura/Takanini community needs assessment was
completed and a site location analysis was undertaken. This has now moved to
the feasibility stage; however site negotiations remain confidential due to
commercial sensitivity.
|
|
Improve Smith’s Avenue reserve
|
TSI are working with the Smiths Avenue community to
build capacity and capability for community led transformation. Awhi House
has been repaired and a lease is near completion with local group Te Whanau
Hapori. Renewal of the community hall is programmed but outstanding and
$55,000 in community initiatives funding still needs utilising.
|
|
Papakura Local
Board
21 September
2016
|
|
Temporary arrangements for urgent decisions and staff
delegations during the election period
File No.: CP2016/20408
Purpose
1. The
purpose of this report is to seek the local board’s approval for
temporary arrangements during the election period for:
· urgent decisions
· decisions made by
staff under delegated authority from the local board that require consultation
with portfolio holders under delegation protocols.
Executive
summary
2. Between
the last local board business meeting of the current electoral term, and the
first business meeting of the new term, there may be decisions
needed or routine business as usual to process that cannot wait until after the
incoming local board’s first business meeting in the new electoral term.
3. Temporary
arrangements are therefore needed for urgent decisions of the local board, and
decisions made by staff under existing delegated authority.
4. Between
the last business meeting and the declaration of election results (likely to be
13 October), current members are still in office, and can make urgent decisions
if delegated to do so. If the board does not have an existing urgent
decision-making process already in place, it is recommended that the board
delegate to the chair and deputy chair the power to make urgent decisions on
behalf of the local board during this period.
5. Following
the declaration of results, the current members are no longer in office. New
members come into office the day after the declaration of results, but cannot
act until they give their statutory declaration at the inaugural meeting.
During this period, urgent decisions will be made by the chief executive under
his existing delegated authority.
6. All
local boards have made a general delegation to the Chief Executive. This
delegation is subject to a requirement to comply with delegations protocols
approved by the local board, which require, amongst other matters, staff to
consult with portfolio holders on certain matters. The most common area
requiring consultation is landowner consents relating to local parks.
7. After
the election, there will be no local board portfolio holders to consult until
new arrangements are made at the first business meeting in the new term. During
this time, staff will need to continue to process routine business as usual
matters, including routine requests from third parties for landowner
approval.
8. As
a temporary measure, approval is sought from the local board to allow officers
to continue to process business as usual decisions that cannot wait until after
the local board’s first business meeting. This is irrespective of the
requirements of the current delegation protocols to consult with the nominated
portfolio holder on landowner consents.
9. Appointments made by the local board to external bodies will cease
on the date of the election. New appointments will need to be made by the local
board in the new term.
|
Recommendation/s
That the Papakura Local Board:
a) utilise the
board’s existing urgent decision-making process
OR
Delegate
to the chair and deputy chair the power to make, on behalf of the local
board, urgent decisions that may be needed between the final local board
business meeting and the commencement of the term of office of new local
board members.
b) note that from the
commencement of the term of office of new local board members until the
inaugural meeting of the incoming local board, urgent decision-making will be
undertaken by the Chief Executive under existing delegations.
c) approve that staff, as a temporary measure, can make business as
usual decisions under their existing delegated authority without requiring
compliance with the requirement in the current delegation protocols to
consult with the nominated portfolio holder, from 8 October 2016 until new
arrangements are made at the first business meeting in the new term.
d) note that existing appointments by the local board to external
bodies will cease at the election and new appointments will need to be made
by the local board in the new term.
|
Comments
10. Current
elected members remain in office until the new members’ term of office commences,
which is the day after the declaration of election results[1] (likely to be 13 October
2016).
11. The
new members cannot act as members of the local board until they have made their
statutory declaration at the inaugural local board meeting[2].
12. Following
the last local board meeting of the current electoral term, there may be
decisions needed or routine business as usual to process that cannot wait until
after the incoming local board’s first business meeting in the new
electoral term.
13. Temporary
arrangements need to be made for:
· Urgent
decisions
· Decisions
made by staff under delegated authority from the local board that require
consultation with portfolio holders.
Urgent decisions
14. Between
the last business meeting and the declaration of results (likely to be 13
October), current members are still in office, and can make urgent decisions if
delegated to do so. If the board does not have an existing urgent
decision-making process already in place, it is recommended that the board
delegate to the chair and deputy chair the power to make urgent decisions on
behalf of the local board during this period.
15. Between
the declaration of results and the inaugural meeting, the current members are
no longer in office, the new members cannot act until they give their statutory
declaration, and new chairs and deputies will not be in place. During this
period, urgent decisions will be made by the chief executive under his existing
delegated authority (which includes a financial cap).
Decisions made by
staff under delegated authority
16. All
local boards have made a delegation to the Chief Executive. The delegation is
subject to a requirement to comply with delegation protocols approved by the
local board. These delegation protocols require, amongst other things, staff to
consult with nominated portfolio holders on certain issues.
17. The
most common area requiring consultation is landowner consents relating to local
parks. The portfolio holder can refer the matter to the local board for a
decision.
18. Parks
staff receive a large number of landowner consent requests each month that
relate to local parks across Auckland. The majority of these need to be
processed within 20 working days (or less), either in order to meet the
applicant’s timeframes and provide good customer service, or to meet
statutory timeframes associated with resource consents. Only a small number of
landowner requests are referred by the portfolio holder to the local board for
a decision.
19. Prior
to the election, staff can continue to consult with portfolio holders as
required by the delegation protocols. However, after the election, there will
be no portfolio holders in place to consult with until new arrangements are
made at the first business meeting of the local board in the new term.
20. During
this time, staff will need to continue to process routine business as usual
matters, including routine requests from third parties for landowner approval
such as commercial operator permits, temporary access requests and affected
party approvals.
21. As
a temporary measure, it is recommended that the local board allow staff to
process routine business as usual matters without consulting with the nominated
portfolio holder, where these matters cannot wait until new arrangements are
made in the term.
Appointment to external bodies
22. Appointments
made by the local board to external bodies will cease at the election. New
appointments will need to be made by the local board in the new term.
Consideration
Local
board views and implications
23. This is a report to all local boards.
Māori
impact statement
24. These arrangements do not have specific implications for Māori.
Implementation
25. This decision will allow routine matters to be processed during the
election period.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Felicity Prance - Policy Advisor
|
|
Authorisers
|
Karen Lyons - Manager Local Board Services
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
21 September
2016
|
|
Papakura Local Board Achievements Register 2013-2016
Electoral Term
File No.:
CP2016/20412
Purpose
1. Providing
an updated register of achievements of the Papakura Local Board for the
2013-2016 Electoral Term.
Executive Summary
2. Nil.
|
Recommendation/s
a) That
the report entitled “Papakura Local Board Achievements Register
2013-2016 Electoral Term” be received.
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
PLB Attachment 21 September
2016_Achievements Register 2013-2016
|
139
|
Signatories
|
Authors
|
Trish Wayper - Local Board Democracy
Advisor
|
|
Authorisers
|
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
21 September
2016
|
|
PAPAKURA LOCAL BOARD
ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM
|
Date
|
ACHIEVEMENT
|
|
7 November 2013
|
Inaugural Meeting
- Election
of Chair, Bill McEntee and
- Deputy
Chair, Michael Turner
|
|
8 November 2013
|
Fireworks Spectacular
|
|
9 November 2013
|
Spring Clean
|
|
19 November 2013
|
Citizenship Ceremony
|
|
28 November 2013
|
Appointment of Board
Members to Outside Organisations
|
|
28 November 2013
|
Appointment of Portfolio
Allocations, Urban Design Champion, Business Improvement District (BID)
Executive Committee and Resource Consent Public Notifications.
|
|
30 November 2013
|
Supported the Papakura
Santa Parade
|
|
11 December 2013
|
Board agrees to release of
Draft Annual Plan 2014/2015 including the draft Papakura Local Board
Agreement 2014/2015 for public consultation
|
|
13 December 2013
|
Supported the Papakura
Carols in the Park
|
|
29 January 2014
|
Appointment of Board Youth
Portfolio Lead to the Papakura Youth Connections Steering Group
|
|
29 January 2014
|
Formal establishment of the
Pukekiwiriki Paa Joint Management Committee
|
|
29 January 2014
|
Position Paper on Draft
Psychoactive Substances approved
|
|
29 January 2014
|
Approved position statement
to the Auckland Council submission on the proposed Auckland Unitary Plan
|
|
11 February 2014
|
Papakura Local Board Public
Engagement – Local Board Plan – Papakura Library
|
|
15 February 2014
|
Papakura Local Board Public
Engagement – Local Board Plan – Smiths Avenue and Papakura
Library
|
|
18 February 2014
|
Papakura Local Board Public
Engagement – Local Board Plan – Takanini Stores
|
|
27 February 2014
|
Papakura Local Board Public
Engagement – Workshop – Local Board Chambers
|
|
1 March 2014
|
Movies in the Park
|
|
2 March 2014
|
PIPs Canoe Day
|
|
8 March 2014
|
Southern Regional Hui
– Local Board Plans
|
|
8 March 2014
|
Rosehill Family Fun Day
|
|
18 March 2014
|
Citizenship Ceremony
|
|
19 March 2014
|
Papakura Local Board
Psychoactive Substances Regulations Submission feedback to form part of the
Governing Body Submission to the Ministry of Health
|
|
19 March 2014
|
Papakura Local Board Objection
to Liquor Licence Application – Harpreet Kaur Limited
|
|
29 March 2014
|
Papakura East Neighbourhood
Policing Team Day
|
|
30 March 2014
|
Takaanini Reserve
Neighbourhood Event
|
|
5 April 2014
|
Joint Papakura and Manurewa
Elderly and Disability Engagement Session in collaboration with Counties
Manukau DHB
|
|
16 April 2014
|
Approved the Papakura Local
Economic Development Plan and Commerce and Industry Programme
|
|
25 April 2014
|
Attended ANZAC Day Services
at Papakura and Drury
|
|
29 April 2014
|
Advocacy presentation to
the Governing Body
|
|
|
Council Controlled
Organisations feedback submitted
|
|
|
Funding Policy Review
feedback submitted
|
|
30 April 2014
|
Inaugural Meeting
Pukekiwiriki Paa Joint Management Committee
|
|
21 May 2014
|
Community Group Funding of $80,364.00
awarded in funding Round 2 of the 2013/14 financial year
|
|
23 May 2014
|
Members attended Liquor
Licencing Hearing - BottleO
|
|
29 May 2014
|
Dawn blessing of Takaanini
Reserve and Ihaka Takaanini Plinths
|
|
|
Advocacy from the Board on
the Takanini Interchange and motorway upgrade
|
|
|
Advocacy from the Board on
Psychoactive substances leading to the temporary withdrawal from the market.
|
|
18 June 2014
|
Approved the Papakura
Local Board Community Development, Arts and Culture Work Programme
2014/2015
|
|
18 June 2014
|
Adopted the local content
for the Annual Plan 2014/2015 including the Papakura Local Board Agreement
2014/2015
|
|
18 June 2014
|
Approved the Draft Local
Board Plan 2014 for consultation
|
|
18 June 2014
|
Support for a joint scoping
study with Southern Local Boards for the establishment of community recycling
centres in the south.
|
|
18 June 2014
|
Approval of $15,000 funding
to establish an annual Papakura Sports Awards
|
|
26 June 2014
|
Papakura Careers Expo
|
|
1 July 2014
|
Local Alcohol Policy
Information Event - Stall
|
|
|
Active promotion of
Auckland Transport Parking Strategy consultation
|
|
|
Active promotion of Long
Term Plan youth engagement ‘My Vote Rule’
|
|
5 July 2014
|
Papakura Draft Local Board
Plan Engagement Drop-in Session – Papakura Library
|
|
8 July 2014
|
Papakura Draft Local Board
Plan Engagement Drop-in Session – Papakura Library
|
|
8 July 2014
|
Rosehill Residents Group
– Consultation on Local Board Plan
|
|
8 July 2014
|
Conifer Grove Residents
Association - Consultation on Local Board Plan
|
|
9 July 2014
|
Papakura Draft Local Board
Plan Engagement Drop-in Session – Papakura Library
|
|
July 2014
|
Stakeholder
engagement event of the Arts and Culture Strategic Action Plan
|
|
16 July 2014
|
A
total of $6,000 awarded under the Local Event Support Fund
|
|
16 July 2014
|
Feedback
provided on the draft Local Alcohol Policy, Local Board role in alcohol
licensing applications and Allocation of decision making review
|
|
16 July 2014
|
A
grant of $7,800 awarded from the 2014/2015 discretionary operational budget
towards the provision of a WW1 centennial commemorative panel at Papakura
Museum and external signage for the museum and library.
|
|
July/August 2014
|
SCP
on draft local board plan - board members held three drop in sessions at
Papakura library and have been attending meetings of residents groups and
other organisations in order to encourage submissions.
|
|
20 August 2014
|
Approved
funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in
2014/2015
|
|
20 August 2014
|
Annual
Report 2014/2014 – Chairs Foreword and Achievements approved
|
|
20 August 2014
|
Additional
$5,000 grant approved towards Papakura Fireworks Spectacular 2014
|
|
20 August 2014
|
Feedback
made on Draft Local Approved Products Policy
|
|
21 August 2014
|
Papakura
Volunteer Awards
|
|
27 August 2014
|
Papakura
Local Board Plan Hearing
|
|
17 September 2014
|
Establishment
of a local alcohol ban review panel to make review of alcohol bans in the
local board area
|
|
17 September 2014
|
Approval
of additional funding of $20,472 to Papakura and Districts Historical Society
Incorporated to extend the Papakura Museum’s opening hours, effective 1
September 2014
|
|
17 September 2014
|
Deliberations
on the submissions received to the Papakura Draft Local Board Plan
|
|
25 September 2014
|
Hosted
the Local Board Urban Design Champions Quarterly Meeting, focused on design
opportunities in Papakura Metropolitan centre
|
|
15 October 2014
|
Adoption
of the Papakura Local Board Plan 2014
|
|
15 October 2014
|
Options
approved for the future governance and management of community facilities on
Smiths Reserve
|
|
15 October 2014
|
Community
Group Funding applications approved totalling $15,102
|
|
15 October 2014
|
Funding
of $7,000 agreed towards a 2015 Papakura Careers Expo
|
|
15 October 2014
|
Adoption
of principles to guide decisions on requests for lease of public open space
for early childhood education provision
|
|
15 October 2014
|
Feedback
agreed on the Significance and Engagement Policy
|
|
15 October 2014
|
Feedback
agreed on the Draft Arts and Culture Strategic Action Plan
|
|
15 October 2014
|
Presentation
to the Governing Body on key messages for Papakura in Long Term Plan
prioritisation and policies
|
|
|
Formation
of Community Garden in Hingaia
|
|
1 & 8 November
2014
|
Drop-in
sessions for Locally Approved Products Policy
|
|
14 November 2014
|
Papakura
Fireworks Display
|
|
15 November 2014
|
Inaugural
Papakura Market Day
|
|
18 November 2014
|
Papakura
Citizenship Ceremony
|
|
19 November 2014
|
Allocation
of $29,457 to a targeted biodiversity and private landowner engagement
programme in Papakura in Papakura in YR 15.
|
|
|
Feedback
provided on the Community Facilities Network Plan
|
|
|
Feedback
provided on the Locally Approved Products Policy
|
|
|
Feedback
provided on transport priorities for the LTP/RLTP 2015-2025
|
|
5 December 2014
|
Christmas
morning tea for key stakeholders
|
|
6 December 2014
|
Papakura
Santa Parade
|
|
12 December 2014
|
Papakura
Carols in the Park
|
|
24 January 2015
|
Movies
and Music in the Park
|
|
31 January 2015
|
Smiths
Avenue Community Day
|
|
6/7 February 2015
|
Waitangi
Weekend League Nines Tournament - Massey Park
|
|
7 February 2015
|
LTP
Pop Up Session - Library
|
|
11 February 2015
|
LTP
Pop Up Session - Library
|
|
14 February 2015
|
A NZ
Touch Tournament
|
|
18 February 2015
|
Allocation
of local board discretionary operational and capital budgets to the following
projects:
Opex
- $15k to urban planning project stage 1
Opex
- $20k to Papakura Stream clean up and replanting
Opex
- $50k to town gateway improvements
Opex
- $150k for parks projects
Capex
- $68k for parks projects
Capex
- $8k for library and museum signage
$2.6k
to deal with condensation issues at art gallery window
|
|
28 February 2015
|
28
February – LTP pop up session at Drury
|
|
9 March 2015
|
Papakura
Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5
pm;
5
– 7 pm
|
|
10 March 2015
|
Presented
submission to Auckland Transport regarding the Regional Land Transport Plan
“Have Your Say” Event.
|
|
18 March 2015
|
Awarded the contract for the management
and operation of Massey Park Pool and Papakura Leisure Centre to Community
Leisure Management (CLM) for a period of five plus three years from 1 July
2015.
|
|
19 March
|
Citizenship Ceremony
|
|
22 March 2015
|
PIPs
Canoe Day – part funded by the Papakura Local Board
|
|
23 March 2015
|
Signing
of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over
breakfast. Mayor Brown in attendance
|
|
31 March 2015
|
RSA
Prizegiving WW1 Event
|
|
15 April 2015
|
Adopted
a further $5,000 Discretionary Operational Funding towards completion of
Stage 1 of the urban planning project
|
|
15 April 2015
|
Approved
$20,000 for the Student Digital Flag Art Competition
|
|
25 April 2015
|
ANZAC
Civic Service Papakura
ANZAC
Day Service Drury
|
|
29 April 2015
|
Papakura
Local Board Long Term Plan discussions with Budget Committee
|
|
20 May 2015
|
Approval
of installation of wheel stops on Wood Street, $9,000 from Transport Capital
Fund
|
|
20 May 2015
|
Agreement
to process to detailed design sate for key projects along Railway Street,
West, Averill Street and outside library on Great South Road, to be funded
from Transport Capital Fund
|
|
20 May 2015
|
Landowner
approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove.
|
|
20 May 2015
|
Adoption
of Proposal for Review of Alcohol Bans in Papakura, for public submissions
commencing 19 June 2015
|
|
20 May 2015
|
Allocation
of $11,889 to the Manukau Harbour Forum for continuation of its work
programme in 2015/2016
|
|
20 May 2015
|
Formal
response made on the Empowered Communities approach proposals
|
|
20 May 2015
|
Discretionary
grants approved for Maori Wardens $20,000), Crimewatch Patrols ($20,000),
Counties Manukau Sport ($10,000), Papakura Lions ($15,000) and Papakura
Rotary ($15,000)
|
|
21 May 2015
|
Blessing
of Military Gallery
|
|
25 May 2015
|
Ceremony
dedicated to families for Papakura Children’s Cemetery
|
|
27 May 2015
|
Citizenship
Ceremony - Pukekohe
|
|
28 May 2015
|
Official
opening of the Military Room at Papakura Museum
|
|
17 June 2015
|
Community funding granted
totalling $90,340
|
|
17 June 2015
|
Approved CDAC Work Programme
|
|
17 June 2015
|
Approved Community Arts and organisation funding agreements
· Papakura
Brass Band - $12,000
· Papakura
Pipe Ban - $10,000
· Papakura
Museum - $108,701
|
|
17 June 2015
|
Approved $7,000 to Papakura Senior Citizens Club towards
rates.
|
|
17 June 2015
|
Approved Local Board Agreement 2015/2016
|
|
20 June 2015
|
Matariki Dawn Ceremony – Pukekiwiriki Paa
|
|
25 June 2015
|
Careers Expo – growth in event
|
|
27 June 2015
|
Papakura Children’s Forest Planting
|
|
1 July 2015
|
Smiths Ave – options for reactivating community use
of buildings and reserve. Officers investigating multipurpose use of
hall from venue for hire to mixed lease / licence and venue for hire with
options for joining toilets and hall. Board sounding out community
support for voluntary work to bring Awhi house up to standard for leasing and
community use. Watching brief item.
|
|
July 2015
|
Mana Whenua relationships meetings – scheduling for a
series of relationships building meetings with each Mana Whenua group for
Papakura has begun. Watching brief item.
|
|
15 July 2015
|
Allocated $120,000 from its YR 2015/16 town centre safety
budget for Community Development and Safety Staff to manage Armourguard
Security Services in Papakura town centre and railway station carparks.
|
|
|
Adopted Massey Park Pool and Papakura Service Centre
Business Plan for 2015/16
|
|
|
Resolved to seek avenues of potential funding for a
possible future development of Massey Park outdoor swimming pool
|
|
|
Approved the dates for the Review of Alcohol Bans 2015 for
18 and 21 August 2015. Deliberations to be held on 26 August 2015
|
|
|
Supported the Notice of Motion from the Manurewa Local
Board supporting the retention of Mt Smart Stadium as the home of the Warriors
Rugby League Club
|
|
|
Approved a grant of $47,000 to Counties Manukau Sport to
support the following:
- “Have
a go” day
- Sports
Forum
- Coaches
Club training
- Volunteer
Recognition Awards
- Papakura
Schools Programme
|
|
|
Confirmation of appointments, terms of reference and
delegations to the Manukau Harbour Forum
|
|
8 August 2015
|
- Celebrated
25 years of Hawkins Theatre
- Papakura
Art Gallery – Southside Youth Show
|
|
18 August 2015
|
Papakura Local Board Alcohol Ban Review Hearing
|
|
19 August 2015
|
- Agreed
to the Board’s 2015/2016 environmental response fund budget of $25,000
be used to support ecological restoration (weed control) at Dominion Reserve.
- Agreed
to $10,000 from its 2015/2016 environmental response fund budget to be used
to support riparian restoration projects as part of the Wai Care Programme.
- Papakura
Museum Funding – approved $6,829 additional funding from the
Local Driven Initiatives Community Response Fund to ensure opening hours and
curatorial support are equal to 2015/2015 levels of service.
- Approved
the following road names:
i. Residential
Subdivision by The Grove Land Company Limited/Equinox Capital Limited at 61
Grove Road, Takanini, as Bellbird Street, Warbler Crescent, Saddleback
Crescent and Stitchbird Crescent.
ii. Residential
Subdivision by Equinox Capital Limited/Takanini Industrial Limited at 55
Takanini School Road, Takanini as Nancy Wake Street, Tribute Loop and Divide
Loop.
- Approved
local event funding of $7,500
- Board
provided feedback on the Future Urban Land Supply Strategy.
- Board
provided feedback on the Auckland Regional Amenities Funding Act (ARAFA)
Funding Model Review – Local Board Input.
- Approval
of the Chair’s message, list of local achievements and list of capital
projects in the Auckland Council Annual Report 2014/2015
- Allocation
of $300 towards a civic component for the Hawkins Theatre 25 year
celebrations
|
|
20 August 2015
|
Papakura Volunteer Awards
|
|
26 August 2015
|
Papakura Local Board Alcohol Ban Review Deliberations
|
|
31 August 2015
|
Attended Powhiri at New Zealand Rugby League Secondary
Schools Tournament
|
|
3 September 2015
|
Attendance at Mill/Redoubt Road Hearing
|
|
3 September 2015
|
NZRL Secondary Schools Tournament Awards
|
|
12 September 2015
|
Papakura Whanau Day
|
|
13 September 2015
|
Papakura Sports Awards
|
|
20 September 2015
|
Crimewatch Patrol – Member Training Day
|
|
23 September 2015
|
Meeting Re: Joint Initiative with Lions, Rotary, RSA
– Memorial Wall
|
|
10 October 2015
|
Chair’s attendance at Highland Dancing Competition 40th
Jubilee Celebration
|
|
12 October 2015
|
Chair’s attendance at International Older Persons
Event
|
|
21 October 2015
|
Approved the development of stage-two coastal erosion
mitigation works for Hingaia Peninsula
|
|
21 October 2015
|
Approved the renewal of Massey Park athletics track to IAAF
Class 2 specifications
|
|
21 October 2015
|
Approved the allocation of $30,000 from the Board’s
Locally Delivered Initiatives Funding – Parks Improvement Projects
2015/2016, for the concept designs for changing rooms and club rooms, which
include accessible public toilets, at Opaheke
|
|
21 October 2015
|
Made 19 alcohol bans pursuant to the Auckland Council
Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015
|
|
21 October 2015
|
Approved the Youth Initiatives Work Programme 2015/2016
|
|
21 October 2015
|
Endorsed landowner approval for temporary storage
occupation by NZTA and their contractors for a12 month period and works
within Ferguson Reserve. Also requested that compensation from the land
disposal be redirected back to the Local Board for investment in open space
in the area, and specifically for improvements to Ferguson Reserve by NZTA
|
|
18 November 2015
|
Approved renewal of leases for the following community
organisations:
- Marne
Road Bowling Club Inc
- Papakura
Road and Custom Club Inc
- South
Auckland Car Club Inc
|
|
18 November 2015
|
Agreed to the concept plans for the covered walkway
project.
Requested Auckland Transport to proceed to detailed design
for the covered walkway project
Requested Auckland Transport to proceed to design and
construction for the road treatment (red) on entrance intersections into
Papakura.
|
|
18 November 2015
|
Confirmed its intention to reactivate Awhi House as a
community hub, providing activities and experiences to the neighbourhood with
a focus on promoting health and wellbeing, activities for youth and youth
development, celebrating diversity and heritage and creating connections with
the local community.
|
|
18 November 2015
|
Approved undertaking a full needs assessment and needs
analysis to inform facility requirements and population to be served to
maximise access to the library and community hub.
Agreed to defer further site investigations for the
development of a library and community hub until a community needs assessment
and location analysis had been completed.
|
|
18 November 2015
|
Granted landowner approval for works with Conifer Grove
Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve and
Hingaia Esplanade in relation to the Southern Corridor Improvement Project.
|
|
18 November 2015
|
Papakura Local Grants Round One – Total Granted
$20,158.50
Papakura Local Board Round Two Quick Response – Total
Granted $435.00
|
|
18 November 2015
|
Confirmed a review of the Local Dog Access Rules in
2015/2016
|
|
18 November 2015
|
Agreed the following key advocacy issues:
- Grade
separation at Takanini
- Retaining
and increasing numbers of parking spaces at the Railway Street West and Ron
Keat Drive park and rides
- Development
of buildings and extra parking a Opaheke Sports Fields.
- Pukekiwiriki
Paa capex for the interpretation panels and access improvements
- Bruce
Pulman Park – contractual arrangements
|
|
18 November 2015
|
Approved urgent decisions for:
- Waived
the hire fees for the Smiths Avenue Hall for use of facilities by Te Whanau
Hapori for a Garden Festival Fund Day
- Allocated
funding of $3,800 to facilitate the installation of a shed, miscellaneous
gardening equipment and pump repairs at Hingaia Reserve.
- Allocated
further funding of $253.00 for the completion of works for the pump and shed
at Hingaia Reserve.
|
|
21 November 2015
|
Attended Papakura Swim Club Jubilee at Massey Park
|
|
21 November 2015
|
Attended and participated in Papakura Town Centre makeover
|
|
28 November 2015
|
Attended the unveiling Papakura Cenotaph – East Timor
and Afhanistan
|
|
28 November 2015
|
Papakura RSA – Rerun ANZAC Centenary Military Tatoo
|
|
4 December 2015
|
Papakura Christmas Morning Tea for key stakeholders
|
|
5 December 2015
|
Papakura Santa Parade
|
|
9 December 2015
Business Meeting
|
- Requested
Auckland Transport to proceed to detailed design, consenting and construction
for the covered walkway project (extension of the covered walkway between
platform and Railway Street West and along Averill Street to the mid-block
crossing) at a firm estimate of cost (FEC) of $760,000.
- Requested
Auckland Transport to proceed to detailed design and provide a Firm Estimate
of Cost (FEC) for the beautification/greenery to complement the covered walkway.
- Endorsed
the projects funded by the Local Board Discretionary Open and Capex budgets
2014/2015 allocated under resolution number PPK2015/14 for parks.
- Approved
development of the Karaka Harbourside playground at Rossini Court in
accordance with the concept plan at a maximum cost of $115,000.
- Approved
the 2015/2016 Community Gardens work programme
- Approved
the 2015/2016 Local Community Initiatives work programme
- Approved
the allocations towards community art programmes as follows:
- Papakura
Street Flag Art Project $12,000
- Papakura
Town Centre Mural Project by Charles and Janine Williams $10,000
- Papakura
Art Gallery Outreach $2,000
- Community
Arts Initiatives $14,000
- Provided
feedback on the Draft Regional Pest Management Plan Review
- Approved
the commencement of preparatory work for Conifer Grove – Wellington
Park – Longford Park mangrove removal, to include any survey,
consent and consultation processes required.
- Allocated
up to $90,000 from the LDI ‘parks improvement projects’ budget to
the preparatory work for Conifer Grove – Wellington Park –
Longford Park mangrove removal.
- Requested
parks officers to commence the consenting process immediately and provide a
progress report to Parks Portfolio members in March 2016.
- Agreed
the indicative locally driven initiative priorities for 2016/20
- Adopted
the local content for consultation
- Waived
the hire charges for Te Whanau Hapori Charitable Trust for use of the hall,
located on Smith’s Avenue Reserve, Smith’s Avenue, Papakura
inclusive from 14 December 2015 to 17 February 2016.
|
|
11 December 2015
|
Carols in the Park
|
|
17 February 2016
Business Meeting
|
- approved
a new lease to Papakura Toy Library Inc for the Elizabeth Campbell Centre
- approved
a new lease to SeniorNet Papakura Inc for 59R Wood Street.
- approved
a grant of $1,000 to the Papakura Business Association towards a feasibility
study of a BID expansion for Papakura.
- approved
a grant of $1,933 to the Papakura Pony Club towards diesel for the tractor,
including insurance and maintenance.
- approved
the name for a reserve at 189R Hingaia Road, as ‘Hingaia Park’.
- endorsed
the divestment of 146-152 Great South Road and 78A Great South Road subject
to conditions.
- endorsed
board feedback on the Draft Local Government Election Year Policy for Elected
Members.
- approved
the commencement of a Greenways Plan for Papakura, with an allocation of
$25,000 from the Planning and Development (Economic Development) budget.
- approved
a grant of up to $5,000 to Drury School, from the Locally Driven Initiatives
budget for heritage projects, towards the restoration of the Drury milepost.
- approved
a contribution of $2,833.60 from the Locally Driven Initiatives Community
Response Fund to Papakura Community CrimeWatch Patrols Inc for procurement of
a portable CCTV camera.
|
|
23 February 2016
|
Annual Plan Have Your Say Event – Takanini Hall
|
|
25 February 2016
|
Public consultation for transport Future Urban Growth
– Takanini Hall
|
|
27 February 2016
|
Public consultation for transport Future Urban Growth
– Drury Hall
|
|
27 February 2016
|
Papakura Annual Plan Have Your Say Event – Papakura
Library
|
|
13 March 2016
|
Attended Counties Manukau Fun Run
|
|
16 March 2016
|
Attended Papakura Art Gallery Exhibition Opening
|
|
16 March 2016
|
- approved
a new community lease for the building known as the Watch House at 11A
Opaheke Road, Papakura to the Papakura Pipe Band Inc for a five year term
commencing 1 April 2016.
- approved
$9,883 Quick Response Round 3 grant applications.
- approved
Taupinga Way for a new road within the development at 250 Porchester Road,
Papakura.
- approved
Pakaraki Drive, Twin Parks, Rise, Te Aparangi Crescent, Papaview Road,
Captain Rings Drive and Arawai Terrace for Right of Way 4, for new road
created by joint subdivision and land use consent at 949 Old Wairoa Road,
Ardmore and 965 Papakura Clevedon Road, Ardmore.
- agreed
to waive hire charges for Smiths Avenue Hall for community use by Te Whanau
Hapori Charitable Trust from Thursday 17 March to Monday 2 May 2016 for
holiday programmes
- adopted
the implementation of the Papakura Youth Scholarship Scheme
- agreed
to submission on the Draft Business Improvement District Policy (2016)
- appointed
members Britnell and Catchpole as the boards portfolio holders to provide
feedback on the Draft Civil Defence and Emergency Management Group Plan
- delegated
to the Deputy Chair and Member Catchpole to provide the Board’s views
on new applications for the community led small build programme
|
|
19 March 2016
|
Attended Papakura Art Gallery Exhibition Opening
|
|
23 March 2016
|
Attended blessing for Artillery Drive Stormwater Pipe
construction
|
|
23 March 2016
|
Attended launch of “Why Papakura” by
Progressive Papakura
|
|
31 March 2016
|
Papakura Citizenship Ceremony
|
|
2 April 2016
|
Attended doggy day out
|
|
9 April 2016
|
Eye on Nature – Family Day – Manukau
Beautification Trust – Chair introduced activities
|
|
10 April 2016
|
St Mary’s Catholic School Gala – Attended
|
|
10 April 2016
|
Pips Canoe Day
|
|
21 April 2016
|
Dawn blessing Brylee Reserve
|
|
20 April 2016
Business meeting
|
- Agreed
to expenditure of $15,000 from the LDI, parks improvement budget to replace
safety-fall material from sand to cushion fall at Parkhaven Playground.
- Provided
in principle approval for the Opaheke changing room concept designs.
- Agreed
to provide funding of $3,000 from the board’s community response fund
to support a creative engagement project with Red Hill School at Keri Downs
Reserve.
- Agreed
to provide funding of $904 from the board’s community response fund to
support the installation of Toimata Foundation Enviroschools signage at eight
schools in the Papakura Local Board area.
- Endorsed
year three of the Manukau Harbour Forum’s 2014-2016 work programme.
- Endorsed
advocacy for hydrodynamic modelling of the Manukau Harbour.
- Approved
road names of Troop Road, Bravery Road, Vigour Lane, Lieutenant Lane, Mettle
Land and Infantry Lane for the McLennan Residential Development at Battalion
Drive.
- Approved
road names of Frazen Avenue and Melgran Avenue at 949 Old Wairoa Road, Ardmore
and 965 Papakura-Clevedon Road, Ardmore.
- Agreed
to the following activity level LDI operational budgets for 2016/2017
i. Community
services - $843,000
ii. Local
parks sport and recreation - $593,000
iii. Local
environmental management - $50,000
iv. Local
planning and development - $74,000
- Agreed
the following advocacy matters for discussions with the governing body on 9
May 2016:
1. Infrastructure
and growth
i. Grade
separation at Takanini rail crossings
ii. Increased
park and ride capacity at Papakura rail station
iii. Confirm
capital funding in 2016/17 for built facilities at Opaheke Sports Fields, to
cater for housing growth in the area.
iv. Confirm
that Bruce Pulman Park is a local sports park and ensure that local
operational funding for renewals is fully resourced.
v. Gating-entry
turnstiles at Papakura rail station platform, to improve security and the
safety of rail passengers
vi. Early
programming of the Mill Road extension south to Drury
vii. Early
roll out of rail electrification to Pukekohe and on to North Waikato
viii. Make
provision for a Karaka-Weymouth bridge to provide an alternative north-south
route and serve the growth anticipated in the Paerata and Drury West area.
ix. That
mobility parking spaces across Auckland be painted blue as per Disability New
Zealand Guidelines.
2. Environment
and heritage
i. Re-instate
the capital budget for Pukekiwiriki Paa Joint Management Committee
ii. Ensure
that Rings Redoubt on Clevedon Road and the site of the Walsh Brothers first
flight in Takanini are scheduled as sites of national heritage importance and
their setting fully protected within development through council acquisition
of open space.
iii. Commission
a report on the opportunities for improvements of the Pahurehure Inlet
iv. Undertake
hydrodynamic modelling of the Manukau Harbour.
- Provided
feedback on the Business Improvement District Policy 2016
- Provided
feedback on the Auckland Civil Defence and Emergency Management Group Plan
2016-2021
|
|
25 April 2016
|
ANZAC Parades at Papakura and Drury
|
|
26 April 2016
|
Attended Wero Whitewater Park opening
|
|
30 April 2016
|
Papakura Netball Dress Parade – Attended
|
|
9 May 2016
|
Papakura Local Board presentation to the Finance and
Performance Committee for Annual Plan 2016/2017
|
|
18 May 2016
Business Meeting
|
- Publicly
acknowledged Phil Waterhouse and Elizabeth Thomson for their outstanding
volunteer work with regards to Margans Bush
- Provided
landowner approval in principle for the concept development plans for Opaheke
Park, Papakura, prepared by Surface Design Inc, dated April 2016.
- Received
the Papakura Local Board performance report for the financial quarter ended
March 2016.
- Approved
the scope of the Papakura Art Gallery Business Planning Project and stressed
that this should be undertaken in the most efficient and effective manner and
reported to the February 2017 business meeting.
- Confirmed
its intention to proposed an amendment as contained in a Statement of
Proposal to the AucklandCouncil Policy on Dogs 2012 pursuant to section 10(8)
of the Dog Control Act 1996.
- Approved
$5,000 each to Rosehill College and Papakura High School to provide
volunteers and equipment to support for the Great Spring Clean and the
student driver licencing programme.
- Approved
$1,000 to the Manukau Beautification Charitable Trust to cover the costs of
transport and waste disposal.
- Recommended
to the Finance and Performance Committee the disposal of 235 Harbourside
Drive, Hingaia.
- Supported
the proposed variation to the Development Contributions Policy.
- Approved
the Papakura Local Board Community Grants programme for 2016/2017,
- Made
the following allocations from the locally driven initiatives ‘large
sports events’ budgets
- $24,000
to Find Your Field of Dreams Foundation, for the delivery of sports and
recreation programmes in Papakura.
- $25,000
for week control and initial under-storey planting at the Children’s
forest reserve
- $1,000
for temporary signage to inform users of the closure of the Massey Park
walkway.
- Made
the following allocations form the locally driven initiatives
‘community response fund’ budget
- $5,000
to Papakura and /District Historical Society, for the sourcing, collations
and annotation of historical images for graphic display on the covered
walkway
- $15,000
for removal of juvenile mangrove growth from Pahurehure inlet 2
- $10,000
for equipment purchase for Conifer Grove and Papakura emergency response
groups
- $3,300
for co-ordination of Papakura Neighbourhood Support services in the remainder
of the 2015/2016 financial year subject to funding in 2016/2017
- Granted
$8,000 from the locally driven initiatives – community response budget
to Coastguard Papakura to allow urgent remedial work on the trailer for their
primary rescue vessel.
|
|
20 May 2016
|
Morning tea to thank Phil Waterhouse and Elizabeth Thomson
for their outstanding volunteer work at Margans Bush.
|
|
21 May 2016
|
Attended Civil Defence exercise in Papakura
|
|
25 May 2016
|
Attended turning of the sod – Selwyn Oaks new residential
care and community service
|
|
3 June 2016
|
Attended blessing of boardwalk at Pahurehure
|
|
4 June 2016
|
Attended the Children’s Forest Planting Day.
|
|
11 June 2016
|
Papakura Art Gallery Exhibition Opening – Hikohiko
|
|
15 June 2016 –
Business meeting
|
- Granted
$34,820 Round Two – Grant Applications
- Granted
$3,500 Round Five – Quick Response Applications
- Recommended
to the Head of Community Relations to grant approval for the proposed outfall
structure and a naturalised stream channel in McLennan Park.
- Approved
the following work programmes 2016-2017
- Parks,
Sport and Recreation
- Community
Leases
- Community
Facilities Renewals
- Libraries
- Arts,
Community and Events
- Adopted
the Local Board Agreement 2016/2017
- Approved
a grant of $3,450 to the Papakura Business Association from the local
economic development budget, towards the Safer and Welcoming Papakura
initiatives.
- Approved
a grant of $17,000 to the Papakura and District Historical Society from the
community response fund, towards increasing accessibility to the Papakura
Museum collection by local residents and visitors.
- Requested
staff to lease Awhi House to Te Whanau Hapori Charitable Trust for a period
of one year with a six month review.
- Approved
staff progressing negotiations for the Takanini Library/Community Hub site
including confirmation of CAPEX budget requirements, the establishment of
ongoing OPEX requirements, and confirmation of timeframes to include design
and scope of the library and community hub.
|
|
22 June 2016
|
Housing for Older People (Hfop) – Have your say
– Library Foyer
|
|
25 June 2016
|
Maori Art in the Foyer – Papakura Library
|
|
1 July 2016
|
Attended Papakura High School Luncheon
|
|
6 – 8 July 2016
|
Careers Coach
|
|
20 July 2016 –
Business meeting
|
- Provided
feedback to the Finance and Performance Committee in relation to the Bruce
Pulman Park Trust – Request for Locan Guarantee
- Approved
2016/2017 Papakura Local Environment Work Programme
- Approved
change to parks development funding for LDI Operational Budget o LDI Capital
Budget for the playground at Milano Reserve.
- Approved
the 2016/2017 local economic development programme incorporating the
commercial centre project group action implementation projects.
- Renamed
an isolated section of Takanini School Road, Takanini to Aeronautic Road.
- Supported
the replacement of the sale and supply of sugard sweetened beverages with
healthier alternatives in all council social infrastructure and council run
events in the Papakura Local Board area.
- Supported
the draft 2016 Elected Members’ Expense Policy.
- Supplied
feedback on the following:
- Transport
Future Urban Growth (Tfug)
- Draft
sport and recreation community access scheme guidelines
- Gambling
policies review 2016
- Auckland
Council Smokefree Policy Review
- Housing
for Older People Partnership Proposal and Policy
- Proposed
National Policy Statement on Urban Development Capacity
|
|
30 July 2016
|
Greenways Plan Consultation
|
|
3 August 2016
|
Attended Pukekohe Citizenship Ceremony
|
|
13 August 2016
|
Blessing of Mural at Papakura Art Gallery
|
|
17 August 2016 –
Business meeting
|
Approved the updated
Opaheke Park Concept Plan prepared by Surface Design Inc dated 10 August 2016
Received the PLB
Performance Report for the financial quarter ended June 2016
Received the draft local
board report to be included in the Auckland Council Annual Report 2015/2016
and approved the message from the Board Chair.
Granted new community
ground leases for the following groups:
- Papakura
City Football Club
- Papakura
Croquet Club Inc
- Granted a new community building lease for the following
Groups:
- Papakura Branch, NZ Society of Genealogists
- Papakura Budgeting Service Inc
- Papakura Potters Club Inc
- Approved
the surrender of all leases and accommodation agreements to Auckland DAB and
other associated societies of the Bureaux, within the respective local board
area.
- Approved
a new multi-premise lease to Auckland CAB Inc for the premises within the
respective board area.
- Approved
the 2016/2017 work programme for Papakura Local Board Parks, Sports and
Recreation Renewals.
|
|
24 August 2016
|
Dog Access Review – Hearing and Deliberations
|
|
27 August 2016
|
Attended the Papakura Netball Centre Special Awards
|
|
29 August 2016
|
NZRL Secondary Schools Powhiri and Welcome
|
|
1 September 2016
|
NZRL Secondary Schools Prize-giving
|
|
6 September 2016
|
Stakeholders Workshop – Safe and Welcoming Papakura
|
|
11 September 2016
|
Papakura Sports Awards
|
|
16 September 2016
|
Tongan Pahi – Enviro-Schools Bus Tour
|
|
Papakura Local
Board
21 September
2016
|
|
For Information: Reports referred to the Papakura
Local Board
File No.:
CP2016/20414
Purpose
1. Providing an
opportunity for the Board to receive reports and resolutions that have been
referred from Governing Body Committee meetings or forums or other local boards
for the information.
2. The information
listed below has been received and circulated to members from the following
local board meetings.
|
No.
|
Report
Title
|
Meeting
Date
|
Governing Body Committee or Forum or
Local Board
|
|
1.
|
Migrant Business Support Seminars and Business Clinics
|
10 August 2016
|
Kaipatiki Local Board
|
|
Recommendation/s
That the
Papakura Local Board
a) note the
information from the following local board meetings:
|
No.
|
Report
Title
|
Meeting
Date
|
Governing Body Committee or Forum or
Local Board
|
|
1.
|
Migrant Business Support Seminars and Business Clinics
|
10 August 2016
|
Kaipatiki Local
Board
|
|
Attachments
There are no attachments for this report.
Signatories
|
Authors
|
Trish Wayper - Local Board Democracy
Advisor
|
|
Authorisers
|
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
21 September
2016
|
|
Papakura Local Board Workshop Notes
File No.:
CP2016/20415
Purpose
1. Attached
is a copy of the notes taken at the Papakura Local Board workshop held on 7
September 2016
Executive Summary
1. Nil
|
Recommendation/s
That the Papakura Local Board:
a) receive
the workshop notes for the workshops held on 7 September 2016
|
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
PLB Attachment 21 September
2016_Workshop Notes 7 September 2016
|
169
|
Signatories
|
Authors
|
Trish Wayper - Local Board Democracy
Advisor
|
|
Authorisers
|
Rex Hewitt - Relationship Manager
|
|
Papakura Local
Board
21 September
2016
|
|
WORKSHOP
NOTES
What: Papakura
Local Board Workshop
Where: Council
Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura
When: 1.00
pm Wednesday, 7 September 2016
Present: Bill
McEntee, Brent Catchpole (from 1.31 pm), Graham Katrina Winn and Michael Turner
.
Apologies:
Graham Purdy
Staff: Karen
Gadomski, Rangi Maihi, Shelvin Munif-Imo and Trish Wayper
|
Item
|
|
1. Governance
Framework Review
Staff: Gareth
Stiven
Purpose: To
update and seek feedback from the board on the governance framework review
project.
Powerpoint
presentation was made.
Common themes
given by boards at previous workshops were:
- Quality
of organisation support
- Lack
of decision-making autonomy
- Role
not recognised as a shared governance partner
Options for
operational structures:
- Consider
reducing the number of local boards
- Focusing
on the quality of advice
- Determining
the best organisational support model and sticking with it
- Improved
training and induction
Board
feedback:
- Reducing
the number of boards would see a further loss of independence and autonomy
which was one of the issues identified originally.
- Continue
to refine training and induction for members. Aligh training to members
level of experience.
Options for
Complementary decision-making
- Clear
statement of purpose of Governing Body and Local Boards
- Change
naming conventions
- Recognise
the overlap in responsibilities and collaborate in these areas.
- Minor
changes to delegations/allocations to address unnecessary overlap.
- Protocols
for requests for contestable advice.
Board
feedback:
- More
meaningful titles for members may help not only the public but internal
staff.
Options for
Aligning accountabilities and responsibilities:
- Consider
changes to ward structures
- Protocols
to focus advocacy
- Call-in
right for the GB
- Elected
member development programme
- Establish
a role for LB advisors to keep ward councillors informed on local issues.
Board
feedback:
- Advocacy
one of board’s main concerns. No direction or feedback given by
the GB when local board’s advocate for certain issues each year.
- Papakura
has very active local ward Councillors who make it one of their priorities to
be informed on local issues. This includes attending monthly local
board business meetings and local events.
Options for
Local Boards being Un-empowered:
- More
flexibility in local board budgets
- Continue
more responsive procurement processes
- Define
‘major service contracts’
- Improvements
to the process for local board input on regional decisions.
- Work
with AT on improved LB reporting, and consider trialling transport
delegations.
Board
feedback:
- Board
has continually advocated for a more responsive procurement system.
- Board
has advocated for AT to be more responsive in their reporting responsibilities
and actions requested to be undertaken by the local board.
Additional
Board feedback:
- Any
savings made by the board should be reinvested in the board area.
Action:
Board to be
kept updated.
|
|
2. Project
17 – Full Facilities Contracts
Staff: Karen
Gadomski
Purpose: To
seek formal feedback from local boards members on the proposed parks and
building maintenance contracts structure, prior to going to the market for a
request for proposal.
Powerpoint
presentation (see Attachment 2A) was made.
Tabled Attachments
(See Attachments 2B and 2C).
Project Background:
- 38
full facility maintenance contracts valued at $125 million per annum expire
30 June 2017.
- Request
for Proposal October 2016, select suppliers by April 2017.
- Project
17 is about being smarter, better managing our contracts, and improving our
services.
Objectives:
- Standardised contracts but with
flexibility
- Smart procurement outcomes
- Be more outcome driven, provide
consistent delivery of service
- Provide opportunities for smaller local
suppliers
- Bundled contracts rather than duplicated
- Value
for money
Action:.
Report to be made to September 2016 local board
meetings.
|
|
3. NZTA
Southern Corridorj Update
Staff: Mark
Baines and Andrea Durie
Purpose: To
update the board on the southern corridor project.
Mark Baines
and Andrea Durie gave an update to the board on the southern corridor project
which was running to schedule.
Attachment 3A
– Southern Corridor Improvements
Action:
Mark Purdie
to clarify underspend in community facilities and report back to the board.
|
|
4. Ray
Small Park – Skate Park
Staff: Steve
Owens
Purpose: To
update and discuss the Ray Small skate park renewal with the board.
The tender process was outlined to
the board. A final tender price had been agreed and this was to come
out of existing budgets.
|
|
5. Local
and Quick Response Grants Applications
Staff: Fua
Winterstein and Sara Chin
Purpose: To
present and discuss with the board the local and quick response grants
applications.
Staff outlined
the Local and Quick Response Grants applications to the board.
Action:
- Fua
and Sara to clarify issues raised by the board.
- Report
to be made to the September 2016 meeting.
|
|
The meeting
concluded at 3.45 pm
|
|
Papakura Local
Board
21 September
2016
|
|
Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Papakura Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition of open space land -
Papakura
|
Reason for passing this resolution in relation to each
matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
s7(2)(h) - The withholding of the information is necessary
to enable the local authority to carry out, without prejudice or
disadvantage, commercial activities.
In particular, the report identifies land the council
seeks to acquire for open space purposes. .
s7(2)(i) - The withholding of the information is necessary
to enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report identifies land the council
seeks to acquire for open space purposes. .
|
s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
|
